Common use of PROPOSAL PROVISIONS Clause in Contracts

PROPOSAL PROVISIONS. A. Board requests proposals for the auditing services described below with an award period of one (1) year, beginning immediately upon contract award and approval by Board for a period of three (3) years with the option to extend the contract annually for 2 more years. B. All proposals are subject to the terms and conditions outlined herein. C. Questions will be received until February 17, 2023 5:00 p.m. The purpose of this Q & A will be to address any questions or requests for clarification needed by the Auditors. All questions should be submitted via email. Questions should be directed to Xxxxx Xxxxxxxx, Chief Officer of Finance and Business Services at xxxxxxxxx@xxxxxx.x00.xx.xx. D. By executing the proposal, the signer certifies that this proposal is submitted competitively and without collusion (G.S. 143-54), that none of our officers, directors, or owners of an unincorporated business entity has been convicted of any violations of Chapter 78A of the General Statutes, the Securities Act of 1933, or the Securities Exchange Act of 1934 (G.S. 143-59.2), and that we are not an ineligible vendor as set forth in G.S. 143-59.1. False certification is a Class I felony. E. The Bladen County Board of Education shall not be bound by oral explanations or instructions given at any time during the competitive process or after award. F. Only information which is received in response to this RFP will be evaluated; reference to information previously submitted shall not be evaluated. G. Elaborate proposals in the form of brochures or other presentations beyond that necessary to present a complete and effective proposal are not desired. H. Each proposal shall state that it is a firm offer which may be accepted within a period of 90 days. Although the contract is expected to be awarded prior to that time, the 90-day period is requested to allow for unforeseen delays. I. Pursuant to General Statute 143-48 and Executive Order #150, the Board invites and encourages participation in this procurement process by businesses owned by minorities, women, disabled, disabled business enterprises and non-profit work centers for the blind and severely disabled. J. The auditor is expected to first comply with the contents of the “Contract to Audit Accounts (Form LGC-205)” developed by the Local Government Commission. The audit contract must be approved by the staff of the Local Government Commission. Invoices are subject to approval by the LGC staff and the appropriate Grantor Agency, if applicable, prior to processing by the School Administrative Unit. K. The auditor will provide the Chief Finance Officer a list of items and assignments required to perform the audit. The list should include dates when the tasks should be complete and when the items are needed. L. The auditor will provide the Chief Finance Officer a schedule outlining the date interim and field work will begin, the date the unit’s general xxxxxx is expected to be closed and ready for audit, and the date that confirmations will be sent and that major portions of the audit is expected to be completed. M. If a compliance audit is necessary, a date should be set for when the compliance field work will begin and when it is expected to be completed. N. The audit will include an audit of a random selection of individual school financial records. O. The unit is responsible for the completions of as many adjusting entries as is possible before closing the books. P. The auditor will review the adjusting entries made by the unit and adjust the books as needed for proper closing. The auditor is responsible for the preparation of the financial statements. Q. The auditor and the Chief Finance Officer will meet regularly during the audit to identify and resolve any deviations from the schedule. R. The auditor will assist with the Comprehensive Annual Financial Report by providing financials in format as required. They will also assist in drafters responses to comments related to their work. S. The completed financial statements will be presented to the Board of Education by the established time frame. T. The completed financial statements will be mailed to the Local Government Commission to arrive by the established time frame. U. Each Auditor shall submit with its proposal, the name, address, and telephone number of the person(s) with authority to bind the firm and answer questions or provide clarification concerning the firm's proposal. The Board expects a representative to be named once an award is made. The representative shall serve as liaison with the Board regarding all matters of the audit. V. The services or compensation set forth in this agreement may be modified at any time upon written mutual agreement. W. The Board reserves the right to cancel the contract and withdraw, without penalty, its contract at any time it becomes evident, based solely on the determination of the Board, that accurate and efficient services are not being provided. This would occur only after an attempt has been made to resolve the deficiencies and after written notification has been given 30 days prior to this action.

PROPOSAL PROVISIONS. A. Board requests proposals for the auditing services described below with an award period of one (1) year, beginning immediately upon contract award and approval by Board for a period of three (3) years with the option to extend the contract annually for 2 more years. B. All proposals are subject to the terms and conditions outlined herein. C. Questions will be received until February 17, 2023 5:00 p.m. The purpose of this Q & A will be to address any questions or requests for clarification needed by the Auditors. All questions should be submitted via email. Questions should be directed to Xxxxx Xxxxxxxx, Chief Officer of Finance and Business Services at xxxxxxxxx@xxxxxx.x00.xx.xx. D. By executing the proposal, the signer certifies that this proposal is submitted competitively and without collusion (G.S. 143-54), that none of our officers, directors, or owners of an unincorporated business entity has been convicted of any violations of Chapter 78A of the General Statutes, the Securities Act of 1933, or the Securities Exchange Act of 1934 (G.S. 143-59.2), and that we are not an ineligible vendor as set forth in G.S. 143-59.1. False certification is a Class I felony. E. The Bladen County Board of Education shall not be bound by oral explanations or instructions given at any time during the competitive process or after award. F. Only information which is received in response to this RFP will be evaluated; reference to information previously submitted shall not be evaluated. G. Elaborate proposals in the form of brochures or other presentations beyond that necessary to present a complete and effective proposal are not desired. H. Each proposal shall state that it is a firm offer which may be accepted within a period of 90 days. Although the contract is expected to be awarded prior to that time, the 90-day period is requested to allow for unforeseen delays. I. Pursuant to General Statute 143-48 and Executive Order #150, the Board invites and encourages participation in this procurement process by businesses owned by minorities, women, disabled, disabled business enterprises and non-profit work centers for the blind and severely disabled. J. The auditor is expected to first comply with the contents of the “Contract to Audit Accounts (Form LGC-205)” developed by the Local Government Commission. The audit contract must be approved by the 7KH DXGLWRU LV H[SHFWHG WR ILUVW FRPSO\ ZLWK W LGC- ´ GHYHORSHG E\ WKH /RFDO *RYHUQPHQW &RPPLVV staff of the Local Government Commission. Invoices are subject to approval by the LGC staff and the appropriate Grantor Agency, if applicable, prior to processing by the School Administrative Unit. K. The auditor will provide the Chief Finance Officer a list of items and assignments required to perform the audit. The list should include dates when the tasks should be complete and when the items are needed. L. The auditor will provide the Chief Finance Officer a schedule outlining the date interim and field work will beginZRUN ZLOO EHJLQ WKH GDWteHd t o bWe cKloHse d aXndQreLadWy f¶orVau diJt, the date the unit’s general xxxxxx is expected to be closed and ready for audit, and the date aHndQthHe dUatDe O OHGJ that confirmations will be sent and that major portions of the audit is expected to be completed. M. If a compliance audit is necessary, a date should be set for when the compliance field work will begin and when it is expected to be completed. N. The audit will include an audit of a random selection of individual school financial records. O. The unit is responsible for the completions of as many adjusting entries as is possible before closing the books. P. The auditor will review the adjusting entries made by the unit and adjust the books as needed for proper closing. The auditor is responsible for the preparation of the financial statements. Q. The auditor and the Chief Finance Officer will meet regularly during the audit to identify and resolve any deviations from the schedule. R. The auditor will assist with the Comprehensive Annual Financial Report by providing financials in format as required. They will also assist in drafters responses to comments related to their work. S. The completed financial statements will be presented to the Board of Education by the established time frame. T. The completed financial statements will be mailed to the Local Government Commission to arrive by the established time frame. U. Each Auditor shall submit with its proposal, the name, address, and telephone number of the person(s) with authority to bind the firm and answer questions or provide clarification concerning the firm's proposal. The Board expects a representative to be named once an award is made. The representative shall serve as liaison with the Board regarding all matters of the audit. V. The services or compensation set forth in this agreement may be modified at any time upon written mutual agreement. W. The Board reserves the right to cancel the contract and withdraw, without penalty, its contract at any time it becomes evident, based solely on the determination of the Board, that accurate and efficient services are not being provided. This would occur only after an attempt has been made to resolve the deficiencies and after written notification has been given 30 days prior to this action.

PROPOSAL PROVISIONS. A. Board requests proposals for the auditing services described below with an award period of one one (1) year, beginning immediately upon contract award and approval by Board for a period of three (3) years with the option to extend the contract annually for 2 more years. B. All proposals are subject to the terms and conditions outlined herein. C. Questions will be received until February 17March 24, 2023 5:00 4:30 p.m. The purpose of this Q & A will be to address any questions or requests for clarification needed by the Auditors. All questions should be submitted via email. Questions should be directed to Xxxxx XxxxxxxxXxxxxx Xxxxxx, Chief Finance Officer of Finance and Business Services at xxxxxxxxx@xxxxxx.x00.xx.xxxxxxxxx@xxx.x00.xx.xx. D. By executing the proposal, the signer certifies that this proposal is submitted competitively and without collusion (G.S. 143-54), that none of our officers, directors, or owners of an unincorporated business entity has been convicted of any violations of Chapter 78A of the General Statutes, the Securities Act of 1933, or the Securities Exchange Act of 1934 (G.S. 143-59.2), and that we are not an ineligible vendor as set forth in G.S. 143-59.1. False certification is a Class I felony. E. The Bladen Hoke County Board of Education shall not be bound by oral explanations or instructions given at any time during the competitive process or after award. F. Only information which is received in response to this RFP will be evaluated; reference to information previously submitted shall not be evaluated. G. Elaborate proposals in the form of brochures or other presentations beyond that necessary to present a complete and effective proposal are not desired. H. Each proposal shall state that it is a firm offer which may be accepted within a period of 90 days. Although the contract is expected to be awarded prior to that time, the 90-day period is requested to allow for unforeseen delays. I. Pursuant to General Statute 143-48 and Executive Order #150, the Board invites and encourages participation in this procurement process by businesses owned by minorities, women, disabled, disabled business enterprises and non-profit work centers for the blind and severely disabled. J. The auditor is expected to first comply with the contents of the “Contract to Audit Accounts (Form LGC-205)” developed by the Local Government Commission. The audit contract must be approved by the staff of the Local Government Commission. Invoices are subject to approval by the LGC staff and the appropriate Grantor Agency, if applicable, prior to processing by the School Administrative Unit. K. The auditor will provide the Chief Finance Officer a list of items and assignments required to perform the audit. The list should include dates when the tasks should be complete and when the items are needed. L. The auditor will provide the Chief Finance Officer a schedule outlining the date interim and field work will begin, the date the unit’s general xxxxxx is expected to be closed and ready for audit, and the date that confirmations will be sent and that major portions of the audit is expected to be completed. M. If a compliance audit is necessary, a date should be set for when the compliance field work will begin and when it is expected to be completed. N. The audit will include an audit of a random selection of individual school financial records. O. The unit is responsible for the completions of as many adjusting entries as is possible before closing the books. P. The auditor will review the adjusting entries made by the unit and adjust the books as needed for proper closing. The auditor is responsible for the preparation of the financial statements. Q. The auditor and the Chief Finance Officer will meet regularly during the audit to identify and resolve any deviations from the schedule. R. The auditor will assist with the Comprehensive Annual Financial Report by providing financials in format as required. They will also assist in drafters responses to comments related to their work. S. The completed financial statements will be presented to the Board of Education by the established time frame. T. The completed financial statements will be mailed to the Local Government Commission to arrive by the established time frame. U. Each Auditor shall submit with its proposal, the name, address, and telephone number of the person(s) with authority to bind the firm and answer questions or provide clarification concerning the firm's proposal. The Board expects a representative to be named once an award is made. The representative shall serve as liaison with the Board regarding all matters of the audit. V. The services or compensation set forth in this agreement may be modified at any time upon written mutual agreement. W. The Board reserves the right to cancel the contract and withdraw, without penalty, its contract at any time it becomes evident, based solely on the determination of the Board, that accurate and efficient services are not being provided. This would occur only after an attempt has been made to resolve the deficiencies and after written notification has been given 30 days prior to this action.

PROPOSAL PROVISIONS. A. Board requests proposals for the auditing services described below with an award period of one three (13) yearyears, beginning immediately upon contract award and approval by MCS Board for a period of three (3) years Education, with the option to extend the contract annually for 2 more years. B. All proposals are subject to the terms and conditions outlined herein. C. Questions will be received until February 17March 10, 2023 5:00 p.m. The purpose of this Q & A will be to address any questions or requests for clarification needed by the Auditors. All questions should be submitted via email. Questions received before March 10, 2023, shall be distributed with answers to all Auditors that have submitted an intent to Bid. Questions should be directed to Xxxxx XxxxxxxxXxxx Xxxxxxx, Chief Executive Officer of for Budget and Finance and Business Services at xxxxxxxxx@xxxxxx.x00.xx.xxxxxxxxxx@xxxxx.xxx. D. By executing the proposal, the signer certifies that this proposal is submitted competitively and without collusion (G.S. 143-54), that none of our officers, directors, or owners of an unincorporated business entity has been convicted of any violations of Chapter 78A of the General Statutes, the Securities Act of 1933, or the Securities Exchange Act of 1934 (G.S. 143-59.2), and that we are not an ineligible vendor as set forth in G.S. 143-59.1. False certification is a Class I felony. E. The Bladen Moore County Board of Education shall not be bound by oral explanations or instructions given at any time during the competitive process or after award. F. Only information which is received in response to this RFP will be evaluated; reference to information previously submitted shall not be evaluated. G. Elaborate proposals in the form of brochures or other presentations beyond that necessary to present a complete and effective proposal are not desired. H. Each proposal shall state that it is a firm offer which may be accepted within a period of 90 days. Although the contract is expected to be awarded prior to that time, the 90-90 day period is requested to allow for unforeseen delays. I. Pursuant to General Statute 143-48 and Executive Order #150, the Board invites and encourages participation in this procurement process by businesses owned by minorities, women, disabled, disabled business enterprises and non-profit work centers for the blind and severely disabled. J. The auditor is expected to first comply with the contents of the “Contract to Audit Accounts (Form LGC-205)” developed by the Local Government Commission. The audit contract must be approved by the staff of the Local Government Commission. Invoices are subject to approval by the LGC staff and the appropriate Grantor Agency, if applicable, prior to processing by the School Administrative Unit. K. The auditor will provide the Chief Finance Officer a list of items and assignments required to perform the audit. The list should include dates when the tasks should be complete and when the items are needed. L. The auditor will provide the Chief Finance Officer a schedule outlining the date interim and field work will begin, the date the unit’s general xxxxxx is expected to be closed and ready for audit, and the date that confirmations will be sent and that major portions of the audit is expected to be completed. M. If a compliance audit is necessary, a date should be set for when the compliance field work will begin and when it is expected to be completed. N. The audit will include an audit of a random selection of individual school financial records. O. The unit is responsible for the completions completion of as many adjusting entries as is possible before closing the books. P. The auditor will review the adjusting entries made by the unit and adjust the books as needed for proper closing. The auditor is responsible for the preparation of the financial statements. Q. The auditor and the Chief Finance Officer will meet regularly during the audit to identify and resolve any deviations from the schedule. R. The auditor will assist with the Comprehensive Annual Financial Report by providing financials in format as required. They will also assist in drafters drafters' responses to comments related to their work. S. The completed financial statements will be presented to the Board of Education by the established time frame. T. The completed financial statements will be mailed to the Local Government Commission to arrive by the established time frame. U. Each Auditor shall submit with its proposal, the name, address, and telephone number of the person(s) with authority to bind the firm and answer questions or provide clarification concerning the firm's proposal. The Board expects a representative to be named once an award is made. The representative shall serve as liaison with the Board regarding all matters of the audit. V. The services or compensation set forth in this agreement may be modified at any time upon written mutual agreement. W. The Board reserves the right to cancel the contract and withdraw, without penalty, its contract at any time it becomes evident, based solely on the determination of the Board, that accurate and efficient services are not being provided. This would occur only after an attempt has been made to resolve the deficiencies and after written notification has been given 30 days prior to this action.