Common use of Proxy and Annual Meeting Functions Clause in Contracts

Proxy and Annual Meeting Functions. Assisting in Annual Meeting planning · Processing and mailing Annual Meeting materials · Provide eKit interactive Annual Meeting materials integrated with Internet Proxy Voting · Tabulating physical (both scanner and manual) proxies returned by shareholders · Soliciting registered shareholders for their consent to receive electronic meeting materials · Collecting, processing and archiving electronic consents and revocations · Tabulating telephone and Internet proxies returned by shareholders · Identifying shareholders who will attend the Annual Meeting · Providing Inspector(s) of Election for the Annual Meeting · Maintaining an automated link with (i) DTC to redistribute record date Cede & Co. share positions to participants and (ii) ADP to receive transmissions of broker votes · Providing certified list of record date holders · Processing omnibus proxies for respondent banks · Providing report of final vote · Providing remote access to proxy tabulation system