Common use of PURCHASE ORDERS AND INVOICING Clause in Contracts

PURCHASE ORDERS AND INVOICING. ‌ All Purchase Orders and invoices/vouchers shall include the Contract number and a line by line listing of separate charges. Order confirmation shall mean that the Contractor has received the purchase order, has reviewed it for compatibility with the Product currently on Contract, has resolved any non-compatibility problems with the Authorized User, and has entered the order with the manufacturer and that the manufacturer has accepted the order and assigned an order number and anticipated build and delivery dates. 4.7.1 PURCHASE ORDERS‌ Purchase orders are to include the following information: A. Contract number; B. Contractor business name; C. Lot and Item designation of the School Bus; D. Make, Model and Model Code of the School Bus; E. Optional Equipment, Additional Body Sections, and Additional Options, if applicable; F. Liquidated damages, if any; G. Calculation of NYS Contract Price, including Additional Options NYS Discount; and H. Specific designation of special price(s) which may be better than the NYS Contract Price. 4.7.2 INVOICES‌ Authorized Users are instructed not to process invoices that do not include the required information set forth below. Invoices must be detailed and include in the body of the invoice or an attachment to the invoice all of the following items. Failure to comply may result in lengthy payment delays. Invoices shall include, at a minimum, the following information: A. Contract number; B. NYS Vendor ID; C. Purchase Order number; D. Lot and Item designation of the School Bus; E. Make, Model and Model Code of the School Bus; F. Optional Equipment, Additional Body Sections, and Additional Options, if applicable; G. Calculation of NYS Contract Price, including Additional Options NYS Discount; and