Common use of REASONABLE OUTREACH EFFORTS Clause in Contracts

REASONABLE OUTREACH EFFORTS. If a Contractor fails to meet the goal for Small Business Enterprise participation, the Contractor shall document its reasonable outreach efforts to meet the SBE goal. Reasonable outreach shall include, but not be limited to the following: A. Attendance at a pre-bid meeting, if any, scheduled by the Department to inform SBE’s of subcontracting opportunities under a given solicitation. B. Advertisement in general circulation media, trade association publications, and small business enterprise-focus media for at least 20 days before bids are due. If 20 days are not available, publication for a shorter reasonable time is acceptable. C. Written notification to SBE’s that their interest in the contract is solicited; X. Xxxxxxx made to select portions of the work proposed to be performed by SBEs in order to increase the likelihood of achieving the stated goal; X. Xxxxxxx made to negotiate with SBE’s for specific sub-bids including at a minimum 1. The names, addresses and telephone numbers of SBE’s that were contacted; 2. A description of the information provided to SBE’s regarding the plans and specifications for portions of the work to be performed; and 3. A statement of why additional agreements with SBE’s were not reached; F. Information regarding each SBE the bidder contacted and rejected as unqualified and the reasons for the bidder’s conclusion; G. Efforts made to assist the SBE in obtaining bonding or insurance required by the Bidder or the Department.