Common use of Record Drawings and Annotated Specifications Clause in Contracts

Record Drawings and Annotated Specifications. The CONTRACTOR will prepare and maintain on a current basis an accurate and complete set of Record Drawings showing clearly all changes, revisions, and substitutions during construction, including, without limitation, field changes and the final location of all mechanical equipment, utility lines, ducts, outlets, structural members, walls, partitions, and other significant features, and Annotated Specifications showing clearly all changes, revisions, and substitutions during construction. A copy of such Record Drawings and Annotated Specifications will be delivered to DISTRICT in accordance with the schedule prepared by CONTRACTOR. In the event of a specification that allows CONTRACTOR to elect one of several brands, makes, or types of material or equipment, the annotations shall show which of the allowable items the CONTRACTOR has furnished. The CONTRACTOR will update the Record Drawings and Annotated Specifications as often as necessary to keep them current but no less often than weekly. The Record Drawings and Annotated Specifications shall be kept at the Site and available for inspection by the DISTRICT, Inspector of Record, and the ARCHITECT. On completion of the CONTRACTOR’s portion of the Work and prior to Application for Final Payment, the CONTRACTOR will provide one (1) complete paper set and one (1) electronic copy of Record Drawings and Annotated Specifications to the DISTRICT, certifying them to be a complete and accurate reflection of the actual construction conditions of the Work.