Common use of RECORD RETENTION AND ACCESS TO RECORDS Clause in Contracts

RECORD RETENTION AND ACCESS TO RECORDS. The Board reserves the right to audit all records maintained by the Auditor and/or its affiliates relative to the Auditor’s performance under this Contract. At least forty-eight (48) hours’ notice by the Board will be given to the Auditor of the intent to audit. The Board shall have the right to perform financial, performance, and other special audits on such records maintained by the Auditor during regular business hours throughout the Contract period. Provided Auditor is given reasonable advance written notice and such inspection is made during normal business hours of Auditor, the Auditor agrees that the Board or any of its duly authorized representatives shall have unimpeded, prompt access to any of Auditor’s books, documents, papers, and/or records which are maintained or produced as a result of the project for the purpose of making audits, examinations, excerpts, and transcriptions. All financial records related to this Contract shall be kept by the Auditor for a minimum period of three (3) years after final payment under this Contract and all pending matters are closed; however, if any audit, litigation or other action arising out of or related in any way to this project is commenced before the end of the three (3) year period, the records shall be retained for one (1) year after all issues arising out of the action are finally resolved or until the end of the three (3) year period, whichever is later. It is understood and agreed that all claims-related records shall be maintained electronically until such time as the Board and Auditor agree that they are no longer needed.

RECORD RETENTION AND ACCESS TO RECORDS. The Board reserves DFA and OSA reserve the right to audit all records maintained by the Auditor and/or its affiliates relative to the Auditor’s 's performance under this Contract. At least forty-eight (48) hours’ ' notice by the Board DFA will be given to the Auditor of the intent to audit. The Board DFA and OSA shall have the right to perform financial, performance, and other special audits on such records maintained by the Auditor during regular business hours throughout the Contract period. Provided Auditor is given reasonable advance written notice and such inspection is made during normal business hours of Auditor, the Auditor agrees that the Board OFA and OSA or any of its oftheir duly authorized representatives shall have unimpeded, prompt access to any of Auditor’s 's books, documents, papers, and/or records which are maintained or produced as a result of the project for the purpose of making audits, examinations, excerpts, and transcriptions. All financial records related to this Contract shall be kept by the Auditor for a minimum period of three five (35) years after final payment under this Contract and all pending matters are closed; however, if any audit, litigation or other action arising out of or related in any way to this project is commenced before the end of the three five (35) year period, the records shall be retained for one (1) year after all issues arising out of the action are finally resolved or until the end of the three five (35) year period, whichever is later. It is understood and agreed that all claims-related records shall be maintained electronically until such time as the Board and Auditor agree that they are no longer needed.

RECORD RETENTION AND ACCESS TO RECORDS. The Board reserves and OSA reserve the right to audit all records maintained by the Auditor and/or its affiliates relative to the Auditor’s performance under this Contract. At least forty-eight (48) hours’ notice by the Board will be given to the Auditor of the intent to audit. The Board and OSA shall have the right to perform financial, performance, and other special audits on such records maintained by the Auditor during regular business hours throughout the Contract period. Provided Auditor is given reasonable advance written notice and such inspection is made during normal business hours of Auditor, the Auditor agrees that the Board and OSA or any of its their duly authorized representatives shall have unimpeded, prompt access to any of Auditor’s books, documents, papers, and/or records which are maintained or produced as a result of the project for the purpose of making audits, examinations, excerpts, and transcriptions. All financial records related to this Contract shall be kept by the Auditor for a minimum period of three five (35) years after final payment under this Contract and all pending matters are closed; however, if any audit, litigation or other action arising out of or related in any way to this project is commenced before the end of the three five (35) year period, the records shall be retained for one (1) year after all issues arising out of the action are finally resolved or until the end of the three five (35) year period, whichever is later. It is understood and agreed that all claims-related records shall be maintained electronically until such time as the Board and Auditor agree that they are no longer needed.