Common use of Recordkeeping Clause in Contracts

Recordkeeping. a. In the performance of this Contract, the AGENCY shall establish and maintain separate books, records, and accounts of all activities related to this Contract, in compliance with generally accepted accounting principles (“GAAP”) and record maintenance procedures. b. Books, records, and accounts related to the performance of this Contract shall be open to inspection during regular business hours by an authorized representative of the COUNTY and shall be retained by the AGENCY for a period of five (5) years after termination of this Contract. In the event of litigation, claim, or audit findings, the record retention period shall be five (5) years from the time of resolution of the litigation, claim, or audit findings. c. For the purposes of this Contract, “books, records, and accounts related to the performance of this Contract” shall include, but shall not in any way be limited to: i. Detailed invoices, cancelled checks, payroll journals, and bank statement reconciliations; ii. Records of board members by date of appointment, race and sex; iii. Records of employees by job classification, name, date of hire, race and sex; iv. Records regarding clients served, services provided, outcomes achieved, information on materials and services delivered; and, v. Any other records that are in any way related to the AGENCY’S performance of this Contract. d. The AGENCY shall provide its business record custodian and shall have adequate and appropriate work space for the COUNTY’S authorized representative to conduct evaluations, monitoring and/or audit(s) to ensure compliance with this Contract. e. The AGENCY shall receive and submit an Audited Financial Statements to the COUNTY within one hundred and eighty (180) days of the close of the AGENCY’S fiscal year. Such reports shall be prepared by an independent certified public accountant. The AGENCY shall also provide to the COUNTY a copy of its management letter, if issued, and the AGENCY’S response. If the AGENCY is unable to meet the deadline, the AGENCY shall submit a written request for an extension to the COUNTY’S Manager of the Citizens’ Commission for Children before the one hundred and eighty (180) day period has lapsed. Although an extension may be granted, the COUNTY shall suspend payment to the AGENCY pending receipt of the Audited Financial Statements.

Recordkeeping. a. In the performance of this Contract, the AGENCY shall establish and maintain separate books, records, and accounts of all activities related to this Contract, in compliance with generally accepted accounting principles (“GAAP”) and record maintenance procedures. b. Books, records, and accounts related to the performance of this Contract shall be open to inspection during regular business hours by an authorized representative of the COUNTY and shall be retained by the AGENCY for a period of five (5) years after termination of this Contract. In the event of litigation, claim, or audit findings, the record retention period shall be five (5) years from the time of resolution of the litigation, claim, or audit findings. c. For the purposes of this Contract, “books, records, and accounts related to the performance of this Contract” shall include, but shall not in any way be limited to: i. Detailed invoices, cancelled checks, payroll journals, and bank statement reconciliations; ii. Records of board members by date of appointment, race and sex; iii. Records of employees by job classification, name, date of hire, race and sex; iv. Records regarding clients served, services provided, outcomes achieved, information on materials and services delivered; and, v. Any other records that are in any way related to the AGENCY’S performance of this Contract. d. The AGENCY shall provide its business record custodian and shall have adequate and appropriate work space for the COUNTY’S authorized representative to conduct evaluations, monitoring and/or audit(s) to ensure compliance with this Contract. e. The AGENCY shall receive and submit an Audited Financial Statements to the COUNTY within one hundred and eighty (180) days of the close of the AGENCY’S fiscal yearyear one of the following financial statement. ☐ Audited Financial Statements ☒ Financial Review during the second year of funding Such reports shall be prepared by an independent certified public accountant. The AGENCY shall also provide to the COUNTY a copy of its management letter, if issued, and the AGENCY’S response. If the AGENCY is unable to meet the deadline, the AGENCY shall submit a written request for an extension to the COUNTY’S Manager of the Citizens’ Commission for Children before the one hundred and eighty (180) day period has lapsed. Although an extension may be granted, the COUNTY shall suspend payment to the AGENCY pending receipt of the Audited Financial Statements.

Recordkeeping. a. In the performance of this Contract, the AGENCY shall establish and maintain separate books, records, and accounts of all activities related to this Contract, in compliance with generally accepted accounting principles (“GAAP”) and record maintenance procedures. b. Books, records, and accounts related to the performance of this Contract shall be open to inspection during regular business hours by an authorized representative of the COUNTY and shall be retained by the AGENCY for a period of five (5) years after termination of this Contract. In the event of litigation, claim, or audit findings, the record retention period shall be five (5) years from the time of resolution of the litigation, claim, or audit findings. c. For the purposes of this Contract, “books, records, and accounts related to the performance of this Contract” shall include, but shall not in any way be limited to: i. Detailed invoices, cancelled checks, payroll journals, and bank statement reconciliations; ii. Records of board members by date of appointment, race and sex; iii. Records of employees by job classification, name, date of hire, race and sex; iv. Records regarding clients served, services provided, outcomes achieved, information on materials and services delivered; and, v. Any other records that are in any way related to the AGENCY’S performance of this Contract. d. The AGENCY shall provide its business record custodian and shall have adequate and appropriate work space for the COUNTY’S authorized representative to conduct evaluations, monitoring and/or audit(s) to ensure compliance with this Contract. e. The AGENCY shall receive and submit an Audited Financial Statements to the COUNTY within one hundred and eighty (180) days of the close of the AGENCY’S fiscal yearyear one of the following financial statement. ☒ Audited Financial Statements ☐ Financial Review during the second year of funding Such reports shall be prepared by an independent certified public accountant. The AGENCY shall also provide to the COUNTY a copy of its management letter, if issued, and the AGENCY’S response. If the AGENCY is unable to meet the deadline, the AGENCY shall submit a written request for an extension to the COUNTY’S Manager of the Citizens’ Commission for Children before the one hundred and eighty (180) day period has lapsed. Although an extension may be granted, the COUNTY shall suspend payment to the AGENCY pending receipt of the Audited Financial Statements.

Recordkeeping. a. In the performance of this Contract, the AGENCY shall establish and maintain separate books, records, and accounts of all activities related to this Contract, in compliance with generally accepted accounting principles (“GAAP”) and record maintenance procedures. b. Books, records, and accounts related to the performance of this Contract shall be open to inspection during regular business hours by an authorized representative of the COUNTY and shall be retained by the AGENCY for a period of five (5) years after termination of this Contract. In the event of litigation, claim, or audit findings, the record retention period shall be five (5) years from the time of resolution of the litigation, claim, or audit findings. c. For the purposes of this Contract, “books, records, and accounts related to the performance of this Contract” shall include, but shall not in any way be limited to: i. Detailed invoices, cancelled checks, payroll journals, and bank statement reconciliations; ii. Records of board members by date of appointment, race and sex; iii. Records of employees by job classification, name, date of hire, race and sex; iv. Records regarding clients served, services provided, outcomes achieved, information on materials and services delivered; and, v. Any other records that are in any way related to the AGENCY’S performance of this Contract. d. The AGENCY shall provide its business record custodian and shall have adequate and appropriate work space for the COUNTY’S authorized representative to conduct evaluations, monitoring and/or audit(s) to ensure compliance with this Contract. e. The AGENCY shall receive and submit an Audited Financial Statements to the COUNTY within one hundred and eighty (180) days of the close of the AGENCY’S fiscal year. Such reports shall be prepared by an independent certified public accountant. The AGENCY shall also provide to the COUNTY a copy of its management letter, if issued, and the AGENCY’S response. If the AGENCY is unable to meet the deadline, the AGENCY shall submit a written request for an extension to the COUNTY’S Manager of the Citizens’ Commission for Children before the one hundred and eighty (180) day period has lapsed. Although an extension may be granted, the COUNTY shall suspend payment to the AGENCY pending receipt of the Audited Financial Statements.

Recordkeeping. a. In the performance of this Contract, the AGENCY shall establish and maintain separate books, records, and accounts of all activities related to this Contract, in compliance with generally accepted accounting principles (“GAAP”) and record maintenance procedures. b. Books, records, and accounts related to the performance of this Contract shall be open to inspection during regular business hours by an authorized representative of the COUNTY and shall be retained by the AGENCY for a period of five (5) years after termination of this Contract. In the event of litigation, claim, or audit findings, the record retention period shall be five (5) years from the time of resolution of the litigation, claim, or audit findings. c. For the purposes of this Contract, “books, records, and accounts related to the performance of this Contract” shall include, but shall not in any way be limited to: i. Detailed invoices, cancelled checks, payroll journals, and bank statement reconciliations; ii. Records of board members by date of appointment, race and sex; iii. Records of employees by job classification, name, date of hire, race and sex; iv. Records regarding clients served, services provided, outcomes achieved, information on materials and services delivered; and, v. Any other records that are in any way related to the AGENCY’S performance of this Contract. d. The AGENCY shall provide its business record custodian and shall have adequate and appropriate work space for the COUNTY’S authorized representative to conduct evaluations, monitoring and/or audit(s) to ensure compliance with this Contract. e. The AGENCY shall receive and submit an Audited Financial Statements Review to the COUNTY within one hundred and eighty (180) days of the close of the AGENCY’S fiscal year. Such reports shall be prepared by an independent certified public accountant. The AGENCY shall also provide to the COUNTY a copy of its management letter, if issued, and the AGENCY’S response. If the AGENCY is unable to meet the deadline, the AGENCY shall submit a written request for an extension to the COUNTY’S Manager of the Citizens’ Commission for Children before the one hundred and eighty (180) day period has lapsed. Although an extension may be granted, the COUNTY shall suspend payment to the AGENCY pending receipt of the Audited Financial StatementsReview.

Recordkeeping. a. In the performance of this Contract, the AGENCY shall establish and maintain separate books, records, and accounts of all activities related to this Contract, in compliance with generally accepted accounting principles (“GAAP”) and record maintenance procedures. b. Books, records, and accounts related to the performance of this Contract shall be open to inspection during regular business hours by an authorized representative of the COUNTY and shall be retained by the AGENCY for a period of five (5) years after termination of this Contract. In the event of litigation, claim, or audit findings, the record retention period shall be five (5) years from the time of resolution of the litigation, claim, or audit findings. c. For the purposes of this Contract, “books, records, and accounts related to the performance of this Contract” shall include, but shall not in any way be limited to: i. Detailed invoices, cancelled canceled checks, payroll journals, and bank statement reconciliations; ii. Records of board members by date of appointment, race race, and sex; iii. Records of employees by job classification, name, date of hire, race race, and sex; iv. Records regarding clients served, services provided, outcomes achieved, information on materials and services delivered; and, v. Any other records that are in any way related to the AGENCY’S performance of this Contract. d. The AGENCY shall provide its business record custodian and shall have adequate and appropriate work space for the COUNTY’S authorized representative to conduct evaluations, monitoring monitoring, and/or audit(s) to ensure compliance with this Contract. e. The AGENCY shall receive and submit an Audited Financial Statements to the COUNTY within one hundred and eighty (180) days of the close of the AGENCY’S fiscal year. Such reports shall be prepared by an independent certified public accountant. The AGENCY shall also provide to the COUNTY a copy of its management letter, if issued, and the AGENCY’S response. If the AGENCY is unable to meet the deadline, the AGENCY shall submit a written request for an extension to the COUNTY’S Manager of the its Citizens’ Commission for Children Division (“CCC”) before the one hundred and eighty (180) day period has lapsed. Although an extension may be granted, the COUNTY shall suspend payment to the AGENCY pending receipt of the Audited Financial Statements.

Recordkeeping. a. In the performance of this Contract, the AGENCY shall establish and maintain separate books, records, and accounts of all activities related to this Contract, in compliance with generally accepted accounting principles (“GAAP”) and record maintenance procedures. b. . . Books, records, and accounts related to the performance of this Contract shall be open to inspection during regular business hours by an authorized representative of the COUNTY and shall be retained by the AGENCY for a period of five (5) years after termination of this Contract. In the event of litigation, claim, or audit findings, the record retention period shall be five (5) years from the time of resolution of the litigation, claim, or audit findings. c. . . For the purposes of this Contract, “books, records, and accounts related to the performance of this Contract” shall include, but shall not in any way be limited to: i. : . Detailed invoices, cancelled checks, payroll journals, and bank statement reconciliations; ii; . Records of board members by date of appointment, race and sex; iii; . Records of employees by job classification, name, date of hire, race and sex; iv; . Records regarding clients served, services provided, outcomes achieved, information on materials and services delivered; and, v. , . Any other records that are in any way related to the AGENCY’S performance of this Contract. d. . . The AGENCY shall provide its business record custodian and shall have adequate and appropriate work space for the COUNTY’S authorized representative to conduct evaluations, monitoring and/or audit(s) to ensure compliance with this Contract. e. . . The AGENCY shall receive and submit an Audited Financial Statements to the COUNTY within one hundred and eighty (180) days of the close of the AGENCY’S fiscal yearyear one of the following financial statement. Audited Financial Statements Financial Review during the second year of funding Such reports shall be prepared by an independent certified public accountant. The AGENCY shall also provide to the COUNTY a copy of its management letter, if issued, and the AGENCY’S response. If the AGENCY is unable to meet the deadline, the AGENCY shall submit a written request for an extension to the COUNTY’S Manager of the Citizens’ Commission for Children before the one hundred and eighty (180) day period has lapsed. Although an extension may be granted, the COUNTY shall suspend payment to the AGENCY pending receipt of the Audited Financial Statements.

Recordkeeping. a. In the performance of this Contract, the AGENCY shall establish and maintain separate books, records, and accounts of all activities related to this Contract, in compliance with generally accepted accounting principles (“GAAP”) and record maintenance procedures. b. BooksUpon five business days written notice to AGENCY, books, records, and accounts related to the performance of this Contract shall will be open to inspection during regular business hours by an authorized representative of the COUNTY and shall be retained by the AGENCY for a period of five (5) years after termination of this Contract. In the event of litigation, claim, or audit findings, the record retention period shall be five (5) years from the time of resolution of the litigation, claim, or audit findings. c. For the purposes of this Contract, “books, records, and accounts related to the performance of this Contract” shall include, but shall not in any way be limited to: i. Detailed invoices, cancelled checks, payroll journals, and bank statement reconciliations; ii. Records of board members by date of appointment, race and sex; iii. Records of employees by job classification, name, date of hire, race and sex; iv. Records regarding clients served, services provided, outcomes achieved, information on materials and services delivered; and, v. Any other records that are in any way related to the AGENCY’S ’s performance of this Contract. d. The Upon five business days written notice, the AGENCY shall will provide its business record custodian and shall have adequate and appropriate work space for the COUNTY’S ’s authorized representative to conduct evaluations, monitoring and/or audit(s) to ensure compliance with this Contract. e. The AGENCY shall receive and submit an Audited Financial Statements to the COUNTY within one hundred and eighty (180) days of the close of the AGENCY’S ’s fiscal year. year one of the following financial statements: ☒ Audited Financial Statements ☐ Financial Review in the second year of funding, and each year thereafter for the duration of the Contract Such reports shall be prepared by an independent certified public accountant. The AGENCY shall also provide to the COUNTY a copy of its management letter, if issued, and the AGENCY’S ’s response. If the AGENCY is unable to meet the deadline, the AGENCY shall submit a written request for an extension to the COUNTY’S ’s Manager of the Citizens’ Commission for Children before the one hundred and eighty (180) day period has lapsed. Although an extension may be granted, the COUNTY shall suspend payment to the AGENCY pending receipt of the Audited Financial Statements.

Recordkeeping. a. In the performance of this Contract, the AGENCY shall establish and maintain separate books, records, and accounts of all activities related to this Contract, in compliance with generally accepted accounting principles (“GAAP”) and record maintenance procedures. b. Books, records, and accounts related to the performance of this Contract shall be open to inspection during regular business hours by an authorized representative of the COUNTY and shall be retained by the AGENCY for a period of five (5) years after termination of this Contract. In the event of litigation, claim, or audit findings, the record retention period shall be five (5) years from the time of resolution of the litigation, claim, or audit findings. c. For the purposes of this Contract, “books, records, and accounts related to the performance of this Contract” shall include, but shall not in any way be limited to: i. Detailed invoices, cancelled checks, payroll journals, and bank statement reconciliations; ii. Records of board members by date of appointment, race and sex; iii. Records of employees by job classification, name, date of hire, race and sex; iv. Records regarding clients served, services provided, outcomes achieved, information on materials and services delivered; and, v. Any other records that are in any way related to the AGENCY’S performance of this Contract. d. The AGENCY shall provide its business record custodian and shall have adequate and appropriate work space for the COUNTY’S authorized representative to conduct evaluations, monitoring and/or audit(s) to ensure compliance with this Contract. e. The AGENCY shall receive and submit an Audited Financial Statements to the COUNTY within one hundred and eighty (180) days of the close of the AGENCY’S fiscal year. year one of the following financial statements: ☐ Audited Financial Statements ☒ Financial Review in the second year of funding, and each year thereafter for the duration of the Contract Such reports shall be prepared by an independent certified public accountant. The AGENCY shall also provide to the COUNTY a copy of its management letter, if issued, and the AGENCY’S response. If the AGENCY is unable to meet the deadline, the AGENCY shall submit a written request for an extension to the COUNTY’S Manager of the Citizens’ Commission for Children before the one hundred and eighty (180) day period has lapsed. Although an extension may be granted, the COUNTY shall suspend payment to the AGENCY pending receipt of the Audited Financial Statements.

Recordkeeping. a. In the performance of this Contract, the AGENCY shall establish and maintain separate books, records, and accounts of all activities related to this Contract, in compliance with generally accepted accounting principles (“GAAP”) and record maintenance procedures. b. Books, records, and accounts related to the performance of this Contract shall be open to inspection during regular business hours by an authorized representative of the COUNTY and shall be retained by the AGENCY for a period of five (5) years after termination of this Contract. In the event of litigation, claim, or audit findings, the record retention period shall be five (5) years from the time of resolution of the litigation, claim, or audit findings. c. For the purposes of this Contract, “books, records, and accounts related to the performance of this Contract” shall include, but shall not in any way be limited to: i. Detailed invoices, cancelled canceled checks, payroll journals, and bank statement reconciliations; ii. Records of board members by date of appointment, race race, and sex; iii. Records of employees by job classification, name, date of hire, race race, and sex; iv. Records regarding clients served, services provided, outcomes achieved, information on materials and services delivered; and, v. Any other records that are in any way related to the AGENCY’S 'S performance of this Contract. d. The AGENCY shall provide its business record custodian and shall have adequate and appropriate work space for the COUNTY’S 'S authorized representative to conduct evaluations, monitoring monitoring, and/or audit(s) to ensure compliance with this Contract. e. The AGENCY shall receive and submit an Audited Financial Statements to the COUNTY within one hundred and eighty (180) days of the close of the AGENCY’S 'S fiscal year. Such reports shall be prepared by an independent certified public accountant. The AGENCY shall also provide to the COUNTY a copy of its management letter, if issued, and the AGENCY’S 'S response. If the AGENCY is unable to meet the deadline, the AGENCY shall submit a written request for an extension to the COUNTY’S 'S Manager of the its Citizens’ ' Commission for Children Division (“CCC”) before the one hundred and eighty (180) day period has lapsed. Although an extension may be granted, the COUNTY shall suspend payment to the AGENCY pending receipt of the Audited Financial Statements.

Recordkeeping. a. In the performance of this Contract, the AGENCY shall establish and maintain separate books, records, and accounts of all activities related to this Contract, in compliance with generally accepted accounting principles (“GAAP”) and record maintenance procedures. b. Books, records, and accounts related to the performance of this Contract shall be open to inspection during regular business hours by an authorized representative of the COUNTY and shall be retained by the AGENCY for a period of five (5) years after termination of this Contract. In the event of litigation, claim, or audit findings, the record retention period shall be five (5) years from the time of resolution of the litigation, claim, or audit findings. c. For the purposes of this Contract, “books, records, and accounts related to the performance of this Contract” shall include, but shall not in any way be limited to: i. Detailed invoices, cancelled canceled checks, payroll journals, and bank statement reconciliations; ii. Records of board members by date of appointment, race race, and sex; iii. Records of employees by job classification, name, date of hire, race race, and sex; iv. Records regarding clients served, services provided, outcomes performance measures achieved, information on materials and services delivered; and, v. Any other records that are in any way related to the AGENCY’S performance of this Contract. d. The AGENCY shall provide its business record custodian and shall have adequate and appropriate work space for the COUNTY’S authorized representative to conduct evaluations, monitoring monitoring, and/or audit(s) to ensure compliance with this Contract. e. The AGENCY shall receive and submit an Audited Financial Statements to the COUNTY within one hundred and eighty (180) days of the close of the AGENCY’S fiscal year. Such reports shall be prepared by an independent certified public accountant. The AGENCY shall also provide to the COUNTY a copy of its management letter, if issued, and the AGENCY’S response. If the AGENCY is unable to meet the deadline, the AGENCY shall submit a written request for an extension to the COUNTY’S Manager of the its Citizens’ Commission for Children Division (“CCC”) before the one hundred and eighty (180) day period has lapsed. Although an extension may be granted, the COUNTY shall suspend payment to the AGENCY pending receipt of the Audited Financial Statements.

Recordkeeping. a. In the performance of this Contract, the AGENCY shall establish and maintain separate books, records, and accounts of all activities related to this Contract, in compliance with generally accepted accounting principles (“GAAP”) and record maintenance procedures. b. Books, records, and accounts related to the performance of this Contract shall be open to inspection during regular business hours by an authorized representative of the COUNTY and shall be retained by the AGENCY for a period of five (5) years after termination of this Contract. In the event of litigation, claim, or audit findings, the record retention period shall be five (5) years from the time of resolution of the litigation, claim, or audit findings. c. For the purposes of this Contract, “books, records, and accounts related to the performance of this Contract” shall include, but shall not in any way be limited to: i. Detailed invoices, cancelled checks, payroll journals, and bank statement reconciliations; ii. Records of board members by date of appointment, race and sex; iii. Records of employees by job classification, name, date of hire, race and sex; iv. Records regarding clients served, services provided, outcomes achieved, information on materials and services delivered; and, v. Any other records that are in any way related to the AGENCY’S performance of this Contract. d. The AGENCY shall provide its business record custodian and shall have adequate and appropriate work space for the COUNTY’S authorized representative to conduct evaluations, monitoring and/or audit(s) to ensure compliance with this Contract. e. The AGENCY shall receive and submit an Audited Financial Statements to the COUNTY within one hundred and eighty (180) days of the close of the AGENCY’S fiscal year. year one of the following financial statements: ☒ Audited Financial Statements ☐ Financial Review in the second year of funding, and each year thereafter for the duration of the Contract Such reports shall be prepared by an independent certified public accountant. The AGENCY shall also provide to the COUNTY a copy of its management letter, if issued, and the AGENCY’S response. If the AGENCY is unable to meet the deadline, the AGENCY shall submit a written request for an extension to the COUNTY’S Manager of the Citizens’ Commission for Children before the one hundred and eighty (180) day period has lapsed. Although an extension may be granted, the COUNTY shall suspend payment to the AGENCY pending receipt of the Audited Financial Statements.

Recordkeeping. a. In the performance of this Contract, the AGENCY shall establish and maintain separate books, records, and accounts of all activities related to this Contract, in compliance with generally accepted accounting principles (“GAAP”) and record maintenance procedures. b. Books, records, and accounts related to the performance of this Contract shall be open to inspection during regular business hours by an authorized representative of the COUNTY and shall be retained by the AGENCY for a period of five (5) years after termination of this Contract. In the event of litigation, claim, or audit findings, the record retention period shall be five (5) years from the time of resolution of the litigation, claim, or audit findings. c. For the purposes of this Contract, “books, records, and accounts related to the performance of this Contract” shall include, but shall not in any way be limited to: i. Detailed invoices, cancelled checks, payroll journals, and bank statement reconciliations; ii. Records of board members by date of appointment, race and sex; iii. Records of employees by job classification, name, date of hire, race and sex; iv. Records regarding clients served, services provided, outcomes achieved, information on materials and services delivered; and, v. Any other records that are in any way related to the AGENCY’S performance of this Contract.'S d. The AGENCY shall provide its business record custodian and shall have adequate and appropriate work space for the COUNTY’S 'S authorized representative to conduct evaluations, monitoring and/or audit(s) to ensure compliance with this Contract. e. The AGENCY shall receive and submit an Audited a Financial Statements Review to the COUNTY during the second year of funding within one hundred and eighty (180) days of the close of the AGENCY’S 'S fiscal year. Such reports shall be prepared by an independent certified public accountant. The AGENCY shall also provide to the COUNTY a copy of its management letter, if issued, and the AGENCY’S 'S response. If the AGENCY is unable to meet the deadline, the AGENCY shall submit a written request for an extension to the COUNTY’S 'S Manager of the Citizens’ ' Commission for Children before the one hundred and eighty (180) day period has lapsed. Although an extension may be granted, the COUNTY shall suspend payment to the AGENCY pending receipt of the Audited Financial Statements.