Common use of RECORDS AND INVESTIGATIONS Clause in Contracts

RECORDS AND INVESTIGATIONS. 19.1 CONTRACTOR shall maintain and retain records on each Placed Child as required by California Code of Regulations, Title 22, Division 6, Chapter 1, Section 80070, Chapter 4, Section 83070 and 83070.1 and Chapter 8.8, Sections 88070, 88070.1, 88270 and 88270.1; and the relevant provisions in this Contract, including this Section 19.0, and CONTRACTOR’s Plan of Operations and Program Statement (Exhibit A-13). Such records shall include, but not be limited to, placement and termination documents, medical and dental records, a record of court orders allowing psychotropic medication, Placed Children's financial records (clothing, allowances, earnings, medical expenses, etc.), diagnostic evaluations and studies, Placed Child interviews, special incident reports, social worker progress notes (including treatment, school, extracurricular activities at school or in the Community, etc.), and notes on Services provided by the various professional and paraprofessional staff (treatment, recreation, child care, etc.). The records shall be in sufficient detail to permit an evaluation of Services provided. The information in the Placed Child’s record, maintained at CONTRACTOR’s offices, shall be confidential, kept in a locked file, and made available only to selected staff who require it for needs and Services planning. 19.2 CONTRACTOR shall maintain accurate and complete financial records of all its activities and operations relating to this Contract in accordance with generally accepted accounting principles and which meet the requirements for contract accounting described in Auditor-Controller Contract Accounting and Administration Handbooks, Exhibit C-1. CONTRACTOR shall also maintain accurate and complete employment and other records relating to its performance of this Contract. 19.3 CONTRACTOR shall maintain and retain records on each Resource Family Home and Resource Xxxxxx Parent as required by California Code of Regulations, Title 22, Division 6, Chapter 1, Section 80066 and Chapter 8.8, Sections 88066, 88066.1, 88069.7 and 88069.8. Such records shall include, but not be limited to, fingerprint clearances, Child Abuse Index clearances, CONTRACTOR's Certificate of Approval, and CONTRACTOR's admission agreements for each Placed Child. 19.4 All records described in Sub-sections 19.1 through 19.3 hereof, supporting documents, statistical records, and all other records pertinent to performance of this Contract, including, but not limited to, all timecards and other employment records and confidential information, shall be kept and maintained by CONTRACTOR at a location in Los Angeles County or contiguous county and shall be made available to COUNTY, State or Federal authorities, as provided by applicable law, during the term of this Contract and either for a period of five (5) years after the expiration of the term of this Contract or for a period of three (3) years from the date of the submission of the final expenditure report, whichever date is later. If before the expiration of that time period, any litigation, claim, financial management review, or audit is started, the records shall be retained until all litigation, claims, financial management reviews, or audit findings involving the records have been resolved and final action taken. If such material is located outside of Los Angeles County or contiguous county, then, at COUNTY’s sole option, CONTRACTOR shall pay COUNTY for travel per diem and other costs incurred by COUNTY in exercising its rights under this Section. CONTRACTOR shall maintain all records in accordance with California State records and retention regulations including the provisions of California Department of Social Services Manual, Section 23-353. 19.5 COUNTY retains the right to inspect, monitor, and conduct investigations of CONTRACTOR’s program/fiscal operations, performance and contract compliance without prior notice to CONTRACTOR seven days a week, 24 hours a day. Unannounced audits, monitoring, interviews with children and investigations may occur without prior notice when COUNTY, in its sole discretion, deems it necessary. CONTRACTOR will be given reasonable prior notice of routine audits, monitoring, and inspections. CONTRACTOR agrees that COUNTY, or its authorized representatives, the State of California, or its authorized representatives, or the Federal Government, or its authorized representatives, including but not limited to, the U.S. Comptroller General, shall have access to and the right to inspect, examine, monitor, audit, excerpt, copy or transcribe any pertinent transaction, activity, or records relating to this Contract. The Auditor-Controller/Department of Children and Family Services/Probation Fiscal Audit Phases, Fiscal Audits of Xxxxxx Family Agency Xxxxxx Care Services Contractors (Exhibit C-2), details the audit protocols followed by the Auditor-Controller and DCFS/Probation during fiscal audit reviews. 19.6 Such program reviews, investigations, and/or audits shall encompass all of CONTRACTOR’s financial, program, Resource Xxxxxx Parent, Subcontractor, and Placed Children’s records related to Services provided under this Contract, and any other financial transactions, as determined necessary by COUNTY to ensure that AFDC-FC funds have been accounted for and Expended in accordance with Part I, Section 25.0, Use of Funds. Methods of inspection may include, but are not limited to, the interview of CONTRACTOR’s staff, insurance agents, banks, personnel, vendors and Subcontractor(s) and inspection of accounting ledgers, journals, canceled checks, timecards, personnel records, Subcontracts, space and equipment leases and other relevant books, records, worksheets and logs as appropriate for ensuring CONTRACTOR accountability of expenditures and program performance under this Contract. CONTRACTOR’s employee records may be reviewed in accordance with State and federal labor laws. CONTRACTOR shall enlist the cooperation of all Subcontractors, staff, and Board members in such efforts. 19.7 Upon request, CONTRACTOR shall provide COUNTY with photocopies of records and documents, including Placed Children records, Resource Xxxxxx Parent and personnel records, unless prohibited by federal, state, or local laws. CONTRACTOR shall be responsible for the cost of providing photocopies to COUNTY. 19.8 CONTRACTOR shall be responsible for annual or triennial financial audits, as applicable, of its agency and shall require Subcontractors to be responsible for its annual or triennial financial audits, as applicable, when required by any governmental entity (e.g. Federal government, the California Department of Social Services (CDSS), COUNTY) to be conducted by an independent audit firm and in accordance with generally accepted governmental auditing standards. Within thirty (30) days after issuance of the audit reports, CONTRACTOR shall forward copies of such reports to: Department of Children and Family Services Contracts Administration Division Attention: ISFC FFA Contract Analyst 000 Xxxxxx Xxxxx, Room 400 Los Angeles, California 90020 and to: Attention: Supervising Deputy Probation Officer Probation Department Placement Permanency & Quality Assurance Intensive Services Xxxxxx Care Monitoring/Investigations 00000 Xxxxx Xxxxxxx Xxxxxx, 0xx Xxxxx Lynwood, CA 90262 19.9 In the event that an audit is conducted of CONTRACTOR specifically regarding this Contract by any Federal or State Auditor, or by any auditor employed by CONTRACTOR or otherwise, then CONTRACTOR shall file a copy of such audit report with COUNTY’s Auditor-Controller within thirty (30) Days of CONTRACTOR’s receipt thereof, unless otherwise provided by applicable Federal or State law or under this Contract. COUNTY shall make a reasonable effort to maintain the confidentiality of such audit report(s).

RECORDS AND INVESTIGATIONS. 19.1 CONTRACTOR shall maintain and retain records on each Placed Child as required by California Code of Regulations, Title 22, Division 6, Chapter 1, Section 80070, Chapter 4, Section 83070 and 83070.1 and Chapter 8.8, Sections 88070, 88070 and 88070.1, 88270 and 88270.1; and the relevant provisions in this Contract, including this Section 19.0, and CONTRACTOR’s Plan of Operations Operation and Program Statement (Exhibit A-13). Such records shall include, but not be limited to, placement and termination documents, medical and dental records, a record of court orders allowing psychotropic medication, Placed Children's financial records (clothing, allowances, earnings, medical expenses, etc.), diagnostic evaluations and studies, Placed Child interviews, special incident reports, social worker progress notes (including treatment, school, extracurricular activities at school or in the Community, etc.), and notes on Services provided by the various professional and paraprofessional staff (treatment, recreation, child care, etc.). The records shall be in sufficient detail to permit an evaluation of Services provided. The information in the Placed Child’s record, maintained at CONTRACTOR’s offices, shall be confidential, kept in a locked file, and made available only to selected staff who require it for needs Needs and Services planning. 19.2 CONTRACTOR shall maintain accurate and complete financial records of all its activities and operations relating to this Contract in accordance with generally accepted accounting principles and which meet the requirements for contract accounting described in Auditor-Controller Contract Accounting and Administration Handbooks, Exhibit C-1C-1 (for FFA). CONTRACTOR shall also maintain accurate and complete employment and other records relating to its performance of this Contract. 19.3 CONTRACTOR shall maintain and retain records on each Resource Family Home and Resource Xxxxxx Family Parent as required by California Code of Regulations, Title 22, Division 6, Chapter 1, Section 80066 and Chapter 8.8, Sections 88066, 88066.1, 88069.7 and 88069.8. Such records shall include, but not be limited to, fingerprint clearances, Child Abuse Index clearances, CONTRACTOR's Certificate of Approval, and CONTRACTOR's admission agreements for each Placed Child. 19.4 All records described in Sub-sections 19.1 20.1 through 19.3 20.3 hereof, supporting documents, statistical records, and all other records pertinent to performance of this Contract, including, but not limited to, all timecards and other employment records and confidential information, shall be kept and maintained by CONTRACTOR at a location in Los Angeles County or contiguous county and shall be made available to COUNTY, State or Federal authorities, as provided by applicable law, during the term of this Contract and either for a period of five (5) years after the expiration of the term of this Contract or for a period of three (3) years from the date of the submission of the final expenditure report, whichever date is later. If before the expiration of that time period, any litigation, claim, financial management review, or audit is started, the records shall be retained until all litigation, claims, financial management reviews, or audit findings involving the records have been resolved and final action taken. If such material is located outside of Los Angeles County or contiguous county, then, at COUNTY’s sole option, CONTRACTOR shall pay COUNTY for travel per diem and other costs incurred by COUNTY in exercising its rights under this Section. CONTRACTOR shall maintain all records in accordance with California State records and retention regulations including the provisions of California Department of Social Services Manual, Section 23-353. 19.5 COUNTY retains the right to inspect, monitor, and conduct investigations of CONTRACTOR’s program/fiscal operations, performance and contract compliance without prior notice to CONTRACTOR seven days a week, 24 hours a day. Unannounced audits, monitoring, interviews with children and investigations may occur without prior notice when COUNTY, in its sole discretion, deems it necessary. CONTRACTOR will be given reasonable prior notice of routine audits, monitoring, and inspections. CONTRACTOR agrees that COUNTY, or its authorized representatives, the State of California, or its authorized representatives, or the Federal Government, or its authorized representatives, including but not limited to, the U.S. Comptroller General, shall have access to and the right to inspect, examine, monitor, audit, excerpt, copy or transcribe any pertinent transaction, activity, or records relating to this Contract. The Auditor-Controller/Department of Children and Family Services/Probation Services Fiscal Audit Phases, Fiscal Audits of Xxxxxx Family Agency Xxxxxx Care Services Contractors (Exhibit C-2), details the audit protocols followed by the Auditor-Controller and DCFS/Probation DCFS during fiscal audit reviews. 19.6 Such program reviews, investigations, and/or audits shall encompass all of CONTRACTOR’s financial, program, Resource Xxxxxx Family Parent, Subcontractor, and Placed Children’s records related to Services provided under this Contract, and any other financial transactions, as determined necessary by COUNTY to ensure that AFDC-FC funds have been accounted for and Expended in accordance with Part I, Section 25.026.0, Use of Funds. Methods of inspection may include, but are not limited to, the interview of CONTRACTOR’s staff, insurance agents, banks, personnel, vendors and Subcontractor(s) and inspection of accounting ledgers, journals, canceled checks, timecards, personnel records, Subcontracts, space and equipment leases and other relevant books, records, worksheets and logs as appropriate for ensuring CONTRACTOR accountability of expenditures and program performance under this Contract. CONTRACTOR’s employee records may be reviewed in accordance with State and federal labor laws. CONTRACTOR shall enlist the cooperation of all Subcontractors, staff, and Board members in such efforts. 19.7 Upon request, CONTRACTOR shall provide COUNTY with photocopies of records and documents, including Placed Children records, Resource Xxxxxx Family Parent and personnel records, unless prohibited by federal, state, or local laws. CONTRACTOR shall be responsible for the cost of providing photocopies to COUNTY. 19.8 CONTRACTOR shall be responsible for annual or triennial financial audits, as applicable, of its agency and shall require Subcontractors to be responsible for its annual or triennial financial audits, as applicable, when required by any governmental entity (e.g. Federal government, the California Department of Social Services (CDSS), COUNTY) to be conducted by an independent audit firm and in accordance with generally accepted governmental auditing standards. Within thirty (30) days after issuance of the audit reports, CONTRACTOR shall forward copies of such reports to: Department of Children and Family Services Contracts Administration Division Attention: ISFC FFA Contract Analyst 000 Xxxxxx Xxxxx, Room 400 Los Angeles, California CA 90020 and to: Attention: Supervising Deputy Probation Officer AND Probation Department Placement Permanency & Quality Assurance Intensive Services Xxxxxx Care FFA Monitoring/Investigations Attn: Supervising Deputy Probation Officer 00000 Xxxxx Xxxxxxx Xxxxxx, 0xx Xxxxx LynwoodXxxxxxx, CA 90262XX 00000 19.9 In the event that an audit is conducted of CONTRACTOR specifically regarding this Contract by any Federal or State Auditor, or by any auditor employed by CONTRACTOR or otherwise, then CONTRACTOR shall file a copy of such audit report with COUNTY’s Auditor-Controller within thirty (30) Days of CONTRACTOR’s receipt thereof, unless otherwise provided by applicable Federal or State law or under this Contract. COUNTY shall make a reasonable effort to maintain the confidentiality of such audit report(s).

RECORDS AND INVESTIGATIONS. 19.1 CONTRACTOR shall maintain and retain minimally a copy of records on each Placed Child as required by California Code of Regulations, Title 22, Division 6, Chapter 1, Section 80070, Chapter 4, Section 83070 and 83070.1 and Chapter 8.8, Sections 88070, 88070.1, 88270 and 88270.1; and the relevant provisions in this Contract, including this Section 19.0, and CONTRACTOR’s Plan of Operations and Program Statement (Exhibit A-13)Children where they reside. Such records shall include, but not be limited to, Needs and Services Plans, placement and termination termination/discharge documents, medical and dental records, a record of court orders allowing psychotropic medication, Placed Children's financial records (clothing, allowances, earnings, medical expenses, etc.), diagnostic evaluations and studies, Placed Child interviews, special incident reports, social worker progress notes (including treatment, school, extracurricular activities at school or in the Community, etc.), and notes on Services provided by the various professional and paraprofessional staff (treatment, recreation, child care, etc.). The records shall be in sufficient detail to permit an evaluation of Services provided. The information in the Placed Child’s record, maintained at CONTRACTOR’s offices, shall be confidential, kept in a locked file, and made available only to selected staff who require requires it for needs and Services services planning. 19.2 19.1 CONTRACTOR shall maintain accurate and complete financial records of all its activities and operations relating to this Contract in accordance with generally accepted accounting principles and which meet the requirements for contract accounting described in Auditor-Controller Contract Accounting and Administration Handbooks, Exhibit C-1. CONTRACTOR shall also maintain accurate and complete employment and other records relating to its performance of this Contract. 19.3 19.2 CONTRACTOR shall maintain and retain records on each Resource Family Home employee and Resource Xxxxxx Parent volunteer as required by California Code of Regulations, Title 22, Division 6, Chapter 1, Section 80066 and Chapter 8.85, Sections 88066, 88066.1, 88069.7 84066 and 88069.884066.1. Such records shall include, but not be limited to, fingerprint clearances, Child Abuse Index clearances, CONTRACTOR's Certificate of Approval, and CONTRACTOR's admission agreements for each Placed Childemployees’ original employment applications. 19.4 19.3 All records described in Sub-sections 19.1 through 19.3 hereof, supporting documents, statistical records, and all other records pertinent to performance of this Contract, including, but not limited to, all timecards and other employment records and confidential information, shall be kept and maintained by CONTRACTOR at a location in Los Angeles County or contiguous county and shall be made available to COUNTY, State State, or Federal authorities, as provided by applicable law, during the term of this Contract and either for a period of five (5) years after the expiration of the term of this Contract or for a period of three (3) years from the date of the submission of the final expenditure report, whichever date is later. If before the expiration of that time period, any litigation, claim, financial management review, or audit is started, the records shall be retained until all litigation, claims, financial management reviews, or audit findings involving the records have been resolved and final action taken. If such material is located outside of Los Angeles County or contiguous county, then, at COUNTY’s sole option, CONTRACTOR shall pay COUNTY for travel per diem and other costs incurred by COUNTY in exercising its rights under this Section. CONTRACTOR shall maintain all records in accordance with California State records and retention regulations including the provisions of California Department of Social Services ManualCDSS’ MPP, Section 23-353. 19.5 19.4 COUNTY retains the right to inspect, monitor, and conduct investigations of CONTRACTOR’s program/fiscal operations, performance and contract compliance without prior notice to CONTRACTOR seven 7 days a week, 24 hours a day. Unannounced audits, monitoring, interviews with children and investigations may occur without prior notice when COUNTY, in its sole discretion, deems it necessary. CONTRACTOR will be given reasonable prior notice of routine audits, monitoring, and inspections. CONTRACTOR agrees that COUNTY, or its authorized representatives, the State of California, or its authorized representatives, or the Federal Government, or its authorized representatives, including but not limited to, the U.S. Comptroller General, shall have access to and the right to inspect, examine, monitor, audit, excerpt, copy or transcribe any pertinent transaction, activity, or records relating to this Contract. The Auditor-Controller/Department of Children and Family Services/Probation Department Fiscal Audit Phases, Fiscal Audits of Xxxxxx Family Agency STRTP Xxxxxx Care Services Contractors (Exhibit C-2), ) details the audit protocols followed by the Auditor-Controller and DCFS/Probation during fiscal audit reviews. 19.6 19.5 Such program and performance reviews, investigations, and/or audits shall encompass all of CONTRACTOR’s financial, program, Resource Xxxxxx Parent, Subcontractor, and Placed Children’s records related to Services provided under this Contract, and any other financial transactions, as determined necessary by COUNTY to ensure that AFDC-AFDC- FC funds have been accounted for and Expended in accordance with Part I, Section 25.0, Use of Funds. Methods of inspection may include, but are not limited to, the interview of CONTRACTOR’s staff, insurance agents, banks, personnel, vendors and Subcontractor(s) and inspection of accounting ledgers, journals, canceled checks, timecards, personnel records, Subcontracts, space and equipment leases and other relevant books, records, worksheets and logs as appropriate for ensuring CONTRACTOR accountability of expenditures and program performance under this Contract. CONTRACTOR’s employee records may be reviewed in accordance with State and federal labor laws. CONTRACTOR shall enlist the cooperation of all Subcontractors, staff, and Board members in such efforts. 19.7 19.6 Upon request, CONTRACTOR shall provide COUNTY with photocopies of records and documents, including Placed Children records, Resource Xxxxxx Parent and personnel records, unless prohibited by federal, state, or local laws. CONTRACTOR shall be responsible for the cost of providing photocopies to COUNTY. 19.8 19.7 CONTRACTOR shall be responsible for annual or triennial financial audits, as applicable, of its agency and shall require Subcontractors to be responsible for its annual or triennial financial audits, as applicable, when required by any governmental entity (e.g. Federal government, the California Department of Social Services (CDSS), COUNTY) to be conducted by an independent audit firm and in accordance with generally accepted governmental auditing standards. Within thirty (30) days after issuance of the audit reports, CONTRACTOR shall forward copies of such reports to: Department of Children and Family Services Attention: STRTP Contract Analyst DCFS, Contracts Administration Division Attention: ISFC FFA Contract Analyst 000 Xxxxxx Xxxxx, Room 400 Los Angeles, California CA 90020 and to: Attention: Supervising Deputy Probation Officer Probation Department Placement Permanency & Quality Assurance Intensive Services Xxxxxx Care Short-Term Residential Therapeutic Program Monitoring/Investigations 00000 Xxxxx Xxxxxxx Xxxxxx, 0xx Xxxxx Lynwood, CA 90262 19.9 19.8 In the event that an audit is conducted of CONTRACTOR specifically regarding this Contract by any Federal or State Auditor, or by any auditor employed by CONTRACTOR or otherwise, then CONTRACTOR shall file a copy of such audit report with COUNTY’s Auditor-Controller within thirty (30) Days of CONTRACTOR’s receipt thereof, unless otherwise provided by applicable Federal or State law or under this Contract. COUNTY shall make a reasonable effort to maintain the confidentiality of such audit report(s).

RECORDS AND INVESTIGATIONS. 19.1 CONTRACTOR shall maintain and retain minimally a copy of records on each Placed Child as required by California Code of Regulations, Title 22, Division 6, Chapter 1, Section 80070, Chapter 4, Section 83070 and 83070.1 and Chapter 8.8, Sections 88070, 88070.1, 88270 and 88270.1; and the relevant provisions in this Contract, including this Section 19.0, and CONTRACTOR’s Plan of Operations and Program Statement (Exhibit A-13)Children where they reside. Such records shall include, but not be limited to, Needs and Services Plans, placement and termination termination/discharge documents, medical and dental records, a record of court orders allowing psychotropic medication, Placed Children's financial records (clothing, allowances, earnings, medical expenses, etc.), diagnostic evaluations and studies, Placed Child interviews, special incident reports, social worker progress notes (including treatment, school, extracurricular activities at school or in the Community, etc.), and notes on Services provided by the various professional and paraprofessional staff (treatment, recreation, child care, etc.). The records shall be in sufficient detail to permit an evaluation of Services provided. The information in the Placed Child’s record, maintained at CONTRACTOR’s offices, shall be confidential, kept in a locked file, and made available only to selected staff who require requires it for needs and Services services planning. 19.2 19.1 CONTRACTOR shall maintain accurate and complete financial records of all its activities and operations relating to this Contract in accordance with generally accepted accounting principles and which meet the requirements for contract accounting described in Auditor-Controller Contract Accounting and Administration Handbooks, Exhibit C-1. Exhibits C-I. CONTRACTOR shall also maintain accurate and complete employment and other records relating to its performance of this Contract. 19.3 19.2 CONTRACTOR shall maintain and retain records on each Resource Family Home employee and Resource Xxxxxx Parent volunteer as required by California Code of Regulations, Title 22, Division 6, Chapter 1, Section 80066 and Chapter 8.85, Sections 88066, 88066.1, 88069.7 84066 and 88069.884066.1. Such records shall include, but not be limited to, fingerprint clearances, Child Abuse Index clearances, CONTRACTOR's Certificate of Approval, and CONTRACTOR's admission agreements for each Placed Childemployees’ original employment applications. 19.4 19.3 All records described in Sub-sections 19.1 through 19.3 hereof, supporting documents, statistical records, and all other records pertinent to performance of this Contract, including, but not limited to, all timecards and other employment records and confidential information, shall be kept and maintained by CONTRACTOR at a location in Los Angeles County or contiguous county and shall be made available to COUNTY, State State, or Federal authorities, as provided by applicable law, during the term of this Contract and either for a period of five (5) years after the expiration of the term of this Contract or for a period of three (3) years from the date of the submission of the final expenditure report, whichever date is later. If before the expiration of that time period, any litigation, claim, financial management review, or audit is started, the records shall be retained until all litigation, claims, financial management reviews, or audit findings involving the records have been resolved and final action taken. If such material is located outside of Los Angeles County or contiguous county, then, at COUNTY’s sole option, CONTRACTOR shall pay COUNTY for travel per diem and other costs incurred by COUNTY in exercising its rights under this Section. CONTRACTOR shall maintain all records in accordance with California State records and retention regulations including the provisions of California Department of Social Services ManualCDSS’ MPP, Section 23-353. 19.5 19.4 COUNTY retains the right to inspect, monitor, and conduct investigations of CONTRACTOR’s program/fiscal operations, performance and contract compliance without prior notice to CONTRACTOR seven 7 days a week, 24 hours a day. Unannounced audits, monitoring, interviews with children and investigations may occur without prior notice when COUNTY, in its sole discretion, deems it necessary. CONTRACTOR will be given reasonable prior notice of routine audits, monitoring, and inspections. CONTRACTOR agrees that COUNTY, or its authorized representatives, the State of California, or its authorized representatives, or the Federal Government, or its authorized representatives, including but not limited to, the U.S. Comptroller General, shall have access to and the right to inspect, examine, monitor, audit, excerpt, copy or transcribe any pertinent transaction, activity, or records relating to this Contract. The Auditor-Controller/Department of Children and Family Services/Probation Department Fiscal Audit Phases, Fiscal Audits of Xxxxxx Family Agency Short- Term Residential Therapeutic Program Xxxxxx Care Services Contractors (Exhibit C-2), C- II) details the audit protocols followed by the Auditor-Controller and DCFS/Probation during fiscal audit reviews. 19.6 19.5 Such program and performance reviews, investigations, and/or audits shall encompass all of CONTRACTOR’s financial, program, Resource Xxxxxx Parent, Subcontractor, and Placed Children’s records related to Services provided under this Contract, and any other financial transactions, as determined necessary by COUNTY to ensure that AFDC-AFDC- FC funds have been accounted for and Expended in accordance with Part I, Section 25.0, Use of Funds. Methods of inspection may include, but are not limited to, the interview of CONTRACTOR’s staff, insurance agents, banks, personnel, vendors and Subcontractor(s) and inspection of accounting ledgers, journals, canceled checks, timecards, personnel records, Subcontracts, space and equipment leases and other relevant books, records, worksheets and logs as appropriate for ensuring CONTRACTOR accountability of expenditures and program performance under this Contract. CONTRACTOR’s employee records may be reviewed in accordance with State and federal labor laws. CONTRACTOR shall enlist the cooperation of all Subcontractors, staff, and Board members in such efforts. 19.7 19.6 Upon request, CONTRACTOR shall provide COUNTY with photocopies of records and documents, including Placed Children records, Resource Xxxxxx Parent and personnel records, unless prohibited by federal, state, or local laws. CONTRACTOR shall be responsible for the cost of providing photocopies to COUNTY. 19.8 19.7 CONTRACTOR shall be responsible for annual or triennial financial audits, as applicable, of its agency and shall require Subcontractors to be responsible for its annual or triennial financial audits, as applicable, when required by any governmental entity (e.g. Federal government, the California Department of Social Services (CDSS), COUNTY) to be conducted by an independent audit firm and in accordance with generally accepted governmental auditing standards. Within thirty (30) days after issuance of the audit reports, CONTRACTOR shall forward copies of such reports to: Department of Children and Family Services Attention: STRTP Contract Analyst DCFS, Contracts Administration Division Attention: ISFC FFA Contract Analyst 000 Xxxxxx Xxxxx, Room 400 Los Angeles, California CA 90020 and to: Attention: Supervising Deputy Probation Officer Probation Department Placement Permanency & Quality Assurance Intensive Services Xxxxxx Care Short-Term Residential Therapeutic Program Monitoring/Investigations 00000 Xxxxx Xxxxxxx Xxxxxx, 0xx Xxxxx Lynwood, CA 90262 19.9 19.8 In the event that an audit is conducted of CONTRACTOR specifically regarding this Contract by any Federal or State Auditor, or by any auditor employed by CONTRACTOR or otherwise, then CONTRACTOR shall file a copy of such audit report with COUNTY’s Auditor-Controller within thirty (30) Days of CONTRACTOR’s receipt thereof, unless otherwise provided by applicable Federal or State law or under this Contract. COUNTY shall make a reasonable effort to maintain the confidentiality of such audit report(s).

RECORDS AND INVESTIGATIONS. 19.1 CONTRACTOR shall maintain and retain records on each Placed Child as required by California Code of Regulations, Title 22, Division 6, Chapter 1, Section 80070, Chapter 4, Section 83070 and 83070.1 and Chapter 8.8, Sections 88070, 88070.1, 88270 and 88270.1; and the relevant provisions in this Contract, including this Section 19.0, and CONTRACTOR’s Plan of Operations and Program Statement (Exhibit A-13). Such records shall include, but not be limited to, placement and termination documents, medical and dental records, a record of court orders allowing psychotropic medication, Placed Children's financial records (clothing, allowances, earnings, medical expenses, etc.), diagnostic evaluations and studies, Placed Child interviews, special incident reports, social worker progress notes (including treatment, school, extracurricular activities at school or in the Community, etc.), and notes on Services provided by the various professional and paraprofessional staff (treatment, recreation, child care, etc.). The records shall be in sufficient detail to permit an evaluation of Services provided. The information in the Placed Child’s record, maintained at CONTRACTOR’s offices, shall be confidential, kept in a locked file, and made available only to selected staff who require it for needs and Services planning. 19.2 CONTRACTOR shall maintain accurate and complete financial records of all its activities and operations relating to this Contract in accordance with generally accepted accounting principles and which meet the requirements for contract accounting described in Auditor-Controller Contract Accounting and Administration Handbooks, Exhibit C-1. CONTRACTOR shall also maintain accurate and complete employment and other records relating to its performance of this Contract. 19.3 CONTRACTOR shall maintain and retain records on each Resource Family Home and Resource Xxxxxx Parent as required by California Code of Regulations, Title 22, Division 6, Chapter 1, Section 80066 and Chapter 8.8, Sections 88066, 88066.1, 88069.7 and 88069.8. Such records shall include, but not be limited to, fingerprint clearances, Child Abuse Index clearances, CONTRACTOR's Certificate of Approval, and CONTRACTOR's admission agreements for each Placed Child. 19.4 All records described in Sub-sections 19.1 through 19.3 hereof, supporting documents, statistical records, and all other records pertinent to performance of this Contract, including, but not limited to, all timecards and other employment records and confidential information, shall be kept and maintained by CONTRACTOR at a location in Los Angeles County or contiguous county and shall be made available to COUNTY, State or Federal authorities, as provided by applicable law, during the term of this Contract and either for a period of five (5) years after the expiration of the term of this Contract or for a period of three (3) years from the date of the submission of the final expenditure report, whichever date is later. If before the expiration of that time period, any litigation, claim, financial management review, or audit is started, the records shall be retained until all litigation, claims, financial management reviews, or audit findings involving the records have been resolved and final action taken. If such material is located outside of Los Angeles County or contiguous county, then, at COUNTY’s sole option, CONTRACTOR shall pay COUNTY for travel per diem and other costs incurred by COUNTY in exercising its rights under this Section. CONTRACTOR shall maintain all records in accordance with California State records and retention regulations including the provisions of California Department of Social Services Manual, Section 23-353. 19.5 COUNTY retains the right to inspect, monitor, and conduct investigations of CONTRACTOR’s program/fiscal operations, performance and contract compliance without prior notice to CONTRACTOR seven days a week, 24 hours a day. Unannounced audits, monitoring, interviews with children and investigations may occur without prior notice when COUNTY, in its sole discretion, deems it necessary. CONTRACTOR will be given reasonable prior notice of routine audits, monitoring, and inspections. CONTRACTOR agrees that COUNTY, or its authorized representatives, the State of California, or its authorized representatives, or the Federal Government, or its authorized representatives, including but not limited to, the U.S. Comptroller General, shall have access to and the right to inspect, examine, monitor, audit, excerpt, copy or transcribe any pertinent transaction, activity, or records relating to this Contract. The Auditor-Controller/Department of Children and Family Services/Probation Fiscal Audit Phases, Fiscal Audits of Xxxxxx Family Agency Xxxxxx Care Services Contractors (Exhibit C-2), details the audit protocols followed by the Auditor-Controller and DCFS/Probation PCW during fiscal audit reviews. 19.6 Such program reviews, investigations, and/or audits shall encompass all of CONTRACTOR’s financial, program, Resource Xxxxxx Parent, Subcontractor, and Placed Children’s records related to Services provided under this Contract, and any other financial transactions, as determined necessary by COUNTY to ensure that AFDC-FC funds have been accounted for and Expended in accordance with Part I, Section 25.0, Use of Funds. Methods of inspection may include, but are not limited to, the interview of CONTRACTOR’s staff, insurance agents, banks, personnel, vendors and Subcontractor(s) and inspection of accounting ledgers, journals, canceled checks, timecards, personnel records, Subcontracts, space and equipment leases and other relevant books, records, worksheets and logs as appropriate for ensuring CONTRACTOR accountability of expenditures and program performance under this Contract. CONTRACTOR’s employee records may be reviewed in accordance with State and federal labor laws. CONTRACTOR shall enlist the cooperation of all Subcontractors, staff, and Board members in such efforts. 19.7 Upon request, CONTRACTOR shall provide COUNTY with photocopies copies of records and documents, including Placed Children records, Resource Xxxxxx Parent and personnel records, and any video footage unless prohibited by federal, state, or local laws. CONTRACTOR shall be responsible for the cost of providing photocopies to COUNTY. 19.8 CONTRACTOR shall be responsible for annual or triennial financial audits, as applicable, of its agency and shall require Subcontractors to be responsible for its annual or triennial financial audits, as applicable, when required by any governmental entity (e.g. Federal government, the California Department of Social Services (CDSS), COUNTY) to be conducted by an independent audit firm and in accordance with generally accepted governmental auditing standards. Within thirty (30) days after issuance of the audit reports, CONTRACTOR shall forward copies of such reports by mail or email to: Department of Children and Family Services Contracts Administration Division Attention: ISFC FFA Contract Analyst 000 X. Xxxxxxx Xxxxxx Xxxxx, Room 400 Los Angeles, California 90020 Email: XXX-Xxxxxx-Xxxxxxxxxx@xxxx.xxxxxxxx.xxx and to: Attention: Supervising Deputy Probation Officer Los Angeles County Probation Department Probation Child Welfare Placement Permanency & Quality Assurance Intensive Services Xxxxxx Care Monitoring/Investigations 00000 Xxxxx Xxxxxxx Xxxxxx, 0xx Xxxxx LynwoodXxxxxxx, CA 90262XX 00000 19.9 In the event that an audit is conducted of CONTRACTOR specifically regarding this Contract by any Federal or State Auditor, or by any auditor employed by CONTRACTOR or otherwise, then CONTRACTOR shall file a copy of such audit report with COUNTY’s Auditor-Controller within thirty (30) Days of CONTRACTOR’s receipt thereof, unless otherwise provided by applicable Federal or State law or under this Contract. COUNTY shall make a reasonable effort to maintain the confidentiality of such audit report(s).

RECORDS AND INVESTIGATIONS. 19.1 CONTRACTOR shall maintain and retain records on each Placed Child as required by California Code of Regulations, Title 22, Division 6, Chapter 1, Section 80070, Chapter 4, Section 83070 and 83070.1 and Chapter 8.8, Sections 88070, 88070 and 88070.1, 88270 and 88270.1; and the relevant provisions in this Contract, including this Section 19.0, and CONTRACTOR’s Plan of Operations Operation and Program Statement (Exhibit A-13). Such records shall include, but not be limited to, placement and termination documents, medical and dental records, a record of court orders allowing psychotropic medication, Placed Children's financial records (clothing, allowances, earnings, medical expenses, etc.), diagnostic evaluations and studies, Placed Child interviews, special incident reports, social worker progress notes (including treatment, school, extracurricular activities at school or in the Community, etc.), and notes on Services provided by the various professional and paraprofessional staff (treatment, recreation, child care, etc.). The records shall be in sufficient detail to permit an evaluation of Services provided. The information in the Placed Child’s record, maintained at CONTRACTOR’s offices, shall be confidential, kept in a locked file, and made available only to selected staff who require it for needs Needs and Services planning. 19.2 CONTRACTOR shall maintain accurate and complete financial records of all its activities and operations relating to this Contract in accordance with generally accepted accounting principles and which meet the requirements for contract accounting described in Auditor-Auditor- Controller Contract Accounting and Administration Handbooks, Exhibit C-1C-1 (for FFA). CONTRACTOR shall also maintain accurate and complete employment and other records relating to its performance of this Contract. 19.3 CONTRACTOR shall maintain and retain records on each Resource Family Home and Resource Xxxxxx Family Parent as required by California Code of Regulations, Title 22, Division 6, Chapter 1, Section 80066 and Chapter 8.8, Sections 88066, 88066.1, 88069.7 and 88069.8. Such records shall include, but not be limited to, fingerprint clearances, Child Abuse Index clearances, CONTRACTOR's Certificate of Approval, and CONTRACTOR's admission agreements for each Placed Child. 19.4 All records described in Sub-sections 19.1 20.1 through 19.3 20.3 hereof, supporting documents, statistical records, and all other records pertinent to performance of this Contract, including, but not limited to, all timecards and other employment records and confidential information, shall be kept and maintained by CONTRACTOR at a location in Los Angeles County or contiguous county and shall be made available to COUNTY, State or Federal authorities, as provided by applicable law, during the term of this Contract and either for a period of five (5) years after the expiration of the term of this Contract or for a period of three (3) years from the date of the submission of the final expenditure report, whichever date is later. If before the expiration of that time period, any litigation, claim, financial management review, or audit is started, the records shall be retained until all litigation, claims, financial management reviews, or audit findings involving the records have been resolved and final action taken. If such material is located outside of Los Angeles County or contiguous county, then, at COUNTY’s sole option, CONTRACTOR shall pay COUNTY for travel per diem and other costs incurred by COUNTY in exercising its rights under this Section. CONTRACTOR shall maintain all records in accordance with California State records and retention regulations including the provisions of California Department of Social Services Manual, Section 23-353. 19.5 COUNTY retains the right to inspect, monitor, and conduct investigations of CONTRACTOR’s program/fiscal operations, performance and contract compliance without prior notice to CONTRACTOR seven days a week, 24 hours a day. Unannounced audits, monitoring, interviews with children and investigations may occur without prior notice when COUNTY, in its sole discretion, deems it necessary. CONTRACTOR will be given reasonable prior notice of routine audits, monitoring, and inspections. CONTRACTOR agrees that COUNTY, or its authorized representatives, the State of California, or its authorized representatives, or the Federal Government, or its authorized representatives, including but not limited to, the U.S. Comptroller General, shall have access to and the right to inspect, examine, monitor, audit, excerpt, copy or transcribe any pertinent transaction, activity, or records relating to this Contract. The Auditor-Controller/Department of Children and Family Services/Probation Services Fiscal Audit Phases, Fiscal Audits of Xxxxxx Family Agency Xxxxxx Care Services Contractors (Exhibit C-2), details the audit protocols followed by the Auditor-Controller and DCFS/Probation DCFS during fiscal audit reviews. 19.6 Such program reviews, investigations, and/or or audits shall encompass all of CONTRACTOR’s financial, program, Resource Xxxxxx Family Parent, Subcontractor, and Placed Children’s records related to Services provided under this Contract, and any other financial transactions, as determined necessary by COUNTY to ensure that AFDC-FC funds have been accounted for and Expended in accordance with Part I, Section 25.0, Use of Funds. Methods of inspection may include, but are not limited to, the interview of CONTRACTOR’s staff, insurance agents, banks, personnel, vendors and Subcontractor(s) and inspection of accounting ledgers, journals, canceled checks, timecards, personnel records, Subcontracts, space and equipment leases and other relevant books, records, worksheets and logs as appropriate for ensuring CONTRACTOR accountability of expenditures and program performance under this Contract. CONTRACTOR’s employee records may be reviewed in accordance with State and federal labor laws. CONTRACTOR shall enlist the cooperation of all Subcontractors, staff, and Board members in such efforts. 19.7 Upon request, CONTRACTOR shall provide COUNTY with photocopies copies of records and documents, including Placed Children records, Resource Xxxxxx Parent and personnel records, and any video footage unless prohibited by federal, state, or local laws. CONTRACTOR shall be responsible for the cost of providing photocopies to COUNTY. 19.8 CONTRACTOR shall be responsible for annual or triennial financial audits, as applicable, of its agency and shall require Subcontractors to be responsible for its annual or triennial financial audits, as applicable, when required by any governmental entity (e.g. Federal government, the California Department of Social Services (CDSS), COUNTY) to be conducted by an independent audit firm and in accordance with generally accepted governmental auditing standardsGenerally Accepted Governmental Auditing Standards. Within thirty (30) days after issuance of the audit reports, CONTRACTOR shall forward copies of such reports by mail or email to: Department of Children and Family Services Contracts Administration Division Attention: ISFC FFA Contract Analyst 000 X. Xxxxxxx Xxxxxx Xxxxx, Room 400 Los Angeles, California CA 90020 and toEmail: Attention: Supervising Deputy Probation Officer XXX-Xxxxxx-Xxxxxxxxxx@xxxx.xxxxxxxx.xxx AND Los Angeles County Probation Department Probation Child Welfare Placement Permanency & Quality Assurance Intensive Services Xxxxxx Care Monitoring/Investigations 00000 Xxxxx Xxxxxxx Xxxxxx, 0xx Xxxxx LynwoodXxxxxxx, CA 90262XX 00000 19.9 In the event that an audit is conducted of CONTRACTOR specifically regarding this Contract by any Federal or State Auditor, or by any auditor employed by CONTRACTOR or otherwise, then CONTRACTOR shall file a copy of such audit report with COUNTY’s Auditor-Controller within thirty (30) Days of CONTRACTOR’s receipt thereof, unless otherwise provided by applicable Federal or State law or under this Contract. COUNTY shall make a reasonable effort to maintain the confidentiality of such audit report(s).

RECORDS AND INVESTIGATIONS. 19.1 CONTRACTOR shall maintain and retain records on each Placed Child as required by California Code of Regulations, Title 22, Division 6, Chapter 1, Section 80070, Chapter 4, Section 83070 and 83070.1 and Chapter 8.8, Sections 88070, 88070 and 88070.1, 88270 and 88270.1; and the relevant provisions in this Contract, including this Section 19.0, and CONTRACTOR’s Plan of Operations Operation and Program Statement (Exhibit A-13). Such records shall include, but not be limited to, placement and termination documents, medical and dental records, a record of court orders allowing psychotropic medication, Placed Children's financial records (clothing, allowances, earnings, medical expenses, etc.), diagnostic evaluations and studies, Placed Child interviews, special incident reports, social worker progress notes (including treatment, school, extracurricular activities at school or in the Community, etc.), and notes on Services provided by the various professional and paraprofessional staff (treatment, recreation, child care, etc.). The records shall be in sufficient detail to permit an evaluation of Services provided. The information in the Placed Child’s record, maintained at CONTRACTOR’s offices, shall be confidential, kept in a locked file, and made available only to selected staff who require it for needs Needs and Services planning. 19.2 CONTRACTOR shall maintain accurate and complete financial records of all its activities and operations relating to this Contract in accordance with generally accepted accounting principles and which meet the requirements for contract accounting described in Auditor-Controller Contract Accounting and Administration Handbooks, Exhibit C-1C-1 (for FFA). CONTRACTOR shall also maintain accurate and complete employment and other records relating to its performance of this Contract. 19.3 CONTRACTOR shall maintain and retain records on each Resource Family Home and Resource Xxxxxx Family Parent as required by California Code of Regulations, Title 22, Division 6, Chapter 1, Section 80066 and Chapter 8.8, Sections 88066, 88066.1, 88069.7 and 88069.8. Such records shall include, but not be limited to, fingerprint clearances, Child Abuse Index clearances, CONTRACTOR's Certificate of Approval, and CONTRACTOR's admission agreements for each Placed Child. 19.4 All records described in Sub-sections 19.1 20.1 through 19.3 20.3 hereof, supporting documents, statistical records, and all other records pertinent to performance of this Contract, including, but not limited to, all timecards and other employment records and confidential information, shall be kept and maintained by CONTRACTOR at a location in Los Angeles County or contiguous county and shall be made available to COUNTY, State or Federal authorities, as provided by applicable law, during the term of this Contract and either for a period of five (5) years after the expiration of the term of this Contract or for a period of three (3) years from the date of the submission of the final expenditure report, whichever date is later. If before the expiration of that time period, any litigation, claim, financial management review, or audit is started, the records shall be retained until all litigation, claims, financial management reviews, or audit findings involving the records have been resolved and final action taken. If such material is located outside of Los Angeles County or contiguous county, then, at COUNTY’s sole option, CONTRACTOR shall pay COUNTY for travel per diem and other costs incurred by COUNTY in exercising its rights under this Section. CONTRACTOR shall maintain all records in accordance with California State records and retention regulations including the provisions of California Department of Social Services Manual, Section 23-353. 19.5 COUNTY retains the right to inspect, monitor, and conduct investigations of CONTRACTOR’s program/fiscal operations, performance and contract compliance without prior notice to CONTRACTOR seven days a week, 24 hours a day. Unannounced audits, monitoring, interviews with children and investigations may occur without prior notice when COUNTY, in its sole discretion, deems it necessary. CONTRACTOR will be given reasonable prior notice of routine audits, monitoring, and inspections. CONTRACTOR agrees that COUNTY, or its authorized representatives, the State of California, or its authorized representatives, or the Federal Government, or its authorized representatives, including but not limited to, the U.S. Comptroller General, shall have access to and the right to inspect, examine, monitor, audit, excerpt, copy or transcribe any pertinent transaction, activity, or records relating to this Contract. The Auditor-Controller/Department of Children and Family Services/Probation Services Fiscal Audit Phases, Fiscal Audits of Xxxxxx Family Agency Xxxxxx Care Services Contractors (Exhibit C-2), details the audit protocols followed by the Auditor-Controller and DCFS/Probation DCFS during fiscal audit reviews. 19.6 Such program reviews, investigations, and/or or audits shall encompass all of CONTRACTOR’s financial, program, Resource Xxxxxx Family Parent, Subcontractor, and Placed Children’s records related to Services provided under this Contract, and any other financial transactions, as determined necessary by COUNTY to ensure that AFDC-FC funds have been accounted for and Expended in accordance with Part I, Section 25.0, Use of Funds. Methods of inspection may include, but are not limited to, the interview of CONTRACTOR’s staff, insurance agents, banks, personnel, vendors and Subcontractor(s) and inspection of accounting ledgers, journals, canceled checks, timecards, personnel records, Subcontracts, space and equipment leases and other relevant books, records, worksheets and logs as appropriate for ensuring CONTRACTOR accountability of expenditures and program performance under this Contract. CONTRACTOR’s employee records may be reviewed in accordance with State and federal labor laws. CONTRACTOR shall enlist the cooperation of all Subcontractors, staff, and Board members in such efforts. 19.7 Upon request, CONTRACTOR shall provide COUNTY with photocopies copies of records and documents, including Placed Children records, Resource Xxxxxx Parent and personnel records, and any video footage unless prohibited by federal, state, or local laws. CONTRACTOR shall be responsible for the cost of providing photocopies to COUNTY. 19.8 CONTRACTOR shall be responsible for annual or triennial financial audits, as applicable, of its agency and shall require Subcontractors to be responsible for its annual or triennial financial audits, as applicable, when required by any governmental entity (e.g. Federal government, the California Department of Social Services (CDSS), COUNTY) to be conducted by an independent audit firm and in accordance with generally accepted governmental auditing standardsGenerally Accepted Governmental Auditing Standards. Within thirty (30) days after issuance of the audit reports, CONTRACTOR shall forward copies of such reports by mail or email to: Department of Children and Family Services Contracts Administration Division Attention: ISFC FFA Contract Analyst 000 Xxxxxx Xxxxx, Room 400 Los Angeles, California CA 90020 and toEmail: Attention: Supervising Deputy Probation Officer XXX-Xxxxxx-Xxxxxxxxxx@xxxx.xxxxxxxx.xxx AND Los Angeles County Probation Department Probation Child Welfare Placement Permanency & Quality Assurance Intensive Services Xxxxxx Care Monitoring/Investigations 00000 Xxxxx Xxxxxxx Xxxxxx, 0xx Xxxxx LynwoodXxxxxxx, CA 90262XX 00000 19.9 In the event that an audit is conducted of CONTRACTOR specifically regarding this Contract by any Federal or State Auditor, or by any auditor employed by CONTRACTOR or otherwise, then CONTRACTOR shall file a copy of such audit report with COUNTY’s Auditor-Controller within thirty (30) Days of CONTRACTOR’s receipt thereof, unless otherwise provided by applicable Federal or State law or under this Contract. COUNTY shall make a reasonable effort to maintain the confidentiality of such audit report(s).

RECORDS AND INVESTIGATIONS. 19.1 CONTRACTOR shall maintain and retain minimally a copy of records on each Placed Child as required by California Code of Regulations, Title 22, Division 6, Chapter 1, Section 80070, Chapter 4, Section 83070 and 83070.1 and Chapter 8.8, Sections 88070, 88070.1, 88270 and 88270.1; and the relevant provisions in this Contract, including this Section 19.0, and CONTRACTOR’s Plan of Operations and Program Statement (Exhibit A-13)Children where they reside. Such records shall include, but not be limited to, Needs and Services Plans, placement and termination termination/discharge documents, medical and dental records, a record of court orders allowing psychotropic medication, Placed Children's financial records (clothing, allowances, earnings, medical expenses, etc.), diagnostic evaluations and studies, Placed Child interviews, special incident reports, social worker progress notes (including treatment, school, extracurricular activities at school or in the Community, etc.), and notes on Services provided by the various professional and paraprofessional staff (treatment, recreation, child care, etc.). The records shall be in sufficient detail to permit an evaluation of Services provided. The information in the Placed Child’s record, maintained at CONTRACTOR’s offices, shall be confidential, kept in a locked file, and made available only to selected staff who require requires it for needs and Services services planning. 19.2 CONTRACTOR shall maintain accurate and complete financial records of all its activities and operations relating to this Contract in accordance with generally accepted accounting principles and which meet the requirements for contract accounting described in Department of Auditor-Controller Contract Accounting and Administration Handbooks, Exhibit C-1. CONTRACTOR shall also maintain accurate and complete employment and other records relating to its performance of this Contract. 19.3 CONTRACTOR shall maintain and retain records on each Resource Family Home employee and Resource Xxxxxx Parent volunteer as required by California Code of Regulations, Title 22, Division 6, Chapter 1, Section 80066 and Chapter 8.85, Sections 88066, 88066.1, 88069.7 84066 and 88069.884066.1. Such records shall include, but not be limited to, fingerprint clearances, Child Abuse Index clearances, CONTRACTOR's Certificate of Approval, and CONTRACTOR's admission agreements for each Placed Childemployees’ original employment applications. 19.4 All records described in Sub-sections 19.1 through 19.3 hereof, supporting documents, statistical records, and all other records pertinent to performance of this Contract, including, but not limited to, all timecards and other employment records and confidential information, shall be kept and maintained by CONTRACTOR at a location in Los Angeles County or contiguous county and shall be made available to COUNTY, State State, or Federal authorities, as provided by applicable law, during the term of this Contract and either for a period of five (5) years after the expiration of the term of this Contract or for a period of three (3) years from the date of the submission of the final expenditure report, whichever date is later. If before the expiration of that time period, any litigation, claim, financial management review, or audit is started, the records shall be retained until all litigation, claims, financial management reviews, or audit findings involving the records have been resolved and final action taken. If such material is located outside of Los Angeles County or contiguous county, then, at COUNTY’s sole option, CONTRACTOR shall pay COUNTY for travel per diem and other costs incurred by COUNTY in exercising its rights under this Section. CONTRACTOR shall maintain all records in accordance with California State records and retention regulations including the provisions of California Department of Social Services ManualCDSS’ MPP, Section 23-353. 19.5 COUNTY retains the right to inspect, monitor, and conduct investigations of CONTRACTOR’s program/fiscal operations, performance and contract compliance without prior notice to CONTRACTOR seven (7) days a week, 24 hours a day. Unannounced audits, monitoring, interviews with children and investigations may occur without prior notice when COUNTY, in its sole discretion, deems it necessary. CONTRACTOR will be given reasonable prior notice of routine audits, monitoring, and inspections. CONTRACTOR agrees that COUNTY, or its authorized representatives, the State of California, or its authorized representatives, or the Federal Government, or its authorized representativesrepresentatives , including but not limited to, the U.S. Comptroller General, shall have access to and the right to inspect, examine, monitor, audit, excerpt, copy or transcribe any pertinent transaction, activity, or records relating to this Contract. The Auditor-Auditor- Controller/Department of Children and Family Services/Probation Department Fiscal Audit Phases, Fiscal Audits of Xxxxxx Family Agency Xxxxxx Care Services Contractors (Exhibit C-2), C- 2) details the audit protocols followed by the Auditor-Controller and DCFS/Probation during fiscal audit reviews. 19.6 Such program and performance reviews, investigations, and/or or audits shall encompass all of CONTRACTOR’s financial, program, Resource Xxxxxx Parent, Subcontractor, and Placed Children’s records related to Services provided under this Contract, and any other financial transactions, as determined necessary by COUNTY to ensure that AFDC-FC funds have been accounted for and Expended in accordance with Part I, Section 25.0, Use of Funds. Methods of inspection may include, but are not limited to, the interview of CONTRACTOR’s staff, insurance agents, banks, personnel, vendors and Subcontractor(s) and inspection of accounting ledgers, journals, canceled checks, timecards, personnel records, Subcontracts, space and equipment leases and other relevant books, records, worksheets and logs as appropriate for ensuring CONTRACTOR accountability of expenditures and program performance under this Contract. CONTRACTOR’s employee records may be reviewed in accordance with State and federal Federal labor laws. CONTRACTOR shall enlist the cooperation of all Subcontractors, staff, and Board members in such efforts. 19.7 Upon request, CONTRACTOR shall provide COUNTY with photocopies of records and documents, including Placed Children records, Resource Xxxxxx Parent and personnel records, unless prohibited by federalFederal, stateState, or local laws. CONTRACTOR shall be responsible for the cost of providing photocopies to COUNTY. 19.8 CONTRACTOR shall be responsible for annual or triennial financial audits, as applicable, of its agency and shall require Subcontractors to be responsible for its annual or triennial financial audits, as applicable, when required by any governmental entity (e.g. Federal government, the California Department of Social Services (CDSS), COUNTY) to be conducted by an independent audit firm and in accordance with generally accepted governmental auditing standards. Within thirty (30) days after issuance of the audit reports, CONTRACTOR shall forward copies of such reports to: Department of Children and Family Services Contracts Administration Division Attention: ISFC FFA Contract Analyst 000 Xxxxxx Xxxxx_ Address Line 1: _ Address Line 2: _ City, Room 400 Los AngelesState, California 90020 Zip Code: _ and to: Attention: Supervising Deputy Probation Officer Probation Department Placement Permanency & Quality Assurance Intensive Services Xxxxxx Care Short-Term Residential Therapeutic Program Monitoring/Investigations 00000 Xxxxx Xxxxxxx Xxxxxx, 0xx Xxxxx LynwoodXxxxxxx, CA 90262XX 00000 19.9 In the event that an audit is conducted of CONTRACTOR specifically regarding this Contract by any Federal or State Auditor, or by any auditor employed by CONTRACTOR or otherwise, then CONTRACTOR shall file a copy of such audit report with COUNTY’s Auditor-Controller within thirty (30) Days of CONTRACTOR’s receipt thereof, unless otherwise provided by applicable Federal or State law or under this Contract. COUNTY shall make a reasonable effort to maintain the confidentiality of such audit report(s).

RECORDS AND INVESTIGATIONS. 19.1 CONTRACTOR shall maintain and retain records on each Placed Child as required by California Code of Regulations, Title 22, Division 6, Chapter 1, Section 80070, Chapter 4, Section 83070 and 83070.1 and Chapter 8.8, Sections 88070, 88070.1, 88270 and 88270.1; and the relevant provisions in this Contract, including this Section 19.0, and CONTRACTOR’s Plan of Operations and Program Statement (Exhibit A-13). Such records shall include, but not be limited to, placement and termination documents, medical and dental records, a record of court orders allowing psychotropic medication, Placed Children's financial records (clothing, allowances, earnings, medical expenses, etc.), diagnostic evaluations and studies, Placed Child interviews, special incident reports, social worker progress notes (including treatment, school, extracurricular activities at school or in the Community, etc.), and notes on Services provided by the various professional and paraprofessional staff (treatment, recreation, child care, etc.). The records shall be in sufficient detail to permit an evaluation of Services provided. The information in the Placed Child’s record, maintained at CONTRACTOR’s offices, shall be confidential, kept in a locked file, and made available only to selected staff who require it for needs and Services planning. 19.2 CONTRACTOR shall maintain accurate and complete financial records of all its activities and operations relating to this Contract in accordance with generally accepted accounting principles and which meet the requirements for contract accounting described in Auditor-Controller Contract Accounting and Administration Handbooks, Exhibit C-1. CONTRACTOR shall also maintain accurate and complete employment and other records relating to its performance of this Contract. 19.3 CONTRACTOR shall maintain and retain records on each Resource Family Home and Resource Xxxxxx Parent as required by California Code of Regulations, Title 22, Division 6, Chapter 1, Section 80066 and Chapter 8.8, Sections 88066, 88066.1, 88069.7 and 88069.8. Such records shall include, but not be limited to, fingerprint clearances, Child Abuse Index clearances, CONTRACTOR's Certificate of Approval, and CONTRACTOR's admission agreements for each Placed Child. 19.4 All records described in Sub-sections 19.1 through 19.3 hereof, supporting documents, statistical records, and all other records pertinent to performance of this Contract, including, but not limited to, all timecards and other employment records and confidential information, shall be kept and maintained by CONTRACTOR at a location in Los Angeles County or contiguous county and shall be made available to COUNTY, State or Federal authorities, as provided by applicable law, during the term of this Contract and either for a period of five (5) years after the expiration of the term of this Contract or for a period of three (3) years from the date of the submission of the final expenditure report, whichever date is later. If before the expiration of that time period, any litigation, claim, financial management review, or audit is started, the records shall be retained until all litigation, claims, financial management reviews, or audit findings involving the records have been resolved and final action taken. If such material is located outside of Los Angeles County or contiguous county, then, at COUNTY’s sole option, CONTRACTOR shall pay COUNTY for travel per diem and other costs incurred by COUNTY in exercising its rights under this Section. CONTRACTOR shall maintain all records in accordance with California State records and retention regulations including the provisions of California Department of Social Services Manual, Section 23-353. 19.5 COUNTY retains the right to inspect, monitor, and conduct investigations of CONTRACTOR’s program/fiscal operations, performance and contract compliance without prior notice to CONTRACTOR seven days a week, 24 hours a day. Unannounced audits, monitoring, interviews with children and investigations may occur without prior notice when COUNTY, in its sole discretion, deems it necessary. CONTRACTOR will be given reasonable prior notice of routine audits, monitoring, and inspections. CONTRACTOR agrees that COUNTY, or its authorized representatives, the State of California, or its authorized representatives, or the Federal Government, or its authorized representatives, including but not limited to, the U.S. Comptroller General, shall have access to and the right to inspect, examine, monitor, audit, excerpt, copy or transcribe any pertinent transaction, activity, or records relating to this Contract. The Auditor-Controller/Department of Children and Family Services/Probation Fiscal Audit Phases, Fiscal Audits of Xxxxxx Family Agency Xxxxxx Care Services Contractors (Exhibit C-2), details the audit protocols followed by the Auditor-Controller and DCFS/Probation PCW during fiscal audit reviews. 19.6 Such program reviews, investigations, and/or or audits shall encompass all of CONTRACTOR’s financial, program, Resource Xxxxxx Parent, Subcontractor, and Placed Children’s records related to Services provided under this Contract, and any other financial transactions, as determined necessary by COUNTY to ensure that AFDC-FC funds have been accounted for and Expended in accordance with Part I, Section 25.0, Use of Funds. Methods of inspection may include, but are not limited to, the interview of CONTRACTOR’s staff, insurance agents, banks, personnel, vendors and Subcontractor(s) and inspection of accounting ledgers, journals, canceled checks, timecards, personnel records, Subcontracts, space and equipment leases and other relevant books, records, worksheets and logs as appropriate for ensuring CONTRACTOR accountability of expenditures and program performance under this Contract. CONTRACTOR’s employee records may be reviewed in accordance with State and federal labor laws. CONTRACTOR shall enlist the cooperation of all Subcontractors, staff, and Board members in such efforts. 19.7 Upon request, CONTRACTOR shall provide COUNTY with photocopies copies of records and documents, including Placed Children records, Resource Xxxxxx Parent and personnel records, and any video footage unless prohibited by federal, state, or local laws. CONTRACTOR shall be responsible for the cost of providing photocopies to COUNTY. 19.8 CONTRACTOR shall be responsible for annual or triennial financial audits, as applicable, of its agency and shall require Subcontractors to be responsible for its annual or triennial financial audits, as applicable, when required by any governmental entity (e.g. Federal government, the California Department of Social Services (CDSS), COUNTY) to be conducted by an independent audit firm and in accordance with generally accepted governmental auditing standards. Within thirty (30) days after issuance of the audit reports, CONTRACTOR shall forward copies of such reports by mail or email to: Department of Children and Family Services Contracts Administration Division Attention: ISFC FFA Contract Analyst 000 X. Xxxxxxx Xxxxxx Xxxxx, Room 400 Los Angeles, California 90020 Email: XXX-Xxxxxx-Xxxxxxxxxx@xxxx.xxxxxxxx.xxx and to: Attention: Supervising Deputy Probation Officer Los Angeles County Probation Department Probation Child Welfare Placement Permanency & Quality Assurance Intensive Services Xxxxxx Care Monitoring/Investigations 00000 Xxxxx Xxxxxxx Xxxxxx, 0xx Xxxxx LynwoodXxxxxxx, CA 90262XX 00000 19.9 In the event that an audit is conducted of CONTRACTOR specifically regarding this Contract by any Federal or State Auditor, or by any auditor employed by CONTRACTOR or otherwise, then CONTRACTOR shall file a copy of such audit report with COUNTY’s Auditor-Controller within thirty (30) Days of CONTRACTOR’s receipt thereof, unless otherwise provided by applicable Federal or State law or under this Contract. COUNTY shall make a reasonable effort to maintain the confidentiality of such audit report(s).

RECORDS AND INVESTIGATIONS. 19.1 20.1 CONTRACTOR shall maintain and retain records on each Placed Child as required by California Code of Regulations, Title 22, Division 6, Chapter 1, Section 80070, Chapter 4, Section 83070 and 83070.1 and Chapter 8.8, Sections 88070, 88070 and 88070.1, 88270 and 88270.1; and the relevant provisions in this Contract, including this Section 19.020.0, and CONTRACTOR’s Plan of Operations and Program Statement (Exhibit A-13B). Such records shall include, but not be limited to, placement and termination documents, medical and dental records, a record of court orders allowing psychotropic medication, Placed Children's financial records (clothing, allowances, earnings, medical expenses, etc.), diagnostic evaluations and studies, Placed Child interviews, special incident reports, social worker progress notes (including treatment, school, extracurricular activities at school or in the Community, etc.), and notes on Services provided by the various professional and paraprofessional staff (treatment, recreation, child care, etc.). The records shall be in sufficient detail to permit an evaluation of Services provided. The information in the Placed Child’s record, maintained at CONTRACTOR’s offices, shall be confidential, kept in a locked file, and made available only to selected staff who require it for needs and Services planning. 19.2 20.2 CONTRACTOR shall maintain accurate and complete financial records of all its activities and operations relating to this Contract in accordance with generally accepted accounting principles and which meet the requirements for contract accounting described in Auditor-Controller Contract Accounting and Administration Handbooks, Exhibit C-1. C-I. CONTRACTOR shall also maintain accurate and complete employment and other records relating to its performance of this Contract. 19.3 20.3 CONTRACTOR shall maintain and retain records on each Resource Family Home and Resource Xxxxxx Parent as required by California Code of Regulations, Title 22, Division 6, Chapter 1, Section 80066 and Chapter 8.8, Sections 88066, 88066.1, 88069.7 and 88069.8. Such records shall include, but not be limited to, fingerprint clearances, Child Abuse Index clearances, CONTRACTOR's Certificate of Approval, and CONTRACTOR's admission agreements for each Placed Child. 19.4 20.4 All records described in Sub-sections 19.1 20.1 through 19.3 20.3 hereof, supporting documents, statistical records, and all other records pertinent to performance of this Contract, including, but not limited to, all timecards and other employment records and confidential information, shall be kept and maintained by CONTRACTOR at a location in Los Angeles County or contiguous county and shall be made available to COUNTY, State or Federal authorities, as provided by applicable law, during the term of this Contract and either for a period of five (5) years after the expiration of the term of this Contract or for a period of three (3) years from the date of the submission of the final expenditure report, whichever date is later. If before the expiration of that time period, any litigation, claim, financial management review, or audit is started, the records shall be retained until all litigation, claims, financial management reviews, or audit findings involving the records have been resolved and final action taken. If such material is located outside of Los Angeles County or contiguous county, then, at COUNTY’s sole option, CONTRACTOR shall pay COUNTY for travel per diem and other costs incurred by COUNTY in exercising its rights under this Section. CONTRACTOR shall maintain all records in accordance with California State records and retention regulations including the provisions of California Department of Social Services Manual, Section 23-353. 19.5 20.5 COUNTY retains the right to inspect, monitor, and conduct investigations of CONTRACTOR’s program/fiscal operations, performance and contract compliance without prior notice to CONTRACTOR seven days a week, 24 hours a day. Unannounced audits, monitoring, interviews with children and investigations may occur without prior notice when COUNTY, in its sole discretion, deems it necessary. CONTRACTOR will be given reasonable prior notice of routine audits, monitoring, and inspections. CONTRACTOR agrees that COUNTY, or its authorized representatives, the State of California, or its authorized representatives, or the Federal Government, or its authorized representatives, including but not limited to, the U.S. Comptroller General, shall have access to and the right to inspect, examine, monitor, audit, excerpt, copy or transcribe any pertinent transaction, activity, or records relating to this Contract. The Auditor-Controller/Department of Children and Family Services/Probation Fiscal Audit Phases, Fiscal Audits of Xxxxxx Family Agency Xxxxxx Care Services Contractors (Exhibit C-2C-II), details the audit protocols followed by the Auditor-Controller and DCFS/Probation during fiscal audit reviews. 19.6 20.6 Such program reviews, investigations, and/or audits shall encompass all of CONTRACTOR’s financial, program, Resource Xxxxxx Parent, Subcontractor, and Placed Children’s records related to Services provided under this Contract, and any other financial transactions, as determined necessary by COUNTY to ensure that AFDC-FC funds have been accounted for and Expended in accordance with Part I, Section 25.026.0, Use of Funds. Methods of inspection may include, but are not limited to, the interview of CONTRACTOR’s staff, insurance agents, banks, personnel, vendors and Subcontractor(s) and inspection of accounting ledgers, journals, canceled checks, timecards, personnel records, Subcontracts, space and equipment leases and other relevant books, records, worksheets and logs as appropriate for ensuring CONTRACTOR accountability of expenditures and program performance under this Contract. CONTRACTOR’s employee records may be reviewed in accordance with State and federal labor laws. CONTRACTOR shall enlist the cooperation of all Subcontractors, staff, and Board members in such efforts. 19.7 20.7 Upon request, CONTRACTOR shall provide COUNTY with photocopies of records and documents, including Placed Children records, Resource Xxxxxx Parent and personnel records, unless prohibited by federal, state, or local laws. CONTRACTOR shall be responsible for the cost of providing photocopies to COUNTY. 19.8 20.8 CONTRACTOR shall be responsible for annual or triennial financial audits, as applicable, of its agency and shall require Subcontractors to be responsible for its annual or triennial financial audits, as applicable, when required by any governmental entity (e.g. Federal government, the California Department of Social Services (CDSS), COUNTY) to be conducted by an independent audit firm and in accordance with generally accepted governmental auditing standards. Within thirty (30) days after issuance of the audit reports, CONTRACTOR shall forward copies of such reports to: Department of Children and Family Services Contracts Administration Division Attention: ISFC FFA Contract Analyst 000 Xxxxxx Xxxxx, Room 400 Los Angeles, California 90020 and to: Attention: Supervising Deputy Probation Officer Probation Department Placement Permanency & Quality Assurance Intensive Services Xxxxxx Care Monitoring/Investigations 00000 Xxxxx Xxxxxxx Xxxxxx, 0xx Xxxxx Lynwood, CA 90262 19.9 20.9 In the event that an audit is conducted of CONTRACTOR specifically regarding this Contract by any Federal or State Auditor, or by any auditor employed by CONTRACTOR or otherwise, then CONTRACTOR shall file a copy of such audit report with COUNTY’s Auditor-Controller within thirty (30) Days of CONTRACTOR’s receipt thereof, unless otherwise provided by applicable Federal or State law or under this Contract. COUNTY shall make a reasonable effort to maintain the confidentiality of such audit report(s).

RECORDS AND INVESTIGATIONS. 19.1 18.1 CONTRACTOR shall maintain and retain minimally a copy of records on each Placed Child as required by California Code of Regulations, Title 22, Division 6, Chapter 1, Section 80070, Chapter 4, Section 83070 and 83070.1 and Chapter 8.8, Sections 88070, 88070.1, 88270 and 88270.1; and the relevant provisions in this Contract, including this Section 19.0, and CONTRACTOR’s Plan of Operations and Program Statement (Exhibit A-13)Children where they reside. Such records shall include, but not be limited to, Needs and Services Plans, placement and termination termination/discharge documents, medical and dental records, a record of court orders allowing psychotropic medication, Placed Children's financial records (clothing, allowances, earnings, medical expenses, etc.), diagnostic evaluations and studies, Placed Child interviews, special incident reports, social worker progress notes (including treatment, school, extracurricular activities at school or in the Community, etc.), and notes on Services provided by the various professional and paraprofessional staff (treatment, recreation, child care, etc.). The records shall be in sufficient detail to permit an evaluation of Services provided. The information in the Placed Child’s record, maintained at CONTRACTOR’s offices, shall be confidential, kept in a locked file, and made available only to selected staff who require requires it for needs and Services services planning. 19.2 18.2 CONTRACTOR shall maintain accurate and complete financial records of all its activities and operations relating to this Contract in accordance with generally accepted accounting principles and which meet the requirements for contract accounting described in Auditor-Controller Contract Accounting and Administration Handbooks, Handbook (Exhibit C-1C-IA). CONTRACTOR shall also maintain accurate and complete employment and other records relating to its performance of this Contract. 19.3 18.3 CONTRACTOR shall maintain and retain records on each Resource Family Home employee and Resource Xxxxxx Parent volunteer as required by California Code of Regulations, Title 22, Division 6, Chapter 1, Section 80066 and Chapter 8.85, Sections 88066, 88066.1, 88069.7 84066 and 88069.884066.1. Such records shall include, but not be limited to, fingerprint clearances, Child Abuse Index clearances, CONTRACTOR's Certificate of Approval, and CONTRACTOR's admission agreements for each Placed Childemployees’ original employment applications. 19.4 18.4 All records described in Sub-sections 19.1 18.1 through 19.3 18.3 hereof, supporting documents, statistical records, and all other records pertinent to performance of this Contract, including, but not limited to, all timecards and other employment records and confidential information, shall be kept and maintained by CONTRACTOR at a location in Los Angeles County or contiguous county and shall be made available to COUNTY, State or Federal authorities, as provided by applicable law, during the term of this Contract and either for a period of five (5) years after the expiration of the term of this Contract or for a period of three (3) years from the date of the submission of the final expenditure report, whichever date is later. If before the expiration of that time period, any litigation, claim, financial management review, or audit is started, the records shall be retained until all litigation, claims, financial management reviews, or audit findings involving the records have been resolved and final action taken. If such material is located outside of Los Angeles County or contiguous county, then, at COUNTY’s sole option, CONTRACTOR shall pay COUNTY for travel per diem and other costs incurred by COUNTY in exercising its rights under this Section. CONTRACTOR shall maintain all records in accordance with California State records and retention regulations including the provisions of California Department of Social Services Manual, Section 23-353. 19.5 COUNTY retains the right to inspect, monitor, and conduct investigations of CONTRACTOR’s program/fiscal operations, performance and contract compliance without prior notice to CONTRACTOR seven days a week, 24 hours a day. Unannounced audits, monitoring, interviews with children and investigations may occur without prior notice when COUNTY, in its sole discretion, deems it necessary. CONTRACTOR will be given reasonable prior notice of routine audits, monitoring, and inspections. CONTRACTOR agrees that COUNTY, or its authorized representatives, the State of California, or its authorized representatives, or the Federal Government, or its authorized representatives, including but not limited to, the U.S. Comptroller General, shall have access to and the right to inspect, examine, monitor, audit, excerpt, copy or transcribe any pertinent transaction, activity, or records relating to this Contract. The Auditor-Controller/Department of Children and Family Services/Probation Fiscal Audit Phases, Fiscal Audits of Xxxxxx Family Agency Xxxxxx Care Services Contractors (Exhibit C-2), details the audit protocols followed by the Auditor-Controller and DCFS/Probation during fiscal audit reviews. 19.6 Such program reviews, investigations, and/or audits shall encompass all of CONTRACTOR’s financial, program, Resource Xxxxxx Parent, Subcontractor, and Placed Children’s records related to Services provided under this Contract, and any other financial transactions, as determined necessary by COUNTY to ensure that AFDC-FC funds have been accounted for and Expended in accordance with Part I, Section 25.0, Use of Funds. Methods of inspection may include, but are not limited to, the interview of CONTRACTOR’s staff, insurance agents, banks, personnel, vendors and Subcontractor(s) and inspection of accounting ledgers, journals, canceled checks, timecards, personnel records, Subcontracts, space and equipment leases and other relevant books, records, worksheets and logs as appropriate for ensuring CONTRACTOR accountability of expenditures and program performance under this Contract. CONTRACTOR’s employee records may be reviewed in accordance with State and federal labor laws. CONTRACTOR shall enlist the cooperation of all Subcontractors, staff, and Board members in such efforts. 19.7 Upon request, CONTRACTOR shall provide COUNTY with photocopies of records and documents, including Placed Children records, Resource Xxxxxx Parent and personnel records, unless prohibited by federal, state, or local laws. CONTRACTOR shall be responsible for the cost of providing photocopies to COUNTY. 19.8 CONTRACTOR shall be responsible for annual or triennial financial audits, as applicable, of its agency and shall require Subcontractors to be responsible for its annual or triennial financial audits, as applicable, when required by any governmental entity (e.g. Federal government, the California Department of Social Services (CDSS), COUNTY) to be conducted by an independent audit firm and in accordance with generally accepted governmental auditing standards. Within thirty (30) days after issuance of the audit reports, CONTRACTOR shall forward copies of such reports to: Department of Children and Family Services Contracts Administration Division Attention: ISFC FFA Contract Analyst 000 Xxxxxx Xxxxx, Room 400 Los Angeles, California 90020 and to: Attention: Supervising Deputy Probation Officer Probation Department Placement Permanency & Quality Assurance Intensive Services Xxxxxx Care Monitoring/Investigations 00000 Xxxxx Xxxxxxx Xxxxxx, 0xx Xxxxx Lynwood, CA 90262 19.9 In the event that an audit is conducted of CONTRACTOR specifically regarding this Contract by any Federal or State Auditor, or by any auditor employed by CONTRACTOR or otherwise, then CONTRACTOR shall file a copy of such audit report with COUNTY’s Auditor-Controller within thirty (30) Days of CONTRACTOR’s receipt thereof, unless otherwise provided by applicable Federal or State law or under this Contract. COUNTY shall make a reasonable effort to maintain the confidentiality of such audit report(s).five