Common use of Records on designated technical services Clause in Contracts

Records on designated technical services. 12.1. The competent authority shall maintain records on technical services to demonstrate that requirements for designation, including competence, have been effectively fulfilled. 12.2. The competent authority shall keep the records on technical services secure to ensure confidentiality. 12.3. Records on technical services shall include at least: (a) Relevant correspondence; (b) Assessment records and reports; (c) Copies of designation certificates. 1. Application for and conduct of UN type approval 1.1. An application for UN type approval shall be submitted to the approval authority of a Contracting Party by the manufacturer or their authorized representative (hereinafter referred to as the "applicant"). 1.2. Only one application may be submitted for a particular type of vehicle, equipment or part and it may be submitted in only one Contracting Party applying the UN Regulations pursuant to which UN type approval is sought. A separate application shall be submitted for each type to be approved. 1.3. The application shall be accompanied by the information as specified in the UN Regulations pursuant to which approval is sought. This information shall contain a detailed description of the particulars of the type to be approved, including drawings, diagrams and pictures as necessary. 1.4. The approval authority may, by reasoned request, call upon the applicant to supply any additional information necessary to enable decision on the approval tests required or facilitating the execution of those tests. 1.5. The applicant shall make available to the approval authority as many wheeled vehicles, equipment or parts as are required for the performance of the tests required by the UN Regulations pursuant to which approval is sought. 1.6. Compliance with the requirements laid down in the UN Regulations shall be demonstrated by means of appropriate tests performed on wheeled vehicles, equipment and parts which are representative of the type to be approved. The approval authority shall apply the principle of "worst-casing", by selecting the variant or version from the specified type that for the purpose of testing will represent the type to be approved under the worst conditions. The decisions taken along with their justification shall be recorded in the approval documentation. However, the applicant may select, in agreement with the approval authority, a vehicle, equipment or parts which, while not representative of the type to be approved, combines a number of most unfavourable features with regard to the level of performance required by the UN Regulations (worst-casing). Virtual testing methods may be used to aid the decision-making on the selection of the worst-case. 1.7. The approval tests will be performed or supervised by technical services. The test procedures to be applied and the specific equipment and tools to be used shall be those specified in the UN Regulations. 1.8. As an alternative to the test procedures referred to in paragraphs 1.6 and 1.7 above, virtual testing may be used at the request of the applicant, in as far as this is provided for in the relevant UN Regulations and subject to the fulfilment of the general conditions as set out in Schedule 8 annexed to the 1958 Agreement. 1.9. Contracting Parties shall issue type approvals only where compliance with conformity of production requirements of Schedule 1 annexed to the 1958 Agreement is ensured. 1.10. When the approval tests have demonstrated that the type complies with the technical requirements of the UN Regulation, an approval of that type shall be granted, an approval number shall be assigned according to Schedule 4 annexed to the 1958 Agreement and an approval xxxx shall be assigned to each type in accordance with the specific provisions of the UN Regulation concerned. 1.11. The approval authority shall ensure that the following is included in the approval documentation: (a) A record of the worst-case selection and the justification for that selection. This may include information provided by the manufacturer; (b) A record of any significant technical interpretation made, different test methods applied, or new technology introduced; (c) A test report from the technical service that includes recorded values achieved for measurements and tests as required by the UN Regulation; (d) Information documents from the manufacturer, properly specifying the characteristics of the type to be approved; (e) A statement of compliance with the conformity of the production requirements of Schedule 1 annexed to the 1958 Agreement, detailing which of the arrangements referred to in paragraph 1.3 of Schedule 1 annexed to the 1958 Agreement have been taken into account as the basis for the initial assessment as well as the date of the initial assessment and any surveillance activities; (f) The type approval certificate.

Records on designated technical services. 12.1. The competent authority shall maintain records on technical services Technical Services to demonstrate that requirements for designation, including competence, have been effectively fulfilled. 12.2. The competent authority shall keep the records on technical services Technical Services secure to ensure confidentiality. 12.3. Records on technical services Technical Services shall include at least: (a) Relevant relevant correspondence; (b) Assessment assessment records and reports; (c) Copies copies of designation certificates. 1. Application for and conduct of UN type type-approval 1.1. An application for UN type type-approval shall be submitted to the approval authority of a Contracting Party by the manufacturer or their authorized authorised representative (hereinafter referred to as the "‘applicant"’). 1.2. Only one application may be submitted for a particular type of vehicle, equipment or part and it may be submitted in only one Contracting Party applying the UN Regulations pursuant to which UN type type-approval is sought. A separate application shall be submitted for each type to be approved. 1.3. The application shall be accompanied by the information as specified in the UN Regulations pursuant to which approval is sought. This information shall contain a detailed description of the particulars of the type to be approved, including drawings, diagrams and pictures as necessary. 1.4. The approval authority may, by reasoned request, call upon the applicant to supply any additional information necessary to enable decision on the approval tests required or facilitating the execution of those tests. 1.5. The applicant shall make available to the approval authority as many wheeled vehicles, equipment or parts as are required for the performance of the tests required by the UN Regulations pursuant to which approval is sought. 1.6. Compliance with the requirements laid down in the UN Regulations shall be demonstrated by means of appropriate tests performed on wheeled vehicles, equipment and parts which are representative of the type to be approved. The approval authority shall apply the principle of "‘worst-casing"’, by selecting the variant or version from the specified type that for the purpose of testing will represent the type to be approved under the worst conditions. The decisions taken along with their justification shall be recorded in the approval documentation. However, the applicant may select, in agreement with the approval authority, a vehicle, equipment or parts part which, while not representative of the type to be approved, combines a number of most unfavourable features with regard to the level of performance required by the UN Regulations (worst-casing). Virtual testing methods may be used to aid the decision-making on the selection of the worst-worst case. 1.7. The approval tests will be performed or supervised by technical servicesTechnical Services. The test procedures to be applied and the specific equipment and tools to be used shall be those specified in the UN Regulations. 1.8. As an alternative to the test procedures referred to in paragraphs 1.6 and 1.7 above, virtual testing may be used at the request of the applicant, in as far as this is provided for in the relevant UN Regulations and subject to the fulfilment of the general conditions as set out in Schedule 8 annexed to the 1958 Agreement. 1.9. Contracting Parties shall issue type type-approvals only where compliance with conformity of production requirements of Schedule 1 annexed to the 1958 Agreement is ensured. 1.10. When the approval tests have demonstrated that the type complies with the technical requirements of the UN Regulation, an approval of that type shall be granted, an approval number shall be assigned according to Schedule 4 annexed to the 1958 Agreement and an approval xxxx mark shall be assigned to each type in accordance with the specific provisions of the UN Regulation concerned. 1.11. The approval authority shall ensure that the following is included in the approval documentation: (a) A a record of the worst-case selection and the justification for that selection. This may include information provided by the manufacturer; (b) A a record of any significant technical interpretation made, different test methods applied, or new technology introduced; (c) A a test report from the technical service Technical Service that includes recorded values achieved for measurements and tests as required by the UN Regulation; (d) Information information documents from the manufacturer, properly specifying the characteristics of the type to be approved; (e) A a statement of compliance with the conformity of the production requirements of Schedule 1 annexed to the 1958 Agreement, detailing which of the arrangements referred to in paragraph 1.3 of Schedule 1 annexed to the 1958 Agreement have been taken into account as the basis for the initial assessment as well as the date of the initial assessment and any surveillance activities; (f) The type the type-approval certificate. 2. Amendments to UN type-approvals 2.1. The manufacturer holding a UN type-approval for their vehicle, equipment or part shall inform without delay the Contracting Party that issued the UN type-approval of any change in the particulars of the type as recorded in the information referred to in paragraph 1.3. 2.2. The Contracting Party shall decide which of the two procedures to amend the UN type-approval as laid down in paragraphs 2.5 and 2.6 is to be followed. Where necessary, the Contracting Party may decide, in consultation with the manufacturer that a new UN type-approval may need to be granted. 2.3. An application for amending a UN type-approval may only be submitted to the Contracting Party that issued the original UN type-approval. 2.4. If the Contracting Party finds it necessary, for the purpose of amending the UN type-approval, to carry out inspections or tests, it shall inform the manufacturer accordingly. 2.5. When particulars of the type as recorded in the information documents and test reports have changed and the Contracting Party considers that the changes are unlikely to have an appreciable adverse effect on the environ­ mental and/or functional safety performance, and that in any case the type still complies with the requirements of the UN Regulations concerned, the modification of the UN type-approval shall be designated as a ‘revision’. In such a case, the Contracting Party shall issue the revised pages of the information documents and test reports as necessary, marking each revised page to show clearly the nature of the modification and the date of reissue. A consolidated, updated version of the information documents and test reports, accompanied by a detailed description of the modification, shall be deemed to meet this requirement. 2.6. The amendment to a UN type-approval shall be designated as an ‘extension’ if, in addition to the change of the data recorded in the information documents: (a) further inspections or tests are required; or (b) any information on the communication document (with the exception of its attachments) has changed; or (c) approval to a later series of amendments is requested after its entry into force, which can be granted provided that the requirements of a later series of amendments are fulfilled. 2.7. Confirmation or refusal of amending the UN type-approval, specifying the alterations, shall be communicated to the Contracting Parties to the 1958 Agreement applying the UN Regulation by means of a communication form. In addition, the index to the information documents and to the test reports, attached to the communi­ cation document, shall be amended accordingly to show the date of the most recent revision or extension. 2.8. The type-approval authority granting the extension of approval shall update the approval number with an extension number incremented in accordance with the number of successive extensions already granted in accordance with Schedule 4 annexed to the 1958 Agreement and issue a revised communication form denoted by this extension number. 1. As from the entry into force of the 1958 Agreement, Contracting Parties shall issue a type-approval number according to paragraph 1.10 of Schedule 3 for each new type-approval and each extension of such an approval. 2. As from the entry into force of the 1958 Agreement and notwithstanding that the provisions on approval markings in any version of UN Regulations may have stipulated otherwise, the manufacturer shall affix an approval mark, if requested, according the provisions of the relevant UN Regulations, however, utilising in that marking the first two digits of Section 2 and the digits of Section 3 of the approval number as mentioned in this Schedule as approval number to each wheeled vehicle, equipment or part for which a new approval has been granted or for which such approvals have been extended. However, this provision does not apply where a UN Regulation requires an approval code or an identification code to be used in the approval mark instead of an approval number. The leading zeros to Section 3 may be omitted. 3. An approval number shall be assigned to each type-approved. The type-approval number shall consist of four sections. Each section shall be separated by the ‘*’ character. Section 1: The capital letter ‘E’ followed by the distinguishing number of the Contracting Party which has granted the type-approval. Section 2: The number of the relevant UN Regulation, followed by the letter ‘R’, successively followed by: (a) two digits (with leading zeros as applicable) indicating the series of amendments incorporating the technical provisions of the UN Regulation applied to the approval (00 for the UN Regulation in its original form); (b) a slash and two digits (with leading zeros as applicable) indicating the number of supplement to the series of amendments applied to the approval (00 for the series of amendments in its original form); (c) a slash and one or two character(s) indicating the implementing stage, if applicable. Section 3: A four-digit sequential number (with leading zeros as applicable). The sequence shall start from 0001. Section 4: A two-digit sequential number (with leading zeros if applicable) to denote the extension. The sequence shall start from 00. All digits shall be Arabic digits. 4. The same Contracting Party shall not assign the same number to another approval.

Records on designated technical services. 12.1. The competent authority shall maintain records on technical services to demonstrate that requirements for designation, including competence, have been effectively fulfilled. 12.2. The competent authority shall keep the records on technical services secure to ensure confidentiality. 12.3. Records on technical services shall include at least: (a) Relevant correspondence; (b) Assessment records and reports; (c) Copies of designation certificates. 1. Application for and conduct of UN type approval 1.1. An application for UN type approval shall be submitted to the approval authority of a Contracting Party by the manufacturer or their authorized representative (hereinafter referred to as the "applicant"). 1.2. Only one application may be submitted for a particular type of vehicle, equipment or part and it may be submitted in only one Contracting Party applying the UN Regulations pursuant to which UN type approval is sought. A separate application shall be submitted for each type to be approved. 1.3. The application shall be accompanied by the information as specified in the UN Regulations pursuant to which approval is sought. This information shall contain a detailed description of the particulars of the type to be approved, including drawings, diagrams and pictures as necessary. 1.4. The approval authority may, by reasoned request, call upon the applicant to supply any additional information necessary to enable decision on the approval tests required or facilitating the execution of those tests. 1.5. The applicant shall make available to the approval authority as many wheeled vehicles, equipment or parts as are required for the performance of the tests required by the UN Regulations pursuant to which approval is sought. 1.6. Compliance with the requirements laid down in the UN Regulations shall be demonstrated by means of appropriate tests performed on wheeled vehicles, equipment and parts which are representative of the type to be approved. The approval authority shall apply the principle of "worst-casing", by selecting the variant or version from the specified type that for the purpose of testing will represent the type to be approved under the worst conditions. The decisions taken along with their justification shall be recorded in the approval documentation. However, the applicant may select, in agreement with the approval authority, a vehicle, equipment or parts which, while not representative of the type to be approved, combines a number of most unfavourable features with regard to the level of performance required by the UN Regulations (worst-casing). Virtual testing methods may be used to aid the decision-making on the selection of the worst-case. 1.7. The approval tests will be performed or supervised by technical services. The test procedures to be applied and the specific equipment and tools to be used shall be those specified in the UN Regulations. 1.8. As an alternative to the test procedures referred to in paragraphs 1.6 and 1.7 above, virtual testing may be used at the request of the applicant, in as far as this is provided for in the relevant UN Regulations and subject to the fulfilment of the general conditions as set out in Schedule 8 annexed to the 1958 Agreement. 1.9. Contracting Parties shall issue type approvals only where compliance with conformity of production requirements of Schedule 1 annexed to the 1958 Agreement is ensured. 1.10. When the approval tests have demonstrated that the type complies with the technical requirements of the UN Regulation, an approval of that type shall be granted, an approval number shall be assigned according to Schedule 4 annexed to the 1958 Agreement and an approval xxxx mark shall be assigned to each type in accordance with the specific provisions of the UN Regulation concerned. 1.11. The approval authority shall ensure that the following is included in the approval documentation: (a) A record of the worst-case selection and the justification for that selection. This may include information provided by the manufacturer; (b) A record of any significant technical interpretation made, different test methods applied, or new technology introduced; (c) A test report from the technical service that includes recorded values achieved for measurements and tests as required by the UN Regulation; (d) Information documents from the manufacturer, properly specifying the characteristics of the type to be approved; (e) A statement of compliance with the conformity of the production requirements of Schedule 1 annexed to the 1958 Agreement, detailing which of the arrangements referred to in paragraph 1.3 of Schedule 1 annexed to the 1958 Agreement have been taken into account as the basis for the initial assessment as well as the date of the initial assessment and any surveillance activities; (f) The type approval certificate.

Records on designated technical services. 12.1. The competent authority shall maintain records on technical services to demonstrate that requirements for designation, including competence, have been effectively fulfilled. 12.2. The competent authority shall keep the records on technical services secure to ensure confidentiality. 12.3. Records on technical services shall include at least: (a) Relevant correspondence; (b) Assessment records and reports; (c) Copies of designation certificates. 1. Application for and conduct of UN type approval 1.1. An application for UN type approval shall be submitted to the approval authority of a Contracting Party by the manufacturer or their authorized representative (hereinafter referred to as the "applicant"). 1.2. Only one application may be submitted for a particular type of vehicle, equipment or part and it may be submitted in only one Contracting Party applying the UN Regulations pursuant to which UN type approval is sought. A separate application shall be submitted for each type to be approved. 1.3. The application shall be accompanied by the information as specified in the UN Regulations pursuant to which approval is sought. This information shall contain a detailed description of the particulars of the type to be approved, including drawings, diagrams and pictures as necessary. 1.4. The approval authority may, by reasoned request, call upon the applicant to supply any additional information necessary to enable decision on the approval tests required or facilitating the execution of those tests. 1.5. The applicant shall make available to the approval authority as many wheeled vehicles, equipment or parts as are required for the performance of the tests required by the UN Regulations pursuant to which approval is sought. 1.6. Compliance with the requirements laid down in the UN Regulations shall be demonstrated by means of appropriate tests performed on wheeled vehicles, equipment and parts which are representative of the type to be approved. The approval authority shall apply the principle of "worst-worst- casing", by selecting the variant or version from the specified type that for the purpose of testing will represent the type to be approved under the worst conditions. The decisions taken along with their justification shall be recorded in the approval documentation. However, the applicant may select, in agreement with the approval authority, a vehicle, equipment or parts which, while not representative of the type to be approved, combines a number of most unfavourable features with regard to the level of performance required by the UN Regulations (worst-casing). Virtual testing methods may be used to aid the decision-making on the selection of the worst-case. 1.7. The approval tests will be performed or supervised by technical services. The test procedures to be applied and the specific equipment and tools to be used shall be those specified in the UN Regulations. 1.8. As an alternative to the test procedures referred to in paragraphs 1.6 and 1.7 above, virtual testing may be used at the request of the applicant, in as far as this is provided for in the relevant UN Regulations and subject to the fulfilment of the general conditions as set out in Schedule 8 annexed to the 1958 Agreement. 1.9. Contracting Parties shall issue type approvals only where compliance with conformity of production requirements of Schedule 1 annexed to the 1958 Agreement is ensured. 1.10. When the approval tests have demonstrated that the type complies with the technical requirements of the UN Regulation, an approval of that type shall be granted, an approval number shall be assigned according to Schedule 4 annexed to the 1958 Agreement and an approval xxxx mark shall be assigned to each type in accordance with the specific provisions of the UN Regulation concerned. 1.11. The approval authority shall ensure that the following is included in the approval documentation: (a) A record of the worst-case selection and the justification for that selection. This may include information provided by the manufacturer; (b) A record of any significant technical interpretation made, different test methods applied, or new technology introduced; (c) A test report from the technical service that includes recorded values achieved for measurements and tests as required by the UN Regulation; (d) Information documents from the manufacturer, properly specifying the characteristics of the type to be approved; (e) A statement of compliance with the conformity of the production requirements of Schedule 1 annexed to the 1958 Agreement, detailing which of the arrangements referred to in paragraph 1.3 of Schedule 1 annexed to the 1958 Agreement have been taken into account as the basis for the initial assessment as well as the date of the initial assessment and any surveillance activities; (f) The type approval certificate.