Common use of Records Retention and Access Requirements Clause in Contracts

Records Retention and Access Requirements. Contractor shall agree to the conditions of all applicable WSP, State and federal regulations, which are incorporated herein by this reference, regarding retention and access requirements relating to all financial and programmatic records, supporting documents, statistical records, and other records pertaining to Services and Deliverables provided pursuant to this Contract. In addition, Contractor shall agree to the following terms regarding retention of records and access for WSP, State and federal government officials. Contractor and its Subcontractors shall maintain books, records, documents and other evidence which sufficiently and properly reflects the accuracy of work performed by Contractor and its Subcontractors under this Contract and shall retain all such records for six years after the expiration or termination of this Contract. Records involving matters in litigation related to this Contract shall be kept for one year following the termination of litigation, including all appeals if the litigation has not terminated within six years from the date of expiration or termination of this Contract. All such records shall be subject at reasonable times and upon prior Notice to examination, inspection, copying, or audit by personnel so authorized by the WSP Project Manager and/or WSP, State and federal officials so authorized by law, rule, regulation or contract, when applicable. During the term of this Contract, Contractor shall provide electronic copies in formats reasonably requested by WSP of these records to the extent commercially practicable. However, access to these records will be provided within Xxxxxxxx County, at no cost to WSP or at a location mutually agreed upon in writing by the parties. During the six-year period after this Contract term or one year term following litigation, delivery and access to these items will be at no cost to WSP. Contractor shall be responsible for any audit exceptions or disallowed costs incurred by Contractor or any of its Subcontractors. The records retention and review requirements of this Section shall be included by Contractor in any of its subcontracts with Subcontractors. WSP’s personnel shall be accompanied by Contractor personnel at all times during any examination, inspection, review or audit. Contractor shall make no charges for services rendered in connection with an audit requested by WSP. Accounting Requirements. Contractor shall establish and maintain an accounting system with procedures and practices in accordance with generally accepted accounting principles. The accounting system shall maintain records pertaining to the Services and all other costs and expenditures made under this Contract, and the costs properly applicable to the Contract shall be readily ascertainable therefrom.

Records Retention and Access Requirements. Contractor shall agree to the conditions of all applicable WSPAOC, State and federal regulations, which are incorporated herein by this reference, regarding retention and access requirements relating to all financial and programmatic records, supporting documents, statistical records, and other records pertaining to Services and Deliverables provided pursuant to of this Contract. In addition, Contractor shall agree to the following terms regarding retention of records and access for WSPAOC, State and federal government officials. Contractor and its Subcontractors shall maintain books, records, documents and other evidence which sufficiently and properly reflects the accuracy of work performed by Contractor and its Subcontractors under amounts billed to AOC during the performance of this Contract and shall retain all such records for six years after the expiration or termination of this Contract. Records involving matters in litigation related to this Contract shall be kept for one year following the termination of litigation, including all appeals if the litigation has not terminated within six years from the date of expiration or termination of this Contract. All such records shall be subject at reasonable times and upon prior Notice to examination, inspection, copying, or audit by personnel so authorized by the WSP Project Manager Director and/or WSPAOC, State and federal officials so authorized by law, rule, regulation or contract, when applicable. During the term of this Contract, Contractor shall provide electronic copies in formats reasonably requested by WSP of these records to the extent commercially practicable. However, access to these records items will be provided within Xxxxxxxx County, at no cost to WSP or at a location mutually agreed upon in writing by the parties. During the six-six year period after this Contract term or one year term following litigation, delivery Contractor shall deliver and provide access to these items will be at no cost to WSPAOC as part of the Services. Contractor shall be responsible for any audit exceptions or disallowed costs incurred by Contractor or any of its Subcontractors. The records retention and review requirements of this Section shall be included by Contractor in any of its subcontracts with Subcontractors. WSPAOC’s personnel shall be accompanied by Contractor personnel at all times during any examination, inspection, review or audit. Contractor shall make no charges for services rendered in connection with an audit requested by WSP. Accounting RequirementsAOC. Contractor shall establish provide right of access to its facilities to AOC, or any of AOC’s officers or to any other authorized agent or official of the State of Washington or the federal government, at all reasonable times, in order to monitor and maintain an accounting system with procedures evaluate performance, compliance and/or quality assurance under this Contract. As part of the Services, Contractor shall provide, upon AOC’s request, a copy of those portions of Contractor’s and practices in accordance with generally accepted accounting principles. The accounting system shall maintain records pertaining its Subcontractors’ internal audit reports relating to the Services and all other costs and expenditures made provided to AOC under this Contract. Contractor shall undergo an annual SSAE No. 16 or successor audit throughout the term. If any relevant exceptions are noted, Contractor shall correct those exceptions in a timely manner. Contractor shall provide a copy of the most recent such review or audit within 60 Days of its completion and Contractor’s then current review or audit on the costs properly applicable to the Contract shall be readily ascertainable therefromEffective Date.