Common use of Records, Right to Inspect and Audit Clause in Contracts

Records, Right to Inspect and Audit. (a) The Service Provider shall keep detailed, proper and accurate books, records, time sheets, accounts, computer files and documents related the Services, including Client information (the “Records”). The Records shall at no time during or after the Term be co-mingled with other records or documents of the Service Provider and shall at all times be maintained and held in one location. (b) The Service Provider shall undertake all reasonable requests from AHS or the Minister to provide any part, or the entirety, of the Records or the Performance Reports to AHS, AHS’s designated representative or the Minister, as may be required to allow AHS or the Minister to determine whether the Service Provider is in compliance with the provisions of this Agreement. (c) During the Term and for two (2) years following the Term, AHS shall and the Minister have the right to: (i) inspect and audit the equipment, facilities, and Records (including the right to copy any such Records) related to the Services; (ii) interview any Staff member or supplier of the Service Provider for the purpose of determining whether the Service Provider is in compliance with the requirements of this Agreement; and (iii) observe the Service Provider and its Staff in the conduct of providing the Services, no matter where such conduct takes place. AHS or the Minister shall provide the Service Provider with three (3) days’ prior notice of its intent to exercise its rights under this Section 8.2(c), except for audits related to the privacy and security of Confidential Information which shall not require advance notice. (d) Where an audit of the Records reveals that the Service Provider has charged AHS amounts for which Service Fees were not payable at the time when the Service Fees were payable, the Service Provider shall, within thirty (30) days from the receipt of a written statement of overcharges from AHS, pay to AHS an amount equal to one hundred (100%) percent of the overcharged amount in addition to all reasonable costs incurred by AHS in the inspection or audit, unless otherwise expressly agreed to in writing by AHS. (e) The Service Provider shall not charge AHS any administrative fee or similar charge for the maintenance or provision of the Records in connection with the exercise of rights by AHS under this Section 8.2 and shall assist AHS as reasonably requested by AHS to facilitate the exercise of AHS’s rights pursuant to this Section 8.2. (f) This Section 8.2 shall survive the expiration or early termination of this Agreement and shall continue for thirty-nine (39) months thereafter.

Records, Right to Inspect and Audit. ‌ (a) The Service Provider shall keep detailed, proper and accurate books, records, time sheets, accounts, computer files and documents related the Services, including Client information (the “Records”). The Records shall at no time during or after the Term be co-mingled with other records or documents of the Service Provider and shall at all times be maintained and held in one location. (b) The Service Provider shall undertake all reasonable requests from AHS or the Minister to provide any part, or the entirety, of the Records or the Performance Reports to AHS, AHS’s designated representative or the Minister, as may be required to allow AHS or the Minister to determine whether the Service Provider is in compliance with the provisions of this Agreement. (c) During the Term and for two (2) years following the Term, AHS shall and the Minister have the right to: (i) inspect and audit the equipment, facilities, and Records (including the right to copy any such Records) related to the Services; (ii) interview any Staff member or supplier of the Service Provider for the purpose of determining whether the Service Provider is in compliance with the requirements of this Agreement; and (iii) observe the Service Provider and its Staff in the conduct of providing the Services, no matter where such conduct takes place. AHS or the Minister shall provide the Service Provider with three (3) days’ prior notice of its intent to exercise its rights under this Section 8.2(c), except for audits related to the privacy and security of Confidential Information which shall not require advance notice. (d) Where an audit of the Records reveals that the Service Provider has charged AHS amounts for which Service Fees were not payable at the time when the Service Fees were payable, the Service Provider shall, within thirty (30) days from the receipt of a written statement of overcharges from AHS, pay to AHS an amount equal to one hundred (100%) percent of the overcharged amount in addition to all reasonable costs incurred by AHS in the inspection or audit, unless otherwise expressly agreed to in writing by AHS. (e) The Service Provider shall not charge AHS any administrative fee or similar charge for the maintenance or provision of the Records in connection with the exercise of rights by AHS under this Section 8.2 and shall assist AHS as reasonably requested by AHS to facilitate the exercise of AHS’s rights pursuant to this Section 8.2. (f) This Section 8.2 shall survive the expiration or early termination of this Agreement and shall continue for thirty-nine (39) months thereafter.

Records, Right to Inspect and Audit. (a) The Service Provider shall keep detailed, proper and accurate books, records, time sheets, accounts, computer files and documents related the Services, including Client information (the “Records”). The Records shall at no time during or after the Term be co-mingled with other records or documents of the Service Provider and shall at all times be maintained and held in one location. (b) The Service Provider shall undertake all reasonable requests from AHS or the Minister to provide any part, or the entirety, of the Records or the Performance Reports to AHS, AHS’s designated representative or the Minister, as may be required to allow AHS or the Minister to determine whether the Service Provider is in compliance with the provisions of this Agreement. (c) During the Term and for two (2) years following the Term, AHS shall and the Minister have the right to: (i) inspect and audit the equipment, facilities, and Records (including the right to copy any such Records) related to the Services; (ii) interview any Staff member or supplier of the Service Provider for the purpose of determining whether the Service Provider is in compliance with the requirements of this Agreement; and (iii) observe the Service Provider and its Staff in the conduct of providing the Services, no matter where such conduct takes place. AHS or the Minister shall provide the Service Provider with three (3) days’ prior notice of its intent to exercise its rights under this Section Article 8.2(c), except for audits related to the privacy and security of Confidential Information which shall not require advance notice. (d) Where an audit of the Records reveals that the Service Provider has charged AHS amounts for which Service Fees were not payable at the time when the Service Fees were payable, the Service Provider shall, within thirty (30) days from the receipt of a written statement of overcharges from AHS, pay to AHS an amount equal to one hundred (100%) percent of the overcharged amount in addition to all reasonable costs incurred by AHS in the inspection or audit, unless otherwise expressly agreed to in writing by AHS. (e) The Service Provider shall not charge AHS any administrative fee or similar charge for the maintenance or provision of the Records in connection with the exercise of rights by AHS under this Section Article 8.2 and shall assist AHS as reasonably requested by AHS to facilitate the exercise of AHS’s rights pursuant to this Section Article 8.2. (f) This Section Article 8.2 shall survive the expiration or early termination of this Agreement and shall continue for thirty-nine (39) months thereafter.

Records, Right to Inspect and Audit. (a) The Service Provider shall keep detailed, proper and accurate books, records, time sheets, accounts, computer files and documents related the Services, including Client information (the “Records”). The Records shall at no time during or after the Term be co-mingled with other records or documents of the Service Provider or the Operators and shall at all times be maintained and held in one location. (b) The Service Provider shall undertake all reasonable requests from AHS or the Minister to provide any part, or the entirety, of the Records or the Performance Reports to AHS, AHS’s designated representative or the Minister, as may be required to allow AHS or the Minister to determine whether the Service Provider is in compliance with the provisions of this Agreement. (c) During the Term and for two (2) years following the Term, AHS shall and the Minister have the right to, at mutually agreed upon times: (i) inspect and audit the equipment, facilities, and Records (including the right to copy any such Records) related to the Services; (ii) interview any Staff member or supplier of the Service Provider or the Operators, as applicable, for the purpose of determining whether the Service Provider is they are in compliance with the requirements of this Agreement; and (iii) observe the Service Provider Provider, the Operators and its the Staff in the conduct of providing the Services, no matter where such conduct takes place. AHS or the Minister shall provide the Service Provider or the Operators, as the case may be, with three (3) days’ prior notice of its intent to exercise its rights under this Section 8.2(c), except for audits related to the privacy and security of Confidential Information which such inspections, audits, interviews and observation days shall not require advance noticetake place at mutually agreed upon times. (d) Where an audit of the Records reveals that the Service Provider or a Operator has charged AHS amounts for which Service Fees were not payable at the time when the Service Fees were payable, the Service Provider shall, within thirty (30) days from the receipt of a written statement of overcharges from AHS, pay arrange for the payment to AHS of an amount equal to one hundred (100%) percent of the overcharged amount in addition to all reasonable costs incurred by AHS in the inspection or audit, unless otherwise expressly agreed to in writing by AHSamount. (e) The Service Provider shall not charge AHS any administrative fee or similar charge for the maintenance or provision of the Records in connection with the exercise of rights by AHS under this Section 8.2 and shall assist AHS as reasonably requested by AHS to facilitate the exercise of AHS’s rights pursuant to this Section 8.2. (f) This Section 8.2 shall survive the expiration or early termination of this Agreement and shall continue for thirty-nine (39) months thereafter.

Records, Right to Inspect and Audit. ‌ (a) The Service Provider shall keep detailed, proper and accurate books, records, time sheets, accounts, computer files and documents related the Services, including Client information (the “Records”). The Records shall at no time during or after the Term be co-mingled with other records or documents of the Service Provider and shall at all times be maintained and held in one location. (b) The Service Provider shall undertake all reasonable requests from AHS or the Minister to provide any part, or the entirety, of the Records or the Performance Reports to AHS, AHS’s designated representative or the Minister, as may be required to allow AHS or the Minister to determine whether the Service Provider is in compliance with the provisions of this Agreement. (c) During the Term and for two (2) years following the Term, AHS shall and the Minister have the right to: (i) inspect and audit the equipment, facilities, and Records (including the right to copy any such Records) related to the Services;; CPSM COPY (ii) interview any Staff member or supplier of the Service Provider for the purpose of determining whether the Service Provider is in compliance with the requirements of this Agreement; and (iii) observe the Service Provider and its Staff in the conduct of providing the Services, no matter where such conduct takes place. AHS or the Minister shall provide the Service Provider with three (3) days’ prior notice of its intent to exercise its rights under this Section 8.2(c), except for audits related to the privacy and security of Confidential Information which shall not require advance notice. (d) Where an audit of the Records reveals that the Service Provider has charged AHS amounts for which Service Fees were not payable at the time when the Service Fees were payable, the Service Provider shall, within thirty (30) days from the receipt of a written statement of overcharges from AHS, pay to AHS an amount equal to one hundred (100%) percent of the overcharged amount in addition to all reasonable costs incurred by AHS in the inspection or audit, unless otherwise expressly agreed to in writing by AHS. (e) The Service Provider shall not charge AHS any administrative fee or similar charge for the maintenance or provision of the Records in connection with the exercise of rights by AHS under this Section 8.2 and shall assist AHS as reasonably requested by AHS to facilitate the exercise of AHS’s rights pursuant to this Section 8.2. (f) This Section 8.2 shall survive the expiration or early termination of this Agreement and shall continue for thirty-nine (39) months thereafter.

Records, Right to Inspect and Audit. ‌ (a) The Service Provider shall keep detailed, proper and accurate books, records, time sheets, accounts, computer files and documents related the Services, including Client information (the “Records”). The Records shall at no time during or after the Term be co-mingled with other records or documents of the Service Provider and shall at all times be maintained and held in one location. (b) The Service Provider shall undertake all reasonable requests from AHS or the Minister to provide any part, or the entirety, of the Records or the Performance Reports to AHS, AHS’s designated representative or the Minister, as may be required to allow AHS or the Minister to determine whether the Service Provider is in compliance with the provisions of this Agreement. (c) During the Term and for two (2) years following the Term, AHS shall and the Minister have the right to: (i) inspect and audit the equipment, facilities, and Records (including the right to copy any such Records) related to the Services; (ii) interview any Staff member or supplier of the Service Provider for the purpose of determining whether the Service Provider is in compliance with the requirements of this Agreement; and (iii) observe the Service Provider and its Staff in the conduct of providing the Services, no matter where such conduct takes place. AHS or the Minister shall provide the Service Provider with three (3) days’ prior notice of its intent to exercise its rights under this Section 8.2(c), except for audits related to the privacy and security of Confidential Information which shall not require advance notice. (d) Where an audit of the Records reveals that the Service Provider has charged AHS amounts for which Service Fees were not payable at the time when the Service Fees were payable, the Service Provider shall, within thirty (30) days from the receipt of a written statement of overcharges from AHS, pay to AHS an amount equal to one hundred (100%) percent of the overcharged amount in addition to all reasonable costs incurred by AHS in the inspection or audit, unless otherwise expressly agreed to in writing by AHS. (e) The Service Provider shall not charge AHS any administrative fee or similar charge for the maintenance or provision of the Records in connection with the exercise of rights by AHS under this Section 8.2 and shall assist AHS as reasonably requested by AHS to facilitate the exercise of AHS’s rights pursuant to this Section 8.2. (f) This Section 8.2 shall survive the expiration or early termination of this Agreement and shall continue for thirty-nine (39) months thereafter.