Common use of Reimbursement for Costs Clause in Contracts

Reimbursement for Costs. Unless the County and the successful proposers agree otherwise, the County will reimburse the firm for the expenses incurred by it for copying ($.10 per page for black and white, $1.00 per color page), facsimile ($1.00 per page), postage, overnight delivery, long distance telephone calls (exclusive of long distance telephone calls incurred between cities in which the firm has offices), court reporter fees, transcripts, court filing fees, process service charges, and extraordinary travel expenses. There will be no reimbursement for any other expenses not identified in the preceding sentence without the express written authorization of the Assistant Manager of Fiscal and Business Services or designee. All invoices submitted for such reimbursements shall contain complete and detailed information supported by appropriate receipts for the requested reimbursement. Travel, lodging and meals will only be reimbursed at rates allowed to public employees under state law, all without xxxx-up or multiplier. In the case of firms accepting the points awarded in this RFP for “local” firms, travel expense reimbursements are expected to be infrequent and approved only by prior consent when: 1) the County seeks immediate consultation involving last minute travel arrangements, or 2) when the County seeks special financial advisory services outside the scope of services of this RFP from advisors outside the local office or 3) services provided at another venue other than Orange County. PFM agrees to the County reimbursement for cost of out-of-pocket expenses per County policy as outlined above. Company Name: PFM Financial Advisors LLC **The retainer covers day-to-day project assignments (annual IDT model updates, water and sewer, solid waste analysis, etc.) as well as strategic planning projects. Fees for large special projects, requiring significant modeling and/ or time commitments, would be negotiated based on the type of project and any specialized expertise required. EXHIBIT "C" PERSONNEL AND SUBCONTRACTOR List Staff EMERGENCY CONTACT Emergency Contact Person: (Firm Contact): Xxxxx X. Xxxxxx Telephone Number: (000) 000-0000 Cell phone Number: (000) 000-0000 Residence Telephone Number: (000) 000-0000 EXHIBIT “D” WORK ORDER FOR FINANCIAL ADVISORY SERVICES WORK ORDER NO: DATE: PROJECT: , as further described on the attachment hereto entitled “Scope of Services” (the “PROJECT”).

Reimbursement for Costs. Unless the County and the successful proposers agree otherwise, the County will reimburse the firm for the expenses incurred by it for copying ($.10 per page for black and white, $1.00 per color page), facsimile ($1.00 per page), postage, overnight delivery, long distance telephone calls (exclusive of long distance telephone calls incurred between cities in which the firm has offices), court reporter fees, transcripts, court filing fees, process service charges, and extraordinary travel expenses. There will be no reimbursement for any other expenses not identified in the preceding sentence without the express written authorization of the Assistant Manager of Fiscal and Business Services or designee. All invoices submitted for such reimbursements shall contain complete and detailed information supported by appropriate receipts for the requested reimbursement. Travel, lodging and meals will only be reimbursed at rates allowed to public employees under state law, all without xxxx-up or multiplier. In the case of firms accepting the points awarded in this RFP for “local” firms, travel expense reimbursements are expected to be infrequent and approved only by prior consent when: 1) the County seeks immediate consultation involving last minute travel arrangements, or 2) when the County seeks special financial advisory services outside the scope of services of this RFP from advisors outside the local office or 3) services provided at another venue other than Orange County. PFM agrees to the County reimbursement for cost of out-of-pocket expenses per County policy as outlined above. Company Name: PFM Financial Advisors LLC **The retainer covers dayPROPOSAL COVER PAGE Company Name: NOTE: COMPANY NAME MUST MATCH LEGAL NAME ASSIGNED TO TIN NUMBER. CURRENT W9 MUST BE SUBMITTED WITH PROPOSAL. TIN#: D-toU-day project assignments N-S® # (annual IDT model updates, water and sewer, solid waste analysis, etc.Street No. or P.O. Box Number) as well as strategic planning projects. Fees for large special projects, requiring significant modeling and/ or time commitments, would be negotiated based on the type of project and any specialized expertise required. EXHIBIT "C" PERSONNEL AND SUBCONTRACTOR List Staff (Street Name) (City) (County) (State) (Zip Code) Contact Person: Phone Number: Fax Number: Email Address: EMERGENCY CONTACT Emergency Contact Person: (Firm Contact): Xxxxx X. Xxxxxx Telephone Number: (000) 000-0000 Cell phone Phone Number: (000) 000-0000 Residence Telephone Number: (000) 000-0000 EXHIBIT “D” WORK ORDER FOR FINANCIAL ADVISORY SERVICES WORK ORDER NO: DATE: PROJECT: , as further described on the attachment hereto entitled “Scope of Services” (the “PROJECT”).Email:

Reimbursement for Costs. Unless the County and the successful proposers agree otherwise, the County will reimburse the firm for the expenses incurred by it for copying ($.10 per page for black and white, $1.00 per color page), facsimile ($1.00 per page), postage, overnight delivery, long distance telephone calls (exclusive of long distance telephone calls incurred between cities in which the firm has offices), court reporter fees, transcripts, court filing fees, process service charges, and extraordinary travel expenses. There will be no reimbursement for any other expenses not identified in the preceding sentence without the express written authorization of the Assistant Manager of Fiscal and Business Services or designee. All invoices submitted for such reimbursements shall contain complete and detailed information supported by appropriate receipts for the requested reimbursement. Travel, lodging and meals will only be reimbursed at rates allowed to public employees under state law, all without xxxxmark-up or multiplier. In the case of firms accepting the points awarded in this RFP for “local” firms, travel expense reimbursements are expected to be infrequent and approved only by prior consent when: 1) the County seeks immediate consultation involving last minute travel arrangements, or 2) when the County seeks special financial advisory services outside the scope of services of this RFP from advisors outside the local office or 3) services provided at another venue other than Orange County. PFM agrees to the County reimbursement for cost of out-of-pocket expenses per County policy as outlined above. Company Name: PFM Financial Advisors LLC **The retainer covers dayPROPOSAL COVER PAGE Company Name: NOTE: COMPANY NAME MUST MATCH LEGAL NAME ASSIGNED TO TIN NUMBER. CURRENT W9 MUST BE SUBMITTED WITH PROPOSAL. TIN#: D-toU-day project assignments N-S® # (annual IDT model updates, water and sewer, solid waste analysis, etc.Street No. or P.O. Box Number) as well as strategic planning projects. Fees for large special projects, requiring significant modeling and/ or time commitments, would be negotiated based on the type of project and any specialized expertise required. EXHIBIT "C" PERSONNEL AND SUBCONTRACTOR List Staff (Street Name) (City) (County) (State) (Zip Code) Contact Person: Phone Number: Fax Number: Email Address: EMERGENCY CONTACT Emergency Contact Person: (Firm Contact): Xxxxx X. Xxxxxx Telephone Number: (000) 000-0000 Cell phone Phone Number: (000) 000-0000 Residence Telephone Number: (000) 000-0000 EXHIBIT “D” WORK ORDER FOR FINANCIAL ADVISORY SERVICES WORK ORDER NO: DATE: PROJECT: , as further described on the attachment hereto entitled “Scope of Services” (the “PROJECT”).Email:

Reimbursement for Costs. Unless the County and the successful proposers agree otherwise, the County will reimburse the firm for the expenses incurred by it for copying ($.10 per page for black and white, $1.00 per color page), facsimile ($1.00 per page), postage, overnight delivery, long distance telephone calls (exclusive of long distance telephone calls incurred between cities in which the firm has offices), court reporter fees, transcripts, court filing fees, process service charges, and extraordinary travel expenses. There will be no reimbursement for any other expenses not identified in the preceding sentence without the express written authorization of the Assistant Manager of Fiscal and Business Services or designee. All invoices submitted for such reimbursements shall contain complete and detailed information supported by appropriate receipts for the requested reimbursement. Travel, lodging and meals will only be reimbursed at rates allowed to public employees under state law, all without xxxxmark-up or multiplier. In the case of firms accepting the points awarded in this RFP for “local” firms, travel expense reimbursements are expected to be infrequent and approved only by prior consent when: 1) the County seeks immediate consultation involving last minute travel arrangements, or 2) when the County seeks special financial advisory services outside the scope of services of this RFP from advisors outside the local office or 3) services provided at another venue other than Orange County. PFM agrees to the County reimbursement for cost of out-of-pocket expenses per County policy as outlined above. Company Name: PFM Financial Advisors LLC **The retainer covers day-to-day project assignments (annual IDT model updates, water and sewer, solid waste analysis, etc.) as well as strategic planning projects. Fees for large special projects, requiring significant modeling and/ or time commitments, would be negotiated based on the type of project and any specialized expertise required. EXHIBIT "C" PERSONNEL AND SUBCONTRACTOR List Staff EMERGENCY CONTACT Emergency Contact Person: (Firm Contact): Xxxxx X. Xxxxxx Telephone Number: (000) 000-0000 Cell phone Number: (000) 000-0000 Residence Telephone Number: (000) 000-0000 EXHIBIT “D” WORK ORDER FOR FINANCIAL ADVISORY SERVICES WORK ORDER NO: DATE: PROJECT: , as further described on the attachment hereto entitled “Scope of Services” (the “PROJECT”).