Related Policies. This policy should be read alongside the school’s policies on: • Online safety • Safeguarding and child protection • Behaviour • Staff code of conduct • Data protection Appendix 1: Facebook cheat sheet for staff 10 rules for school staff on Facebook 1. Change your display name – use your first and middle name, use a maiden name, or put your surname backwards instead 2. Change your profile picture to something unidentifiable, or if not, ensure that the image is professional 3. Check your privacy settings regularly 4. Be careful about tagging other staff members in images or posts 5. Don’t share anything publicly that you wouldn’t be just as happy showing your pupils 6. Don’t use social media sites during school hours 7. Don’t make comments about your job, your colleagues, our school or your pupils online – once it’s out there, it’s out there 8. Don’t associate yourself with the school on your profile (e.g. by setting it as your workplace, or by ‘checking in’ at a school event) 9. Don’t link your work email address to your social media accounts. Anyone who has this address (or your personal email address/mobile number) is able to find you using this information 10. Consider uninstalling the Facebook app from your phone. The app recognises wifi connections and makes friend suggestions based on who else uses the same wifi connection (such as parents or pupils) Change the visibility of your posts and photos to ‘Friends only’, rather than ‘Friends of friends’. Otherwise, pupils and their families may still be able to read your posts, see things you’ve shared and look at your pictures if they’re friends with anybody on your contacts list Don’t forget to check your old posts and photos – go to xxx.xx/0XxXXXX to find out how to limit the visibility of previous posts The public may still be able to see posts you’ve ‘liked’, even if your profile settings are private, because this depends on the privacy settings of the original poster Google your name to see what information about you is visible to the public Prevent search engines from indexing your profile so that people can’t search for you by name – go to xxx.xx/0xXxXxx to find out how to do this Remember that some information is always public; your display name, profile picture, cover photo, user ID (in the URL for your profile), country, age range and gender In the first instance, ignore and delete the request. Block the pupil from viewing your profile Check your privacy settings again, and consider changing your display name or profile picture If the pupil asks you about the friend request in person, tell them that you’re not allowed to accept friend requests from pupils and that if they persist, you’ll have to notify senior leadership and/or their parents. If the pupil persists, take a screenshot of their request and any accompanying messages Notify the senior leadership team or the headteacher about what’s happening It is at your discretion whether to respond. Bear in mind that: • Responding to one parent’s friend request or message might set an unwelcome precedent for both you and other teachers at the school • Pupils may then have indirect access through their parent’s account to anything you post, share, comment on or are tagged in If you wish to decline the offer or ignore the message, consider drafting a stock response to let the parent know that you’re doing so Do not retaliate or respond in any way Save evidence of any abuse by taking screenshots and recording the time and date it occurred Report the material to Facebook or the relevant social network and ask them to remove it If the perpetrator is a current pupil or staff member, our mediation and disciplinary procedures are usually sufficient to deal with online incidents If the perpetrator is a parent or other external adult, a senior member of staff should invite them to a meeting to address any reasonable concerns or complaints and/or request they remove the offending comments or material If the comments are racist, sexist, of a sexual nature or constitute a hate crime, you or a senior leader should consider contacting the police Online channels are an important way for parents/carers to communicate with, or about, our school. The school uses the following channels: • Our official Facebook page • Email/text groups for parents (for school announcements and information) • Our virtual learning platform Parents/carers also set up independent channels to help them stay on top of what’s happening in their child’s class. For example, class/year Facebook groups, email groups, or chats (through apps such as WhatsApp). When communicating with the school via official communication channels, or using private/independent channels to talk about the school, I will: • Be respectful towards members of staff, and the school, at all times • Be respectful of other parents/carers and children • Direct any complaints or concerns through the school’s official channels, so they can be dealt with in line with the school’s complaints procedure I will not: • Use private groups, the school’s Facebook page, or personal social media to complain about or criticise members of staff. This is not constructive and the school can’t improve or address issues if they aren’t raised in an appropriate way • Use private groups, the school’s Facebook page, or personal social media to complain about, or try to resolve, a behaviour issue involving other pupils. I will contact the school and speak to the appropriate member of staff if I’m aware of a specific behaviour issue or incident • Upload or share photos or videos on social media of any child other than my own, unless I have the permission of other children’s parents/carers Appendix 3: Acceptable use agreement for older pupils Name of pupil: Signed (pupil): Date: Parent/carer agreement: I agree that my child can use the school’s ICT systems and internet when appropriately supervised by a member of school staff. I agree to the conditions set out above for pupils using the school’s ICT systems and internet, and for using personal electronic devices in school, and will make sure my child understands these. Signed (parent/carer): Date: Appendix 4: Acceptable use agreement for younger pupils Name of pupil: Signed (pupil): Date: Parent/carer agreement: I agree that my child can use the school’s ICT systems and internet when appropriately supervised by a member of school staff. I agree to the conditions set out above for pupils using the school’s ICT systems and internet, and for using personal electronic devices in school, and will make sure my child understands these. Signed (parent/carer): Date: Appendix 5: Acceptable use agreement for staff, governors, volunteers and visitors
Appears in 1 contract
Related Policies. This policy should be read alongside the school’s policies on: • Online E safety • Safeguarding and child protection • Behaviour • Staff code Code of conduct Conduct • Data protectionprotection • Remote education
Appendix 1: Facebook cheat sheet for staff 10 rules for school staff on Facebook
1. Change your display name – use your first and middle name, use a maiden name, or put your surname backwards instead
2. Change your profile picture to something unidentifiable, or if notyou don’t, ensure make sure that the image is professional
3. Check your privacy settings regularly
4. Be careful about tagging other staff members in images or posts
5. Don’t share anything publicly that you wouldn’t be just as happy showing your pupils
6. Don’t use social media sites during school hours
7. Don’t make comments about your job, your colleagues, our school or your pupils online – once it’s out there, it’s out there
8. Don’t associate yourself with the school on your profile (e.g. by setting it as your workplace, or by ‘checking in’ at a school event)
9. Don’t link your work email address to your social media accounts. Anyone who has this address (or your personal email address/mobile number) is able to find you using this information
10. Consider uninstalling the Facebook app from your phone. The app recognises wifi Wi-Fi connections and makes friend suggestions based on who else uses the same wifi Wi-Fi connection (such as parents or pupils) Change the visibility of your posts and photos to ‘Friends only’, rather than ‘Friends of friends’. Otherwise, pupils and their families may still be able to read your posts, see things you’ve shared and look at your pictures if they’re friends with anybody on your contacts list Don’t forget to check your old posts and photos – go to xxx.xx/0XxXXXX to find out how to limit the visibility of previous posts The public may still be able to see posts you’ve ‘liked’, even if your profile settings are private, because this depends on the privacy settings of the original poster Google your name to see what information about you is visible to the public Prevent search engines from indexing your profile so that people can’t search for you by name – go to xxx.xx/0xXxXxx to find out how to do this Remember that some information is always public; : your display name, profile picture, cover photo, user ID (in the URL for your profile), country, age range and gender In the first instance, ignore and delete the request. Block the pupil from viewing your profile Check your privacy settings again, and consider changing your display name or profile picture If the pupil asks you about the friend request in person, tell them that you’re not allowed to accept friend requests from pupils and that if they persist, you’ll have to notify senior leadership and/or their parents/carers. If the pupil persists, take a screenshot of their request and any accompanying messages Notify the senior leadership team or the headteacher about what’s happening It is at your discretion whether to respond. Bear in mind that: • Responding to one 1 parent/carer’s friend request or message might set an unwelcome precedent for both you and other teachers at the school • Pupils may then have indirect access through their parent/carer’s account to anything you post, share, comment on or are tagged in If you wish to decline the offer or ignore the message, consider drafting a stock response to let the parent parent/carer know that you’re doing so Do not retaliate or respond in any way Save evidence of any abuse by taking screenshots and recording the time and date it occurred Report the material to Facebook or the relevant social network and ask them to remove it If the perpetrator is a current pupil or staff member, our mediation and disciplinary procedures are usually sufficient to deal with online incidents If the perpetrator is a parent parent/carer or other external adult, a senior member of staff should invite them to a meeting to address any reasonable concerns or complaints and/or request they remove the offending comments or material If the comments are racist, sexist, of a sexual nature or constitute a hate crime, you or a senior leader should consider contacting the police Online channels are an important way for parents/carers to communicate with, or about, our school. The school uses the following channels: • Our official Facebook page • Email/text groups for parents (for school announcements and information) • Our virtual learning platform Parents/carers also set up independent channels to help them stay on top of what’s happening in their child’s class. For example, class/year Facebook groups, email groups, or chats (through apps such as WhatsApp). When communicating with the school via official communication channels, or using private/independent channels to talk about the school, I will: • Be respectful towards members of staff, and the school, at all times • Be respectful of other parents/carers and children • Direct any complaints or concerns through the school’s official channelsICT facilities and accessing the internet in school, so they can be dealt with in line with the school’s complaints procedure or outside school on a work device, I will not: • Access, or attempt to access inappropriate material, including but not limited to material of a violent, criminal or pornographic nature (or create, share, link to or send such material) • Use private groups, them in any way which could harm the school’s Facebook pagereputation • Access social networking sites or chat rooms • Use any improper language when communicating online, including in emails or other messaging services • Install any unauthorised software, or personal social media connect unauthorised hardware or devices to complain about or criticise members of staff. This is not constructive and the school can’t improve or address issues if they aren’t raised in an appropriate way • Use private groups, the school’s Facebook pagenetwork • Share my password with others or log in to the school’s network using someone else’s details • Share confidential information about the school, its pupils or staff, or personal social media other members of the community • Access, modify or share data I’m not authorised to complain aboutaccess, modify or try share • Promote any private business, unless that business is directly related to resolve, a behaviour issue involving other pupilsthe school I understand that the school will monitor the websites I visit and my use of the school’s ICT facilities and systems. I will contact take all reasonable steps to ensure that work devices are secure and password-protected when using them outside school, and keep all data securely stored in accordance with this policy and the school school’s data protection policy. I will let the designated safeguarding lead (DSL) know if a pupil informs me they have found any material which might upset, distress or harm them or others, and speak to the appropriate member of staff will also do so if I’m aware of a specific behaviour issue or incident • Upload or share photos or videos on social media of I encounter any child other than my own, unless such material. I have the permission of other children’s parents/carers
Appendix 3: Acceptable use agreement for older pupils Name of pupil: Signed (pupil): Date: Parent/carer agreement: I agree that my child can will always use the school’s ICT systems and internet when appropriately supervised by a member of school staff. I agree to the conditions set out above for pupils using the school’s ICT systems and internetresponsibly, and for using personal electronic devices ensure that pupils in school, and will make sure my child understands these. Signed (parent/carer): Date:care do so too.
Appendix 43: Acceptable use agreement for younger pupils Name Glossary of pupil: Signed (pupil): Date: Parent/carer agreement: I agree that my child can use the school’s ICT systems and internet when appropriately supervised by a member of school staff. I agree to the conditions set out above for pupils using the school’s ICT systems and internet, and for using personal electronic devices in school, and will make sure my child understands these. Signed (parent/carer): Date:
Appendix 5: Acceptable use agreement for staff, governors, volunteers and visitorscyber security terminology
Appears in 1 contract
Related Policies. This policy should be read alongside the school’s policies on: • Online safety • Safeguarding and child protection • Behaviour • Staff code of conduct • Data protection
Appendix 1: Facebook cheat sheet for staff 10 rules for school staff on Facebookstaff
1. Change your display name – use your first and middle name, use a maiden name, or put your surname backwards instead
2. Change your profile picture to something unidentifiable, or if not, ensure that the image is professional
3. Check your privacy settings regularly
4. Be careful about tagging other staff members in images or posts
5. Don’t share anything publicly that you wouldn’t be just as happy showing your pupils
6. Don’t use social media sites during school hours
7. Don’t make comments about your job, your colleagues, our school or your pupils online – once it’s out there, it’s out there
8. Don’t associate yourself with the school on your profile (e.g. by setting it as your workplace, or by ‘checking in’ at a school event)
9. Don’t link your work email address to your social media accounts. Anyone who has this address (or your personal email address/mobile number) is able to find you using this information
10. Consider uninstalling the Facebook app from your phone. The app recognises wifi connections and makes friend suggestions based on who else uses the same wifi connection (such as parents or pupils) Change the visibility of your posts and photos to ‘Friends only’, rather than ‘Friends of friends’. Otherwise, pupils and their families may still be able to read your posts, see things you’ve shared and look at your pictures if they’re friends with anybody on your contacts list Don’t forget to check your old posts and photos – go to xxx.xx/0XxXXXX to find out how to limit the visibility of previous posts The public may still be able to see posts you’ve ‘liked’, even if your profile settings are private, because this depends on the privacy settings of the original poster Google your name to see what information about you is visible to the public Prevent search engines from indexing your profile so that people can’t search for you by name – go to xxx.xx/0xXxXxx to find out how to do this Remember that some information is always public; your display name, profile picture, cover photo, user ID (in the URL for your profile), country, age range and gender In the first instance, ignore and delete the request. Block the pupil from viewing your profile Check your privacy settings again, and consider changing your display name or profile picture If the pupil asks you about the friend request in person, tell them that you’re not allowed to accept friend requests from pupils and that if they persist, you’ll have to notify senior leadership and/or their parents. If the pupil persists, take a screenshot of their request and any accompanying messages Notify the senior leadership team or the headteacher about what’s happening It is at your discretion whether to respond. Bear in mind that: • Responding to one parent’s friend request or message might set an unwelcome precedent for both you and other teachers at the school • Pupils may then have indirect access through their parent’s account to anything you post, share, comment on or are tagged in If you wish to decline the offer or ignore the message, consider drafting a stock response to let the parent know that you’re doing so Do not retaliate or respond in any way Save evidence of any abuse by taking screenshots and recording the time and date it occurred Report the material to Facebook or the relevant social network and ask them to remove it If the perpetrator is a current pupil or staff member, our mediation and disciplinary procedures are usually sufficient to deal with online incidents If the perpetrator is a parent or other external adult, a senior member of staff should invite them to a meeting to address any reasonable concerns or complaints and/or request they remove the offending comments or material If the comments are racist, sexist, of a sexual nature or constitute a hate crime, you or a senior leader should consider contacting the police Online channels are an important way for parents/carers to communicate with, or about, our school. The school uses the following channels: • Our official Facebook page • Email/text groups for parents (for school announcements and information) • Our virtual learning platform Parents/carers also set up independent channels to help them stay on top of what’s happening in their child’s class. For example, class/year Facebook groups, email groups, or chats (through apps such as WhatsApp). When communicating with the school via official communication channels, or using private/independent channels to talk about the school, I will: • Be respectful towards members of staff, and the school, at all times • Be respectful of other parents/carers and children • Direct any complaints or concerns through the school’s official channels, so they can be dealt with in line with the school’s complaints procedure I will not: • Use private groups, the school’s Facebook page, or personal social media to complain about or criticise members of staff. This is not constructive and the school can’t improve or address issues if they aren’t raised in an appropriate way • Use private groups, the school’s Facebook page, or personal social media to complain about, or try to resolve, a behaviour issue involving other pupils. I will contact the school and speak to the appropriate member of staff if I’m aware of a specific behaviour issue or incident • Upload or share photos or videos on social media of any child other than my own, unless I have the permission of other children’s parents/carers
Appendix 3: Acceptable use agreement for older pupils Name of pupil: Signed (pupil): Date: Parent/carer agreement: I agree that my child can use the school’s ICT systems and internet when appropriately supervised by a member of school staff. I agree to the conditions set out above for pupils using the school’s ICT systems and internet, and for using personal electronic devices in school, and will make sure my child understands these. Signed (parent/carer): Date:
Appendix 4: Acceptable use agreement for younger pupils Name of pupil: Signed (pupil): Date: Parent/carer agreement: I agree that my child can use the school’s ICT systems and internet when appropriately supervised by a member of school staff. I agree to the conditions set out above for pupils using the school’s ICT systems and internet, and for using personal electronic devices in school, and will make sure my child understands these. Signed (parent/carer): Date:
Appendix 5: Acceptable use agreement for staff, governors, volunteers and visitors
Appears in 1 contract
Related Policies. This policy should be read alongside the school’s policies on: • Online safety • Safeguarding and child protection • Behaviour • Staff code of conduct discipline • Data protection
Appendix 1: Facebook cheat sheet for staff 10 rules for school staff on Facebook
1. Change your display name – use your first and middle name, use a maiden name, or put your surname backwards instead
2. Change your profile picture to something unidentifiable, or if not, ensure that the image is professional
3. Check your privacy settings regularly
4. Be careful about tagging other staff members in images or posts
5. Don’t share anything publicly that you wouldn’t be just as happy showing your pupils
6. Don’t use social media sites during school hours
7. Don’t make comments about your job, your colleagues, our school or your pupils online – once it’s out there, it’s out there
8. Don’t associate yourself with the school on your profile (e.g. by setting it as your workplace, or by ‘checking in’ at a school event)
9. Don’t link your work email address to your social media accounts. Anyone who has this address (or your personal email address/mobile number) is able to find you using this information
10. Consider uninstalling the Facebook app from your phone. The app recognises wifi connections and makes friend suggestions based on who else uses the same wifi connection (such as parents or pupils) Change the visibility of your posts and photos to ‘Friends only’, rather than ‘Friends of friends’. Otherwise, pupils and their families may still be able to read your posts, see things you’ve shared and look at your pictures if they’re friends with anybody on your contacts list Don’t forget to check your old posts and photos – go to xxx.xx/0XxXXXX to find out how to limit the visibility of previous posts The public may still be able to see posts you’ve ‘liked’, even if your profile settings are private, because this depends on the privacy settings of the original poster Google your name to see what information about you is visible to the public Prevent search engines from indexing your profile so that people can’t search for you by name – go to xxx.xx/0xXxXxx to find out how to do this Remember that some information is always public; your display name, profile picture, cover photo, user ID (in the URL for your profile), country, age range and gender In the first instance, ignore and delete the request. Block the pupil from viewing your profile Check your privacy settings again, and consider changing your display name or profile picture If the pupil asks you about the friend request in person, tell them that you’re not allowed to accept friend requests from pupils and that if they persist, you’ll have to notify senior leadership and/or their parents. If the pupil persists, take a screenshot of their request and any accompanying messages Notify the senior leadership team or the headteacher Head teacher about what’s happening It School’s advice is that staff do not accept requests from parents. However, it is at your discretion whether to respond. Bear in mind that: • Responding to one parent’s friend request or message might set an unwelcome precedent for both you and other teachers at the school • Pupils may then have indirect access through their parent’s account to anything you post, share, comment on or are tagged in If you wish to decline the offer or ignore the message, consider drafting a stock response to let the parent know that you’re doing so so. “Thank you for your request, unfortunately it is school policy that we do not accept friend requests from parents of pupil’s in our school.” Do not retaliate or respond in any way Save evidence of any abuse by taking screenshots and recording the time and date it occurred Report the material to Facebook or the relevant social network and ask them to remove it If the perpetrator is a current pupil or staff member, our mediation and disciplinary procedures are usually sufficient to deal with online incidents If the perpetrator is a parent or other external adult, a senior member of staff should invite them to a meeting to address any reasonable concerns or complaints and/or request they remove the offending comments or material If the comments are racist, sexist, of a sexual nature or constitute a hate crime, you or a senior leader should consider contacting the police Online channels are an important way for parents/carers to communicate with, or about, our school. The school uses the following channels: • Our official Facebook page • Email/text groups for parents (for school announcements and information) • Our virtual learning platform Microsoft Teams Parents/carers also set up independent channels to help them stay on top of what’s happening in their child’s class. For example, class/year Facebook groups, email groups, or chats (through apps such as WhatsApp). When communicating with the school via official communication channels, or using private/independent channels to talk about the school, I will: • Be respectful towards members of staff, and the school, at all times • Be respectful of other parents/carers and children • Direct any complaints or concerns through the school’s official channels, so they can be dealt with in line with the school’s complaints procedure I will not: • Use private groups, the school’s Facebook page, or personal social media to complain about or criticise members of staff. This is not constructive constructive, and the school can’t improve or address issues if they aren’t raised in an appropriate way • Use private groups, the school’s Facebook page, or personal social media to complain about, or try to resolve, a behaviour issue involving other pupils. I will contact the school and speak to the appropriate member of staff if I’m aware of a specific behaviour issue or incident • Upload or share photos or videos on social media of any child other than my own, unless I have the permission of other children’s parents/carers
Appendix 3: Acceptable use agreement for older pupils Name of pupil: Signed (pupil): Date: Parent/carer agreement: I agree that my child can use the school’s ICT systems and internet when appropriately supervised by a member of school staff. I agree to the conditions set out above for pupils using the school’s ICT systems and internet, and for using personal electronic devices in school, and will make sure my child understands these. Signed (parent/carer): Date:
Appendix 4: Acceptable use agreement for younger pupils Name of pupil: Signed (pupil): Date: Parent/carer agreement: I agree that my child can use the school’s ICT systems and internet when appropriately supervised by a member of school staff. I agree to the conditions set out above for pupils using the school’s ICT systems and internet, and for using personal electronic devices in school, and will make sure my child understands these. Signed (parent/carer): Date:
Appendix 5: Acceptable use agreement for staff, governors, volunteers and visitors
Appears in 1 contract
