Common use of Rental Vehicles Clause in Contracts

Rental Vehicles. This section of Exhibit “H” is to identify both allowable and non-allowable expenses when renting a vehicle. Items listed adhere to the state rental agreement. Items listed below are NOT allowable expenses:  Personal accident insurance, personal effects coverage or other optional coverage  No pre-payment of fuel or refueling  No payment of extension costs or late return  Airport pickups are discouraged  Airport parking fees  GPS unit  Road Side Service  Damage attributable to the incident may be local government fire agency responsibility Items listed below are REQUIRED to secure reimbursement:  Vehicle returned with a full tank  Exit invoice  Use of economy vehicle recommended  Vehicle determination should be based on your incident position, unless you are carpooling  At time of rental you may need to make remarks on your contract that this vehicle is going to an incident base camp and may be driven off pavement  If your agency provides a travel/expense card, rental and fuel must be paid by agency card Rental vehicle reimbursement will use the state rates listed below as the maximum allowable charge: Compact Nissan Versa $33.00 $132.00 Mid-Size/Intermediate Hyundai Elantra $33.00 $132.00 Standard Buick Verano $35.00 $140.00 Full Size Nissan Altima $35.00 $140.00 Hybrid Electric/Plug-In Zero Emission Vehicle Toyota Prius $42.00 $168.00 Compact SUV Jeep Renegade $56.00 $224.00 Medium SUV Hyundai Santa Fe $88.00 $525.00 Pick Up Truck Ram 1500 $70.00 $280.00 3/4-Ton/ 1-Ton Pick Up Truck Chevy Silverado $90.00 $450.00 Mini Van Dodge Grand Caravan $56.00 $224.00 Mini Van (8 Passengers) Toyota Sienna $91.00 $480.00 Large Van Ford Transit Wagon $121.00 $726.00 Mini-Cargo Van Ram Promaster City $80.00 $400.00 15" Cutaway Box Van w/ramp Transit Connect $66.00 $350.00 16" Box Truck $70.00 $425.00 24" Box Truck $85.00 $500.00 26" Box Truck $100.00 $500.00 14" Stake Bed $85.00 $425.00 24" Stake Bed $100.00 $500.00 When renting a vehicle beyond four days, assigned personnel will utilize the weekly rate through the