Common use of Reporting and Audits Clause in Contracts

Reporting and Audits. A. The Grantee will submit to the Municipality on forms provided by the Municipality, a Quarterly Program Activity Report and a Quarterly Financial Report (Part A and Part B Invoices). The Quarterly Financial Report will include general ledger details for the costs charged. The use of alternate reporting forms will not be accepted from the Grantee unless the Grantee has requested and received approval for their use in writing from the Municipality prior to submitting them. The reports shall be received by the Municipality by the tenth (10th) day of the month following the end of each reporting period. Upon expiration of the grant agreement the Grantee will, within fifteen (15) days submit the final financial invoice. All corrections to previous invoices must also be submitted within fifteen (15) days of the expiration of the grant agreement. B. The Municipality reserves the right to alter the reporting requirements and the payment schedule of the grantee based on the overall performance of the grant agency. The Municipality will notify the grant agency in writing of any changes in reporting or billing requirements. C. Upon request and within a reasonable time, the Grantee shall provide such other information, reports and access to all records relating to its activities under this grant to the Municipality in such form and at such time as the Municipality may reasonably require. D. During normal business hours the Grantee shall permit the Municipality to audit, examine, and make excerpts or transcripts from such records, and to make audits of all invoices, materials, payrolls, personnel records and other data relating to all matters covered by this agreement. The Administrator may authorize individuals to audit, review, monitor, and evaluate all financial and programmatic records of the Grantee to determine compliance with the terms and conditions contained in this agreement. The audits and inspection of records authorized by this Section shall include, but will not be limited to, a review of the organization, general management, financial management, case management, treatment process, and physical facility. A written document(s) outlining minimum operating policies and procedures for the program(s) covered by this agreement must be available for review. Any denial or failure by Grantee to permit Municipality access to any and all records and/or documents set forth in Part I, Sections 6,7, and 8 including, but not limited to, invoices, materials, payrolls, personnel records, financial information, operating policies and procedures, and any other management records shall be deemed a material breach of this Grant Agreement. E. The Grantee will retain for a period of five (5) years after completion of all projects funded under this grant all contracts, invoices, materials, payrolls, personnel records, conditions of employment and other data relating to matters covered by this agreement. F. The Grantee must comply with State regulation 02 AAC 45.010, Section (b) on audits of State financial assistance. G. If any audit by or on behalf of the Municipality has begun but has not been completed at the end of the three-year period or if audit findings have not been resolved at the end of the three-year period, the Grantee shall retain the records described in Subsection D of this Section until the audit findings are resolved. H. Upon request and within a reasonable time, the Grantee shall make available for examination all of its records relating to the existence, operation, control and directorate of the Grantee's subsidiaries, sister corporations, partnerships or any related business entities. Such records will provide non- identifying persons served and shall be retained by the Grantee for a period ending five (5) years after termination of the grant agreement. I. The Grantee will fully cooperate with the Municipal Anchorage Health Department, as well as all Municipal planning, evaluation, and program coordination efforts. J. If an independent, Municipal or State audit finding indicates exceptions for unallowable costs, then a plan for reimbursement shall be submitted to the Municipality within thirty (30) days of audit findings.

Reporting and Audits. A. The Grantee will submit to the Municipality Borough on forms provided by the MunicipalityBorough, a Quarterly Program Activity Report and a Quarterly Financial Report (Part A and Part B InvoicesB). The Quarterly Financial Report will include general ledger details for the costs charged. The use of alternate reporting forms will not be accepted from the Grantee unless the Grantee has requested and received approval for their use in writing from the Municipality prior to submitting themGrantee. The reports first report shall include the first two quarters and be submitted to the Borough to be received within 7 days after the quarter ending December 31, 2018. The next quarterly report shall be submitted to the Borough to be received within 7 days after the quarter ending March 31, 2019 and a final report to be received by the Municipality by the tenth (10th) day Borough on or before July 15, 2019. The January, 2019 advance payment of the month following remaining 50% of the end award will not be issued until the Borough has received the financial and program activity reports for the period of each reporting periodJuly 1, 2018 - December 31, 2018. If the signed original of the final report is not received by July 15, 2019, the Grantee WILL NOT be eligible for funding under the 2020 program. Upon expiration of the grant agreement the Grantee will, within fifteen (15) days days, submit the final financial invoicereport, and return any unspent funds. All corrections to previous invoices reports must also be submitted within fifteen (15) days of the expiration of the grant agreement. B. . The Municipality Borough reserves the right to alter the reporting requirements and the payment schedule of the grantee Grantee based on the overall performance of the grant Grantee agency. The Municipality Borough will notify the grant Grantee agency in writing of any changes in the reporting or billing requirements. C. . Upon request and within a reasonable time, the Grantee shall provide such other information, reports and access to all records relating to its activities under this grant to the Municipality Borough in such form from and at such time as the Municipality Borough may reasonably require. D. . During normal business hours the Grantee shall permit the Municipality Borough to audit, examine, examine and make excerpts or transcripts from such records, and to make audits of all invoicesreports, materials, payrolls, personnel records and other data relating to all matters covered by this agreement. The Administrator may authorize individuals to audit, review, monitor, monitor and evaluate all financial and programmatic records of the Grantee to determine compliance with the terms and conditions contained in this agreement. The audits and inspection of records authorized by this Section section shall include, but will not be limited to, a review of the organization, general management, financial management, case management, treatment process, and physical facility. A written document(s) outlining minimum operating policies and procedures for the program(s) covered by this agreement must be available for review. , Any denial or failure by the Grantee to permit Municipality the Borough access to any and all records and/or documents set forth in Part I, Sections 6,76, 7, and 8 including8, including but not limited to, invoicesreports, materials, payrolls, personnel records, financial information, operating policies and procedures, procedures and any other management records shall be deemed deems a material breach of this the Grant Agreement. E. agreement. The Grantee will retain for a period of five (5) years after completion of all projects funded under this grant all contracts, invoices, materials, payrolls, personnel records, conditions of employment and other data relating to matters covered by this agreement. F. . The Grantee must comply with State state regulation 02 AAC 45.010, AAC45.010 Section (b) on audits of State state financial assistance. G. . If any audit by or on behalf of the Municipality Borough has begun but has not been completed at the end of the threefive-year period or if audit findings have not been resolved at the end of the threefive-year period, the Grantee shall retain the records described in Subsection subsection D of this Section section until the audit findings are resolved. H. . Upon request and within a reasonable time, the Grantee shall make available for examination all of its records relating to the existence, operation, control contrail and directorate of the Grantee's Grantees subsidiaries, sister corporations, partnerships or any related business entities. Such records will provide non- identifying persons served and shall be retained by the Grantee for a period ending five (5) years after termination of the grant agreement. I. . The Grantee will fully cooperate with the Municipal Anchorage Health Departmenteh grants and contracts sections, as well will as all Municipal Borough planning, evaluation, evaluations and program coordination efforts. J. . If an independent, Municipal Borough or State state audit finding indicates exceptions for unallowable costs, then a plan for reimbursement shall be submitted to the Municipality Borough within thirty (30) days day of audit findings.

Reporting and Audits. A. The Grantee will submit to the Municipality on forms provided by the Municipality, a Quarterly Program Project Activity Report and a Quarterly Financial Report (Part A and Part B Invoices)Invoice. The Quarterly Financial Report will include Invoice must be accompanied by general ledger details for the costs charged. The use of alternate reporting forms will not be accepted from the Grantee unless the Grantee has requested and received approval for their use in writing from the Municipality prior to submitting them. The reports shall be received by the Municipality by the tenth (10th) day of the month following the end of each reporting period. Upon expiration of the grant agreement the Grantee will, within fifteen (15) days submit the final financial invoice. All corrections to previous invoices must also be submitted within fifteen (15) days of the expiration of the grant agreement. B. The Municipality reserves the right to alter the reporting requirements and the payment schedule of the grantee based on the overall performance of the grant agency. The Municipality will notify the grant agency in writing of any changes in reporting or billing requirements. C. Upon request and within a reasonable time, the Grantee shall provide such other information, reports and access to all records relating to its activities under this grant to the Municipality in such form and at such time as the Municipality may reasonably require. D. During normal business hours the Grantee shall permit the Municipality to audit, examine, examine and make excerpts or transcripts from such records, and to make audits of all invoices, materials, payrolls, personnel records and other data relating to all matters covered by this agreement. The Administrator may authorize individuals to audit, review, monitor, and evaluate all financial and programmatic records of the Grantee to determine compliance with the terms and conditions contained in this agreement. The audits and inspection of records authorized by this Section shall include, but will not be limited to, a review of the organization, general management, financial management, case management, treatment process, and physical facility. A written document(s) outlining minimum operating policies and procedures for the program(s) covered by this agreement must be available for review. Any denial or failure by Grantee to permit Municipality access to any and all records and/or documents set forth in Part I, Sections 6,7, and 8 including, but not limited to, invoices, materials, payrolls, personnel records, financial information, operating policies and procedures, and any other management records shall be deemed a material breach of this Grant Agreement. E. The Grantee will retain for a period of five (5) years after completion of all projects funded under this grant all contractsgrants, invoices, materials, payrolls, personnel records, conditions of employment and other data relating to matters covered by this agreement. F. The Grantee must comply with State regulation 02 AAC 45.010, Section (b) on audits of State financial assistance. G. If any audit by or on behalf of the Municipality has begun but has not been completed at the end of the three-year period or if audit findings have not been resolved at the end of the three-year period, the Grantee shall retain the records described in Subsection D of this Section until the audit findings are resolved. H. Upon request and within a reasonable time, the Grantee shall make available for examination all of its records relating to the existence, operation, control and directorate of the Grantee's subsidiaries, sister corporations, partnerships or any related business entities. Such records will provide non- non-identifying persons served and shall be retained by the Grantee for a period ending five (5) years after termination of the grant agreement. I. The Grantee will fully cooperate with the Municipal Anchorage Health Department, as well as all Municipal planning, evaluation, evaluation and program coordination efforts. J. If an independent, Municipal or State audit finding indicates exceptions for unallowable costs, then a plan for reimbursement shall be submitted to the Municipality within thirty (30) days of audit findings.

Reporting and Audits. A. The Grantee will submit to provide the Municipality on forms provided following by the Municipality, a Quarterly Program Activity Report and a Quarterly Financial Report (Part 15th day of the month following the end of the reporting period. 1. A and Part B Invoices). The Quarterly Financial Report will include quarterly financial report which includes general ledger details for costs incurred and an invoice. 2. A monthly program activity report. 3. A monthly data report based on the costs chargeddata dictionary. 4. Invoices and reports shall be sent to the Housing and Homeless Services email at xxxxxxxxxxxxxxxxxxxxxxxxxx@xxxxxxxxxxx.xxx. 5. The use of alternate reporting forms will not be accepted from the Grantee unless the Grantee has requested and received approval for their use in writing from the Municipality prior to submitting them. The reports shall be received by the Municipality by the tenth (10th) day of the month following the end of each reporting period. Upon expiration of the grant agreement the Grantee will, within fifteen (15) days submit the final financial invoice. All corrections to previous invoices must also be submitted within fifteen (15) days of the expiration of the grant agreementsubmittal. B. The Municipality reserves the right to alter the reporting requirements and the payment schedule of the grantee based on the overall performance of the grant agency. The Municipality will notify the grant agency in writing of any changes in reporting or billing requirements. C. Upon request and within a reasonable time, the Grantee shall provide such other information, reports and access to all records relating to its activities under this grant to the Municipality in such form and at such time as the Municipality may reasonably require. D. During normal business hours the Grantee shall permit the Municipality to audit, examine, and make excerpts or transcripts from such records, and to make audits of all invoices, materials, payrolls, personnel records records, and other data relating to all matters covered by this agreement. The Administrator may authorize individuals to audit, review, monitor, and evaluate all financial and programmatic records of the Grantee to determine compliance with the terms and conditions contained in this agreement. The audits and inspection of records authorized by this Section shall include, but will not be limited to, a review of the organization, general management, financial management, case management, treatment process, and physical facility. A written document(s) outlining minimum operating policies and procedures for the program(s) covered by this agreement must be available for review. Any denial or failure by Grantee to permit Municipality access to any and all records and/or documents set forth in Part I, Sections 6,7, and 8 including, but not limited to, invoices, materials, payrolls, personnel records, financial information, operating policies and procedures, and any other management records shall be deemed a material breach of this Grant Agreement. E. The Grantee will retain for a period of five (5) years after completion of all projects funded under this grant all contractsgrants, invoices, materials, payrolls, personnel records, conditions of employment and other data relating to matters covered by this agreement. F. The Grantee must comply with State regulation 02 AAC 45.010, Section (b) on audits of State financial assistance. G. If any audit by or on behalf of the Municipality has begun but has not been completed at the end of the three-year period or if audit findings have not been resolved at the end of the three-year period, the Grantee shall retain the records described in Subsection D of this Section until the audit findings are resolved. H. Upon request and within a reasonable time, the Grantee shall make available for examination all of its records relating to the existence, operation, control and directorate of the Grantee's subsidiaries, sister corporations, partnerships partnerships, or any related business entities. Such records will provide non- non-identifying persons served and shall be retained by the Grantee for a period ending five (5) years after termination of the grant agreement. I. The Grantee will fully cooperate with the Municipal Anchorage Department of Health Departmentand Human Services, as well as all Municipal planning, evaluation, and program coordination efforts. J. If an independent, Municipal or State audit finding indicates exceptions for unallowable costs, then a plan for reimbursement shall be submitted to the Municipality within thirty (30) days of audit findings.

Reporting and Audits. A. The Grantee will submit to provide the Municipality on forms provided following by the Municipality, a Quarterly Program Activity Report and a Quarterly Financial Report (Part 15th day of the month following the end of the reporting period. 1. A and Part B Invoices). The Quarterly Financial Report will include quarterly financial report which includes general ledger details for costs incurred and an invoice. (Attachment C) 2. A monthly program activity report (Attachment D, Monthly Reporting). 3. A monthly data report based on the costs chargeddata dictionary (Attachment D, Data Collection) 4. An end of grant period final report (Attachment D, End of Grant Report) due no later than January 10, 2023. 5. Invoices and reports shall be sent to the Housing and Homeless Services email at xxxxxxxxxxxxxxxxxxxxxxxxxx@xxxxxxxxxxx.xxx. 6. The use of alternate reporting forms will not be accepted from the Grantee unless the Grantee has requested and received approval for their use in writing from the Municipality prior to submitting them. The reports shall be received by the Municipality by the tenth (10th) day of the month following the end of each reporting period. Upon expiration of the grant agreement the Grantee will, within fifteen (15) days submit the final financial invoice. All corrections to previous invoices must also be submitted within fifteen (15) days of the expiration of the grant agreementsubmittal. B. The Municipality reserves the right to alter the reporting requirements and the payment schedule of the grantee based on the overall performance of the grant agency. The Municipality will notify the grant agency in writing of any changes in reporting or billing requirements. C. Upon request and within a reasonable time, the Grantee shall provide such other information, reports and access to all records relating to its activities under this grant to the Municipality in such form and at such time as the Municipality may reasonably require. D. During normal business hours the Grantee shall permit the Municipality to audit, examine, examine and make excerpts or transcripts from such records, and to make audits of all invoices, materials, payrolls, personnel records and other data relating to all matters covered by this agreement. The Administrator may authorize individuals to audit, review, monitor, and evaluate all financial and programmatic records of the Grantee to determine compliance with the terms and conditions contained in this agreement. The audits and inspection of records authorized by this Section shall include, but will not be limited to, a review of the organization, general management, financial management, case management, treatment process, and physical facility. A written document(s) outlining minimum operating policies and procedures for the program(s) covered by this agreement must be available for review. Any denial or failure by Grantee to permit Municipality access to any and all records and/or documents set forth in Part I, Sections 6,7, and 8 including, but not limited to, invoices, materials, payrolls, personnel records, financial information, operating policies and procedures, and any other management records shall be deemed a material breach of this Grant Agreement. E. The Grantee will retain for a period of five (5) years after completion of all projects funded under this grant all contractsgrants, invoices, materials, payrolls, personnel records, conditions of employment and other data relating to matters covered by this agreement. F. The Grantee must comply with State regulation 02 AAC 45.010, Section (b) on audits of State financial assistance. G. If any audit by or on behalf of the Municipality has begun but has not been completed at the end of the three-year period or if audit findings have not been resolved at the end of the three-year period, the Grantee shall retain the records described in Subsection D of this Section until the audit findings are resolved. H. Upon request and within a reasonable time, the Grantee shall make available for examination all of its records relating to the existence, operation, control and directorate of the Grantee's subsidiaries, sister corporations, partnerships or any related business entities. Such records will provide non- non-identifying persons served and shall be retained by the Grantee for a period ending five (5) years after termination of the grant agreement. I. The Grantee will fully cooperate with the Municipal Anchorage Department of Health Departmentand Human Services, as well as all Municipal planning, evaluation, evaluation and program coordination efforts. J. If an independent, Municipal or State audit finding indicates exceptions for unallowable costs, then a plan for reimbursement shall be submitted to the Municipality within thirty (30) days of audit findings.

Reporting and Audits. A. The Grantee will submit to the Municipality on forms provided by the Municipality, a Quarterly Program Monthly Project Activity Report and a Quarterly Monthly Financial Report (Part A and Part B Invoices). The Quarterly Monthly Financial Report will include general ledger details for the costs charged. The use of alternate reporting forms will not be accepted from the Grantee unless the Grantee has requested and received approval for their use in writing from the Municipality prior to submitting them. The reports shall be received by the Municipality by the tenth (10th) day of the month following the end of each reporting period. Upon expiration of the grant agreement the Grantee will, within fifteen (15) days submit the final financial invoice. All corrections to previous invoices must also be submitted within fifteen (15) days of the expiration of the grant agreement. B. The Municipality reserves the right to alter the reporting requirements and the payment schedule of the grantee based on the overall performance of the grant agency. The Municipality will notify the grant agency in writing of any changes in reporting or billing requirements. C. Upon request and within a reasonable time, the Grantee shall provide such other information, reports and access to all records relating to its activities under this grant to the Municipality in such form and at such time as the Municipality may reasonably require. D. During normal business hours the Grantee shall permit the Municipality to audit, examine, examine and make excerpts or transcripts from such records, and to make audits of all invoices, materials, payrolls, personnel records and other data relating to all matters covered by this agreement. The Administrator may authorize individuals to audit, review, monitor, and evaluate all financial and programmatic records of the Grantee to determine compliance with the terms and conditions contained in this agreement. The audits and inspection of records authorized by this Section shall include, but will not be limited to, a review of the organization, general management, financial management, case management, treatment process, and physical facility. A written document(s) outlining minimum operating policies and procedures for the program(s) covered by this agreement must be available for review. Any denial or failure by Grantee to permit Municipality access to any and all records and/or documents set forth in Part I, Sections 6,7, and 8 including, but not limited to, invoices, materials, payrolls, personnel records, financial information, operating policies and procedures, and any other management records shall be deemed a material breach of this Grant Agreement. E. The Grantee will retain for a period of five (5) years after completion of all projects funded under this grant all contractsgrants, invoices, materials, payrolls, personnel records, conditions of employment and other data relating to matters covered by this agreement. F. The Grantee must comply with State regulation 02 AAC 45.010, Section (b) on audits of State financial assistance. G. If any audit by or on behalf of the Municipality has begun but has not been completed at the end of the three-year period or if audit findings have not been resolved at the end of the three-year period, the Grantee shall retain the records described in Subsection D of this Section until the audit findings are resolved. H. Upon request and within a reasonable time, the Grantee shall make available for examination all of its records relating to the existence, operation, control and directorate of the Grantee's subsidiaries, sister corporations, partnerships or any related business entities. Such records will provide non- non-identifying persons served and shall be retained by the Grantee for a period ending five (5) years after termination of the grant agreement. I. The Grantee will fully cooperate with the Municipal Anchorage Health Department, as well as all Municipal planning, evaluation, evaluation and program coordination efforts. J. If an independent, Municipal or State audit finding indicates exceptions for unallowable costs, then a plan for reimbursement shall be submitted to the Municipality within thirty (30) days of audit findings.