Requesting and Using Vacation. Every reasonable effort shall be made by the Appointing Authority to schedule employee vacations at a time agreeable to the employee insofar as adequate scheduling of the work unitpermits. If it is necessary to limit the number of employees in a work unit on vacation at the same time, the Appointing Authority shall determine whether conflicts over vacation periods shall be resolved among classes or within a particular class based upon staffing needs. In either event, vacation schedules shall be established on the basis of State Seniority within the employee's work unit. No vacation requests shall be denied solely because of the season of the year but shall be dependent upon meeting the staffing needs of the Agency. Vacation leave hours shall not be used during the payroll period in which the hours are accrued. A. Whenever practicable, employees shall submit written requests for vacation periods at least four (4) weeks in advance of their vacation to their supervisor, on forms furnished by the Appointing Authority. When advance written requests are impractical, employees shall secure the approval of their supervisor by telephone or other means at the earliest opportunity. Supervisors shall respond to vacation requests promptly and shall answer all written requests in writing no later than ten (10) calendar days after such request is made. B. Any request for a vacation of five (5) working days or more, including holidays, which is submitted five (5) calendar weeks or more in advance of the requested date of the start of the vacation shall be posted within five (5) calendar days in the work unit of the employee requesting the vacation for one (1) calendar week to allow other employees who may desire to request vacation for the same period to do so. All such requests must be submitted to the supervisor within the posting period. Conflicts involving vacation scheduling shall be resolved as provided above. Supervisors shall respond to the request(s) within one (1) calendar week of the end of the posting. No request may be submitted for a vacation period more than six (6) months in advance of the request. However, an employee may request vacation which commences more than six (6) months in advance if a posted request contains days which are within six (6) months. With the agreement of the Local Union, the Appointing Authority may establish deadlines for vacation requests within the six (6) months period. In addition, the Appointing Authority shall allow for the submission of vacation requests more than six (6) months in advance in cases where other bargaining units are allowed to submit vacation requests more than six (6) months in advance. When an employee decides, more than fourteen (14) calendar days in advance, not to use vacation time which was approved under the posting system, the Appointing Authority shall post a notice of this fact in the work unit and consider new requests for vacation.
Appears in 9 contracts
Sources: Collective Bargaining Agreement, Collective Bargaining Agreement, Collective Bargaining Agreement
Requesting and Using Vacation.
A. Each fiscal year, employees must use their floating holiday prior to utilizing vacation leave.
B. Every reasonable effort shall be made by the Appointing Authority to schedule grant employee vacations at a time agreeable to the employee vacation requests insofar as adequate scheduling of the work unitpermitsunit permits. If it is necessary Each Appointing Authority will initially post available vacation hours twenty-six (26) weeks in advance. The initial posting period for these available vacation hours will be for seven (7) days. Vacation requests for posted hours shall be submitted within the seven (7) day posting period. Employees who are scheduled to limit work varying shifts shall submit vacation requests for the number shift which contains the majority of employees their scheduled hours. Vacation leave hours shall not be used during the payroll period in a work unit which the hours are accrued.
C. All remaining available vacation hours shall continue to be posted in subsequent posting period(s). Any remaining open vacation hours fourteen (14) days and under may or may not be approved by the Appointing Authority based on vacation at scheduling needs. With the same timeagreement of the Local Union, the Appointing Authority shall determine whether conflicts over may establish alternative deadlines for vacation periods requests within the twenty-six (26) week posting period.
D. Conflicts involving vacation approval of posted vacation hours shall be resolved among classes or within a particular class based upon staffing needs. In either event, vacation schedules shall be established on the basis of State Seniority state seniority within the employee's ’s work unit except that vacation requests for four (4) hours or more will take precedence over requests of less than four (4) hours. All requests shall be either approved or denied within three (3) days after the end of the posting period.
E. Employees shall not be permitted to cancel or alter their approved vacation unless notice is given at least thirty (30) calendar days prior to its scheduled commencement. Upon mutual agreement of the Local Union and the Appointing Authority, this requirement may be waived. Employees may cancel up to twenty-five (25) vacation days each fiscal year. Any vacation hours that become available due to vacation cancellations will be posted the following posting period and all subsequent posting periods. Any available vacation hours fourteen (14) days and under may or may not be approved by the Appointing Authority based on scheduling needs.
F. Approved vacations may be canceled when a Department of Corrections employee has transferred to another Department of Corrections seniority unit. Once an employee has been awarded a bid for a position in another work area, the employee shall submit any vacation request(s) to their supervisor in the new work area.
G. No employee shall request more vacation hours than the hours the employee currently has in their vacation or compensatory bank, plus the amount of vacation accruals which could be earned by the date of the requested vacation, including all other previously approved vacation. The employee may use actual compensatory time banked, an available floating holiday and accrued vacation leave, or a combination of these accruals to cover the approved time off.
H. No vacation requests shall be denied solely because of the season of the year but shall be dependent upon meeting the staffing needs of the Agency. Vacation leave hours shall not be used during the payroll period in which the hours are accruedagency.
A. Whenever practicable, employees shall submit written requests for vacation periods at least four (4) weeks in advance of their vacation to their supervisor, on forms furnished by the Appointing Authority. When advance written requests are impractical, employees shall secure the approval of their supervisor by telephone or other means at the earliest opportunity. Supervisors shall respond to vacation requests promptly and shall answer all written requests in writing no later than ten (10) calendar days after such request is made.
B. Any request for a vacation of five (5) working days or more, including holidays, which is submitted five (5) calendar weeks or more in advance of the requested date of the start of the vacation shall be posted within five (5) calendar days in the work unit of the employee requesting the vacation for one (1) calendar week to allow other employees who may desire to request vacation for the same period to do so. All such requests must be submitted to the supervisor within the posting period. Conflicts involving vacation scheduling shall be resolved as provided above. Supervisors shall respond to the request(s) within one (1) calendar week of the end of the posting. No request may be submitted for a vacation period more than six (6) months in advance of the request. However, an employee may request vacation which commences more than six (6) months in advance if a posted request contains days which are within six (6) months. With the agreement of the Local Union, the Appointing Authority may establish deadlines for vacation requests within the six (6) months period. In addition, the Appointing Authority shall allow for the submission of vacation requests more than six (6) months in advance in cases where other bargaining units are allowed to submit vacation requests more than six (6) months in advance. When an employee decides, more than fourteen (14) calendar days in advance, not to use vacation time which was approved under the posting system, the Appointing Authority shall post a notice of this fact in the work unit and consider new requests for vacation.
Appears in 5 contracts
Sources: Collective Bargaining Agreement, Collective Bargaining Agreement, Collective Bargaining Agreement
Requesting and Using Vacation. A. Each fiscal year, employees must use their floating holiday prior to utilizing vacation leave.
B. Every reasonable effort shall be made by the Appointing Authority to schedule grant employee vacations at a time agreeable to the employee vacation requests insofar as adequate scheduling of the work unitpermitsunit permits. If it is necessary Each Appointing Authority will initially post available vacation hours twenty-six (26) weeks in advance. The initial posting period for these available vacation hours will be for seven (7) days. Vacation requests for posted hours shall be submitted within the seven (7) day posting period. Employees who are scheduled to limit work varying shifts shall submit vacation requests for the number shift which contains the majority of employees their scheduled hours. Vacation leave hours shall not be used during the payroll period in a work unit which the hours are accrued.
C. All remaining available vacation hours shall continue to be posted in subsequent posting period(s). Any remaining open vacation hours fourteen (14) days and under may or may not be approved by the Appointing Authority based on vacation at scheduling needs. With the same timeagreement of the Local Union, the Appointing Authority shall determine whether conflicts over may establish alternative deadlines for vacation periods requests within the twenty- six (26) week posting period.
D. Conflicts involving vacation approval of posted vacation hours shall be resolved among classes or within a particular class based upon staffing needs. In either event, vacation schedules shall be established on the basis of State Seniority state seniority within the employee's ’s work unit except that vacation requests for four (4) hours or more will take precedence over requests of less than four (4) hours. All requests shall be either approved or denied within three (3) days after the end of the posting period.
E. Employees shall not be permitted to cancel or alter their approved vacation unless notice is given at least thirty (30) calendar days prior to its scheduled commencement. Upon mutual agreement of the Local Union and the Appointing Authority, this requirement may be waived. Employees may cancel up to twenty-five (25) vacation days each fiscal year. Any vacation hours that become available due to vacation cancellations will be posted the following posting period and all subsequent posting periods. Any available vacation hours fourteen (14) days and under may or may not be approved by the Appointing Authority based on scheduling needs.
F. Approved vacations may be canceled when a Department of Corrections employee has transferred to another Department of Corrections seniority unit. Once an employee has been awarded a bid for a position in another work area, the employee shall submit any vacation request(s) to his/her supervisor in the new work area.
G. No employee shall request more vacation hours than the hours the employee currently has in their vacation or compensatory bank, plus the amount of vacation accruals which could be earned by the date of the requested vacation, including all other previously approved vacation. The employee may use actual compensatory time banked, an available floating holiday and accrued vacation leave, or a combination of these accruals to cover the approved time off.
H. No vacation requests shall be denied solely because of the season of the year but shall be dependent upon meeting the staffing needs of the Agency. Vacation leave hours shall not be used during the payroll period in which the hours are accruedagency.
A. Whenever practicable, employees shall submit written requests for vacation periods at least four (4) weeks in advance of their vacation to their supervisor, on forms furnished by the Appointing Authority. When advance written requests are impractical, employees shall secure the approval of their supervisor by telephone or other means at the earliest opportunity. Supervisors shall respond to vacation requests promptly and shall answer all written requests in writing no later than ten (10) calendar days after such request is made.
B. Any request for a vacation of five (5) working days or more, including holidays, which is submitted five (5) calendar weeks or more in advance of the requested date of the start of the vacation shall be posted within five (5) calendar days in the work unit of the employee requesting the vacation for one (1) calendar week to allow other employees who may desire to request vacation for the same period to do so. All such requests must be submitted to the supervisor within the posting period. Conflicts involving vacation scheduling shall be resolved as provided above. Supervisors shall respond to the request(s) within one (1) calendar week of the end of the posting. No request may be submitted for a vacation period more than six (6) months in advance of the request. However, an employee may request vacation which commences more than six (6) months in advance if a posted request contains days which are within six (6) months. With the agreement of the Local Union, the Appointing Authority may establish deadlines for vacation requests within the six (6) months period. In addition, the Appointing Authority shall allow for the submission of vacation requests more than six (6) months in advance in cases where other bargaining units are allowed to submit vacation requests more than six (6) months in advance. When an employee decides, more than fourteen (14) calendar days in advance, not to use vacation time which was approved under the posting system, the Appointing Authority shall post a notice of this fact in the work unit and consider new requests for vacation.
Appears in 3 contracts
Sources: Collective Bargaining Agreement, Collective Bargaining Agreement, Collective Bargaining Agreement
Requesting and Using Vacation. Every reasonable effort shall be made by the Appointing Authority to schedule employee vacations at a time agreeable to the employee insofar as adequate scheduling of the work unitpermitsunit permits. If it is necessary to limit the number of employees in a work unit on vacation at the same time, the Appointing Authority shall determine whether conflicts over vacation periods shall be resolved among classes or within a particular class based upon staffing needs. In either event, vacation schedules shall be established on the basis of State Seniority within the employee's work unit. No vacation requests shall be denied solely because of the season of the year but shall be dependent upon meeting the staffing needs of the Agency. Vacation leave hours shall not be used during the payroll period in which the hours are accrued.
A. Whenever practicable, employees shall submit written requests for vacation periods at least four thirty-five (435) weeks calendar days in advance of their vacation to their supervisor, on forms furnished in a manner determined by the Appointing Authority. When advance written requests are impractical, employees shall secure the approval of their supervisor by telephone or other means at the earliest opportunity. Supervisors shall respond to vacation requests promptly and shall answer all written requests in writing no later than ten (10) calendar days after such request is made.
B. Any request for a vacation of at least five (5) working days days, or moreat least forty (40) hours, whichever is less, including holidays, which is submitted five (5) calendar weeks or more in advance of the requested date of the start of the vacation shall be posted within five (5) calendar days in the work unit of the employee requesting the vacation for one (1) calendar week to allow other employees who may desire to request vacation for the same period to do so. All such requests must be submitted to the supervisor within the posting period. Conflicts involving vacation scheduling shall be resolved as provided above. Supervisors shall respond to the request(s) within one (1) calendar week of the end of the posting. No request may be submitted for a vacation period more than six (6) months in advance of the request. However, an employee may request vacation which commences more than six (6) months in advance if a posted request contains days which are within six (6) months. With the agreement of the Local Union, the Appointing Authority may establish deadlines for vacation requests within the six (6) months period. In addition, the Appointing Authority shall allow for the submission of vacation requests more than six (6) months in advance in cases where other bargaining units are allowed to submit vacation requests more than six (6) months in advance. When an employee decides, more than fourteen (14) calendar days in advance, not to use vacation time which was approved under the posting system, the Appointing Authority shall post a notice of this fact in the work unit and consider new requests for vacation.six
Appears in 2 contracts
Sources: Collective Bargaining Agreement, Collective Bargaining Agreement
Requesting and Using Vacation. Every reasonable effort shall be made by the Appointing Authority to schedule employee vacations at a time agreeable to the employee insofar as adequate scheduling of the work unitpermitsunit permits. If it is necessary to limit the number of employees in a work unit on vacation at the same time, the Appointing Authority shall determine whether conflicts over vacation periods shall be resolved among classes or within a particular class based upon staffing needs. In either event, vacation schedules shall be established on the basis of State Seniority within the employee's work unit. No vacation requests shall be denied solely because of the season of the year but shall be dependent upon meeting the staffing needs of the Agency. Vacation leave hours shall not be used during the payroll period in which the hours are accrued.
A. Whenever practicable, employees shall submit written requests for vacation periods at least four thirty-five (435) weeks calendar days in advance of their vacation to their supervisor, on forms furnished in a manner determined by the Appointing Authority. When advance written requests are impractical, employees shall secure the approval of their supervisor by telephone or other means at the earliest opportunity. Supervisors shall respond to vacation requests promptly and shall answer all written requests in writing no later than ten (10) calendar days after such request is mademade and/or the schedule is posted, whichever is longer.
B. Any request for a vacation of at least five (5) working days days, or moreat least forty (40) hours, whichever is less, including holidays, which is submitted five (5) calendar weeks or more in advance of the requested date of the start of the vacation shall be posted within five (5) calendar days in the work unit of the employee requesting the vacation for one (1) calendar week to allow other employees who may desire to request vacation for the same period to do so. All such requests must be submitted to the supervisor within the posting period. Conflicts involving vacation scheduling shall be resolved as provided above. Supervisors shall respond to the request(s) within one (1) calendar week of the end of the posting. No request may be submitted for a vacation period more than six (6) months in advance of the request. However, an employee may request vacation which commences more than six (6) months in advance if a posted request contains days which are within six (6) months. With the agreement of the Local Union, the Appointing Authority may establish deadlines for vacation requests within the six (6) months period. In addition, the Appointing Authority shall allow for the submission of vacation requests more than six (6) months in advance in cases where other bargaining units are allowed to submit vacation requests more than six (6) months in advance. When an employee decides, more than fourteen (14) calendar days in advance, not to use vacation time which was approved under the posting system, the Appointing Authority shall post a notice of this fact in the work unit and consider new requests for vacation.six
Appears in 2 contracts
Sources: Collective Bargaining Agreement, Collective Bargaining Agreement
Requesting and Using Vacation. 11 A. Each fiscal year, employees must use their floating holiday prior to utilizing vacation leave.
12 B. Every reasonable effort shall be made by the Appointing Authority to schedule grant employee vacations at a time agreeable to the employee 13 vacation requests insofar as adequate scheduling of the work unitpermitsunit permits. If it is necessary to limit the number of employees Each Appointing 14 Authority will initially post available vacation hours twenty‐six (26) weeks in a work unit on advance. The 15 initial posting period for these available vacation at the same time, the Appointing Authority shall determine whether conflicts over vacation periods hours will be for seven (7) days. Vacation 16 requests for posted hours shall be resolved among classes or within a particular class based upon staffing needs. In either event, vacation schedules shall be established on the basis of State Seniority submitted within the employee's seven (7) day posting period. 17 Employees who are scheduled to work unit. No varying shifts shall submit vacation requests shall be denied solely because for the 18 shift which contains the majority of the season of the year but shall be dependent upon meeting the staffing needs of the Agencytheir scheduled hours. Vacation leave hours shall not be 19 used during the payroll period in which the hours are accrued.
A. Whenever practicable, employees 20 C. All remaining available vacation hours shall submit written requests for continue to be posted in subsequent posting 21 period(s). Any remaining open vacation periods at least four hours fourteen (414) weeks in advance of their vacation to their supervisor, on forms furnished days and under may or may not 1 be approved by the Appointing Authority. When advance written requests are impractical, employees shall secure the approval of their supervisor by telephone or other means at the earliest opportunity. Supervisors shall respond to vacation requests promptly and shall answer all written requests in writing no later than ten (10) calendar days after such request is made.
B. Any request for a vacation of five (5) working days or more, including holidays, which is submitted five (5) calendar weeks or more in advance of the requested date of the start of the vacation shall be posted within five (5) calendar days in the work unit of the employee requesting the vacation for one (1) calendar week to allow other employees who may desire to request vacation for the same period to do so. All such requests must be submitted to the supervisor within the posting period. Conflicts involving vacation Authority based on scheduling shall be resolved as provided above. Supervisors shall respond to the request(s) within one (1) calendar week of the end of the posting. No request may be submitted for a vacation period more than six (6) months in advance of the request. However, an employee may request vacation which commences more than six (6) months in advance if a posted request contains days which are within six (6) monthsneeds. With the agreement 2 of the Local Union, the Appointing Authority may establish alternative deadlines for 3 vacation requests within the six twenty‐six (626) months week posting period.
4 D. Conflicts involving vacation approval of posted vacation hours shall be resolved on the basis 5 of state seniority within the employee’s work unit except that vacation requests for four (4) 6 hours or more will take precedence over requests of less than four (4) hours. In addition, All requests 7 shall be either approved or denied within three (3) days after the end of the posting period.
8 E. Employees shall not be permitted to cancel or alter their approved vacation unless notice is 9 given at least thirty (30) calendar days prior to its scheduled commencement. Upon mutual 10 agreement of the Local Union and the Appointing Authority shall allow for Authority, this requirement may be 11 waived. Employees may cancel up to twenty‐five (25) vacation days each fiscal year. Any 12 vacation hours that become available due to vacation cancellations will be posted the submission of 13 following posting period and all subsequent posting periods. Any available vacation requests more than six (6) months in advance in cases where other bargaining units are allowed to submit vacation requests more than six (6) months in advance. When an employee decides, more than hours 14 fourteen (14) calendar days in advance, and under may or may not to use vacation time which was be approved under the posting system, by the Appointing Authority 15 based on scheduling needs.
16 F. Approved vacations may be canceled when a Department of Corrections employee has 17 transferred to another Department of Corrections seniority unit. Once an employee has 18 been awarded a bid for a position in another work area, the employee shall post a notice of this fact submit any 19 vacation request(s) to their supervisor in the new work unit and consider new requests for vacationarea.
Appears in 1 contract
Sources: Collective Bargaining Agreement
Requesting and Using Vacation. Every reasonable effort shall be made by the Appointing Authority to schedule employee vacations at a time agreeable to the employee insofar as adequate scheduling of the work unitpermits. If it is necessary to limit the number of employees in a work unit on vacation at the same time, the Appointing Authority shall determine whether conflicts over vacation periods shall be resolved among classes or within a particular class based upon staffing needs. In either event, vacation schedules shall be established on the basis of State Seniority within the employee's work unit. No vacation requests shall be denied solely because of the season of the year but shall be dependent upon meeting the staffing needs of the Agency. Vacation leave hours shall not be used during the payroll period in which the hours are accrued.
A. Whenever practicable, employees shall submit written requests for vacation periods at least four (4) weeks in advance of their vacation to their supervisor, on forms furnished by the Appointing Authority. When advance written requests are impractical, employees shall secure the approval of their supervisor by telephone or other means at the earliest opportunity. Supervisors shall respond to vacation requests promptly and shall answer all written requests in writing no later than ten (10) calendar days after such request is made.
B. Any request for a vacation of five (5) working days or more, including holidays, which is submitted five (5) calendar weeks or more in advance of the requested date of the start of the vacation shall be posted within five (5) calendar days in the work unit of the employee requesting the vacation for one (1) calendar week to allow other employees who may desire to request vacation for the same period to do so. All such requests must be submitted to the supervisor within the posting period. Conflicts involving vacation scheduling shall be resolved as provided above. Supervisors shall respond to the request(s) within one (1) calendar week of the end of the posting. No request may be submitted for a vacation period more than six (6) months in advance of the request. However, an employee may request vacation which commences more than six (6) months in advance if a posted request contains days which are within six (6) months. With the agreement of the Local Union, the Appointing Authority may establish deadlines for vacation requests within the six (6) months period. In addition, the Appointing Authority shall allow for the submission of vacation requests more than six (6) months in advance in cases where other bargaining units are allowed to submit vacation requests more than six (6) months in advance. When an employee decides, more than fourteen (14) calendar days in advance, not to use vacation time which was approved under the posting system, the Appointing Authority shall post a notice of this fact in the work unit and consider new requests for vacation.vacation.
Appears in 1 contract
Sources: Collective Bargaining Agreement
Requesting and Using Vacation. A. Each fiscal year, employees must use their floating holiday prior to utilizing vacation leave.
B. Every reasonable effort shall be made by the Appointing Authority to schedule grant employee vacations at a time agreeable to the employee vacation requests insofar as adequate scheduling of the work unitpermitsunit permits. If it is necessary Each Appointing Authority will initially post available vacation hours twenty-six (26) weeks in advance. The initial posting period for these available vacation hours will be for seven (7) days. Vacation requests for posted hours shall be submitted within the seven (7) day posting period. Employees who are scheduled to limit work varying shifts shall submit vacation requests for the number shift which contains the majority of employees their scheduled hours. Vacation leave hours shall not be used during the payroll period in a work unit which the hours are accrued.
C. All remaining available vacation hours shall continue to be posted in subsequent posting period(s). Any remaining open vacation hours fourteen (14) days and under may or may not be approved by the Appointing Authority based on vacation at scheduling needs. With the same timeagreement of the Local Union, the Appointing Authority shall determine whether conflicts over may establish alternative deadlines for vacation periods requests within the twenty-six (26) week posting period.
D. Conflicts involving vacation approval of posted vacation hours shall be resolved among classes or within a particular class based upon staffing needs. In either event, vacation schedules shall be established on the basis of State Seniority state seniority within the employee's ’s work unit except that vacation requests for four (4) hours or more will take precedence over requests of less than four (4) hours. All requests shall be either approved or denied within three (3) days after the end of the posting period.
E. Employees shall not be permitted to cancel or alter their approved vacation unless notice is given at least thirty (30) calendar days prior to its scheduled commencement. Upon mutual agreement of the Local Union and the Appointing Authority, this requirement may be waived. Employees may cancel up to twenty-five (25) vacation days each fiscal year. Any vacation hours that become available due to vacation cancellations will be posted the following posting period and all subsequent posting periods. Any available vacation hours fourteen (14) days and under may or may not be approved by the Appointing Authority based on scheduling needs.
F. Approved vacations may be canceled when a Department of Corrections employee has transferred to another Department of Corrections seniority unit. Once an employee has been awarded a bid for a position in another work area, the employee shall submit any vacation request(s) to their supervisor in the new work area.
G. No employee shall request more vacation hours than the hours the employee currently has in their vacation or compensatory bank, plus the amount of vacation accruals which could be earned by the date of the requested vacation, including all other previously approved vacation. The employee may use actual compensatory time banked, an available floating holiday and accrued vacation leave, or a combination of these accruals to cover the approved time off.
H. No vacation requests shall be denied solely because of the season of the year but shall be dependent upon meeting the staffing needs of the Agency. Vacation leave hours shall not be used during the payroll period in which the hours are accruedagency.
A. Whenever practicable, employees shall submit written requests for vacation periods at least four (4) weeks in advance of their vacation to their supervisor, on forms furnished by the Appointing Authority. When advance written requests are impractical, employees shall secure the approval of their supervisor by telephone or other means at the earliest opportunity. Supervisors shall respond to vacation requests promptly and shall answer all written requests in writing no later than ten (10) calendar days after such request is made.
B. Any request for a vacation of five (5) working days or more, including holidays, which is submitted five (5) calendar weeks or more in advance of the requested date of the start of the vacation shall be posted within five (5) calendar days in the work unit of the employee requesting the vacation for one (1) calendar week to allow other employees who may desire to request vacation for the same period to do so. All such requests must be submitted to the supervisor within the posting period. Conflicts involving vacation scheduling shall be resolved as provided above. Supervisors shall respond to the request(s) within one (1) calendar week of the end of the posting. No request may be submitted for a vacation period more than six (6) months in advance of the request. However, an employee may request vacation which commences more than six (6) months in advance if a posted request contains days which are within six (6) months. With the agreement of the Local Union, the Appointing Authority may establish deadlines for vacation requests within the six (6) months period. In addition, the Appointing Authority shall allow for the submission of vacation requests more than six (6) months in advance in cases where other bargaining units are allowed to submit vacation requests more than six (6) months in advance. When an employee decides, more than fourteen (14) calendar days in advance, not to use vacation time which was approved under the posting system, the Appointing Authority shall post a notice of this fact in the work unit and consider new requests for vacation.
Appears in 1 contract
Sources: Collective Bargaining Agreement
Requesting and Using Vacation. Every reasonable effort shall be made by the Appointing Authority to schedule employee vacations at a time agreeable to the employee insofar as adequate scheduling of the work unitpermitsunit permits. If it is necessary to limit the number of employees in a work unit on vacation at the same time, the Appointing Authority shall determine whether conflicts over vacation periods shall be resolved among classes or within a particular class based upon staffing needs. In either event, vacation schedules shall be established on the basis of State Seniority within the employee's work unit. No vacation requests shall be denied solely because of the season of the year but shall be dependent upon meeting the staffing needs of the Agency. Vacation leave hours shall not be used during the payroll period in which the hours are accrued.
A. Whenever practicable, employees shall submit written requests for vacation periods at least four thirty-five (435) weeks calendar days in advance of their vacation to their supervisor, on forms furnished in a manner determined by the Appointing Authority. When advance written requests are impractical, employees shall secure the approval of their supervisor by telephone or other means at the earliest opportunity. Supervisors shall respond to vacation requests promptly and shall answer all written requests in writing no later than ten (10) calendar days after such request is made.
B. Any request for a vacation of at least five (5) working days days, or moreat least forty (40) hours, whichever is less, including holidays, which is submitted five (5) calendar weeks or more in advance of the requested date of the start of the vacation shall be posted within five (5) calendar days in the work unit of the employee requesting the vacation for one (1) calendar week to allow other employees who may desire to request vacation for the same period to do so. All such requests must be submitted to the supervisor within the posting period. Conflicts involving vacation scheduling shall be resolved as provided above. Supervisors shall respond to the request(s) within one (1) calendar week of the end of the posting. No request may be submitted for a vacation period more than six (6) months in advance of the request. However, an employee may request vacation which commences more than six (6) months in advance if a posted request contains days which are within six (6) months. With the agreement of the Local Union, the Appointing Authority may establish deadlines for vacation requests within the six (6) months period. In addition, the Appointing Authority shall allow for the submission of vacation requests more than six (6) months in advance in cases where other bargaining units are allowed to submit vacation requests more than six (6) months in advance. When an employee decides, more than fourteen (14) calendar days in advance, not to use vacation time which was approved under the posting system, the Appointing Authority shall post a notice of this fact in the work unit and consider new requests for vacation.six
Appears in 1 contract
Sources: Collective Bargaining Agreement