Common use of Responsibilities of the School Clause in Contracts

Responsibilities of the School. 1.1 The School will keep confidential all documents, data, information, and other material provided to or obtained by either of the parties related to: service recipient care; Student performance; the particular mental health, physical, learning or environmental disabilities, challenges, or conditions, or personal circumstances of Students; and all other information identified by either party as confidential or personal information, in accordance with social work values and the CASW Code of Ethics, the Access to Information and Protection of Privacy Act (ATIPPA) and other applicable privacy legislation, the CYCP Act of Newfoundland and Labrador and successor legislation, and the terms of the Agency/School BSW Field Practicum Agreement and the BSW Field Practicum - Information Sharing Agreement. Students in the Field Setting will have access to patient/client personal information that is subject to strict confidentiality provisions under the CYCP Act and information obtained during field practica will only be shared with the School on a non-identifying or de- identified basis, unless permitted by the CYCP Act. Within the School, said information may be accessed by School-based Field Instructors, Field Education Coordinators, BSW Student Services Coordinator and the Field Secretary. Within Field Settings, said information may be accessed by Field Instructors, Agency Mentors, and Agency Coordinators. The Xxxx of the School shall have access to said information in the case of an appeal or other special circumstances. Other persons may have access to said information, subject to mutual agreement by Students, Field Settings, and the School. 1.2 The School will designate representatives (Field Education Coordinators) with responsibility for field education development, coordination, administration, and monitoring. (SB/M 3.2.11) 1.3 The School will designate representatives (Field Education Coordinators) in order to maintain close, reciprocal, and ongoing relationships with field instructors/agency mentors; exchange important information; monitor Student educational experience in Field Practica; and consult and collaborate with Field Instructors/Agency Mentors and Students regarding the Student progress or problems. (SB/M 3.2.15) 1.4 The School is responsible for initiating discussions with Field Settings regarding the number of Students who will be participating in Field Practica. The Field Education Coordinators will facilitate appropriate matches between Students, Field Instructors/Agency Mentors, and Field Settings. (SB/M 3.2.13) 1.5 Prior to the commencement date of Field Practica, the School will provide Field Settings with relevant information regarding Student: 1) academic preparation and performance; and 2) past field practicum experience. The Student’s signature on this agreement signifies their consent to the disclosure of said information to Field Settings. 1.6 The School shall ensure that Students with disabilities are reasonably accommodated in Field Practica and have options for a variety of Field Practica. 1.6.1 Prior to the commencement date of Field Practica, the School will provide Field Settings with relevant information regarding the Student’s particular mental health, physical, learning, or environmental disabilities, challenges, or conditions, or personal circumstances requiring accommodation during BSW Field Practica disclosed to the School by Students, provided Students consent to the disclosure of said information in the BSW Student Application for Field Practicum. 1.7 The School acknowledges and agrees that there will be, from time to time, exceptional circumstances that arise whereby Field Settings may find it necessary to require Students to leave Field Settings and terminate BSW Field Practica on a temporary or permanent basis for what is deemed as inappropriate conduct or unacceptable performance on the part of Students or for circumstances related to Field Settings. Field Settings are the final authority on all aspects of care/intervention for service recipients (individuals, families, groups, organizations, or communities) who are the focus of services. 1.8 The School acknowledges and agrees that there will be, from time to time, exceptional circumstances that arise whereby Students may find it necessary to leave Field Settings and terminate Field Practica on a temporary or permanent basis due to concerns with the Field Instruction or Field Setting, or due to personal circumstances 1.9 The School acknowledges and agrees that there will be, from time to time, exceptional circumstances that arise whereby the School may find it necessary to terminate Field Practica on a temporary or permanent basis due to concerns with Students, Field Instruction, or Field Settings. 1.10 When Field Practica are terminated on a temporary or permanent basis, as outlined in sections 1.7, 1.8, or 1.9: 1.10.1 Any decision to ask Students to leave Field Settings and terminate Field Practica will be taken only subsequent to a meeting (in person and/or utilizing distance technology) that will include the Student, Field Instructors/Agency Mentors, and Field Education Coordinator or delegate, and may include the Agency Coordinator or delegate and/or Student Services Coordinator or delegate. Other persons may be invited to the meeting, subject to mutual agreement by Students, Field Settings, and the School. Field practica may be suspended temporarily while necessary investigations occur within the Field Setting and pending determination by the Field Setting as to whether or not a Student will be required to leave the Field Setting. The Field Setting will notify the School in the event a field practicum is suspended temporarily. 1.10.2 Only after the concerns have been explored fully and alternative actions considered will a decision be made to terminate Field Practica. When such a course of action is taken, the School will terminate the Field Practicum at that Field Setting, and the Field Setting will provide a written assessment of Student learning and performance up to and including the time the practicum was terminated. Students shall have access to this written assessment, as per the Access to Information and Protection of Privacy Act (ATIPPA), subject to any limitations that may be imposed by the CYCP Act or other privacy legislation. 1.10.3 When Field Practica are terminated, those present in the aforementioned meeting will discuss the grading outcome for Students. It may be recommended that: 1) Students receive a Fail grade; or 2) Students not receive a Fail grade and be permitted to continue SCWK 3300/4302 in a subsequent Field Setting. The final decision regarding the grading outcome of the termination rests with the Field Education Coordinator.

Responsibilities of the School. 1.1 The School will keep confidential all documents, data, information, and other material provided to or obtained by either of the parties related to: service recipient care; Student performance; the particular mental health, physical, learning or environmental disabilities, challenges, or conditions, or personal circumstances of Students; and all other information identified by either party as confidential or personal information, in accordance with social work values and the CASW Code of Ethics, the Access to Information and Protection of Privacy Act (ATIPPA) and other applicable privacy legislation, the CYCP Act of Newfoundland and Labrador and successor legislation, and the terms of the Agency/School BSW Field Practicum Agreement and the BSW Field Practicum - Information Sharing Agreement. Students in the Field Setting will have access to patient/client personal information that is subject to strict confidentiality provisions under the CYCP Act and information obtained during field practica will only be shared with the School on a non-identifying or de- identified basis, unless permitted by the CYCP Act. Within the School, said information may be accessed by School-based Field Instructors, Field Education Coordinators, BSW Student Services Coordinator and the Field Secretary. Within Field Settings, said information may be accessed by Field Instructors, Agency Mentors, and Agency Coordinators. The Xxxx of the School shall have access to said information in the case of an appeal or other special circumstances. Other persons may have access to said information, subject to mutual agreement by Students, Field Settings, and the School. 1.2 The School will designate representatives (Field Education Coordinators) with responsibility for field education development, coordination, administration, and monitoring. (SB/M 3.2.11) 1.3 The School will designate representatives (Field Education Coordinators) in order to maintain close, reciprocal, and ongoing relationships with field instructors/agency mentors; exchange important information; monitor Student educational experience in Field Practica; and consult and collaborate with Field Instructors/Agency Mentors and Students regarding the Student progress or problems. (SB/M 3.2.15) 1.4 The School is responsible for initiating discussions with Field Settings regarding the number of Students who will be participating in Field Practica. The Field Education Coordinators will facilitate appropriate matches between Students, Field Instructors/Agency Mentors, and Field Settings. (SB/M 3.2.13) 1.5 Prior to the commencement date of Field Practica, the School will provide Field Settings with relevant information regarding Student: 1) academic preparation and performance; and 2) past field practicum experience. The Student’s signature on this agreement signifies their consent to the disclosure of said information to Field Settings. 1.6 The School shall ensure that Students with disabilities are reasonably accommodated in Field Practica and have options for a variety of Field Practica. 1.6.1 Prior to the commencement date of Field Practica, the School will provide Field Settings with relevant information regarding the Student’s particular mental health, physical, learning, or environmental disabilities, challenges, or conditions, or personal circumstances requiring accommodation during BSW Field Practica disclosed to the School by Students, provided Students consent to the disclosure of said information in the BSW Student Application for Field Practicum. 1.7 The School acknowledges and agrees that there will be, from time to time, exceptional circumstances that arise whereby Field Settings may find it necessary to require Students to leave Field Settings and terminate BSW Field Practica on a temporary or permanent basis for what is deemed as inappropriate conduct or unacceptable performance on the part of Students or for circumstances related to Field Settings. The School acknowledges and agrees that Students never knowingly will compromise the well-being of service recipients (individuals, families, groups, organizations, or communities) of Field Settings, and that Field Settings are the final authority on all aspects of care/intervention for service recipients (individuals, families, groups, organizations, or communities) who are the focus of services. 1.8 The School acknowledges and agrees that there will be, from time to time, exceptional circumstances that arise whereby Students may find it necessary to leave Field Settings and terminate Field Practica on a temporary or permanent basis due to concerns with the Field Instruction or Field Setting, or due to personal circumstances 1.9 The School acknowledges and agrees that there will be, from time to time, exceptional circumstances that arise whereby the School may find it necessary to terminate Field Practica on a temporary or permanent basis due to concerns with Students, Field Instruction, or Field Settings. 1.10 When Field Practica are terminated on a temporary or permanent basis, as outlined in sections 1.7, 1.8, or 1.9: 1.10.1 Any decision to ask Students to leave Field Settings and terminate Field Practica on a temporary or permanent basis will be taken only subsequent to a meeting (in person and/or utilizing distance technology) that will include the Student, Field Instructors/Agency Mentors, and Field Education Coordinator or delegate, and may include the Agency Coordinator or delegate and/or Student Services Coordinator or delegate. Other persons may be invited to the meeting, subject to mutual agreement by Students, Field Settings, and the School. In exceptional circumstances, Field practica Practica may be suspended temporarily while necessary investigations occur within the Field Setting and pending determination by the Field Setting as to whether or not until a Student will be required to leave the Field Setting. The Field Setting will notify the School in the event a field practicum formal meeting is suspended temporarilyconvened. 1.10.2 Only after the concerns have been explored fully and alternative actions considered will a decision be made to terminate Field Practica. When such a course of action is taken, the School will terminate the Field Practicum at that Field Setting, and the Field Setting will provide a written assessment of Student learning and performance up to and including the time the practicum was terminated. Students shall have access to this written assessment, as per the Access to Information and Protection of Privacy Act (ATIPPA), subject to any limitations that may be imposed by the CYCP Act or other privacy legislation. 1.10.3 When Field Practica are terminated, those present in the aforementioned meeting will discuss the grading outcome for Students. It may be recommended that: 1) Students receive a Fail grade; or 2) Students not receive a Fail grade and be permitted to continue SCWK 3300/4302 in a subsequent Field Setting. The final decision regarding the grading outcome of the termination rests with the Field Education Coordinator.