Common use of Retention of Records, Audit and Reports Clause in Contracts

Retention of Records, Audit and Reports. CONTRACTOR shall maintain all records, including records of financial transactions, pertaining to the performance of this Contract, in their original form or as otherwise approved by CITY. These records shall be retained for a period of no less than three years from the later of the following: (1) final payment made by CITY, (2) the expiration of this Contract or (3) termination of this Contract. The records will be subject to examination and audit by authorized CITY personnel or CITY’S representatives at any time. CONTRACTOR shall provide any reports requested by CITY regarding performance of this Contract. Any subcontract entered into by CONTRACTOR for work to be performed under this Contract must include an identical provision. In lieu of retaining the records for the term as prescribed in this provision, CONTRACTOR may, upon CITY’S written approval, submit the required information to CITY in an electronic format, e.g. USB flash drive, at the expiration or termination of this Contract.

Retention of Records, Audit and Reports. CONTRACTOR shall maintain all records, including records of financial transactions, pertaining to the performance of this Contract, in their original form or as otherwise approved by CITY. These records shall be retained for a period of no less than three years from the later of the following: (1) final payment made by CITY, (2) the expiration of this Contract or (3) termination of this Contract. The records will be subject to examination and audit by authorized CITY personnel or CITY’S representatives at any time. CONTRACTOR shall provide any reports requested by CITY regarding performance of this Contract. Any subcontract entered into by CONTRACTOR for work to be performed under this Contract must include an identical provision. In lieu of retaining the records for the term as prescribed in this provision, CONTRACTOR may, upon CITY’S written approval, submit the required information to CITY in an electronic format, e.g. USB flash drive, at the expiration or termination of this Contract.

Retention of Records, Audit and Reports. CONTRACTOR Contractor shall maintain all records, including records of financial transactions, pertaining to the performance of this Contract, in their original form or as otherwise approved by CITYCity. These records shall be retained for a period of no less than three years from the later of the following: (1) final payment Final Payment made by CITYCity, (2) the expiration of this Contract or (3) termination of this Contract. The records will be subject to examination and audit by authorized CITY City personnel or CITY’S City’s representatives at any time. CONTRACTOR Contractor shall provide any reports requested by CITY City regarding performance of this Contract. Any subcontract entered into by CONTRACTOR Contractor for work to be performed under this Contract must include an identical provision. In lieu of retaining the records for the term as prescribed in this provision, CONTRACTOR Contractor may, upon CITY’S City’s written approval, submit the required information to CITY City in an electronic format, e.g. USB flash drive, at the expiration or termination of this Contract.

Retention of Records, Audit and Reports. CONTRACTOR Contractor shall maintain all records, including records of financial transactions, pertaining to the performance of this Contract, in their original form or as otherwise approved by CITYCity. These records shall be retained for a period of no less than three four years from the later of the following: (1) final payment Final Payment made by CITYCity, (2) the expiration of this Contract or (3) termination of this Contract. The records will be subject to examination and audit by authorized CITY City personnel or CITY’S City’s representatives at any time. CONTRACTOR Contractor shall provide any reports requested by CITY City regarding performance of this Contract. Any subcontract entered into by CONTRACTOR Contractor for work to be performed under this Contract must include an identical provision. In lieu of retaining the records for the term as prescribed in this provision, CONTRACTOR Contractor may, upon CITY’S City’s written approval, submit the required information to CITY City in an electronic format, e.g. USB flash drive, at the expiration or termination of this Contract.