Common use of Retention of Records/Audits Clause in Contracts

Retention of Records/Audits.  The Department shall have the right, during reasonable business hours, to examine and audit records of the County that the Department deems necessary or advisable in order to verify compliance with the terms and conditions of this Agreement and invoices submitted pursuant to this Agreement. The County and its contractor(s) or subcontractor(s) shall retain and maintain all records and documents relating to this Agreement for a period of five years following payment by the Department of the final invoice, or any applicable statute of limitations, whichever is longer. The County shall make such records and documents available for inspection and audit by authorized representatives of the Department, including the Procurement Officer or designees, at all reasonable times.

Retention of Records/Audits.  The Department shall have the right, during reasonable business hours, to examine and audit records of the County Municipality that the Department deems necessary or advisable in order to verify compliance with the terms and conditions of this Agreement and invoices submitted pursuant to this Agreement. The County Municipality and its contractor(s) or subcontractor(s) shall retain and maintain all records and documents relating to this Agreement for a period of five years following payment by the Department of the final invoice, or any applicable statute of limitations, whichever is longer. The County Municipality shall make such records and documents available for inspection and audit by authorized representatives of the Department, including the Procurement Officer or designees, at all reasonable times.