Common use of Retention of Records/Audits Clause in Contracts

Retention of Records/Audits. For the purpose of determining compliance with Government Code Section 8546.7, the Contractor and Subcontractors shall maintain all books, documents, papers, accounting records, and other evidence pertaining to the performance of the Agreement, including but not limited to, the costs of administering the Agreement. All parties shall make such materials available at their respective offices at all reasonable times during the Agreement period and for three years from the date of final payment under the Agreement. The State, the State Auditor, Federal Highway Administration, or any duly authorized representative of the Federal government having jurisdiction under Federal laws or regulations (including the basis of Federal funding in whole or in part) shall have access to any books, records, and documents of the Contractor that are pertinent to the Agreement for audits, examinations, excerpts, and transactions, and copies thereof shall be furnished if requested.

Retention of Records/Audits. A. For the purpose of determining compliance with Government Code Section 8546.7, the Contractor and Subcontractors shall maintain all books, documents, papers, accounting records, and other evidence pertaining to the performance of the Agreement, including but not limited to, the costs of administering the Agreement. All parties shall make such materials available at their respective offices at all reasonable times during the Agreement period and for three years from the date of final payment under the Agreement. The StateCaltrans, the State Auditor, Federal Highway AdministrationAdministration (FHWA), or any duly authorized representative of the Federal government having jurisdiction under Federal laws or regulations (including the basis of Federal funding in whole or in part) shall have access to any Contractor’s books, records, and documents of the Contractor that are pertinent to the Agreement for audits, examinations, excerpts, and transactions, and copies thereof shall be furnished if requested.

Retention of Records/Audits. A. For the purpose of determining compliance with Government Code Section 8546.7, the Contractor CALTRANS, contractors and Subcontractors CHSRA shall maintain all books, documents, papers, accounting records, and other evidence pertaining to the performance of the Agreementcontract, including but not limited to, the costs of administering the Agreementcontract. All parties shall make such materials available at their respective offices at all reasonable times during the Agreement contract period and for three (3) years from the date of final payment under the Agreementcontract. The StateCHSRA, the State Auditor, Federal Highway AdministrationFRA, or any duly authorized representative of the Federal government having jurisdiction under Federal laws or regulations (including the basis of Federal funding in whole or in part) shall have access to any books, records, and documents of the Contractor CALTRANS that are pertinent to the Agreement contract for audits, examinations, excerpts, and transactions, and copies thereof shall be furnished if requested.

Retention of Records/Audits. For the purpose of determining compliance with Government Code GC, Section 8546.7, the Contractor and Subcontractors shall maintain all books, documents, papers, accounting records, and other evidence pertaining to the performance of the Agreement, including but not limited to, the costs of administering the Agreement. All parties shall make such materials available at their respective offices at all reasonable times during the Agreement period and for three years from the date of final payment under the Agreement. The State, the State Auditor, Federal Highway AdministrationAdministration (FHWA), or any duly authorized representative of the Federal government having jurisdiction under Federal laws or regulations (including the basis of Federal funding in whole or in part) shall have access to any books, records, and documents of the Contractor that are pertinent to the Agreement for audits, examinations, excerpts, and transactions, and copies thereof shall be furnished if requested.