Common use of RFQ INSTRUCTIONS AND DATA Clause in Contracts

RFQ INSTRUCTIONS AND DATA. Introduction Bidders shall adhere to all the requirements of this RFQ, including any amendments made in writing by UNDP. This RFQ is conducted in accordance with the UNDP Programme and Operations Policies and Procedures (XXXX) on Contracts and Procurement Any Bid submitted will be regarded as an offer by the Bidder and does not constitute or imply the acceptance of the Bid by UNDP. UNDP is under no obligation to award a contract to any Bidder as a result of this RFQ. UNDP reserves the right to cancel the procurement process at any stage without any liability of any kind for UNDP, upon notice to the bidders or publication of cancellation notice on UNDP website. Deadline for the Submission of Quotation 6 May 2022; 5:00 PM, Manila Time If any doubt exists as to the time zone in which the quotation should be submitted, refer to xxxx://xxx.xxxxxxxxxxx.xxx/worldclock/. Method of Submission Quotations must be submitted as follows: ☒ Dedicated Email Address Bid submission address: xxxx.xx@xxxx.xxx  File Format: PDF Files  File names must be maximum 60 characters long and must not contain any letter or special character other than from Latin alphabet/keyboard.  All files must be free of viruses and not corrupted.  Max. File Size per transmission: 5MB  Mandatory subject of email: RFQ-009-PHL-2022: LTA For Various Office Supplies  Multiple emails must be clearly identified by indicating in the subject line “email no. X of Y”, and the final “email no. Y of Y.  It is recommended that the entire Quotation be consolidated into as few attachments as possible. Cost of preparation of quotation UNDP shall not be responsible for any costs associated with a Supplier’s preparation and submission of a quotation, regardless of the outcome or the manner of conducting the selection process. Supplier Code of Conduct, Fraud, Corruption, All prospective suppliers must read the United Nations Supplier Code of Conduct and acknowledge that it provides the minimum standards expected of suppliers to the UN. The Code of Conduct, which includes principles on labour, human rights, environment and ethical conduct may be found at: xxxxx://xxx.xx.xxx/Depts/ptd/about-us/un-supplier-code-conduct Moreover, UNDP strictly enforces a policy of zero tolerance on proscribed practices, including fraud, corruption, collusion, unethical or unprofessional practices, and obstruction of UNDP vendors and requires all bidders/vendors to observe the highest standard of ethics during the procurement process and contract implementation. UNDP’s Anti-Fraud Policy can be found at xxxx://xxx.xxxx.xxx/content/undp/en/home/operations/accountability/audit/office_of_audit_an dinvestigation.html#anti Gifts and Hospitality Bidders/vendors shall not offer gifts or hospitality of any kind to UNDP staff members including recreational trips to sporting or cultural events, theme parks or offers of holidays, transportation, or invitations to extravagant lunches, dinners or similar. In pursuance of this policy, UNDP: (a) Shall reject a bid if it determines that the selected bidder has engaged in any corrupt or fraudulent practices in competing for the contract in question; (b) Shall declare a vendor ineligible, either indefinitely or for a stated period, to be awarded a contract if at any time it determines that the vendor has engaged in any corrupt or fraudulent practices in competing for, or in executing a UNDP contract. Conflict of Interest UNDP requires every prospective Supplier to avoid and prevent conflicts of interest, by disclosing to UNDP if you, or any of your affiliates or personnel, were involved in the preparation of the requirements, design, specifications, cost estimates, and other information used in this RFQ. Bidders shall strictly avoid conflicts with other assignments or their own interests, and act without consideration for future work. Bidders found to have a conflict of interest shall be disqualified. Bidders must disclose in their Bid their knowledge of the following: a) If the owners, part-owners, officers, directors, controlling shareholders, of the bidding entity or key personnel who are family members of UNDP staff involved in the procurement functions and/or the Government of the country or any Implementing Partner receiving goods and/or services under this RFQ. The eligibility of Bidders that are wholly or partly owned by the Government shall be subject to UNDP’s further evaluation and review of various factors such as being registered, operated and managed as an independent business entity, the extent of Government ownership/share, receipt of subsidies, mandate and access to information in relation to this RFQ, among others. Conditions that may lead to undue advantage against other Bidders may result in the eventual rejection of the Bid. General Conditions of Contract Any Purchase Order or contract that will be issued as a result of this RFQ shall be subject to the General Conditions of Contract Select the applicable GTC: ☒ General Terms and Conditions / Special Conditions for Contract. Applicable Terms and Conditions and other provisions are available at UNDP/How-we-buy Special Conditions of Contract ☒ Cancellation of PO/Contract if the delivery/completion is delayed by 60 days after signing of Purchase Order Eligibility A vendor who will be engaged by UNDP may not be suspended, debarred, or otherwise identified as ineligible by any UN Organization or the World Bank Group or any other international Organization. Vendors are therefore required to disclose to UNDP whether they are subject to any sanction or temporary suspension imposed by these organizations. Failure to do so may result in termination of any contract or PO subsequently issued to the vendor by UNDP. It is the Bidder’s responsibility to ensure that its employees, joint venture members, sub- contractors, service providers, suppliers and/or their employees meet the eligibility requirements as established by UNDP. Bidders must have the legal capacity to enter a binding contract with UNDP and to deliver in the country, or through an authorized representative Bidders shall include the following documents in their quotation: ☒ Annex 2: Quotation Submission Form duly completed and signed ☒ Annex 3: Technical and Financial Offer duly completed and signed and in accordance with the Schedule of Requirements in Annex 1 ☒ Company Profile ☒ Business Registration certificate ☒ Tax Payment Clearance/Certification Currency of Quotation Quotations shall be quoted in Philippine Peso Joint Venture, Consortium or Association If the Bidder is a group of legal entities that will form or have formed a Joint Venture (JV), Consortium or Association for the Bid, they shall confirm in their Bid that : (i) they have designated one party to act as a lead entity, duly vested with authority to legally bind the members of the JV, Consortium or Association jointly and severally, which shall be evidenced by a duly notarized Agreement among the legal entities, and submitted with the Bid; and (ii) if they are awarded the contract, the contract shall be entered into, by and between UNDP and the designated lead entity, who shall be acting for and on behalf of all the member entities comprising the joint venture, Consortium or Association. Refer to Clauses 19 – 24 under Solicitation policy for details on the applicable provisions on Joint Ventures, Consortium or Association. Only one Bid The Bidder (including the Lead Entity on behalf of the individual members of any Joint Venture, Consortium or Association) shall submit only one Bid, either in its own name or, if a joint venture, Consortium or Association, as the lead entity of such Joint Venture, Consortium or Association. Bids submitted by two (2) or more Bidders shall all be rejected if they are found to have any of the following: a) they have at least one controlling partner, director or shareholder in common; or b) any one of them receive or have received any direct or indirect subsidy from the other/s; or b) they have the same legal representative for purposes of this RFQ; or c) they have a relationship with each other, directly or through common third parties, that puts them in a position to have access to information about, or influence on the Bid of, another Bidder regarding this RFQ process; d) they are subcontractors to each other’s Bid, or a subcontractor to one Bid also submits another Bid under its name as lead Bidder; or e) some key personnel proposed to be in the team of one Bidder participates in more than one Bid received for this RFQ process. This condition relating to the personnel, does not apply to subcontractors being included in more than one Bid. Duties and taxes Article II, Section 7, of the Convention on the Privileges and Immunities provides, inter alia, that the United Nations, including UNDP as a subsidiary organ of the General Assembly of the United Nations, is exempt from all direct taxes, except charges for public utility services, and is exempt from customs restrictions, duties, and charges of a similar nature in respect of articles imported or exported for its official use. All quotations shall be submitted net of any direct taxes and any other taxes and duties, unless otherwise specified below: All prices must: ☒ be exclusive of VAT and other applicable direct taxes [according to BIR Ruling No. ITAD-006-19] Language of quotation English Including documentation, catalogues, instructions and operating manuals. Quotation validity period Quotations shall remain valid for 120 days from the deadline for the Submission of Quotation. Price variation No price variation due to escalation, inflation, fluctuation in exchange rates, or any other market factors shall be accepted at any time during the validity of the quotation after the quotation has been received. Partial Quotes ☒ Permitted A minimum of 80% of the items in the list must be quoted for the bid to be valid Alternative Quotes ☒ Permitted Payment Terms ☒ 100% within 30 days after acceptance of goods and submission of payment documentation. Conditions for Release of Payment ☒ Written Acceptance of Goods, based on full compliance with RFQ requirements Contact Person for corresponde nce, notifications and clarifications E-mail address: xxxxxxxxxxx.xx@xxxx.xxx Mandatory subject of email: RFQ-009-PHL-2022: LTA For Various Office Supplies Attention: Quotations shall NOT be submitted to this address but to the address for quotation submission on page 3. Otherwise, offer shall be disqualified. Any delay in UNDP’s response shall be not used as a reason for extending the deadline for submission, unless UNDP determines that such an extension is necessary and communicates a new deadline to the Proposers. Clarifications Requests for clarification from bidders will not be accepted any later than 3 May 2022. Responses to requests for clarification will be communicated by posting it on the Procurement Notice and UNGM websites. Evaluation method ☒The Long Term Agreement will be awarded to the two lowest priced substantially compliant offers. Evaluation criteria ☒Full compliance with requirements as specified in Annex 1 and lowest price ☒Full acceptance of the General Conditions of Contract/Special Conditions Right not to accept any quotation UNDP is not bound to accept any quotation, nor award a contract or Purchase Order Right to vary requirement at time of award At the time of award of Contract or Purchase Order, UNDP reserves the right to vary (increase or decrease) the quantity of services and/or goods, by up to a maximum twenty-five per cent (25% ) of the total offer, without any change in the unit price or other terms and conditions. Type of Contract to be awarded ☒ Long-Term Agreement: LTA is an agreement to provide an undefined volume of goods or services over a set period in accordance with agreed conditions, including price. It is valid for a minimum period of 12 months, which may be extended for an additional 12 months subject to satisfactory performance of service provider and if prices have not changed. UNDP will enter into an LTA (Long-Term Agreement) for an initial duration of one year with the over-all two lowest compliant bidders. Each call-off of the LTA shall be done through the issuance of a Purchase Order. The LTA holder (lowest-priced one) will be called first and if the goods are not available, UNDP may reach out to the second LTA holder. Expected date for contract award. 16 May 2022 Publication of Contract Award UNDP will publish the contract awards valued at USD 100,000 and more on the websites of the CO and the corporate UNDP Web site. Policies and procedures This RFQ is conducted in accordance with UNDP Programme and Operations Policies and Procedures UNGM registration Any Contract resulting from this RFQ exercise will be subject to the supplier being registered at the appropriate level on the United Nations Global Marketplace (UNGM) website at xxx.xxxx.xxx. The Bidder may still submit a quotation even if not registered with the UNGM, however, if the Bidder is selected for Contract award, the Bidder must register on the UNGM prior to contract signature. ANNEX 1: SCHEDULE OF REQUIREMENTS Technical Specifications for Goods: List of Office Supplies1 Annex 1 No. Item Estimated Qty per Item Description unit BINDERS AND WHITE PAPERS BINDER

RFQ INSTRUCTIONS AND DATA. Introduction Bidders shall adhere to all the requirements of this RFQ, including any amendments made in writing by UNDP. This RFQ is conducted in accordance with the UNDP Programme and Operations Policies and Procedures (XXXX) on Contracts and Procurement Any Bid submitted will be regarded as an offer by the Bidder and does not constitute or imply the acceptance of the Bid by UNDP. UNDP is under no obligation to award a contract to any Bidder as a result of this RFQ. UNDP reserves the right to cancel the procurement process at any stage without any liability of any kind for UNDP, upon notice to the bidders or publication of cancellation notice on UNDP website. Deadline for the Submission of Quotation 6 May 2022; 5:00 PM, Manila Time 22nd September 2022 at 12:00 noon Amman time (GMT+3)
If any doubt exists as to the time zone in which the quotation should be submitted, refer to xxxx://xxx.xxxxxxxxxxx.xxx/worldclock/. For eTendering submission - as indicated in eTendering system. Note that system time zone is in EST/EDT (New York) time zone. Method of Submission Quotations must be submitted as follows: ☒ ☐
E-tendering ☒
Dedicated Email Address ☐
Courier / Hand delivery ☐
Other Click or tap here to enter text.
Bid submission address: xxxx.xx@xxxx.xxx  xxxxxx.xx@xxxx.xxx
File Format: PDF Files  PDF
File names must be maximum 60 characters long and must not contain any letter or special character other than from Latin alphabet/keyboard.  All files must be free of viruses and not corrupted.  Max. File Size per transmission: 5MB  5 Mb – no more than 3 transmissions
Mandatory subject of email: RFQ-009-PHL-2022RFQ/2022/19: LTA For Various Office Supplies  Long Term Agreement for the provision of General Building Maintenance
Multiple emails must be clearly identified by indicating in the subject line “email no. X of Y”, and the final “email no. Y of Y.  It is recommended that the entire Quotation be consolidated into as few attachments as possible. The bidder should receive an email acknowledging email receipt. [For eTendering method, click the link xxxxx://xxxxxxxxxx.xxxxxxxxxxxxxxx.xxx and insert Event ID information] Insert BU Code and Event ID number (not applicable) Detailed instructions on how to submit, modify or cancel a bid in the eTendering system are provided in the eTendering system Bidder User Guide and Instructional videos available on this link: xxxx://xxx.xxxx.xxx/content/undp/en/home/operations/procurement/business/procurement-notices/resources/ Cost of preparation of quotation UNDP shall
shall not be responsible for any costs associated with a Supplier’s preparation and submission of a quotation, regardless of the outcome or the manner of conducting the selection process. Supplier Code of Conduct, Fraud, Corruption, All prospective suppliers must read the United Nations Supplier Code of Conduct and acknowledge that it provides the minimum standards expected of suppliers to the UN. The Code of Conduct, which includes principles on labour, human rights, environment and ethical conduct may be found at: xxxxx://xxx.xx.xxx/Depts/ptd/about-us/un-supplier-code-conduct Moreover, UNDP strictly enforces a policy of zero tolerance on proscribed practices, including fraud, corruption, collusion, unethical or unprofessional practices, and obstruction of UNDP vendors and requires all bidders/vendors to observe the highest standard of ethics during the procurement process and contract implementation. UNDP’s Anti-Fraud Policy can be found at xxxx://xxx.xxxx.xxx/content/undp/en/home/operations/accountability/audit/office_of_audit_an dinvestigation.html#anti xxxx://xxx.xxxx.xxx/content/undp/en/home/operations/accountability/audit/office_of_audit_andinvestigation.html#anti Gifts and Hospitality Bidders/vendors shall not offer gifts or hospitality of any kind to UNDP staff members including recreational trips to sporting or cultural events, theme parks or offers of holidays, transportation, or invitations to extravagant lunches, dinners or similar. In pursuance of this policy, UNDP: (a) Shall reject a bid if it determines that the selected bidder has engaged in any corrupt or fraudulent practices in competing for the contract in question; (b) Shall declare a vendor ineligible, either indefinitely or for a stated period, to be awarded a contract if at any time it determines that the vendor has engaged in any corrupt or fraudulent practices in competing for, or in executing a UNDP contract. Conflict of Interest UNDP requires
every prospective Supplier to avoid and prevent conflicts of interest, by disclosing to UNDP UNDP
if you, or any of your affiliates or personnel, were involved in the preparation of the requirements, design, specifications, cost estimates, and other information used in this RFQ. Bidders shall strictly avoid conflicts with other assignments or their own interests, and act without consideration for future work. Bidders found to have a conflict of interest shall be disqualified. Bidders must disclose in their Bid their knowledge of the following: a) If the owners, part-owners, officers, directors, controlling shareholders, of the bidding entity or key personnel who are family members of UNDP staff involved in the procurement functions and/or the Government of the country or any Implementing Partner receiving goods and/or services under this RFQ. The eligibility of Bidders that are wholly or partly owned by the Government shall be subject to UNDP’s further evaluation and review of various factors such as being registered, operated and managed as an independent business entity, the extent of Government ownership/share, receipt of subsidies, mandate and access to information in relation to this RFQ, among others. Conditions that may lead to undue advantage against other Bidders may result in the eventual rejection of the Bid. General Conditions of Contract Any Purchase Order or contract that will be issued as a result of this RFQ shall be subject to the General Conditions of Contract Select the applicable GTC: ☒ General Terms and Conditions / Special Conditions for Contract. Applicable Terms and Conditions and other provisions are available at UNDP/How-we-buy Special Conditions of Contract ☒ Cancellation of PO/Contract if the delivery/completion is delayed by 60 days after signing of Purchase Order Eligibility A vendor who will be engaged by UNDP may not be suspended, debarred, or otherwise identified as ineligible by any UN Organization or the World Bank Group or any other international Organization. Vendors are therefore required to disclose to UNDP whether they are subject to any sanction or temporary suspension imposed by these organizations. Failure to do so may result in termination of any contract or PO subsequently issued to the vendor by UNDP. It is the Bidder’s responsibility to ensure that its employees, joint venture members, sub- contractors, service providers, suppliers and/or their employees meet the eligibility requirements as established by UNDP. Bidders must have the legal capacity to enter a binding contract with UNDP and to deliver in the country, or through an authorized representative Bidders shall include the following documents in their quotation: ☒ Annex 2: Quotation Submission Form duly completed and signed ☒ Annex 3: Technical and Financial Offer duly completed and signed and in accordance with the Schedule of Requirements in Annex 1 ☒ Company Profile ☒ Business Registration certificate ☒ Tax Payment Clearance/Certification Currency of Quotation Quotations shall be quoted in Philippine Peso Joint Venture, Consortium or Association If the Bidder is a group of legal entities that will form or have formed a Joint Venture (JV), Consortium or Association for the Bid, they shall confirm in their Bid that : (i) they have designated one party to act as a lead entity, duly vested with authority to legally bind the members of the JV, Consortium or Association jointly and severally, which shall be evidenced by a duly notarized Agreement among the legal entities, and submitted with the Bid; and (ii) if they are awarded the contract, the contract shall be entered into, by and between UNDP and the designated lead entity, who shall be acting for and on behalf of all the member entities comprising the joint venture, Consortium or Association. Refer to Clauses 19 – 24 under Solicitation policy for details on the applicable provisions on Joint Ventures, Consortium or Association. Only one Bid The Bidder (including the Lead Entity on behalf of the individual members of any Joint Venture, Consortium or Association) shall submit only one Bid, either in its own name or, if a joint venture, Consortium or Association, as the lead entity of such Joint Venture, Consortium or Association. Bids submitted by two (2) or more Bidders shall all be rejected if they are found to have any of the following: a) they have at least one controlling partner, director or shareholder in common; or b) any one of them receive or have received any direct or indirect subsidy from the other/s; or b) they have the same legal representative for purposes of this RFQ; or c) they have a relationship with each other, directly or through common third parties, that puts them in a position to have access to information about, or influence on the Bid of, another Bidder regarding this RFQ process; d) they are subcontractors to each other’s Bid, or a subcontractor to one Bid also submits another Bid under its name as lead Bidder; or e) some key personnel proposed to be in the team of one Bidder participates in more than one Bid received for this RFQ process. This condition relating to the personnel, does not apply to subcontractors being included in more than one Bid. Duties and taxes Article II, Section 7, of the Convention on the Privileges and Immunities provides, inter alia, that the United Nations, including UNDP as a subsidiary organ of the General Assembly of the United Nations, is exempt from all direct taxes, except charges for public utility services, and is exempt from customs restrictions, duties, and charges of a similar nature in respect of articles imported or exported for its official use. All quotations shall be submitted net of any direct taxes and any other taxes and duties, unless otherwise specified below: All prices must: ☒ be exclusive of VAT and other applicable direct taxes [according to BIR Ruling No. ITAD-006-19] Language of quotation English Including documentation, catalogues, instructions and operating manuals. Quotation validity period Quotations shall remain valid for 120 days from the deadline for the Submission of Quotation. Price variation No price variation due to escalation, inflation, fluctuation in exchange rates, or any other market factors shall be accepted at any time during the validity of the quotation after the quotation has been received. Partial Quotes ☒ Permitted A minimum of 80% of the items in the list must be quoted for the bid to be valid Alternative Quotes ☒ Permitted Payment Terms ☒ 100% within 30 days after acceptance of goods and submission of payment documentation. Conditions for Release of Payment ☒ Written Acceptance of Goods, based on full compliance with RFQ requirements Contact Person for corresponde nce, notifications and clarifications E-mail address: xxxxxxxxxxx.xx@xxxx.xxx Mandatory subject of email: RFQ-009-PHL-2022: LTA For Various Office Supplies Attention: Quotations shall NOT be submitted to this address but to the address for quotation submission on page 3. Otherwise, offer shall be disqualified. Any delay in UNDP’s response shall be not used as a reason for extending the deadline for submission, unless UNDP determines that such an extension is necessary and communicates a new deadline to the Proposers. Clarifications Requests for clarification from bidders will not be accepted any later than 3 May 2022. Responses to requests for clarification will be communicated by posting it on the Procurement Notice and UNGM websites. Evaluation method ☒The Long Term Agreement will be awarded to the two lowest priced substantially compliant offers. Evaluation criteria ☒Full compliance with requirements as specified in Annex 1 and lowest price ☒Full acceptance of the General Conditions of Contract/Special Conditions Right not to accept any quotation UNDP is not bound to accept any quotation, nor award a contract or Purchase Order Right to vary requirement at time of award At the time of award of Contract or Purchase Order, UNDP reserves the right to vary (increase or decrease) the quantity of services and/or goods, by up to a maximum twenty-five per cent (25% ) of the total offer, without any change in the unit price or other terms and conditions. Type of Contract to be awarded ☒ Long-Term Agreement: LTA is an agreement to provide an undefined volume of goods or services over a set period in accordance with agreed conditions, including price. It is valid for a minimum period of 12 months, which may be extended for an additional 12 months subject to satisfactory performance of service provider and if prices have not changed. UNDP will enter into an LTA (Long-Term Agreement) for an initial duration of one year with the over-all two lowest compliant bidders. Each call-off of the LTA shall be done through the issuance of a Purchase Order. The LTA holder (lowest-priced one) will be called first and if the goods are not available, UNDP may reach out to the second LTA holder. Expected date for contract award. 16 May 2022 Publication of Contract Award UNDP will publish the contract awards valued at USD 100,000 and more on the websites of the CO and the corporate UNDP Web site. Policies and procedures This RFQ is conducted in accordance with UNDP Programme and Operations Policies and Procedures UNGM registration Any Contract resulting from this RFQ exercise will be subject to the supplier being registered at the appropriate level on the United Nations Global Marketplace (UNGM) website at xxx.xxxx.xxx. The Bidder may still submit a quotation even if not registered with the UNGM, however, if the Bidder is selected for Contract award, the Bidder must register on the UNGM prior to contract signature. ANNEX 1: SCHEDULE OF REQUIREMENTS Technical Specifications for Goods: List of Office Supplies1 Annex 1 No. Item Estimated Qty per Item Description unit BINDERS AND WHITE PAPERS BINDER.

RFQ INSTRUCTIONS AND DATA. Introduction Bidders shall adhere to all the requirements of this RFQ, including any amendments made in writing by UNDP. This RFQ is conducted in accordance with the UNDP Programme and Operations Policies and Procedures (XXXX) on Contracts and Procurement Any Bid submitted will be regarded as an offer by the Bidder and does not constitute or imply the acceptance of the Bid by UNDP. UNDP is under no obligation to award a contract to any Bidder as a result of this RFQ. UNDP reserves the right to cancel the procurement process at any stage without any liability of any kind for UNDP, upon notice to the bidders or publication of cancellation notice on UNDP website. Deadline for the Submission of Quotation 6 May 12 August 2022; 5:00 PM, Manila Time 15:00, Tbilisi local time If any doubt exists as to the time zone in which the quotation should be submitted, refer to xxxx://xxx.xxxxxxxxxxx.xxx/worldclock/. Method of Submission Quotations must be submitted as follows: ☒ Dedicated Email Address Bid submission address: xxxx.xx@xxxx.xxx  xxxxxxxxxxx.xxx@xxxx.xxx ▪ File Format: PDF Files  ▪ File names must be maximum 60 characters long and must not contain any letter or special character other than from Latin alphabet/keyboard.  ▪ All files must be free of viruses and not corrupted.  ▪ Max. File Size per transmission: 510 MB  ▪ Mandatory subject of email: RFQ-009-PHL-2022: LTA For Various Office Supplies  Tender on provision of Vehicle Insurance Services ▪ Multiple emails must be clearly identified by indicating in the subject line “email no. X of Y”, and the final “email no. Y of Y.  ▪ It is recommended that the entire Quotation be consolidated into as few attachments as possible. ▪ The bidder should receive an email acknowledging email receipt. Cost of preparation of quotation UNDP shall not be responsible for any costs associated with a Supplier’s preparation and submission of a quotation, regardless of the outcome or the manner of conducting the selection process. Supplier Code of Conduct, Fraud, Corruption, All prospective suppliers must read the United Nations Supplier Code of Conduct and acknowledge that it provides the minimum standards expected of suppliers to the UN. The Code of Conduct, which includes principles on labour, human rights, environment and ethical conduct may be found at: xxxxx://xxx.xx.xxx/Depts/ptd/about-us/un-supplier-code-conduct Moreover, UNDP strictly enforces a policy of zero tolerance on proscribed practices, including fraud, corruption, collusion, unethical or unprofessional practices, and obstruction of UNDP vendors and requires all bidders/vendors to observe the highest standard of ethics during the procurement process and contract implementation. UNDP’s Anti-Fraud Policy can be found at xxxx://xxx.xxxx.xxx/content/undp/en/home/operations/accountability/audit/office_of_audit_an dinvestigation.html#anti Gifts and Hospitality Bidders/vendors shall not offer gifts or hospitality of any kind to UNDP staff members including recreational trips to sporting or cultural events, theme parks or offers of holidays, transportation, or invitations to extravagant lunches, dinners or similar. In pursuance of this policy, UNDP: (a) Shall reject a bid if it determines that the selected bidder has engaged in any corrupt or fraudulent practices in competing for the contract in question; (b) Shall declare a vendor ineligible, either indefinitely or for a stated period, to be awarded a contract if at any time it determines that the vendor has engaged in any corrupt or fraudulent practices in competing for, or in executing a UNDP contract. Conflict of Interest UNDP requires every prospective Supplier to avoid and prevent conflicts of interest, by disclosing to UNDP if you, or any of your affiliates or personnel, were involved in the preparation of the requirements, design, specifications, cost estimates, and other information used in this RFQ. Bidders shall strictly avoid conflicts with other assignments or their own interests, and act without consideration for future work. Bidders found to have a conflict of interest shall be disqualified. Bidders must disclose in their Bid their knowledge of the following: a) If the owners, part-owners, officers, directors, controlling shareholders, of the bidding entity or key personnel who are family members of UNDP staff involved in the procurement functions and/or the Government of the country or any Implementing Partner receiving goods and/or services under this RFQ. The eligibility of Bidders that are wholly or partly owned by the Government shall be subject to UNDP’s further evaluation and review of various factors such as being registered, operated and managed as an independent business entity, the extent of Government ownership/share, receipt of subsidies, mandate and access to information in relation to this RFQ, among others. Conditions that may lead to undue advantage against other Bidders may result in the eventual rejection of the Bid. General Conditions of Contract Any Purchase Order or contract that will be issued as a result of this RFQ shall be subject to the General Conditions of Contract Select the applicable GTC: ☒ X General Terms and Conditions / Special Conditions for Contract. de minimis contracts (services only, less than $50,000) Applicable Terms and Conditions and other provisions are available at UNDP/How-we-buy Special Conditions of Contract ☒ X Cancellation of PO/Contract if the delivery/completion is delayed by 60 days after signing Long-Term Agreement in case of Purchase Order unsuccessful cooperation Eligibility A vendor who will be engaged by UNDP may not be suspended, debarred, or otherwise identified as ineligible by any UN Organization or the World Bank Group or any other international Organization. Vendors are therefore required to disclose to UNDP whether they are subject to any sanction or temporary suspension imposed by these organizations. Failure to do so may result in termination of any contract or PO subsequently issued to the vendor by UNDP. It is the Bidder’s responsibility to ensure that its employees, joint venture members, sub- sub-contractors, service providers, suppliers and/or their employees meet the eligibility requirements as established by UNDP. Bidders must have the legal capacity to enter a binding contract with UNDP and to deliver in the country, or through an authorized representative Bidders shall include the following documents in their quotation: ☒ Annex 2: Quotation Submission Form duly completed and signed ☒ Annex 3: Technical and Financial Offer duly completed and signed and in accordance with the Schedule of Requirements in Annex 1 ☒ Company Profile ☒ Business Registration certificate ☒ Tax Payment Clearance/Certification Currency of Quotation Quotations shall be quoted in Philippine Peso USD Joint Venture, Consortium or Association If the Bidder is a group of legal entities that will form or have formed a Joint Venture (JV), Consortium or Association for the Bid, they shall confirm in their Bid that : (i) they have designated one party to act as a lead entity, duly vested with authority to legally bind the members of the JV, Consortium or Association jointly and severally, which shall be evidenced by a duly notarized Agreement among the legal entities, and submitted with the Bid; and (ii) if they are awarded the contract, the contract shall be entered into, by and between UNDP and the designated lead entity, who shall be acting for and on behalf of all the member entities comprising the joint venture, Consortium or Association. Refer to Clauses 19 – 24 under Solicitation policy for details on the applicable provisions on Joint Ventures, Consortium or Association. Only one Bid The Bidder (including the Lead Entity on behalf of the individual members of any Joint Venture, Consortium or Association) shall submit only one Bid, either in its own name or, if a joint venture, Consortium or Association, as the lead entity of such Joint Venture, Consortium or Association. Bids submitted by two (2) or more Bidders shall all be rejected if they are found to have any of the following: a) they have at least one controlling partner, director or shareholder in common; or b) any one of them receive or have received any direct or indirect subsidy from the other/s; or b) they have the same legal representative for purposes of this RFQ; or c) they have a relationship with each other, directly or through common third parties, that puts them in a position to have access to information about, or influence on the Bid of, another Bidder regarding this RFQ process; d) they are subcontractors to each other’s Bid, or a subcontractor to one Bid also submits another Bid under its name as lead Bidder; or e) some key personnel proposed to be in the team of one Bidder participates in more than one Bid received for this RFQ process. This condition relating to the personnel, does not apply to subcontractors being included in more than one Bid. Duties and taxes Article II, Section 7, of the Convention on the Privileges and Immunities provides, inter alia, that the United Nations, including UNDP as a subsidiary organ of the General Assembly of the United Nations, is exempt from all direct taxes, except charges for public utility services, and is exempt from customs restrictions, duties, and charges of a similar nature in respect of articles imported or exported for its official use. All quotations shall be submitted net of any direct taxes and any other taxes and duties, unless otherwise specified below: All prices must: ☒ be exclusive of VAT and other applicable direct indirect taxes [according to BIR Ruling No. ITAD-006-19] Language of quotation English Including documentation, documentation including catalogues, instructions and operating manuals. Documents to be submitted Bidders shall include the following documents in their quotation: ☒ Annex 2: Quotation Submission Form duly completed and signed ☒ Annex 3: Technical and Financial Offer duly completed and signed and in accordance with the Schedule of Requirements in Annex 1 ☒ Company Profile. ☒ Registration certificate. ☒ List and value of projects performed for the last 3 years (2019,2020,2021) plus client’s contact details who may be contacted for further information on those contracts. ☒ List and value of ongoing Projects with UNDP and other national/multi-national organization with contact details of clients and current completion ratio of each ongoing project. ☒ Statement of satisfactory Performance (Certificates) from the top 2 clients in terms of Contract value in similar field. ☒ Bank letter confirming annual turnover of the company for the last year (minimum GEL 200 000) ☒ Qualification of the person who will directly coordinate with UNDP (minimum 3 years of working experience with the clients in the field of insurance) ☒ Copy of relevant licences Quotation validity period Quotations shall remain valid for 120 90 days from the deadline for the Submission of Quotation. Price variation No price variation due to escalation, inflation, fluctuation in exchange rates, or any other market factors shall be accepted at any time during the validity of the quotation after the quotation has been received. Partial Quotes ☒ Permitted A minimum of 80% of the items in the list must be quoted for the bid to be valid Not permitted Alternative Quotes ☒ Permitted Not permitted Payment Terms ☒ 100% within 30 days after acceptance receipt of goods services and submission of payment documentation. Conditions for Release of Payment ☒ Written Acceptance The payment will be done by bank transfer upon submission of Goods, based on full compliance with RFQ requirements final invoice and according to the UN official exchange rate at the day of payment Contact Person for corresponde nce, notifications and clarifications E-mail address: xxxxxxxxxxx.xx@xxxx.xxx Mandatory subject of email: RFQ-009-PHL-2022: LTA For Various Office Supplies xxxx.xxxxxxxx@xxxx.xxx Attention: Quotations shall NOT not be submitted to this address but to the address for quotation submission on page 3above. Otherwise, offer shall be disqualified. notifications and clarifications Any delay in UNDP’s response shall be not used as a reason for extending the deadline for submission, unless UNDP determines that such an extension is necessary and communicates a new deadline to the Proposers. Clarifications Requests for clarification from bidders will not be accepted any later than 3 May 20222 days before the submission deadline. Responses to requests request for clarification will be communicated through email by posting it on the Procurement Notice and UNGM websites. 10 August 2022 Evaluation method ☒The Long Long-Term Agreement will be awarded to the two lowest priced price substantially compliant offers. offer Evaluation criteria ☒Full compliance with all requirements as specified in Annex 1 and lowest price ☒Full acceptance of the General Conditions of Contract/Special Conditions Contract Right not to accept any quotation UNDP is not bound to accept any quotation, nor award a contract or Purchase Order Right to vary requirement at time of award At the time of award of Contract or Purchase Order, UNDP reserves the right to vary (increase or decrease) the quantity of services and/or goods, by up to a maximum twenty-five per cent (25% ) of the total offer, without any change in the unit price or other terms and conditions. Type of Contract to be awarded ☒ LongX Contract Face Sheet (Goods and-Term Agreement: LTA is an agreement to provide an undefined volume of goods or services over a set period in accordance with agreed conditions, including price. It is valid for a minimum period of 12 months, which may be extended for an additional 12 months subject to satisfactory performance of service provider and if prices have not changed. UNDP will enter into an LTA (Long-Term AgreementServices) for an initial duration of one year with the over-all two lowest compliant bidders. Each call-off of the LTA shall be done through the issuance of a Purchase Order. The LTA holder (lowest-priced one) will be called first and if the goods are not available, UNDP may reach out to the second LTA holder. Expected date for contract award. 16 May 05 September 2022 Publication of Contract Award UNDP will publish the contract awards valued at USD 100,000 and more on the websites of the CO and the corporate UNDP Web site. Policies and procedures This RFQ is conducted in accordance with UNDP Programme and Operations Policies and Procedures UNGM registration Any Contract resulting from this RFQ exercise will be subject to the supplier being registered at the appropriate level on the United Nations Global Marketplace (UNGM) website at xxx.xxxx.xxx. The Bidder may still submit a quotation even if not registered with the UNGM, however, if the Bidder is selected for Contract award, the Bidder must register on the UNGM prior to contract signature. ANNEX 1: SCHEDULE OF REQUIREMENTS Technical Specifications for Goods: List of Office Supplies1 Annex 1 No. Item Estimated Qty per Item Description unit BINDERS AND WHITE PAPERS BINDER.

RFQ INSTRUCTIONS AND DATA. Introduction Bidders shall adhere to all the requirements of this RFQ, including any amendments made in writing by UNDP. This RFQ is conducted in accordance with the UNDP Programme and Operations Policies and Procedures (XXXX) on Contracts and Procurement Any Bid submitted will be regarded as an offer by the Bidder and does not constitute or imply the acceptance of the Bid by UNDP. UNDP is under no obligation to award a contract to any Bidder as a result of this RFQ. UNDP reserves the right to cancel the procurement process at any stage without any liability of any kind for UNDP, upon notice to the bidders or publication of cancellation notice on UNDP website. Deadline for the Submission of Quotation 6 May 23 December 2022; 5:00 PM, Manila 5:00PM Nepal Standard Time If any doubt exists as to the time zone in which the quotation should be submitted, refer to xxxx://xxx.xxxxxxxxxxx.xxx/worldclock/. For eTendering submission - as indicated in eTendering system. Note that system time zone is in EST/EDT (New York) time zone. Method of Submission Quotations must be submitted as follows: ☐ E-tendering ☒ Dedicated Email Address ☐ Courier / Hand delivery ☐ Other Click or tap here to enter text. Bid submission address: xxxx.xx@xxxx.xxx  xxxxxxxxxxx.xx@xxxx.xxx ▪ File Format: PDF Files  Format ▪ File names must be maximum 60 characters long and must not contain any letter or special character other than from Latin alphabet/keyboard.  ▪ All files must be free of viruses and not corrupted.  ▪ Max. File Size per transmission: 535 MB  ▪ Mandatory subject of email: RFQ-009-PHL-2022: LTA For Various Office Supplies  UNDP/RFQ/36/2022 – Annual Maintenance Services for UNNPDS ▪ Multiple emails must be clearly identified by indicating in the subject line “email no. X of Y”, and the final “email no. Y of Y.  ▪ It is recommended that the entire Quotation be consolidated into as few attachments as possible. ▪ The bidder should receive an email acknowledging email receipt. [For eTendering method, click the link xxxxx://xxxxxxxxxx.xxxxxxxxxxxxxxx.xxx and insert Event ID information] • Insert BU Code and Event ID number Detailed instructions on how to submit, modify or cancel a bid in the eTendering system are provided in the eTendering system Bidder User Guide and Instructional videos available on this link: xxxx://xxx.xxxx.xxx/content/undp/en/home/operations/procurement/business/procurement- notices/resources/ Cost of preparation of quotation UNDP shall not be responsible for any costs associated with a Supplier’s preparation and submission of a quotation, regardless of the outcome or the manner of conducting the selection process. Supplier Code of Conduct, Fraud, Corruption, All prospective suppliers must read the United Nations Supplier Code of Conduct and acknowledge that it provides the minimum standards expected of suppliers to the UN. The Code of Conduct, which includes principles on labour, human rights, environment and ethical conduct may be found at: xxxxx://xxx.xx.xxx/Depts/ptd/about-us/un-supplier-code-conduct Moreover, UNDP strictly enforces a policy of zero tolerance on proscribed practices, including fraud, corruption, collusion, unethical or unprofessional practices, and obstruction of UNDP vendors and requires all bidders/vendors to observe the highest standard of ethics during the procurement process and contract implementation. UNDP’s Anti-Fraud Policy can be found at xxxx://xxx.xxxx.xxx/content/undp/en/home/operations/accountability/audit/office_of_audit_an dinvestigation.html#anti Gifts and Hospitality Bidders/vendors shall not offer gifts or hospitality of any kind to UNDP staff members including recreational trips to sporting or cultural events, theme parks or offers of holidays, transportation, or invitations to extravagant lunches, dinners or similar. In pursuance of this policy, UNDP: (a) Shall reject a bid if it determines that the selected bidder has engaged in any corrupt or fraudulent practices in competing for the contract in question; (b) Shall declare a vendor ineligible, either indefinitely or for a stated period, to be awarded a contract if at any time it determines that the vendor has engaged in any corrupt or fraudulent practices in competing for, or in executing a UNDP contract. Conflict of Interest UNDP requires every prospective Supplier to avoid and prevent conflicts of interest, by disclosing to UNDP if you, or any of your affiliates or personnel, were involved in the preparation of the requirements, design, specifications, cost estimates, and other information used in this RFQ. Bidders shall strictly avoid conflicts with other assignments or their own interests, and act without consideration for future work. Bidders found to have a conflict of interest shall be disqualified. Bidders must disclose in their Bid their knowledge of the following: a) If the owners, part-owners, officers, directors, controlling shareholders, of the bidding entity or key personnel who are family members of UNDP staff involved in the procurement functions and/or the Government of the country or any Implementing Partner receiving goods and/or services under this RFQ. The eligibility of Bidders that are wholly or partly owned by the Government shall be subject to UNDP’s further evaluation and review of various factors such as being registered, operated and managed as an independent business entity, the extent of Government ownership/share, receipt of subsidies, mandate and access to information in relation to this RFQ, among others. Conditions that may lead to undue advantage against other Bidders may result in the eventual rejection of the Bid. General Conditions of Contract Any Purchase Order or contract that will be issued as a result of this RFQ shall be subject to the General Conditions of Contract Select the applicable GTC: ☒ General Terms and Conditions / Special Conditions for Contract. Applicable Terms and Conditions and other provisions are available at UNDP/How-we-buy Special Conditions of Contract ☒ Cancellation of PO/Contract if the delivery/completion is delayed by 60 days after signing of Purchase Order Eligibility A vendor who will be engaged by UNDP may not be suspended, debarred, or otherwise identified as ineligible by any UN Organization or the World Bank Group or any other international Organization. Vendors are therefore required to disclose to UNDP whether they are subject to any sanction or temporary suspension imposed by these organizations. Failure to do so may result in termination of any contract or PO subsequently issued to the vendor by UNDP. It is the Bidder’s responsibility to ensure that its employees, joint venture members, sub- contractors, service providers, suppliers and/or their employees meet the eligibility requirements as established by UNDP. Bidders must have the legal capacity to enter a binding contract with UNDP and to deliver in the country, or through an authorized representative Bidders shall include the following documents in their quotation: ☒ Annex 2: Quotation Submission Form duly completed and signed ☒ Annex 3: Technical and Financial Offer duly completed and signed and in accordance with the Schedule of Requirements in Annex 1 ☒ Company Profile ☒ Business Registration certificate ☒ Tax Payment Clearance/Certification Currency of Quotation Quotations shall be quoted in Philippine Peso Joint Venture, Consortium or Association If the Bidder is a group of legal entities that will form or have formed a Joint Venture (JV), Consortium or Association for the Bid, they shall confirm in their Bid that : (i) they have designated one party to act as a lead entity, duly vested with authority to legally bind the members of the JV, Consortium or Association jointly and severally, which shall be evidenced by a duly notarized Agreement among the legal entities, and submitted with the Bid; and (ii) if they are awarded the contract, the contract shall be entered into, by and between UNDP and the designated lead entity, who shall be acting for and on behalf of all the member entities comprising the joint venture, Consortium or Association. Refer to Clauses 19 – 24 under Solicitation policy for details on the applicable provisions on Joint Ventures, Consortium or Association. Only one Bid The Bidder (including the Lead Entity on behalf of the individual members of any Joint Venture, Consortium or Association) shall submit only one Bid, either in its own name or, if a joint venture, Consortium or Association, as the lead entity of such Joint Venture, Consortium or Association. Bids submitted by two (2) or more Bidders shall all be rejected if they are found to have any of the following: a) they have at least one controlling partner, director or shareholder in common; or b) any one of them receive or have received any direct or indirect subsidy from the other/s; or b) they have the same legal representative for purposes of this RFQ; or c) they have a relationship with each other, directly or through common third parties, that puts them in a position to have access to information about, or influence on the Bid of, another Bidder regarding this RFQ process; d) they are subcontractors to each other’s Bid, or a subcontractor to one Bid also submits another Bid under its name as lead Bidder; or e) some key personnel proposed to be in the team of one Bidder participates in more than one Bid received for this RFQ process. This condition relating to the personnel, does not apply to subcontractors being included in more than one Bid. Duties and taxes Article II, Section 7, of the Convention on the Privileges and Immunities provides, inter alia, that the United Nations, including UNDP as a subsidiary organ of the General Assembly of the United Nations, is exempt from all direct taxes, except charges for public utility services, and is exempt from customs restrictions, duties, and charges of a similar nature in respect of articles imported or exported for its official use. All quotations shall be submitted net of any direct taxes and any other taxes and duties, unless otherwise specified below: All prices must: ☒ be exclusive of VAT and other applicable direct taxes [according to BIR Ruling No. ITAD-006-19] Language of quotation English Including documentation, catalogues, instructions and operating manuals. Quotation validity period Quotations shall remain valid for 120 days from the deadline for the Submission of Quotation. Price variation No price variation due to escalation, inflation, fluctuation in exchange rates, or any other market factors shall be accepted at any time during the validity of the quotation after the quotation has been received. Partial Quotes ☒ Permitted A minimum of 80% of the items in the list must be quoted for the bid to be valid Alternative Quotes ☒ Permitted Payment Terms ☒ 100% within 30 days after acceptance of goods and submission of payment documentation. Conditions for Release of Payment ☒ Written Acceptance of Goods, based on full compliance with RFQ requirements Contact Person for corresponde nce, notifications and clarifications E-mail address: xxxxxxxxxxx.xx@xxxx.xxx Mandatory subject of email: RFQ-009-PHL-2022: LTA For Various Office Supplies Attention: Quotations shall NOT be submitted to this address but to the address for quotation submission on page 3. Otherwise, offer shall be disqualified. Any delay in UNDP’s response shall be not used as a reason for extending the deadline for submission, unless UNDP determines that such an extension is necessary and communicates a new deadline to the Proposers. Clarifications Requests for clarification from bidders will not be accepted any later than 3 May 2022. Responses to requests for clarification will be communicated by posting it on the Procurement Notice and UNGM websites. Evaluation method ☒The Long Term Agreement will be awarded to the two lowest priced substantially compliant offers. Evaluation criteria ☒Full compliance with requirements as specified in Annex 1 and lowest price ☒Full acceptance of the General Conditions of Contract/Special Conditions Right not to accept any quotation UNDP is not bound to accept any quotation, nor award a contract or Purchase Order Right to vary requirement at time of award At the time of award of Contract or Purchase Order, UNDP reserves the right to vary (increase or decrease) the quantity of services and/or goods, by up to a maximum twenty-five per cent (25% ) of the total offer, without any change in the unit price or other terms and conditions. Type of Contract to be awarded ☒ Long-Term Agreement: LTA is an agreement to provide an undefined volume of goods or services over a set period in accordance with agreed conditions, including price. It is valid for a minimum period of 12 months, which may be extended for an additional 12 months subject to satisfactory performance of service provider and if prices have not changed. UNDP will enter into an LTA (Long-Term Agreement) for an initial duration of one year with the over-all two lowest compliant bidders. Each call-off of the LTA shall be done through the issuance of a Purchase Order. The LTA holder (lowest-priced one) will be called first and if the goods are not available, UNDP may reach out to the second LTA holder. Expected date for contract award. 16 May 2022 Publication of Contract Award UNDP will publish the contract awards valued at USD 100,000 and more on the websites of the CO and the corporate UNDP Web site. Policies and procedures This RFQ is conducted in accordance with UNDP Programme and Operations Policies and Procedures UNGM registration Any Contract resulting from this RFQ exercise will be subject to the supplier being registered at the appropriate level on the United Nations Global Marketplace (UNGM) website at xxx.xxxx.xxx. The Bidder may still submit a quotation even if not registered with the UNGM, however, if the Bidder is selected for Contract award, the Bidder must register on the UNGM prior to contract signature. ANNEX 1: SCHEDULE OF REQUIREMENTS Technical Specifications for Goods: List of Office Supplies1 Annex 1 No. Item Estimated Qty per Item Description unit BINDERS AND WHITE PAPERS BINDER.

RFQ INSTRUCTIONS AND DATA. Introduction Bidders shall adhere to all the requirements of this RFQ, including any amendments made in writing by UNDP. This RFQ is conducted in accordance with the UNDP Programme and Operations Policies and Procedures (XXXX) on Contracts and Procurement Any Bid submitted will be regarded as an offer by the Bidder and does not constitute or imply the acceptance of the Bid by UNDP. UNDP is under no obligation to award a contract to any Bidder as a result of this RFQ. UNDP reserves the right to cancel the procurement process at any stage without any liability of any kind for UNDP, upon notice to the bidders or publication of cancellation notice on UNDP website. Deadline for the Submission of Quotation 6 May 2022; 5:00 PMpm Nepal Time, Manila Time 04 April 2022 If any doubt exists as to the time zone in which the quotation should be submitted, refer to xxxx://xxx.xxxxxxxxxxx.xxx/worldclock/. For eTendering submission - as indicated in eTendering system. Note that system time zone is in EST/EDT (New York) time zone. Method of Submission Quotations must be submitted as follows: ☒ E-tendering ☐ Dedicated Email Address ☐ Courier / Hand delivery ☐ Other Click or tap here to enter text. Bid submission address: xxxx.xx@xxxx.xxx  xxxxx://xxxxxxxxxx.xxxxxxxxxxxxxxx.xxx, Event ID No. NPL10-04-2022 ▪ File Format: PDF Files  Format ▪ File names must be maximum 60 characters long and must not contain any letter or special character other than from Latin alphabet/keyboard.  ▪ All files must be free of viruses and not corrupted.  ▪ Max. File Size per transmission: 535 MB  Mandatory subject of email: RFQ-009-PHL-2022: LTA For Various Office Supplies  Multiple emails must be clearly identified by indicating in the subject line “email no. X of Y”, and the final “email no. Y of Y.  ▪ It is recommended that the entire Quotation be consolidated into as few attachments as possible. For eTendering method, click the link xxxxx://xxxxxxxxxx.xxxxxxxxxxxxxxx.xxx and insert Event ID information • Insert BU Code and Event ID number: NPL10- 04-2022 In case your company is not registered in the e-Tendering Module, please use the following temporary username and password to register your company/firm: Username: event.guest Password: why2change Bidders who will be registered on the e-Tendering will be able to download the complete bidding documents from the e-Tendering website at: xxxxx://xxxxxxxxxx.xxxxxxxxxxxxxxx.xxx. Bidders can download the complete tender documentation from the e-Tendering upon registration. Detailed instructions on how to submit, modify or cancel a bid in the eTendering system are provided in the eTendering system Bidder User Guide and Instructional videos available on this link: xxxx://xxx.xxxx.xxx/content/undp/en/home/operations/procurement/business/procurement- notices/resources Cost of preparation of quotation UNDP shall not be responsible for any costs associated with a Supplier’s preparation and submission of a quotation, regardless of the outcome or the manner of conducting the selection process. Supplier Code of Conduct, Fraud, Corruption, All prospective suppliers must read the United Nations Supplier Code of Conduct and acknowledge that it provides the minimum standards expected of suppliers to the UN. The Code of Conduct, which includes principles on labour, human rights, environment and ethical conduct may be found at: xxxxx://xxx.xx.xxx/Depts/ptd/about-us/un-supplier-code-conduct Moreover, UNDP strictly enforces a policy of zero tolerance on proscribed practices, including fraud, corruption, collusion, unethical or unprofessional practices, and obstruction of UNDP vendors and requires all bidders/vendors to observe the highest standard of ethics during the procurement process and contract implementation. UNDP’s Anti-Fraud Policy can be found at xxxx://xxx.xxxx.xxx/content/undp/en/home/operations/accountability/audit/office_of_audit_an dinvestigation.html#anti Gifts and Hospitality Bidders/vendors shall not offer gifts or hospitality of any kind to UNDP staff members including recreational trips to sporting or cultural events, theme parks or offers of holidays, transportation, or invitations to extravagant lunches, dinners or similar. In pursuance of this policy, UNDP: (a) Shall reject a bid if it determines that the selected bidder has engaged in any corrupt or fraudulent practices in competing for the contract in question; (b) Shall declare a vendor ineligible, either indefinitely or for a stated period, to be awarded a contract if at any time it determines that the vendor has engaged in any corrupt or fraudulent practices in competing for, or in executing a UNDP contract. Conflict of Interest UNDP requires every prospective Supplier to avoid and prevent conflicts of interest, by disclosing to UNDP if you, or any of your affiliates or personnel, were involved in the preparation of the requirements, design, specifications, cost estimates, and other information used in this RFQ. Bidders shall strictly avoid conflicts with other assignments or their own interests, and act without consideration for future work. Bidders found to have a conflict of interest shall be disqualified. Bidders must disclose in their Bid their knowledge of the following: a) If the owners, part-owners, officers, directors, controlling shareholders, of the bidding entity or key personnel who are family members of UNDP staff involved in the procurement functions and/or the Government of the country or any Implementing Partner receiving goods and/or services under this RFQ. The eligibility of Bidders that are wholly or partly owned by the Government shall be subject to UNDP’s further evaluation and review of various factors such as being registered, operated and managed as an independent business entity, the extent of Government ownership/share, receipt of subsidies, mandate and access to information in relation to this RFQ, among others. Conditions that may lead to undue advantage against other Bidders may result in the eventual rejection of the Bid. General Conditions of Contract Any Purchase Order or contract that will be issued as a result of this RFQ shall be subject to the General Conditions of Contract Select the applicable GTC: ☒ General Terms and Conditions / Special Conditions for Contract. Applicable Terms and Conditions and other provisions are available at UNDP/How-we-buy Special Conditions of Contract ☒ Cancellation of PO/Contract if the delivery/completion is delayed by 60 days after signing of Purchase Order Eligibility A vendor who will be engaged by UNDP may not be suspended, debarred, or otherwise identified as ineligible by any UN Organization or the World Bank Group or any other international Organization. Vendors are therefore required to disclose to UNDP whether they are subject to any sanction or temporary suspension imposed by these organizations. Failure to do so may result in termination of any contract or PO subsequently issued to the vendor by UNDP. It is the Bidder’s responsibility to ensure that its employees, joint venture members, sub- contractors, service providers, suppliers and/or their employees meet the eligibility requirements as established by UNDP. Bidders must have the legal capacity to enter a binding contract with UNDP and to deliver in the country, or through an authorized representative Bidders shall include the following documents in their quotation: ☒ Annex 2: Quotation Submission Form duly completed and signed ☒ Annex 3: Technical and Financial Offer duly completed and signed and in accordance with the Schedule of Requirements in Annex 1 ☒ Company Profile ☒ Business Registration certificate ☒ Tax Payment Clearance/Certification Currency of Quotation Quotations shall be quoted in Philippine Peso Joint Venture, Consortium or Association If the Bidder is a group of legal entities that will form or have formed a Joint Venture (JV), Consortium or Association for the Bid, they shall confirm in their Bid that : (i) they have designated one party to act as a lead entity, duly vested with authority to legally bind the members of the JV, Consortium or Association jointly and severally, which shall be evidenced by a duly notarized Agreement among the legal entities, and submitted with the Bid; and (ii) if they are awarded the contract, the contract shall be entered into, by and between UNDP and the designated lead entity, who shall be acting for and on behalf of all the member entities comprising the joint venture, Consortium or Association. Refer to Clauses 19 – 24 under Solicitation policy for details on the applicable provisions on Joint Ventures, Consortium or Association. Only one Bid The Bidder (including the Lead Entity on behalf of the individual members of any Joint Venture, Consortium or Association) shall submit only one Bid, either in its own name or, if a joint venture, Consortium or Association, as the lead entity of such Joint Venture, Consortium or Association. Bids submitted by two (2) or more Bidders shall all be rejected if they are found to have any of the following: a) they have at least one controlling partner, director or shareholder in common; or b) any one of them receive or have received any direct or indirect subsidy from the other/s; or b) they have the same legal representative for purposes of this RFQ; or c) they have a relationship with each other, directly or through common third parties, that puts them in a position to have access to information about, or influence on the Bid of, another Bidder regarding this RFQ process; d) they are subcontractors to each other’s Bid, or a subcontractor to one Bid also submits another Bid under its name as lead Bidder; or e) some key personnel proposed to be in the team of one Bidder participates in more than one Bid received for this RFQ process. This condition relating to the personnel, does not apply to subcontractors being included in more than one Bid. Duties and taxes Article II, Section 7, of the Convention on the Privileges and Immunities provides, inter alia, that the United Nations, including UNDP as a subsidiary organ of the General Assembly of the United Nations, is exempt from all direct taxes, except charges for public utility services, and is exempt from customs restrictions, duties, and charges of a similar nature in respect of articles imported or exported for its official use. All quotations shall be submitted net of any direct taxes and any other taxes and duties, unless otherwise specified below: All prices must: ☒ be exclusive of VAT and other applicable direct taxes [according to BIR Ruling No. ITAD-006-19] Language of quotation English Including documentation, catalogues, instructions and operating manuals. Quotation validity period Quotations shall remain valid for 120 days from the deadline for the Submission of Quotation. Price variation No price variation due to escalation, inflation, fluctuation in exchange rates, or any other market factors shall be accepted at any time during the validity of the quotation after the quotation has been received. Partial Quotes ☒ Permitted A minimum of 80% of the items in the list must be quoted for the bid to be valid Alternative Quotes ☒ Permitted Payment Terms ☒ 100% within 30 days after acceptance of goods and submission of payment documentation. Conditions for Release of Payment ☒ Written Acceptance of Goods, based on full compliance with RFQ requirements Contact Person for corresponde nce, notifications and clarifications E-mail address: xxxxxxxxxxx.xx@xxxx.xxx Mandatory subject of email: RFQ-009-PHL-2022: LTA For Various Office Supplies Attention: Quotations shall NOT be submitted to this address but to the address for quotation submission on page 3. Otherwise, offer shall be disqualified. Any delay in UNDP’s response shall be not used as a reason for extending the deadline for submission, unless UNDP determines that such an extension is necessary and communicates a new deadline to the Proposers. Clarifications Requests for clarification from bidders will not be accepted any later than 3 May 2022. Responses to requests for clarification will be communicated by posting it on the Procurement Notice and UNGM websites. Evaluation method ☒The Long Term Agreement will be awarded to the two lowest priced substantially compliant offers. Evaluation criteria ☒Full compliance with requirements as specified in Annex 1 and lowest price ☒Full acceptance of the General Conditions of Contract/Special Conditions Right not to accept any quotation UNDP is not bound to accept any quotation, nor award a contract or Purchase Order Right to vary requirement at time of award At the time of award of Contract or Purchase Order, UNDP reserves the right to vary (increase or decrease) the quantity of services and/or goods, by up to a maximum twenty-five per cent (25% ) of the total offer, without any change in the unit price or other terms and conditions. Type of Contract to be awarded ☒ Long-Term Agreement: LTA is an agreement to provide an undefined volume of goods or services over a set period in accordance with agreed conditions, including price. It is valid for a minimum period of 12 months, which may be extended for an additional 12 months subject to satisfactory performance of service provider and if prices have not changed. UNDP will enter into an LTA (Long-Term Agreement) for an initial duration of one year with the over-all two lowest compliant bidders. Each call-off of the LTA shall be done through the issuance of a Purchase Order. The LTA holder (lowest-priced one) will be called first and if the goods are not available, UNDP may reach out to the second LTA holder. Expected date for contract award. 16 May 2022 Publication of Contract Award UNDP will publish the contract awards valued at USD 100,000 and more on the websites of the CO and the corporate UNDP Web site. Policies and procedures This RFQ is conducted in accordance with UNDP Programme and Operations Policies and Procedures UNGM registration Any Contract resulting from this RFQ exercise will be subject to the supplier being registered at the appropriate level on the United Nations Global Marketplace (UNGM) website at xxx.xxxx.xxx. The Bidder may still submit a quotation even if not registered with the UNGM, however, if the Bidder is selected for Contract award, the Bidder must register on the UNGM prior to contract signature. ANNEX 1: SCHEDULE OF REQUIREMENTS Technical Specifications for Goods: List of Office Supplies1 Annex 1 No. Item Estimated Qty per Item Description unit BINDERS AND WHITE PAPERS BINDER.

RFQ INSTRUCTIONS AND DATA. Introduction Bidders shall adhere to all the requirements of this RFQ, including any amendments made in writing by UNDP. This RFQ is conducted in accordance with the UNDP Programme and Operations Policies and Procedures (XXXX) on Contracts and Procurement Any Bid submitted will be regarded as an offer by the Bidder and does not constitute or imply the acceptance of the Bid by UNDP. UNDP is under no obligation to award a contract to any Bidder as a result of this RFQ. UNDP reserves the right to cancel the procurement process at any stage without any liability of any kind for UNDP, upon notice to the bidders or publication of cancellation notice on UNDP website. Deadline for the Submission of Quotation 6 May 2022; 5:00 PM☒ Online bidding in E-Tendering module. Date and Time: As specified in the system (note that the time zone indicated in the system in New York Time zone). PLEASE NOTE: - Date and time visible on the main screen of the event (on the E-Tendering portal) will be final and prevail over any other closing time indicated elsewhere, Manila Time in case they are different. Please also note that the bid closing time shown in the PDF file generated by the system is not accurate due to a technical glitch that we will resolve soon. The correct bid closing time is as indicated in the E-Tendering portal and system will not accept any bid after that time. It is the responsibility of the bidder to make sure bids are submitted within this deadline. UNDP will not accept any bid that is not submitted directly to the system. Try to submit your bid a day prior or well before the closing time. Do not wait until last minute. If you face any issue submitting your bid at the last minute, UNDP may not be able to assist. If any doubt exists as to the time zone in which the quotation should be submitted, refer to xxxx://xxx.xxxxxxxxxxx.xxx/worldclock/. xxxx://xxx.xxxxxxxxxxx.xxx/worldclock/.For eTendering submission - as indicated in eTendering system. Note that system time zone is in EST/EDT (New York) time zone. Method of Submission Quotations must be submitted as follows: ☒ Dedicated Email Address E-tendering Bid submission address: xxxx.xx@xxxx.xxx  E-tendering File Format: PDF Files  File names must be maximum 60 characters long and must not contain any letter or special character other than from Latin alphabet/keyboard.  All files must be free of viruses and not corrupted.  Max. File Size per transmission: 59MB  Mandatory subject of email: RFQ-009-PHL-2022: LTA For Various Office Supplies  Nil Multiple emails must be clearly identified by indicating in the subject line “email no. X of Y”, and the final “email no. Y of Y.  It is recommended that the entire Quotation be consolidated into as few attachments as possible. The bidder should receive an email acknowledging email receipt. [For eTendering method, click the link xxxxx://xxxxxxxxxx.xxxxxxxxxxxxxxx.xxx and insert Event ID information] Insert BU Code and Event ID number Detailed instructions on how to submit, modify or cancel a bid in the eTendering system are provided in the eTendering system Bidder User Guide and Instructional videos available on this link: xxxx://xxx.xxxx.xxx/content/undp/en/home/operations/procurement/business/procurement-notices/resources/ Cost of preparation of quotation UNDP shall not be responsible for any costs associated with a Supplier’s preparation and submission of a quotation, regardless of the outcome or the manner of conducting the selection process. Supplier Code of Conduct, Fraud, Corruption, All prospective suppliers must read the United Nations Supplier Code of Conduct and acknowledge that it provides the minimum standards expected of suppliers to the UN. The Code of Conduct, which includes principles on labour, human rights, environment and ethical conduct may be found at: xxxxx://xxx.xx.xxx/Depts/ptd/about-us/un-supplier-code-conduct Moreover, UNDP strictly enforces a policy of zero tolerance on proscribed practices, including fraud, corruption, collusion, unethical or unprofessional practices, and obstruction of UNDP vendors and requires all bidders/vendors to observe the highest standard of ethics during the procurement process and contract implementation. UNDP’s Anti-Fraud Policy can be found at xxxx://xxx.xxxx.xxx/content/undp/en/home/operations/accountability/audit/office_of_audit_an dinvestigation.html#anti xxxx://xxx.xxxx.xxx/content/undp/en/home/operations/accountability/audit/office_of_audit_andinvestigation.html#anti Gifts and Hospitality Bidders/vendors shall not offer gifts or hospitality of any kind to UNDP staff members including recreational trips to sporting or cultural events, theme parks or offers of holidays, transportation, or invitations to extravagant lunches, dinners or similar. In pursuance of this policy, UNDP: (a) Shall reject a bid if it determines that the selected bidder has engaged in any corrupt or fraudulent practices in competing for the contract in question; (b) Shall declare a vendor ineligible, either indefinitely or for a stated period, to be awarded a contract if at any time it determines that the vendor has engaged in any corrupt or fraudulent practices in competing for, or in executing a UNDP contract. Conflict of Interest UNDP requires every prospective Supplier to avoid and prevent conflicts of interest, by disclosing to UNDP if you, or any of your affiliates or personnel, were involved in the preparation of the requirements, design, specifications, cost estimates, and other information used in this RFQ. Bidders shall strictly avoid conflicts with other assignments or their own interests, and act without consideration for future work. Bidders found to have a conflict of interest shall be disqualified. Bidders must disclose in their Bid their knowledge of the following: a) If the owners, part-owners, officers, directors, controlling shareholders, of the bidding entity or key personnel who are family members of UNDP staff involved in the procurement functions and/or the Government of the country or any Implementing Partner receiving goods and/or services under this RFQ. The eligibility of Bidders that are wholly or partly owned by the Government shall be subject to UNDP’s further evaluation and review of various factors such as being registered, operated and managed as an independent business entity, the extent of Government ownership/share, receipt of subsidies, mandate and access to information in relation to this RFQ, among others. Conditions that may lead to undue advantage against other Bidders may result in the eventual rejection of the Bid. General Conditions of Contract Any Purchase Order or contract that will be issued as a result of this RFQ shall be subject to the General Conditions of Contract Select the applicable GTC: ☒ General Terms and Conditions / Special Conditions for Contract. Applicable Terms and Conditions and other provisions are available at UNDP/How-we-buy Special Conditions of Contract ☒ Cancellation of PO/Contract if the delivery/completion is delayed by 60 days after signing of Purchase Order Eligibility A vendor who will be engaged by UNDP may not be suspended, debarred, or otherwise identified as ineligible by any UN Organization or the World Bank Group or any other international Organization. Vendors are therefore required to disclose to UNDP whether they are subject to any sanction or temporary suspension imposed by these organizations. Failure to do so may result in termination of any contract or PO subsequently issued to the vendor by UNDP. It is the Bidder’s responsibility to ensure that its employees, joint venture members, sub- contractors, service providers, suppliers and/or their employees meet the eligibility requirements as established by UNDP. Bidders must have the legal capacity to enter a binding contract with UNDP and to deliver in the country, or through an authorized representative Bidders shall include the following documents in their quotation: ☒ Annex 2: Quotation Submission Form duly completed and signed ☒ Annex 3: Technical and Financial Offer duly completed and signed and in accordance with the Schedule of Requirements in Annex 1 ☒ Company Profile ☒ Business Registration certificate ☒ Tax Payment Clearance/Certification Currency of Quotation Quotations shall be quoted in Philippine Peso Joint Venture, Consortium or Association If the Bidder is a group of legal entities that will form or have formed a Joint Venture (JV), Consortium or Association for the Bid, they shall confirm in their Bid that : (i) they have designated one party to act as a lead entity, duly vested with authority to legally bind the members of the JV, Consortium or Association jointly and severally, which shall be evidenced by a duly notarized Agreement among the legal entities, and submitted with the Bid; and (ii) if they are awarded the contract, the contract shall be entered into, by and between UNDP and the designated lead entity, who shall be acting for and on behalf of all the member entities comprising the joint venture, Consortium or Association. Refer to Clauses 19 – 24 under Solicitation policy for details on the applicable provisions on Joint Ventures, Consortium or Association. Only one Bid The Bidder (including the Lead Entity on behalf of the individual members of any Joint Venture, Consortium or Association) shall submit only one Bid, either in its own name or, if a joint venture, Consortium or Association, as the lead entity of such Joint Venture, Consortium or Association. Bids submitted by two (2) or more Bidders shall all be rejected if they are found to have any of the following: a) they have at least one controlling partner, director or shareholder in common; or b) any one of them receive or have received any direct or indirect subsidy from the other/s; or b) they have the same legal representative for purposes of this RFQ; or c) they have a relationship with each other, directly or through common third parties, that puts them in a position to have access to information about, or influence on the Bid of, another Bidder regarding this RFQ process; d) they are subcontractors to each other’s Bid, or a subcontractor to one Bid also submits another Bid under its name as lead Bidder; or e) some key personnel proposed to be in the team of one Bidder participates in more than one Bid received for this RFQ process. This condition relating to the personnel, does not apply to subcontractors being included in more than one Bid. Duties and taxes Article II, Section 7, of the Convention on the Privileges and Immunities provides, inter alia, that the United Nations, including UNDP as a subsidiary organ of the General Assembly of the United Nations, is exempt from all direct taxes, except charges for public utility services, and is exempt from customs restrictions, duties, and charges of a similar nature in respect of articles imported or exported for its official use. All quotations shall be submitted net of any direct taxes and any other taxes and duties, unless otherwise specified below: All prices must: ☒ be exclusive of VAT and other applicable direct taxes [according to BIR Ruling No. ITAD-006-19] Language of quotation English Including documentation, catalogues, instructions and operating manuals. Quotation validity period Quotations shall remain valid for 120 days from the deadline for the Submission of Quotation. Price variation No price variation due to escalation, inflation, fluctuation in exchange rates, or any other market factors shall be accepted at any time during the validity of the quotation after the quotation has been received. Partial Quotes ☒ Permitted A minimum of 80% of the items in the list must be quoted for the bid to be valid Alternative Quotes ☒ Permitted Payment Terms ☒ 100% within 30 days after acceptance of goods and submission of payment documentation. Conditions for Release of Payment ☒ Written Acceptance of Goods, based on full compliance with RFQ requirements Contact Person for corresponde nce, notifications and clarifications E-mail address: xxxxxxxxxxx.xx@xxxx.xxx Mandatory subject of email: RFQ-009-PHL-2022: LTA For Various Office Supplies Attention: Quotations shall NOT be submitted to this address but to the address for quotation submission on page 3. Otherwise, offer shall be disqualified. Any delay in UNDP’s response shall be not used as a reason for extending the deadline for submission, unless UNDP determines that such an extension is necessary and communicates a new deadline to the Proposers. Clarifications Requests for clarification from bidders will not be accepted any later than 3 May 2022. Responses to requests for clarification will be communicated by posting it on the Procurement Notice and UNGM websites. Evaluation method ☒The Long Term Agreement will be awarded to the two lowest priced substantially compliant offers. Evaluation criteria ☒Full compliance with requirements as specified in Annex 1 and lowest price ☒Full acceptance of the General Conditions of Contract/Special Conditions Right not to accept any quotation UNDP is not bound to accept any quotation, nor award a contract or Purchase Order Right to vary requirement at time of award At the time of award of Contract or Purchase Order, UNDP reserves the right to vary (increase or decrease) the quantity of services and/or goods, by up to a maximum twenty-five per cent (25% ) of the total offer, without any change in the unit price or other terms and conditions. Type of Contract to be awarded ☒ Long-Term Agreement: LTA is an agreement to provide an undefined volume of goods or services over a set period in accordance with agreed conditions, including price. It is valid for a minimum period of 12 months, which may be extended for an additional 12 months subject to satisfactory performance of service provider and if prices have not changed. UNDP will enter into an LTA (Long-Term Agreement) for an initial duration of one year with the over-all two lowest compliant bidders. Each call-off of the LTA shall be done through the issuance of a Purchase Order. The LTA holder (lowest-priced one) will be called first and if the goods are not available, UNDP may reach out to the second LTA holder. Expected date for contract award. 16 May 2022 Publication of Contract Award UNDP will publish the contract awards valued at USD 100,000 and more on the websites of the CO and the corporate UNDP Web site. Policies and procedures This RFQ is conducted in accordance with UNDP Programme and Operations Policies and Procedures UNGM registration Any Contract resulting from this RFQ exercise will be subject to the supplier being registered at the appropriate level on the United Nations Global Marketplace (UNGM) website at xxx.xxxx.xxx. The Bidder may still submit a quotation even if not registered with the UNGM, however, if the Bidder is selected for Contract award, the Bidder must register on the UNGM prior to contract signature. ANNEX 1: SCHEDULE OF REQUIREMENTS Technical Specifications for Goods: List of Office Supplies1 Annex 1 No. Item Estimated Qty per Item Description unit BINDERS AND WHITE PAPERS BINDER.

RFQ INSTRUCTIONS AND DATA. Introduction Bidders shall adhere to all the requirements of this RFQ, including any amendments made in writing by UNDP. This RFQ is conducted in accordance with the UNDP Programme and Operations Policies and Procedures (XXXX) on Contracts and Procurement Any Bid submitted will be regarded as an offer by the Bidder and does not constitute or imply the acceptance of the Bid by UNDP. UNDP is under no obligation to award a contract to any Bidder as a result of this RFQ. UNDP reserves the right to cancel the procurement process at any stage without any liability of any kind for UNDP, upon notice to the bidders or publication of cancellation notice on UNDP website. Deadline for the Submission of Quotation 6 May 2022; 5:00 PMWednesday, Manila Time If any doubt exists as to the time zone in which the quotation should be submitted, refer to xxxx://xxx.xxxxxxxxxxx.xxx/worldclock/. 4-Augutest-2021 at 5pm GMT Method of Submission Quotations must be submitted as follows: ☒ Dedicated Email Address Bid submission address: xxxx.xx@xxxx.xxx  File Format: PDF Files  File names must be maximum 60 characters long and must not contain any letter or special character other than from Latin alphabet/keyboard.  All files must be free of viruses and not corrupted.  Max. File Size per transmission: 5MB  8MG Mandatory subject of email: RFQ-009-PHL-2022GMB/UNDP/ITB/2021/025 : LTA For Various Office Supplies  Multiple emails must be clearly identified by indicating in the subject line “email no. X of Y”for Room Accommodation, Conference Rooms and the final “email no. Y of Y.  Catering Services within Gambia It is recommended that the entire Quotation be consolidated into as few attachments as possible. Cost of preparation of quotation UNDP shall not be responsible for any costs associated with a Supplier’s preparation and submission of a quotation, regardless of the outcome or the manner of conducting the selection process. Supplier Code of Conduct, Fraud, Corruption, All prospective suppliers must read the United Nations Supplier Code of Conduct and acknowledge that it provides the minimum standards expected of suppliers to the UN. The Code of Conduct, which includes principles on labour, human rights, environment and ethical conduct may be found at: xxxxx://xxx.xx.xxx/Depts/ptd/about-us/un-supplier-code-conduct Moreover, UNDP strictly enforces a policy of zero tolerance on proscribed practices, including fraud, corruption, collusion, unethical or unprofessional practices, and obstruction of UNDP vendors and requires all bidders/vendors to observe the highest standard of ethics during the procurement process and contract implementation. UNDP’s Anti-Fraud Policy can be found at xxxx://xxx.xxxx.xxx/content/undp/en/home/operations/accountability/audit/office_of_audit_an dinvestigation.html#anti xxxx://xxx.xxxx.xxx/content/undp/en/home/operations/accountability/audit/office_of_audit_andinvestigation.html#anti Gifts and Hospitality Bidders/vendors shall not offer gifts or hospitality of any kind to UNDP staff members including recreational trips to sporting or cultural events, theme parks or offers of holidays, transportation, or invitations to extravagant lunches, dinners or similar. In pursuance of this policy, UNDP: (a) Shall reject a bid if it determines that the selected bidder has engaged in any corrupt or fraudulent practices in competing for the contract in question; (b) Shall declare a vendor ineligible, either indefinitely or for a stated period, to be awarded a contract if at any time it determines that the vendor has engaged in any corrupt or fraudulent practices in competing for, or in executing a UNDP contract. Conflict of Interest UNDP requires every prospective Supplier to avoid and prevent conflicts of interest, by disclosing to UNDP if you, or any of your affiliates or personnel, were involved in the preparation of the requirements, design, specifications, cost estimates, and other information used in this RFQ. Bidders shall strictly avoid conflicts with other assignments or their own interests, and act without consideration for future work. Bidders found to have a conflict of interest shall be disqualified. Bidders must disclose in their Bid their knowledge of the following: a) If the owners, part-owners, officers, directors, controlling shareholders, of the bidding entity or key personnel who are family members of UNDP staff involved in the procurement functions and/or the Government of the country or any Implementing Partner receiving goods and/or services under this RFQ. The eligibility of Bidders that are wholly or partly owned by the Government shall be subject to UNDP’s further evaluation and review of various factors such as being registered, operated and managed as an independent business entity, the extent of Government ownership/share, receipt of subsidies, mandate and access to information in relation to this RFQ, among others. Conditions that may lead to undue advantage against other Bidders may result in the eventual rejection of the Bid. General Conditions of Contract Any Purchase Order or contract that will be issued as a result of this RFQ shall be subject to the General Conditions of Contract Select the applicable GTC: ☒ General Terms and Conditions / Special Conditions for Contract. Applicable Terms and Conditions and other provisions are available at UNDP/How-we-buy Special Conditions of Contract ☒ Cancellation of PO/Contract if the delivery/completion is delayed by 60 days after signing of Purchase Order Eligibility A vendor who will be engaged by UNDP may not be suspended, debarred, or otherwise identified as ineligible by any UN Organization or the World Bank Group or any other international Organization. Vendors are therefore required to disclose to UNDP whether they are subject to any sanction or temporary suspension imposed by these organizations. Failure to do so may result in termination of any contract or PO subsequently issued to the vendor by UNDP. It is the Bidder’s responsibility to ensure that its employees, joint venture members, sub- contractors, service providers, suppliers and/or their employees meet the eligibility requirements as established by UNDP. Bidders must have the legal capacity to enter a binding contract with UNDP and to deliver in the country, or through an authorized representative Bidders shall include the following documents in their quotation: ☒ Annex 2: Quotation Submission Form duly completed and signed ☒ Annex 3: Technical and Financial Offer duly completed and signed and in accordance with the Schedule of Requirements in Annex 1 ☒ Company Profile ☒ Business Registration certificate ☒ Tax Payment Clearance/Certification Currency of Quotation Quotations shall be quoted in Philippine Peso Joint Venture, Consortium or Association If the Bidder is a group of legal entities that will form or have formed a Joint Venture (JV), Consortium or Association for the Bid, they shall confirm in their Bid that : (i) they have designated one party to act as a lead entity, duly vested with authority to legally bind the members of the JV, Consortium or Association jointly and severally, which shall be evidenced by a duly notarized Agreement among the legal entities, and submitted with the Bid; and (ii) if they are awarded the contract, the contract shall be entered into, by and between UNDP and the designated lead entity, who shall be acting for and on behalf of all the member entities comprising the joint venture, Consortium or Association. Refer to Clauses 19 – 24 under Solicitation policy for details on the applicable provisions on Joint Ventures, Consortium or Association. Only one Bid The Bidder (including the Lead Entity on behalf of the individual members of any Joint Venture, Consortium or Association) shall submit only one Bid, either in its own name or, if a joint venture, Consortium or Association, as the lead entity of such Joint Venture, Consortium or Association. Bids submitted by two (2) or more Bidders shall all be rejected if they are found to have any of the following: a) they have at least one controlling partner, director or shareholder in common; or b) any one of them receive or have received any direct or indirect subsidy from the other/s; or b) they have the same legal representative for purposes of this RFQ; or c) they have a relationship with each other, directly or through common third parties, that puts them in a position to have access to information about, or influence on the Bid of, another Bidder regarding this RFQ process; d) they are subcontractors to each other’s Bid, or a subcontractor to one Bid also submits another Bid under its name as lead Bidder; or e) some key personnel proposed to be in the team of one Bidder participates in more than one Bid received for this RFQ process. This condition relating to the personnel, does not apply to subcontractors being included in more than one Bid. Duties and taxes Article II, Section 7, of the Convention on the Privileges and Immunities provides, inter alia, that the United Nations, including UNDP as a subsidiary organ of the General Assembly of the United Nations, is exempt from all direct taxes, except charges for public utility services, and is exempt from customs restrictions, duties, and charges of a similar nature in respect of articles imported or exported for its official use. All quotations shall be submitted net of any direct taxes and any other taxes and duties, unless otherwise specified below: All prices must: ☒ be exclusive of VAT and other applicable direct taxes [according to BIR Ruling No. ITAD-006-19] Language of quotation English Including documentation, catalogues, instructions and operating manuals. Quotation validity period Quotations shall remain valid for 120 days from the deadline for the Submission of Quotation. Price variation No price variation due to escalation, inflation, fluctuation in exchange rates, or any other market factors shall be accepted at any time during the validity of the quotation after the quotation has been received. Partial Quotes ☒ Permitted A minimum of 80% of the items in the list must be quoted for the bid to be valid Alternative Quotes ☒ Permitted Payment Terms ☒ 100% within 30 days after acceptance of goods and submission of payment documentation. Conditions for Release of Payment ☒ Written Acceptance of Goods, based on full compliance with RFQ requirements Contact Person for corresponde nce, notifications and clarifications E-mail address: xxxxxxxxxxx.xx@xxxx.xxx Mandatory subject of email: RFQ-009-PHL-2022: LTA For Various Office Supplies Attention: Quotations shall NOT be submitted to this address but to the address for quotation submission on page 3. Otherwise, offer shall be disqualified. Any delay in UNDP’s response shall be not used as a reason for extending the deadline for submission, unless UNDP determines that such an extension is necessary and communicates a new deadline to the Proposers. Clarifications Requests for clarification from bidders will not be accepted any later than 3 May 2022. Responses to requests for clarification will be communicated by posting it on the Procurement Notice and UNGM websites. Evaluation method ☒The Long Term Agreement will be awarded to the two lowest priced substantially compliant offers. Evaluation criteria ☒Full compliance with requirements as specified in Annex 1 and lowest price ☒Full acceptance of the General Conditions of Contract/Special Conditions Right not to accept any quotation UNDP is not bound to accept any quotation, nor award a contract or Purchase Order Right to vary requirement at time of award At the time of award of Contract or Purchase Order, UNDP reserves the right to vary (increase or decrease) the quantity of services and/or goods, by up to a maximum twenty-five per cent (25% ) of the total offer, without any change in the unit price or other terms and conditions. Type of Contract to be awarded ☒ Long-Term Agreement: LTA is an agreement to provide an undefined volume of goods or services over a set period in accordance with agreed conditions, including price. It is valid for a minimum period of 12 months, which may be extended for an additional 12 months subject to satisfactory performance of service provider and if prices have not changed. UNDP will enter into an LTA (Long-Term Agreement) for an initial duration of one year with the over-all two lowest compliant bidders. Each call-off of the LTA shall be done through the issuance of a Purchase Order. The LTA holder (lowest-priced one) will be called first and if the goods are not available, UNDP may reach out to the second LTA holder. Expected date for contract award. 16 May 2022 Publication of Contract Award UNDP will publish the contract awards valued at USD 100,000 and more on the websites of the CO and the corporate UNDP Web site. Policies and procedures This RFQ is conducted in accordance with UNDP Programme and Operations Policies and Procedures UNGM registration Any Contract resulting from this RFQ exercise will be subject to the supplier being registered at the appropriate level on the United Nations Global Marketplace (UNGM) website at xxx.xxxx.xxx. The Bidder may still submit a quotation even if not registered with the UNGM, however, if the Bidder is selected for Contract award, the Bidder must register on the UNGM prior to contract signature. ANNEX 1: SCHEDULE OF REQUIREMENTS Technical Specifications for Goods: List of Office Supplies1 Annex 1 No. Item Estimated Qty per Item Description unit BINDERS AND WHITE PAPERS BINDER.

RFQ INSTRUCTIONS AND DATA. Introduction Bidders shall adhere to all the requirements of this RFQ, including any amendments made in writing by UNDP. This RFQ is conducted in accordance with the UNDP Programme and Operations Policies and Procedures (XXXX) on Contracts and Procurement Any Bid submitted will be regarded as an offer by the Bidder and does not constitute or imply the acceptance of the Bid by UNDP. UNDP is under no obligation to award a contract to any Bidder as a result of this RFQ. UNDP reserves the right to cancel the procurement process at any stage without any liability of any kind for UNDP, upon notice to the bidders or publication of cancellation notice on UNDP website. Deadline for the Submission of Quotation 6 May 28 June 2022; 5:00 PM, Manila Time 16:00, local time If any doubt exists as to the time zone in which the quotation should be submitted, refer to xxxx://xxx.xxxxxxxxxxx.xxx/worldclock/. Method of Submission Quotations must be submitted as follows: ☒ Dedicated Email Address Bid submission address: xxxx.xx@xxxx.xxx  xxxx.xxxxxxxx@xxxx.xxx ▪ File Format: PDF Files  ▪ File names must be maximum 60 characters long and must not contain any letter or special character other than from Latin alphabet/keyboard.  ▪ All files must be free of viruses and not corrupted.  ▪ Max. File Size per transmission: 510 MB  ▪ Mandatory subject of email: RFQ-009-PHL-2022: LTA For Various Office Supplies  Tender on provision of Vehicle Insurance Services ▪ Multiple emails must be clearly identified by indicating in the subject line “email no. X of Y”, and the final “email no. Y of Y.  ▪ It is recommended that the entire Quotation be consolidated into as few attachments as possible. ▪ The bidder should receive an email acknowledging email receipt. Cost of preparation of quotation UNDP shall not be responsible for any costs associated with a Supplier’s preparation and submission of a quotation, regardless of the outcome or the manner of conducting the selection process. Supplier Code of Conduct, Fraud, Corruption, All prospective suppliers must read the United Nations Supplier Code of Conduct and acknowledge that it provides the minimum standards expected of suppliers to the UN. The Code of Conduct, which includes principles on labour, human rights, environment and ethical conduct may be found at: xxxxx://xxx.xx.xxx/Depts/ptd/about-us/un-supplier-code-conduct Moreover, UNDP strictly enforces a policy of zero tolerance on proscribed practices, including fraud, corruption, collusion, unethical or unprofessional practices, and obstruction of UNDP vendors and requires all bidders/vendors to observe the highest standard of ethics during the procurement process and contract implementation. UNDP’s Anti-Fraud Policy can be found at xxxx://xxx.xxxx.xxx/content/undp/en/home/operations/accountability/audit/office_of_audit_an dinvestigation.html#anti Gifts and Hospitality Bidders/vendors shall not offer gifts or hospitality of any kind to UNDP staff members including recreational trips to sporting or cultural events, theme parks or offers of holidays, transportation, or invitations to extravagant lunches, dinners or similar. In pursuance of this policy, UNDP: (a) Shall reject a bid if it determines that the selected bidder has engaged in any corrupt or fraudulent practices in competing for the contract in question; (b) Shall declare a vendor ineligible, either indefinitely or for a stated period, to be awarded a contract if at any time it determines that the vendor has engaged in any corrupt or fraudulent practices in competing for, or in executing a UNDP contract. Conflict of Interest UNDP requires every prospective Supplier to avoid and prevent conflicts of interest, by disclosing to UNDP if you, or any of your affiliates or personnel, were involved in the preparation of the requirements, design, specifications, cost estimates, and other information used in this RFQ. Bidders shall strictly avoid conflicts with other assignments or their own interests, and act without consideration for future work. Bidders found to have a conflict of interest shall be disqualified. Bidders must disclose in their Bid their knowledge of the following: a) If the owners, part-owners, officers, directors, controlling shareholders, of the bidding entity or key personnel who are family members of UNDP staff involved in the procurement functions and/or the Government of the country or any Implementing Partner receiving goods and/or services under this RFQ. The eligibility of Bidders that are wholly or partly owned by the Government shall be subject to UNDP’s further evaluation and review of various factors such as being registered, operated and managed as an independent business entity, the extent of Government ownership/share, receipt of subsidies, mandate and access to information in relation to this RFQ, among others. Conditions that may lead to undue advantage against other Bidders may result in the eventual rejection of the Bid. General Conditions of Contract Any Purchase Order or contract that will be issued as a result of this RFQ shall be subject to the General Conditions of Contract Select the applicable GTC: ☒ X General Terms and Conditions / Special Conditions for Contract. de minimis contracts (services only, less than $50,000) Applicable Terms and Conditions and other provisions are available at UNDP/How-we-buy Special Conditions of Contract ☒ X Cancellation of PO/Contract if the delivery/completion is delayed by 60 days after signing Long-Term Agreement in case of Purchase Order unsuccessful cooperation Eligibility A vendor who will be engaged by UNDP may not be suspended, debarred, or otherwise identified as ineligible by any UN Organization or the World Bank Group or any other international Organization. Vendors are therefore required to disclose to UNDP whether they are subject to any sanction or temporary suspension imposed by these organizations. Failure to do so may result in termination of any contract or PO subsequently issued to the vendor by UNDP. It is the Bidder’s responsibility to ensure that its employees, joint venture members, sub- sub-contractors, service providers, suppliers and/or their employees meet the eligibility requirements as established by UNDP. Bidders must have the legal capacity to enter a binding contract with UNDP and to deliver in the country, or through an authorized representative Bidders shall include the following documents in their quotation: ☒ Annex 2: Quotation Submission Form duly completed and signed ☒ Annex 3: Technical and Financial Offer duly completed and signed and in accordance with the Schedule of Requirements in Annex 1 ☒ Company Profile ☒ Business Registration certificate ☒ Tax Payment Clearance/Certification Currency of Quotation Quotations shall be quoted in Philippine Peso USD Joint Venture, Consortium or Association If the Bidder is a group of legal entities that will form or have formed a Joint Venture (JV), Consortium or Association for the Bid, they shall confirm in their Bid that : (i) they have designated one party to act as a lead entity, duly vested with authority to legally bind the members of the JV, Consortium or Association jointly and severally, which shall be evidenced by a duly notarized Agreement among the legal entities, and submitted with the Bid; and (ii) if they are awarded the contract, the contract shall be entered into, by and between UNDP and the designated lead entity, who shall be acting for and on behalf of all the member entities comprising the joint venture, Consortium or Association. Refer to Clauses 19 – 24 under Solicitation policy for details on the applicable provisions on Joint Ventures, Consortium or Association. Only one Bid The Bidder (including the Lead Entity on behalf of the individual members of any Joint Venture, Consortium or Association) shall submit only one Bid, either in its own name or, if a joint venture, Consortium or Association, as the lead entity of such Joint Venture, Consortium or Association. Bids submitted by two (2) or more Bidders shall all be rejected if they are found to have any of the following: a) they have at least one controlling partner, director or shareholder in common; or b) any one of them receive or have received any direct or indirect subsidy from the other/s; or b) they have the same legal representative for purposes of this RFQ; or c) they have a relationship with each other, directly or through common third parties, that puts them in a position to have access to information about, or influence on the Bid of, another Bidder regarding this RFQ process; d) they are subcontractors to each other’s Bid, or a subcontractor to one Bid also submits another Bid under its name as lead Bidder; or e) some key personnel proposed to be in the team of one Bidder participates in more than one Bid received for this RFQ process. This condition relating to the personnel, does not apply to subcontractors being included in more than one Bid. Duties and taxes Article II, Section 7, of the Convention on the Privileges and Immunities provides, inter alia, that the United Nations, including UNDP as a subsidiary organ of the General Assembly of the United Nations, is exempt from all direct taxes, except charges for public utility services, and is exempt from customs restrictions, duties, and charges of a similar nature in respect of articles imported or exported for its official use. All quotations shall be submitted net of any direct taxes and any other taxes and duties, unless otherwise specified below: All prices must: ☒ be exclusive of VAT and other applicable direct indirect taxes [according to BIR Ruling No. ITAD-006-19] Language of quotation English Including documentation, documentation including catalogues, instructions and operating manuals. Documents to be submitted Bidders shall include the following documents in their quotation: ☒ Annex 2: Quotation Submission Form duly completed and signed ☒ Annex 3: Technical and Financial Offer duly completed and signed and in accordance with the Schedule of Requirements in Annex 1 X Company Profile. X Registration certificate. X List and value of projects performed for the last 3 years (2019,2020,2021) plus client’s contact details who may be contacted for further information on those contracts. ☒ List and value of ongoing Projects with UNDP and other national/multi-national organization with contact details of clients and current completion ratio of each ongoing project. ☒ Statement of satisfactory Performance (Certificates) from the top 2 clients in terms of Contract value in similar field. ☒ Bank letter confirming annual turnover of the company for the last year (minimum GEL 200 000) ☒ Qualification of the person who will directly coordinate with UNDP (minimum 3 years of working experience with the clients) ☒ Copy of relevant licences Quotation validity period Quotations shall remain valid for 120 days from the deadline for the Submission of Quotation. Price variation No price variation due to escalation, inflation, fluctuation in exchange rates, or any other market factors shall be accepted at any time during the validity of the quotation after the quotation has been received. Partial Quotes ☒ Permitted A minimum of 80% of the items in the list must be quoted for the bid to be valid Not permitted Alternative Quotes ☒ Permitted Not permitted Payment Terms ☒ 100% within 30 days after acceptance receipt of goods services and submission of payment documentation. Conditions for Release of Payment ☒ Written Acceptance The payment will be done by bank transfer upon submission of Goods, based on full compliance with RFQ requirements final invoice and according to the UN official exchange rate at the day of payment Contact Person for corresponde nce, notifications and clarifications E-mail address: xxxxxxxxxxx.xx@xxxx.xxx Mandatory subject of email: RFQ-009-PHL-2022: LTA For Various Office Supplies xxxxx.xxxxxxxxxx@xxxx.xxx Attention: Quotations shall NOT not be submitted to this address but to the address for quotation submission on page 3above. Otherwise, offer shall be disqualified. Any delay in UNDP’s response shall be not used as a reason for extending the deadline for submission, unless UNDP determines that such an extension is necessary and communicates a new deadline to the Proposers. Clarifications Requests for clarification from bidders will not be accepted any later than 3 May 2022days before the submission deadline. Responses to requests request for clarification will be communicated through email by posting it on the Procurement Notice and UNGM websites. 24 June 2022 Evaluation method ☒The Long Long-Term Agreement will be awarded to the two lowest priced price substantially compliant offersoffer Click or tap here to enter text. Evaluation criteria ☒Full compliance with all requirements as specified in Annex 1 and lowest price ☒Full acceptance of the General Conditions of Contract/Special Conditions Contract Right not to accept any quotation UNDP is not bound to accept any quotation, nor award a contract or Purchase Order Right to vary requirement at time of award At the time of award of Contract or Purchase Order, UNDP reserves the right to vary (increase or decrease) the quantity of services and/or goods, by up to a maximum twenty-five per cent (25% ) of the total offer, without any change in the unit price or other terms and conditions. Type of Contract to be awarded ☒ LongX Contract Face Sheet (Goods and-Term Agreement: LTA is an agreement to provide an undefined volume of goods or services over a set period in accordance with agreed conditions, including price. It is valid for a minimum period of 12 months, which may be extended for an additional 12 months subject to satisfactory performance of service provider and if prices have not changed. UNDP will enter into an LTA (Long-Term AgreementServices) for an initial duration of one year with the over-all two lowest compliant bidders. Each call-off of the LTA shall be done through the issuance of a Purchase Order. The LTA holder (lowest-priced one) will be called first and if the goods are not available, UNDP may reach out to the second LTA holder. Expected date for contract award. 16 May 05 August 2022 Publication of Contract Award UNDP will publish the contract awards valued at USD 100,000 and more on the websites of the CO and the corporate UNDP Web site. Policies and procedures This RFQ is conducted in accordance with UNDP Programme and Operations Policies and Procedures UNGM registration Any Contract resulting from this RFQ exercise will be subject to the supplier being registered at the appropriate level on the United Nations Global Marketplace (UNGM) website at xxx.xxxx.xxx. The Bidder may still submit a quotation even if not registered with the UNGM, however, if the Bidder is selected for Contract award, the Bidder must register on the UNGM prior to contract signature. ANNEX 1: SCHEDULE OF REQUIREMENTS Technical Specifications for Goods: List of Office Supplies1 Annex 1 No. Item Estimated Qty per Item Description unit BINDERS AND WHITE PAPERS BINDER.

RFQ INSTRUCTIONS AND DATA. Introduction Bidders shall adhere to all the requirements of this RFQ, including any amendments made in writing by UNDP. This RFQ is conducted in accordance with the UNDP Programme and Operations Policies and Procedures (XXXX) on Contracts and Procurement Any Bid submitted will be regarded as an offer by the Bidder and does not constitute or imply the acceptance of the Bid by UNDP. UNDP is under no obligation to award a contract to any Bidder as a result of this RFQ. UNDP reserves the right to cancel the procurement process at any stage without any liability of any kind for UNDP, upon notice to the bidders or publication of cancellation notice on UNDP website. Deadline for the Submission of Quotation 6 May 2022; 5:00 PM, Manila Time 07 December 2020 18:00 Baku local time
If any doubt exists as to the time zone in which the quotation should be submitted, refer to xxxx://xxx.xxxxxxxxxxx.xxx/worldclock/. For eTendering submission - as indicated in eTendering system. Note that system time zone is in EST/EDT (New York) time zone. Method of Submission Quotations must be submitted as follows: ☒ ☐
E-tendering ☒
Dedicated Email Address ☐
Courier / Hand delivery ☐
Other xxxxxxxxxxx.xxx@xxxx.xxx
Bid submission address: xxxx.xx@xxxx.xxx  xxxxxxxxxxx.xxx@xxxx.xxx
File Format: PDF Files  pdf, jpeg, rar, zip
File names must be maximum 60 characters long and must not contain any letter or special character other than from Latin alphabet/keyboard.  All files must be free of viruses and not corrupted.  Max. File Size per transmission: 5MB  35 MB
Mandatory subject of email: RFQ-009-PHL-2022: LTA For Various Office Supplies  for furniture F01/11/2020
Multiple emails must be clearly identified by indicating in the subject line “email no. X of Y”, and the final “email no. Y of Y.  It is recommended that the entire Quotation be consolidated into as few attachments as possible. The bidder should receive an email acknowledging email receipt. [For eTendering method, click the link xxxxx://xxxxxxxxxx.xxxxxxxxxxxxxxx.xxx and insert Event ID information] Insert BU Code and Event ID number Detailed instructions on how to submit, modify or cancel a bid in the eTendering system are provided in the eTendering system Bidder User Guide and Instructional videos available on this link: xxxx://xxx.xxxx.xxx/content/undp/en/home/operations/procurement/business/procurement-notices/resources/ Cost of preparation of quotation UNDP shall
shall not be responsible for any costs associated with a Supplier’s preparation and submission of a quotation, regardless of the outcome or the manner of conducting the selection process. Supplier Code of Conduct, Fraud, Corruption, All prospective suppliers must read the United Nations Supplier Code of Conduct and acknowledge that it provides the minimum standards expected of suppliers to the UN. The Code of Conduct, which includes principles on labour, human rights, environment and ethical conduct may be found at: xxxxx://xxx.xx.xxx/Depts/ptd/about-us/un-supplier-code-conduct Moreover, UNDP strictly enforces a policy of zero tolerance on proscribed practices, including fraud, corruption, collusion, unethical or unprofessional practices, and obstruction of UNDP vendors and requires all bidders/vendors to observe the highest standard of ethics during the procurement process and contract implementation. UNDP’s Anti-Fraud Policy can be found at xxxx://xxx.xxxx.xxx/content/undp/en/home/operations/accountability/audit/office_of_audit_an dinvestigation.html#anti xxxx://xxx.xxxx.xxx/content/undp/en/home/operations/accountability/audit/office_of_audit_andinvestigation.html#anti Gifts and Hospitality Bidders/vendors shall not offer gifts or hospitality of any kind to UNDP staff members including recreational trips to sporting or cultural events, theme parks or offers of holidays, transportation, or invitations to extravagant lunches, dinners or similar. In pursuance of this policy, UNDP: (a) Shall reject a bid if it determines that the selected bidder has engaged in any corrupt or fraudulent practices in competing for the contract in question; (b) Shall declare a vendor ineligible, either indefinitely or for a stated period, to be awarded a contract if at any time it determines that the vendor has engaged in any corrupt or fraudulent practices in competing for, or in executing a UNDP contract. Conflict of Interest UNDP requires
every prospective Supplier to avoid and prevent conflicts of interest, by disclosing to UNDP UNDP
if you, or any of your affiliates or personnel, were involved in the preparation of the requirements, design, specifications, cost estimates, and other information used in this RFQ. Bidders shall strictly avoid conflicts with other assignments or their own interests, and act without consideration for future work. Bidders found to have a conflict of interest shall be disqualified. Bidders must disclose in their Bid their knowledge of the following: a) If the owners, part-owners, officers, directors, controlling shareholders, of the bidding entity or key personnel who are family members of UNDP staff involved in the procurement functions and/or the Government of the country or any Implementing Partner receiving goods and/or services under this RFQ. The eligibility of Bidders that are wholly or partly owned by the Government shall be subject to UNDP’s further evaluation and review of various factors such as being registered, operated and managed as an independent business entity, the extent of Government ownership/share, receipt of subsidies, mandate and access to information in relation to this RFQ, among others. Conditions that may lead to undue advantage against other Bidders may result in the eventual rejection of the Bid. General Conditions of Contract Any Purchase Order or contract that will be issued as a result of this RFQ shall be subject to the General Conditions of Contract Select the applicable GTC: ☒ General Terms and Conditions / Special Conditions for Contract. Applicable Terms and Conditions and other provisions are available at UNDP/How-we-buy Special Conditions of Contract ☒ Cancellation of PO/Contract if the delivery/completion is delayed by 60 days after signing of Purchase Order Eligibility A vendor who will be engaged by UNDP may not be suspended, debarred, or otherwise identified as ineligible by any UN Organization or the World Bank Group or any other international Organization. Vendors are therefore required to disclose to UNDP whether they are subject to any sanction or temporary suspension imposed by these organizations. Failure to do so may result in termination of any contract or PO subsequently issued to the vendor by UNDP. It is the Bidder’s responsibility to ensure that its employees, joint venture members, sub- contractors, service providers, suppliers and/or their employees meet the eligibility requirements as established by UNDP. Bidders must have the legal capacity to enter a binding contract with UNDP and to deliver in the country, or through an authorized representative Bidders shall include the following documents in their quotation: ☒ Annex 2: Quotation Submission Form duly completed and signed ☒ Annex 3: Technical and Financial Offer duly completed and signed and in accordance with the Schedule of Requirements in Annex 1 ☒ Company Profile ☒ Business Registration certificate ☒ Tax Payment Clearance/Certification Currency of Quotation Quotations shall be quoted in Philippine Peso Joint Venture, Consortium or Association If the Bidder is a group of legal entities that will form or have formed a Joint Venture (JV), Consortium or Association for the Bid, they shall confirm in their Bid that : (i) they have designated one party to act as a lead entity, duly vested with authority to legally bind the members of the JV, Consortium or Association jointly and severally, which shall be evidenced by a duly notarized Agreement among the legal entities, and submitted with the Bid; and (ii) if they are awarded the contract, the contract shall be entered into, by and between UNDP and the designated lead entity, who shall be acting for and on behalf of all the member entities comprising the joint venture, Consortium or Association. Refer to Clauses 19 – 24 under Solicitation policy for details on the applicable provisions on Joint Ventures, Consortium or Association. Only one Bid The Bidder (including the Lead Entity on behalf of the individual members of any Joint Venture, Consortium or Association) shall submit only one Bid, either in its own name or, if a joint venture, Consortium or Association, as the lead entity of such Joint Venture, Consortium or Association. Bids submitted by two (2) or more Bidders shall all be rejected if they are found to have any of the following: a) they have at least one controlling partner, director or shareholder in common; or b) any one of them receive or have received any direct or indirect subsidy from the other/s; or b) they have the same legal representative for purposes of this RFQ; or c) they have a relationship with each other, directly or through common third parties, that puts them in a position to have access to information about, or influence on the Bid of, another Bidder regarding this RFQ process; d) they are subcontractors to each other’s Bid, or a subcontractor to one Bid also submits another Bid under its name as lead Bidder; or e) some key personnel proposed to be in the team of one Bidder participates in more than one Bid received for this RFQ process. This condition relating to the personnel, does not apply to subcontractors being included in more than one Bid. Duties and taxes Article II, Section 7, of the Convention on the Privileges and Immunities provides, inter alia, that the United Nations, including UNDP as a subsidiary organ of the General Assembly of the United Nations, is exempt from all direct taxes, except charges for public utility services, and is exempt from customs restrictions, duties, and charges of a similar nature in respect of articles imported or exported for its official use. All quotations shall be submitted net of any direct taxes and any other taxes and duties, unless otherwise specified below: All prices must: ☒ be exclusive of VAT and other applicable direct taxes [according to BIR Ruling No. ITAD-006-19] Language of quotation English Including documentation, catalogues, instructions and operating manuals. Quotation validity period Quotations shall remain valid for 120 days from the deadline for the Submission of Quotation. Price variation No price variation due to escalation, inflation, fluctuation in exchange rates, or any other market factors shall be accepted at any time during the validity of the quotation after the quotation has been received. Partial Quotes ☒ Permitted A minimum of 80% of the items in the list must be quoted for the bid to be valid Alternative Quotes ☒ Permitted Payment Terms ☒ 100% within 30 days after acceptance of goods and submission of payment documentation. Conditions for Release of Payment ☒ Written Acceptance of Goods, based on full compliance with RFQ requirements Contact Person for corresponde nce, notifications and clarifications E-mail address: xxxxxxxxxxx.xx@xxxx.xxx Mandatory subject of email: RFQ-009-PHL-2022: LTA For Various Office Supplies Attention: Quotations shall NOT be submitted to this address but to the address for quotation submission on page 3. Otherwise, offer shall be disqualified. Any delay in UNDP’s response shall be not used as a reason for extending the deadline for submission, unless UNDP determines that such an extension is necessary and communicates a new deadline to the Proposers. Clarifications Requests for clarification from bidders will not be accepted any later than 3 May 2022. Responses to requests for clarification will be communicated by posting it on the Procurement Notice and UNGM websites. Evaluation method ☒The Long Term Agreement will be awarded to the two lowest priced substantially compliant offers. Evaluation criteria ☒Full compliance with requirements as specified in Annex 1 and lowest price ☒Full acceptance of the General Conditions of Contract/Special Conditions Right not to accept any quotation UNDP is not bound to accept any quotation, nor award a contract or Purchase Order Right to vary requirement at time of award At the time of award of Contract or Purchase Order, UNDP reserves the right to vary (increase or decrease) the quantity of services and/or goods, by up to a maximum twenty-five per cent (25% ) of the total offer, without any change in the unit price or other terms and conditions. Type of Contract to be awarded ☒ Long-Term Agreement: LTA is an agreement to provide an undefined volume of goods or services over a set period in accordance with agreed conditions, including price. It is valid for a minimum period of 12 months, which may be extended for an additional 12 months subject to satisfactory performance of service provider and if prices have not changed. UNDP will enter into an LTA (Long-Term Agreement) for an initial duration of one year with the over-all two lowest compliant bidders. Each call-off of the LTA shall be done through the issuance of a Purchase Order. The LTA holder (lowest-priced one) will be called first and if the goods are not available, UNDP may reach out to the second LTA holder. Expected date for contract award. 16 May 2022 Publication of Contract Award UNDP will publish the contract awards valued at USD 100,000 and more on the websites of the CO and the corporate UNDP Web site. Policies and procedures This RFQ is conducted in accordance with UNDP Programme and Operations Policies and Procedures UNGM registration Any Contract resulting from this RFQ exercise will be subject to the supplier being registered at the appropriate level on the United Nations Global Marketplace (UNGM) website at xxx.xxxx.xxx. The Bidder may still submit a quotation even if not registered with the UNGM, however, if the Bidder is selected for Contract award, the Bidder must register on the UNGM prior to contract signature. ANNEX 1: SCHEDULE OF REQUIREMENTS Technical Specifications for Goods: List of Office Supplies1 Annex 1 No. Item Estimated Qty per Item Description unit BINDERS AND WHITE PAPERS BINDER.

RFQ INSTRUCTIONS AND DATA. Introduction Bidders shall adhere to all the requirements of this RFQ, including any amendments made in writing by UNDP. This RFQ is conducted in accordance with the UNDP Programme and Operations Policies and Procedures (XXXX) on Contracts and Procurement Any Bid submitted will be regarded as an offer by the Bidder and does not constitute or imply the acceptance of the Bid by UNDP. UNDP is under no obligation to award a contract to any Bidder as a result of this RFQ. UNDP reserves the right to cancel the procurement process at any stage without any liability of any kind for UNDP, upon notice to the bidders or publication of cancellation notice on UNDP website. Deadline for the Submission of Quotation 6 May 2022; 5:00 PM, Manila Time 07 December 2020 18:00 Baku local time If any doubt exists as to the time zone in which the quotation should be submitted, refer to xxxx://xxx.xxxxxxxxxxx.xxx/worldclock/. For eTendering submission - as indicated in eTendering system. Note that system time zone is in EST/EDT (New York) time zone. Method of Submission Quotations must be submitted as follows: ☐ E-tendering ☒ Dedicated Email Address ☐ Courier / Hand delivery ☐ Other xxxxxxxxxxx.xxx@xxxx.xxx Bid submission address: xxxx.xx@xxxx.xxx  xxxxxxxxxxx.xxx@xxxx.xxx ▪ File Format: PDF Files  pdf, jpeg, rar, zip ▪ File names must be maximum 60 characters long and must not contain any letter or special character other than from Latin alphabet/keyboard.  ▪ All files must be free of viruses and not corrupted.  ▪ Max. File Size per transmission: 535 MB  ▪ Mandatory subject of email: RFQ-009-PHL-2022: LTA For Various Office Supplies  for furniture F01/11/2020 ▪ Multiple emails must be clearly identified by indicating in the subject line “email no. X of Y”, and the final “email no. Y of Y.  ▪ It is recommended that the entire Quotation be consolidated into as few attachments as possible. ▪ The bidder should receive an email acknowledging email receipt. [For eTendering method, click the link xxxxx://xxxxxxxxxx.xxxxxxxxxxxxxxx.xxx and insert Event ID information] • Insert BU Code and Event ID number Detailed instructions on how to submit, modify or cancel a bid in the eTendering system are provided in the eTendering system Bidder User Guide and Instructional videos available on this link: xxxx://xxx.xxxx.xxx/content/undp/en/home/operations/procurement/business/procurement- notices/resources/ Cost of preparation of quotation UNDP shall not be responsible for any costs associated with a Supplier’s preparation and submission of a quotation, regardless of the outcome or the manner of conducting the selection process. Supplier Code of Conduct, Fraud, Corruption, All prospective suppliers must read the United Nations Supplier Code of Conduct and acknowledge that it provides the minimum standards expected of suppliers to the UN. The Code of Conduct, which includes principles on labour, human rights, environment and ethical conduct may be found at: xxxxx://xxx.xx.xxx/Depts/ptd/about-us/un-supplier-code-conduct Moreover, UNDP strictly enforces a policy of zero tolerance on proscribed practices, including fraud, corruption, collusion, unethical or unprofessional practices, and obstruction of UNDP vendors and requires all bidders/vendors to observe the highest standard of ethics during the procurement process and contract implementation. UNDP’s Anti-Fraud Policy can be found at xxxx://xxx.xxxx.xxx/content/undp/en/home/operations/accountability/audit/office_of_audit_an dinvestigation.html#anti Gifts and Hospitality Bidders/vendors shall not offer gifts or hospitality of any kind to UNDP staff members including recreational trips to sporting or cultural events, theme parks or offers of holidays, transportation, or invitations to extravagant lunches, dinners or similar. In pursuance of this policy, UNDP: (a) Shall reject a bid if it determines that the selected bidder has engaged in any corrupt or fraudulent practices in competing for the contract in question; (b) Shall declare a vendor ineligible, either indefinitely or for a stated period, to be awarded a contract if at any time it determines that the vendor has engaged in any corrupt or fraudulent practices in competing for, or in executing a UNDP contract. Conflict of Interest UNDP requires every prospective Supplier to avoid and prevent conflicts of interest, by disclosing to UNDP if you, or any of your affiliates or personnel, were involved in the preparation of the requirements, design, specifications, cost estimates, and other information used in this RFQ. Bidders shall strictly avoid conflicts with other assignments or their own interests, and act without consideration for future work. Bidders found to have a conflict of interest shall be disqualified. Bidders must disclose in their Bid their knowledge of the following: a) If the owners, part-owners, officers, directors, controlling shareholders, of the bidding entity or key personnel who are family members of UNDP staff involved in the procurement functions and/or the Government of the country or any Implementing Partner receiving goods and/or services under this RFQ. The eligibility of Bidders that are wholly or partly owned by the Government shall be subject to UNDP’s further evaluation and review of various factors such as being registered, operated and managed as an independent business entity, the extent of Government ownership/share, receipt of subsidies, mandate and access to information in relation to this RFQ, among others. Conditions that may lead to undue advantage against other Bidders may result in the eventual rejection of the Bid. General Conditions of Contract Any Purchase Order or contract that will be issued as a result of this RFQ shall be subject to the General Conditions of Contract Select the applicable GTC: ☒ General Terms and Conditions / Special Conditions for Contract. Applicable Terms and Conditions and other provisions are available at UNDP/How-we-buy Special Conditions of Contract ☒ Cancellation of PO/Contract if the delivery/completion is delayed by 60 days after signing of Purchase Order Eligibility A vendor who will be engaged by UNDP may not be suspended, debarred, or otherwise identified as ineligible by any UN Organization or the World Bank Group or any other international Organization. Vendors are therefore required to disclose to UNDP whether they are subject to any sanction or temporary suspension imposed by these organizations. Failure to do so may result in termination of any contract or PO subsequently issued to the vendor by UNDP. It is the Bidder’s responsibility to ensure that its employees, joint venture members, sub- contractors, service providers, suppliers and/or their employees meet the eligibility requirements as established by UNDP. Bidders must have the legal capacity to enter a binding contract with UNDP and to deliver in the country, or through an authorized representative Bidders shall include the following documents in their quotation: ☒ Annex 2: Quotation Submission Form duly completed and signed ☒ Annex 3: Technical and Financial Offer duly completed and signed and in accordance with the Schedule of Requirements in Annex 1 ☒ Company Profile ☒ Business Registration certificate ☒ Tax Payment Clearance/Certification Currency of Quotation Quotations shall be quoted in Philippine Peso Joint Venture, Consortium or Association If the Bidder is a group of legal entities that will form or have formed a Joint Venture (JV), Consortium or Association for the Bid, they shall confirm in their Bid that : (i) they have designated one party to act as a lead entity, duly vested with authority to legally bind the members of the JV, Consortium or Association jointly and severally, which shall be evidenced by a duly notarized Agreement among the legal entities, and submitted with the Bid; and (ii) if they are awarded the contract, the contract shall be entered into, by and between UNDP and the designated lead entity, who shall be acting for and on behalf of all the member entities comprising the joint venture, Consortium or Association. Refer to Clauses 19 – 24 under Solicitation policy for details on the applicable provisions on Joint Ventures, Consortium or Association. Only one Bid The Bidder (including the Lead Entity on behalf of the individual members of any Joint Venture, Consortium or Association) shall submit only one Bid, either in its own name or, if a joint venture, Consortium or Association, as the lead entity of such Joint Venture, Consortium or Association. Bids submitted by two (2) or more Bidders shall all be rejected if they are found to have any of the following: a) they have at least one controlling partner, director or shareholder in common; or b) any one of them receive or have received any direct or indirect subsidy from the other/s; or b) they have the same legal representative for purposes of this RFQ; or c) they have a relationship with each other, directly or through common third parties, that puts them in a position to have access to information about, or influence on the Bid of, another Bidder regarding this RFQ process; d) they are subcontractors to each other’s Bid, or a subcontractor to one Bid also submits another Bid under its name as lead Bidder; or e) some key personnel proposed to be in the team of one Bidder participates in more than one Bid received for this RFQ process. This condition relating to the personnel, does not apply to subcontractors being included in more than one Bid. Duties and taxes Article II, Section 7, of the Convention on the Privileges and Immunities provides, inter alia, that the United Nations, including UNDP as a subsidiary organ of the General Assembly of the United Nations, is exempt from all direct taxes, except charges for public utility services, and is exempt from customs restrictions, duties, and charges of a similar nature in respect of articles imported or exported for its official use. All quotations shall be submitted net of any direct taxes and any other taxes and duties, unless otherwise specified below: All prices must: ☒ be exclusive of VAT and other applicable direct taxes [according to BIR Ruling No. ITAD-006-19] Language of quotation English Including documentation, catalogues, instructions and operating manuals. Quotation validity period Quotations shall remain valid for 120 days from the deadline for the Submission of Quotation. Price variation No price variation due to escalation, inflation, fluctuation in exchange rates, or any other market factors shall be accepted at any time during the validity of the quotation after the quotation has been received. Partial Quotes ☒ Permitted A minimum of 80% of the items in the list must be quoted for the bid to be valid Alternative Quotes ☒ Permitted Payment Terms ☒ 100% within 30 days after acceptance of goods and submission of payment documentation. Conditions for Release of Payment ☒ Written Acceptance of Goods, based on full compliance with RFQ requirements Contact Person for corresponde nce, notifications and clarifications E-mail address: xxxxxxxxxxx.xx@xxxx.xxx Mandatory subject of email: RFQ-009-PHL-2022: LTA For Various Office Supplies Attention: Quotations shall NOT be submitted to this address but to the address for quotation submission on page 3. Otherwise, offer shall be disqualified. Any delay in UNDP’s response shall be not used as a reason for extending the deadline for submission, unless UNDP determines that such an extension is necessary and communicates a new deadline to the Proposers. Clarifications Requests for clarification from bidders will not be accepted any later than 3 May 2022. Responses to requests for clarification will be communicated by posting it on the Procurement Notice and UNGM websites. Evaluation method ☒The Long Term Agreement will be awarded to the two lowest priced substantially compliant offers. Evaluation criteria ☒Full compliance with requirements as specified in Annex 1 and lowest price ☒Full acceptance of the General Conditions of Contract/Special Conditions Right not to accept any quotation UNDP is not bound to accept any quotation, nor award a contract or Purchase Order Right to vary requirement at time of award At the time of award of Contract or Purchase Order, UNDP reserves the right to vary (increase or decrease) the quantity of services and/or goods, by up to a maximum twenty-five per cent (25% ) of the total offer, without any change in the unit price or other terms and conditions. Type of Contract to be awarded ☒ Long-Term Agreement: LTA is an agreement to provide an undefined volume of goods or services over a set period in accordance with agreed conditions, including price. It is valid for a minimum period of 12 months, which may be extended for an additional 12 months subject to satisfactory performance of service provider and if prices have not changed. UNDP will enter into an LTA (Long-Term Agreement) for an initial duration of one year with the over-all two lowest compliant bidders. Each call-off of the LTA shall be done through the issuance of a Purchase Order. The LTA holder (lowest-priced one) will be called first and if the goods are not available, UNDP may reach out to the second LTA holder. Expected date for contract award. 16 May 2022 Publication of Contract Award UNDP will publish the contract awards valued at USD 100,000 and more on the websites of the CO and the corporate UNDP Web site. Policies and procedures This RFQ is conducted in accordance with UNDP Programme and Operations Policies and Procedures UNGM registration Any Contract resulting from this RFQ exercise will be subject to the supplier being registered at the appropriate level on the United Nations Global Marketplace (UNGM) website at xxx.xxxx.xxx. The Bidder may still submit a quotation even if not registered with the UNGM, however, if the Bidder is selected for Contract award, the Bidder must register on the UNGM prior to contract signature. ANNEX 1: SCHEDULE OF REQUIREMENTS Technical Specifications for Goods: List of Office Supplies1 Annex 1 No. Item Estimated Qty per Item Description unit BINDERS AND WHITE PAPERS BINDER.

RFQ INSTRUCTIONS AND DATA. Introduction Bidders shall adhere to all the requirements of this RFQ, including any amendments made in writing by UNDP. This RFQ is conducted in accordance with the UNDP Programme and Operations Policies and Procedures (XXXX) on Contracts and Procurement Any Bid submitted will be regarded as an offer by the Bidder and does not constitute or imply the acceptance of the Bid by UNDP. UNDP is under no obligation to award a contract to any Bidder as a result of this RFQ. UNDP reserves the right to cancel the procurement process at any stage without any liability of any kind for UNDP, upon notice to the bidders or publication of cancellation notice on UNDP website. Deadline for the Submission of Quotation 6 May 2022; 5:00 PM27/04/2022, Manila Time through E-tendering system of UNDP latest (1230 PST). If any doubt exists as to the time zone in which the quotation should be submitted, refer to xxxx://xxx.xxxxxxxxxxx.xxx/worldclock/. For eTendering submission - as indicated in eTendering system. Note that system time zone is in EST/EDT (New York) time zone. Method of Submission Quotations must be submitted as follows: ☒ E-tendering ☐ Dedicated Email Address ☐ Courier / Hand delivery ☐ Other Click or tap here to enter text. Bid submission address: xxxx.xx@xxxx.xxx  Click or tap here to enter text. ▪ File Format: PDF Files  Click or tap here to enter text. ▪ File names must be maximum 60 characters long and must not contain any letter or special character other than from Latin alphabet/keyboard.  ▪ All files must be free of viruses and not corrupted.  ▪ Max. File Size per transmission: 5MB  Click or tap here to enter text. ▪ Mandatory subject of email: RFQ-009-PHL-2022: LTA For Various Office Supplies  Click or tap here to enter text. ▪ Multiple emails must be clearly identified by indicating in the subject line “email no. X of Y”, and the final “email no. Y of Y.  ▪ It is recommended that the entire Quotation be consolidated into as few attachments as possible. ▪ The bidder should receive an email acknowledging email receipt. [For eTendering method, click the link xxxxx://xxxxxxxxxx.xxxxxxxxxxxxxxx.xxx and insert Event ID information] • Insert BU Code and Event ID number Detailed instructions on how to submit, modify or cancel a bid in the eTendering system are provided in the eTendering system Bidder User Guide and Instructional videos available on this link: xxxx://xxx.xxxx.xxx/content/undp/en/home/operations/procurement/business/procurement- notices/resources/ Cost of preparation of quotation UNDP shall not be responsible for any costs associated with a Supplier’s preparation and submission of a quotation, regardless of the outcome or the manner of conducting the selection process. Supplier Code of Conduct, Fraud, Corruption, All prospective suppliers must read the United Nations Supplier Code of Conduct and acknowledge that it provides the minimum standards expected of suppliers to the UN. The Code of Conduct, which includes principles on labour, human rights, environment and ethical conduct may be found at: xxxxx://xxx.xx.xxx/Depts/ptd/about-us/un-supplier-code-conduct Moreover, UNDP strictly enforces a policy of zero tolerance on proscribed practices, including fraud, corruption, collusion, unethical or unprofessional practices, and obstruction of UNDP vendors and requires all bidders/vendors to observe the highest standard of ethics during the procurement process and contract implementation. UNDP’s Anti-Fraud Policy can be found at xxxx://xxx.xxxx.xxx/content/undp/en/home/operations/accountability/audit/office_of_audit_an dinvestigation.html#anti Gifts and Hospitality Bidders/vendors shall not offer gifts or hospitality of any kind to UNDP staff members including recreational trips to sporting or cultural events, theme parks or offers of holidays, transportation, or invitations to extravagant lunches, dinners or similar. In pursuance of this policy, UNDP: (a) Shall reject a bid if it determines that the selected bidder has engaged in any corrupt or fraudulent practices in competing for the contract in question; (b) Shall declare a vendor ineligible, either indefinitely or for a stated period, to be awarded a contract if at any time it determines that the vendor has engaged in any corrupt or fraudulent practices in competing for, or in executing a UNDP contract. Conflict of Interest UNDP requires every prospective Supplier to avoid and prevent conflicts of interest, by disclosing to UNDP if you, or any of your affiliates or personnel, were involved in the preparation of the requirements, design, specifications, cost estimates, and other information used in this RFQ. Bidders shall strictly avoid conflicts with other assignments or their own interests, and act without consideration for future work. Bidders found to have a conflict of interest shall be disqualified. Bidders must disclose in their Bid their knowledge of the following: a) If the owners, part-owners, officers, directors, controlling shareholders, of the bidding entity or key personnel who are family members of UNDP staff involved in the procurement functions and/or the Government of the country or any Implementing Partner receiving goods and/or services under this RFQ. The eligibility of Bidders that are wholly or partly owned by the Government shall be subject to UNDP’s further evaluation and review of various factors such as being registered, operated and managed as an independent business entity, the extent of Government ownership/share, receipt of subsidies, mandate and access to information in relation to this RFQ, among others. Conditions that may lead to undue advantage against other Bidders may result in the eventual rejection of the Bid. General Conditions of Contract Any Purchase Order or contract that will be issued as a result of this RFQ shall be subject to the General Conditions of Contract Select the applicable GTC: ☒ General Terms and Conditions / Special Conditions for Contract. Applicable Terms and Conditions and other provisions are available at UNDP/How-we-buy Special Conditions of Contract ☒ Cancellation of PO/Contract if the delivery/completion is delayed by 60 days after signing of Purchase Order Eligibility A vendor who will be engaged by UNDP may not be suspended, debarred, or otherwise identified as ineligible by any UN Organization or the World Bank Group or any other international Organization. Vendors are therefore required to disclose to UNDP whether they are subject to any sanction or temporary suspension imposed by these organizations. Failure to do so may result in termination of any contract or PO subsequently issued to the vendor by UNDP. It is the Bidder’s responsibility to ensure that its employees, joint venture members, sub- contractors, service providers, suppliers and/or their employees meet the eligibility requirements as established by UNDP. Bidders must have the legal capacity to enter a binding contract with UNDP and to deliver in the country, or through an authorized representative Bidders shall include the following documents in their quotation: ☒ Annex 2: Quotation Submission Form duly completed and signed ☒ Annex 3: Technical and Financial Offer duly completed and signed and in accordance with the Schedule of Requirements in Annex 1 ☒ Company Profile ☒ Business Registration certificate ☒ Tax Payment Clearance/Certification Currency of Quotation Quotations shall be quoted in Philippine Peso Joint Venture, Consortium or Association If the Bidder is a group of legal entities that will form or have formed a Joint Venture (JV), Consortium or Association for the Bid, they shall confirm in their Bid that : (i) they have designated one party to act as a lead entity, duly vested with authority to legally bind the members of the JV, Consortium or Association jointly and severally, which shall be evidenced by a duly notarized Agreement among the legal entities, and submitted with the Bid; and (ii) if they are awarded the contract, the contract shall be entered into, by and between UNDP and the designated lead entity, who shall be acting for and on behalf of all the member entities comprising the joint venture, Consortium or Association. Refer to Clauses 19 – 24 under Solicitation policy for details on the applicable provisions on Joint Ventures, Consortium or Association. Only one Bid The Bidder (including the Lead Entity on behalf of the individual members of any Joint Venture, Consortium or Association) shall submit only one Bid, either in its own name or, if a joint venture, Consortium or Association, as the lead entity of such Joint Venture, Consortium or Association. Bids submitted by two (2) or more Bidders shall all be rejected if they are found to have any of the following: a) they have at least one controlling partner, director or shareholder in common; or b) any one of them receive or have received any direct or indirect subsidy from the other/s; or b) they have the same legal representative for purposes of this RFQ; or c) they have a relationship with each other, directly or through common third parties, that puts them in a position to have access to information about, or influence on the Bid of, another Bidder regarding this RFQ process; d) they are subcontractors to each other’s Bid, or a subcontractor to one Bid also submits another Bid under its name as lead Bidder; or e) some key personnel proposed to be in the team of one Bidder participates in more than one Bid received for this RFQ process. This condition relating to the personnel, does not apply to subcontractors being included in more than one Bid. Duties and taxes Article II, Section 7, of the Convention on the Privileges and Immunities provides, inter alia, that the United Nations, including UNDP as a subsidiary organ of the General Assembly of the United Nations, is exempt from all direct taxes, except charges for public utility services, and is exempt from customs restrictions, duties, and charges of a similar nature in respect of articles imported or exported for its official use. All quotations shall be submitted net of any direct taxes and any other taxes and duties, unless otherwise specified below: All prices must: ☒ be exclusive of VAT and other applicable direct taxes [according to BIR Ruling No. ITAD-006-19] Language of quotation English Including documentation, catalogues, instructions and operating manuals. Quotation validity period Quotations shall remain valid for 120 days from the deadline for the Submission of Quotation. Price variation No price variation due to escalation, inflation, fluctuation in exchange rates, or any other market factors shall be accepted at any time during the validity of the quotation after the quotation has been received. Partial Quotes ☒ Permitted A minimum of 80% of the items in the list must be quoted for the bid to be valid Alternative Quotes ☒ Permitted Payment Terms ☒ 100% within 30 days after acceptance of goods and submission of payment documentation. Conditions for Release of Payment ☒ Written Acceptance of Goods, based on full compliance with RFQ requirements Contact Person for corresponde nce, notifications and clarifications E-mail address: xxxxxxxxxxx.xx@xxxx.xxx Mandatory subject of email: RFQ-009-PHL-2022: LTA For Various Office Supplies Attention: Quotations shall NOT be submitted to this address but to the address for quotation submission on page 3. Otherwise, offer shall be disqualified. Any delay in UNDP’s response shall be not used as a reason for extending the deadline for submission, unless UNDP determines that such an extension is necessary and communicates a new deadline to the Proposers. Clarifications Requests for clarification from bidders will not be accepted any later than 3 May 2022. Responses to requests for clarification will be communicated by posting it on the Procurement Notice and UNGM websites. Evaluation method ☒The Long Term Agreement will be awarded to the two lowest priced substantially compliant offers. Evaluation criteria ☒Full compliance with requirements as specified in Annex 1 and lowest price ☒Full acceptance of the General Conditions of Contract/Special Conditions Right not to accept any quotation UNDP is not bound to accept any quotation, nor award a contract or Purchase Order Right to vary requirement at time of award At the time of award of Contract or Purchase Order, UNDP reserves the right to vary (increase or decrease) the quantity of services and/or goods, by up to a maximum twenty-five per cent (25% ) of the total offer, without any change in the unit price or other terms and conditions. Type of Contract to be awarded ☒ Long-Term Agreement: LTA is an agreement to provide an undefined volume of goods or services over a set period in accordance with agreed conditions, including price. It is valid for a minimum period of 12 months, which may be extended for an additional 12 months subject to satisfactory performance of service provider and if prices have not changed. UNDP will enter into an LTA (Long-Term Agreement) for an initial duration of one year with the over-all two lowest compliant bidders. Each call-off of the LTA shall be done through the issuance of a Purchase Order. The LTA holder (lowest-priced one) will be called first and if the goods are not available, UNDP may reach out to the second LTA holder. Expected date for contract award. 16 May 2022 Publication of Contract Award UNDP will publish the contract awards valued at USD 100,000 and more on the websites of the CO and the corporate UNDP Web site. Policies and procedures This RFQ is conducted in accordance with UNDP Programme and Operations Policies and Procedures UNGM registration Any Contract resulting from this RFQ exercise will be subject to the supplier being registered at the appropriate level on the United Nations Global Marketplace (UNGM) website at xxx.xxxx.xxx. The Bidder may still submit a quotation even if not registered with the UNGM, however, if the Bidder is selected for Contract award, the Bidder must register on the UNGM prior to contract signature. ANNEX 1: SCHEDULE OF REQUIREMENTS Technical Specifications for Goods: List of Office Supplies1 Annex 1 No. Item Estimated Qty per Item Description unit BINDERS AND WHITE PAPERS BINDER.