Common use of Scrutiny Arrangements Clause in Contracts

Scrutiny Arrangements. 5A.1 The decisions made by (and, for the avoidance of doubt, not mere recommendations of) the Joint Committee shall be subject to the Overview and Scrutiny arrangements of each Member Authority. 5A.2 Notification of the publication of decisions of the Joint Committee on the Lead Authority’s website shall be sent to the nominated contact within each Member Authority (who has responsibility for administering that Member Authority’s committee or democratic process) together with all those to whom agenda papers etc are despatched as soon as possible after publication in accordance with clause 3.7G above. Each Member Authority shall circulate notification of the publication of such decisions as they deem appropriate within their own authority. 5A.3 The Joint Committee Members and their officer advisers shall fully cooperate with the relevant Overview and Scrutiny Committee of the Member Authorities. 5A.4 Any decision or action of the Joint Committee may be called in for scrutiny by members of a Member Authority. A decision is called in by members of a Member Authority in the same way in which they would call in a decision of that Member Authority’s Executive except that: (a) decision may not be called-in after 5pm on the 5th working day after the date upon which the decision is published. (b) a call in of such a decision or action can only be made if the decision or action concerned affects the Member Authority whose membership wishes to call in the decision or action. 5A.5 Once a decision is called in it may not be implemented until the Overview and Scrutiny arrangements of the Member Authority whose membership has called in the decision or action has been completed or if called in by more than one such Member Authority, until the last has been completed. Where a Member Authority’s Overview and Scrutiny committee or a full Council requires reconsideration of the decision by the Joint Committee the Joint Committee shall arrange for the decision to be reconsidered in the light of comments made by the Committee or the full Council and the final decision of the Joint Committee shall not be subject to call in.

Scrutiny Arrangements. 5A.1 5.6.1 The decisions made by (and, for the avoidance of doubt, not mere recommendations of) the Joint Committee shall be subject to the Overview and Scrutiny arrangements of each Member Partner Authority. 5A.2 Notification of the publication of decisions 5.6.2 Decisions or actions of the Joint Committee on the Lead Authority’s website shall be sent notified to the nominated contact within Proper Officer of each Member Partner Authority (who has responsibility for administering that Member Authority’s committee or democratic process) together with all those to whom agenda papers etc are despatched as soon as possible after publication in accordance with clause 3.7G above. Each Member Authority shall circulate notification this agreement within seven (7) Working Days of the publication of such decisions decision being reached or the actions being taken, as they deem appropriate within their own authority.the case may be 5A.3 5.6.3 The Joint Committee Members and their officer advisers shall fully cooperate co- operate with the relevant Overview and Scrutiny Committee of the Member AuthoritiesPartner Authorities and shall, where requested, attend any meeting of any relevant Overview and Scrutiny Committee. 5A.4 5.6.4 Any decision or action of the Joint Committee may be called in for scrutiny by members of a Member Partner Authority. A decision is called in by members of a Member Partner Authority in the same way in which they would call in a decision of that Member Partner Authority’s Executive except that: (a) decision may not be called-in after 5pm on the 5th working day after the date upon which the decision is published. (b) a call in of such a decision or action can only be made if the decision or action concerned affects the Member Partner Authority whose membership wishes to call in the decision or action. 5A.5 5.6.5 Once a decision is called in it may not be implemented until the Overview and Scrutiny arrangements Arrangements of the Member Partner Authority whose membership has called in the decision or action has been completed or if called in by more than one such Member Authority, until the last has been completed. Where a Member Authority’s Overview and Scrutiny committee Committee or a full Council requires reconsideration of the decision by makes recommendations to the Joint Committee the Joint Committee shall arrange for the decision to be reconsidered in the light of comments made by the Committee or the full Council and the final decision of the Joint Committee shall not be subject to call in. 5.6.6 The call-in procedure set out above shall not apply where the decision or action being taken by the Joint Committee is certified by the Joint Committee as urgent. 5.6.7 A Scrutiny Committee must notify the Joint Committee if it includes in its work programme any aspect of policy development or review relating to the work or functions of the Joint Committee. 5.6.8 Where a Scrutiny Committee has formed recommendations on proposals for development, a Scrutiny Committee shall prepare a formal report and submit it for consideration by the Joint Committee. 5.6.9 The Joint Committee shall consider the report of a Scrutiny Committee within fifteen (15) Working Days of it being submitted to the Clerk of the Joint Committee and shall issue a formal response to such a report. 5.6.10 Where any Partner Authority Member or officer is required to attend a Scrutiny Committee, the Chairman of that Committee will inform the Monitoring Officer of his own authority. 5.6.11 That Monitoring Officer shall inform the Partner Authority Member or officer in writing giving at least ten (10) Working Days notice of the meeting at which he is required to attend, such notice to state the nature of the item on which he is required to attend to give account and whether any papers are required to be produced for the Scrutiny Committee.

Scrutiny Arrangements. 5A.1 5.6.1 The decisions made by (and, for the avoidance of doubt, not mere recommendations of) the Joint Committee CIMS shall be subject to the Overview and Scrutiny arrangements of each Member Partner Authority. 5A.2 Notification 5.6.2 Decisions or actions of the publication of decisions of the Joint Committee on the Lead Authority’s website CIMS shall be sent notified to the nominated contact within Proper Officer of each Member Partner Authority (who has responsibility for administering that Member Authority’s committee or democratic process) together with all those to whom agenda papers etc are despatched as soon as possible after publication in accordance with clause 3.7G above. Each Member Authority shall circulate notification this agreement within seven (7) working days of the publication of such decisions decision being reached or the actions being taken, as they deem appropriate within their own authoritythe case may be. 5A.3 5.6.3 The Joint Committee CIMS Members and their officer advisers advisors shall fully cooperate co-operate with the relevant Overview and Scrutiny Committee of the Member AuthoritiesPartner Authorities and shall, where requested, attend any meeting of any relevant Overview and Scrutiny Committee. 5A.4 5.6.4 Any decision or action of the Joint Committee CIMS may be called in for scrutiny by members of a Member Partner Authority. A decision is called in by members of a Member Partner Authority in the same way in which they would call in a decision of that Member Partner Authority’s Executive except that: (a) decision Decision may not be called-in after 5pm on the 5th working day after the date upon which the decision is published. (b) a A call in of such a decision or action can only be made if the decision or action concerned affects the Member Partner Authority whose membership wishes to call in the decision or action. 5A.5 5.6.5 Once a decision is called in it may not be implemented until the Overview and Scrutiny arrangements Arrangements of the Member Partner Authority whose membership has called in the decision or action has been completed or if called in by more than one such Member Authority, until the last has been completed. Where a Member Authority’s Overview and Scrutiny committee Committee or a full Council requires reconsideration of Full council makes recommendations to the decision by CIMS the Joint Committee the Joint Committee CIMS shall arrange for the decision to be reconsidered in the light of comments made by the Committee Executive/Cabinet or the full Full Council and the final decision of the Joint Committee CIMS shall not be subject to call in. 5.6.6 The call-in procedure set out above shall not apply where the decision or action being taken by the CIMS is certified by the CIMS as urgent. 5.6.7 A Scrutiny Committee must notify the CIMS if it includes in its work programme any aspect of policy development or review relating to the work or functions of the CIMS. 5.6.8 Where a Scrutiny Committee has formed recommendations on proposals for development, a Scrutiny Committee shall prepare a formal report and submit it for consideration by the CIMS. 5.6.9 The CIMS shall consider the report of a Scrutiny Committee within fifteen (15) working days of it being submitted to the Clerk of the CIMS and shall issue a formal response to such a report. 5.6.10 Where any Partner Authority Member or officer is required to attend a Scrutiny Committee, the Chair of that Committee will inform the Monitoring Officer of his own Authority. 5.6.11 That Monitoring Officer shall inform the Partner Authority Member or officer in writing giving at least ten (10) working days’ notice of the meeting at which he is required to attend, such notice to state the nature of the item on which he is required to attend to give account and whether any papers are required to be produced for the Scrutiny Committee. 5.6.12 Where the account to be given to the Scrutiny Committee will require the production of a report, then the Partner Authority Member or officer concerned will be given sufficient notice to allow for preparation of that documentation. 5.6.13 Where, in exceptional circumstances, the Partner Authority Member or officer is unable to attend on the required date, then the Scrutiny Committee shall in consultation with the Partner Authority Member or officer arrange an alternative date for attendance which shall be as soon as practicable in relation to the original date specified. 5.6.14 If, having considered the decision or action, a Scrutiny Committee is concerned about it, then it may refer it back to the Committee for reconsideration, setting out in writing the nature of its concerns. If referred back to the Committee for reconsideration the Committee will have a further seven (7) working days to consider whether to amend the original decision or revised the original action taken before reaching a final decision or taking final action. 5.6.15 The operation of the provisions relating to call-in? Shall be monitored annually by the Clerk of the Committee, and a report submitted to the Committee with proposals for review if necessary.

Scrutiny Arrangements. 5A.1 6.6.1 The decisions made by (and, for the avoidance of doubt, not mere recommendations of) the Joint Committee shall be subject to the Overview and Scrutiny individual scrutiny arrangements of each Member AuthorityPartner Authority save with regard to the time within which a call-in may be made which is governed by paragraph 6.6.4 (a) below. 5A.2 Notification of the publication of decisions 6.6.2 Decisions or actions of the Joint Committee on the Lead Authority’s website shall be sent notified to the nominated contact within Proper Officer of each Member Partner Authority (who has responsibility for administering that Member Authority’s committee or democratic process) together with all those to whom agenda papers etc are despatched as soon as possible after publication in accordance with clause 3.7G above. Each Member Authority shall circulate notification this Agreement within seven (7) Working Days of the publication of such decisions decision being reached or the actions being taken, as they deem appropriate within their own authoritythe case may be. 5A.3 The Joint 6.6.3 Committee Members and their officer advisers shall fully cooperate co-operate with the relevant Overview and Scrutiny scrutiny Committee of the Member AuthoritiesPartner Authorities and shall, where requested, attend any meeting of any relevant scrutiny Committee. 5A.4 6.6.4 Any decision or other action taken of the Joint Committee may be called in for scrutiny by members of a Member Partner Authority. A decision is called in by members of a Member Partner Authority in the same way in which they would call in a decision of that Member Authority’s Executive in the case of Colchester, Braintree, [Epping] or Tendring their Executive, and in the case of Uttlesford and Harlow a Policy Committee except that: (a) decision or other action taken may not be called-in after 5pm on the 5th working day after the date upon which the decision is published.; and (b) a call in of such a decision or other action can taken may only be made if the decision or other action taken concerned affects the Member that Partner Authority whose membership wishes to call in the decision or action. 5A.5 6.6.5 Once a decision is or other action taken has been called in it may not be implemented until the Overview and Scrutiny scrutiny arrangements of the Member relevant Partner Authority whose membership has called in the decision or action has been completed or if called in by more than one such Member Authority, until the last has been completed. Where a Member Authority’s Overview and Scrutiny relevant scrutiny committee (or a full Council requires reconsideration of the decision by Council) makes recommendations to the Joint Committee Committee, the Joint Committee shall arrange for the decision or action to be reconsidered in the light of comments made by the Committee relevant scrutiny committee (or the full Council Council) and the final decision or action of the Joint Committee shall not be subject to call in. 6.6.6 The call-in procedure set out in paragraph 6.6.4 above shall not apply where the decision or action being taken by the Joint Committee is certified by the Joint Committee as urgent. 6.6.7 A scrutiny committee of a Partner Authority must notify the Joint Committee if it includes in its work programme any aspect of policy development or review relating to the work or functions of the Joint Committee. 6.6.8 Where a scrutiny committee of a Partner Authority has formed recommendations on proposals for policy development as referred to in paragraph 6.6.7 above, a scrutiny committee shall prepare a formal report and submit it for consideration by the Joint Committee. 6.6.9 The Joint Committee shall consider the report of a scrutiny committee within fifteen (15) working days of it being submitted to the Clerk to the Joint Committee and shall issue a formal response to such a report. 6.6.10 Where any Partner Authority member or officer is required to attend a scrutiny committee, the Chairman of that Committee will inform the Monitoring Officer of his/her own authority. 6.6.11 That Monitoring Officer shall inform the Partner Authority member or officer in writing giving at least ten (10) working days notice of the meeting at which he/she is required to attend, such notice to state the nature of the item on which he/she is required to attend to give account and whether any papers are required to be produced for the scrutiny committee. 6.6.12 Where the account to be given to the scrutiny committee will require the production of a report, the Partner Authority member or officer concerned will be given sufficient notice to allow for preparation of that documentation. 6.6.13 Where in exceptional circumstances, the Partner Authority member or officer is unable to attend on the required date, the scrutiny committee shall in consultation with the Partner Authority member or officer arrange an alternative date for attendance which shall be as soon as practicable in relation to the original date specified. 6.6.14 If, having considered the decision or action, a scrutiny committee remains concerned about it, then it may refer it back to the Joint Committee for reconsideration, setting out in writing the nature of its concerns. If referred back to the Joint Committee for reconsideration the Joint Committee will have a further seven (7) working days to consider whether to amend the original decision or revise the original action taken before reaching a final decision or taking final action. 6.6.15 The operation of the provisions relating to call-in and urgency shall be monitored annually by the Clerk to the Committee, and a report submitted to the Joint Committee with proposals for review if necessary.

Scrutiny Arrangements. 5A.1 5.6.1 The decisions made by (and, for the avoidance of doubt, not mere recommendations of) the Joint Committee shall be subject to the Overview and Scrutiny individual scrutiny arrangements of each Member Partner Authority. 5A.2 Notification of the publication of decisions 5.6.2 Decisions or actions of the Joint Committee on the Lead Authority’s website shall be sent notified to the nominated contact within Proper Officer of each Member Partner Authority (who has responsibility for administering that Member Authority’s committee or democratic process) together with all those to whom agenda papers etc are despatched as soon as possible after publication in accordance with clause 3.7G above. Each Member Authority shall circulate notification this Agreement within seven (7) Working Days of the publication of such decisions decision being reached or the actions being taken, as they deem appropriate within their own authority.the case may be 5A.3 The Joint 5.6.3 Committee Members and their officer advisers shall fully cooperate co-operate with the relevant Overview and Scrutiny scrutiny Committee of the Member Authorities.Partner Authorities and shall, where requested, attend any meeting of any relevant scrutiny committee.‌ 5A.4 5.6.4 Any decision or other action taken of the Joint Committee may be called in for scrutiny by members of a Member Partner Authority. A decision is called in by members of a Member Partner Authority in the same way in which they would call in a decision of that Member Authority’s Executive in the case of Colchester or Braintree their Executive, and in the case of Uttlesford a Policy Committee except that: (a) decision or other action taken may not be called-in after 5pm on the 5th working day after the date upon which the decision is published.; and (b) a call in of such a decision or other action can taken may only be made if the decision or other action taken concerned affects the Member that Partner Authority whose membership wishes to call in the decision or action. 5A.5 5.6.5 Once a decision is or other action taken has been called in it may not be implemented until the Overview and Scrutiny scrutiny arrangements of the Member relevant Partner Authority whose membership has called in the decision or action has been completed or if called in by more than one such Member Authority, until the last has been completed. Where a Member Authority’s Overview and Scrutiny relevant scrutiny committee (or a full Council requires reconsideration of the decision by Council) makes recommendations to the Joint Committee Committee, the Joint Committee shall arrange for the decision or action to be reconsidered in the light of comments made by the Committee relevant scrutiny committee (or the full Council Council) and the final decision or action of the Joint Committee shall not be subject to call in. 5.6.6 The call-in procedure set out in paragraph 5.6.5 above shall not apply where the decision or action being taken by the Joint Committee is certified by the Joint Committee as urgent. 5.6.7 A scrutiny committee of a Partner Authority must notify the Joint Committee if it includes in its work programme any aspect of policy development or review relating to the work or functions of the Joint Committee. 5.6.8 Where a scrutiny committee of a Partner Authority has formed recommendations on proposals for policy development as referred to in paragraph 5.6.7 above, a scrutiny committee shall prepare a formal report and submit it for consideration by the Joint Committee.‌ 5.6.9 The Joint Committee shall consider the report of a scrutiny committee within fifteen (15) working days of it being submitted to the Clerk to the Joint Committee and shall issue a formal response to such a report. 5.6.10 Where any Partner Authority member or officer is required to attend a scrutiny committee, the Chairman of that Committee will inform the Monitoring Officer of his/her own authority. 5.6.11 That Monitoring Officer shall inform the Partner Authority member or officer in writing giving at least ten (10) working days notice of the meeting at which he/she is required to attend, such notice to state the nature of the item on which he/she is required to attend to give account and whether any papers are required to be produced for the scrutiny committee.