Common use of Scrutiny Arrangements Clause in Contracts

Scrutiny Arrangements. 5.6.1 The decisions made by (and, for the avoidance of doubt, not mere recommendations of) the Committee shall be subject to the Overview and Scrutiny arrangements of each Partner Authority. 5.6.2 Decisions or actions of the Joint Committee shall be notified to the Proper Officer of each Partner Authority together with all those to whom agenda papers etc are despatched in accordance with this agreement within seven (7) Working Days of the decision being reached or the actions being taken, as the case may be 5.6.3 The Joint Committee Members and their officer advisers shall fully co- operate with the relevant Overview and Scrutiny Committee of the Partner Authorities and shall, where requested, attend any meeting of any relevant Overview and Scrutiny Committee. 5.6.4 Any decision or action of the Joint Committee may be called in for scrutiny by members of a Partner Authority. A decision is called in by members of a Partner Authority in the same way in which they would call in a decision of that Partner Authority’s Executive except that: (a) decision may not be called-in after 5pm on the 5th working day after the date upon which the decision is published. (b) a call in of such a decision or action can only be made if the decision or action concerned affects the Partner Authority whose membership wishes to call in the decision or action. 5.6.5 Once a decision is called in it may not be implemented until the Scrutiny Arrangements of the Partner Authority whose membership has called in the decision or action has been completed. Where a Scrutiny Committee or a full Council makes recommendations to the Joint Committee the Joint Committee shall arrange for the decision to be reconsidered in the light of comments made by the Committee or the full Council and the final decision of the Joint Committee shall not be subject to call in. 5.6.6 The call-in procedure set out above shall not apply where the decision or action being taken by the Joint Committee is certified by the Joint Committee as urgent. 5.6.7 A Scrutiny Committee must notify the Joint Committee if it includes in its work programme any aspect of policy development or review relating to the work or functions of the Joint Committee. 5.6.8 Where a Scrutiny Committee has formed recommendations on proposals for development, a Scrutiny Committee shall prepare a formal report and submit it for consideration by the Joint Committee. 5.6.9 The Joint Committee shall consider the report of a Scrutiny Committee within fifteen (15) Working Days of it being submitted to the Clerk of the Joint Committee and shall issue a formal response to such a report. 5.6.10 Where any Partner Authority Member or officer is required to attend a Scrutiny Committee, the Chairman of that Committee will inform the Monitoring Officer of his own authority. 5.6.11 That Monitoring Officer shall inform the Partner Authority Member or officer in writing giving at least ten (10) Working Days notice of the meeting at which he is required to attend, such notice to state the nature of the item on which he is required to attend to give account and whether any papers are required to be produced for the Scrutiny Committee.

Scrutiny Arrangements. 5.6.1 The decisions made by (and, for the avoidance of doubt, not mere recommendations of) the Committee CIMS shall be subject to the Overview and Scrutiny arrangements of each Partner Authority. 5.6.2 Decisions or actions of the Joint Committee CIMS shall be notified to the Proper Officer of each Partner Authority together with all those to whom agenda papers etc are despatched in accordance with this agreement within seven (7) Working Days working days of the decision being reached or the actions being taken, as the case may be. 5.6.3 The Joint Committee CIMS Members and their officer advisers advisors shall fully co- co-operate with the relevant Overview and Scrutiny Committee of the Partner Authorities and shall, where requested, attend any meeting of any relevant Overview and Scrutiny Committee. 5.6.4 Any decision or action of the Joint Committee CIMS may be called in for scrutiny by members of a Partner Authority. A decision is called in by members of a Partner Authority in the same way in which they would call in a decision of that Partner Authority’s Executive except that: (a) decision Decision may not be called-in after 5pm on the 5th working day after the date upon which the decision is published. (b) a A call in of such a decision or action can only be made if the decision or action concerned affects the Partner Authority whose membership wishes to call in the decision or action. 5.6.5 Once a decision is called in it may not be implemented until the Scrutiny Arrangements of the Partner Authority whose membership has called in the decision or action has been completed. Where a Scrutiny Committee or a full Council Full council makes recommendations to the Joint Committee CIMS the Joint Committee CIMS shall arrange for the decision to be reconsidered in the light of comments made by the Committee Executive/Cabinet or the full Full Council and the final decision of the Joint Committee CIMS shall not be subject to call in. 5.6.6 The call-in procedure set out above shall not apply where the decision or action being taken by the Joint Committee CIMS is certified by the Joint Committee CIMS as urgent. 5.6.7 A Scrutiny Committee must notify the Joint Committee CIMS if it includes in its work programme any aspect of policy development or review relating to the work or functions of the Joint CommitteeCIMS. 5.6.8 Where a Scrutiny Committee has formed recommendations on proposals for development, a Scrutiny Committee shall prepare a formal report and submit it for consideration by the Joint CommitteeCIMS. 5.6.9 The Joint Committee CIMS shall consider the report of a Scrutiny Committee within fifteen (15) Working Days working days of it being submitted to the Clerk of the Joint Committee CIMS and shall issue a formal response to such a report. 5.6.10 Where any Partner Authority Member or officer is required to attend a Scrutiny Committee, the Chairman Chair of that Committee will inform the Monitoring Officer of his own authorityAuthority. 5.6.11 That Monitoring Officer shall inform the Partner Authority Member or officer in writing giving at least ten (10) Working Days working days’ notice of the meeting at which he is required to attend, such notice to state the nature of the item on which he is required to attend to give account and whether any papers are required to be produced for the Scrutiny Committee. 5.6.12 Where the account to be given to the Scrutiny Committee will require the production of a report, then the Partner Authority Member or officer concerned will be given sufficient notice to allow for preparation of that documentation. 5.6.13 Where, in exceptional circumstances, the Partner Authority Member or officer is unable to attend on the required date, then the Scrutiny Committee shall in consultation with the Partner Authority Member or officer arrange an alternative date for attendance which shall be as soon as practicable in relation to the original date specified. 5.6.14 If, having considered the decision or action, a Scrutiny Committee is concerned about it, then it may refer it back to the Committee for reconsideration, setting out in writing the nature of its concerns. If referred back to the Committee for reconsideration the Committee will have a further seven (7) working days to consider whether to amend the original decision or revised the original action taken before reaching a final decision or taking final action. 5.6.15 The operation of the provisions relating to call-in? Shall be monitored annually by the Clerk of the Committee, and a report submitted to the Committee with proposals for review if necessary.

Scrutiny Arrangements. 5.6.1 5A.1 The decisions made by (and, for the avoidance of doubt, not mere recommendations of) the Joint Committee shall be subject to the Overview and Scrutiny arrangements of each Partner Member Authority. 5.6.2 Decisions or actions 5A.2 Notification of the publication of decisions of the Joint Committee on the Lead Authority’s website shall be notified sent to the Proper Officer of nominated contact within each Partner Member Authority (who has responsibility for administering that Member Authority’s committee or democratic process) together with all those to whom agenda papers etc are despatched as soon as possible after publication in accordance with this agreement within seven (7) Working Days clause 3.7G above. Each Member Authority shall circulate notification of the decision being reached or the actions being taken, publication of such decisions as the case may bethey deem appropriate within their own authority. 5.6.3 5A.3 The Joint Committee Members and their officer advisers shall fully co- operate cooperate with the relevant Overview and Scrutiny Committee of the Partner Authorities and shall, where requested, attend any meeting of any relevant Overview and Scrutiny CommitteeMember Authorities. 5.6.4 5A.4 Any decision or action of the Joint Committee may be called in for scrutiny by members of a Partner Member Authority. A decision is called in by members of a Partner Member Authority in the same way in which they would call in a decision of that Partner Member Authority’s Executive except that: (a) decision may not be called-in after 5pm on the 5th working day after the date upon which the decision is published. (b) a call in of such a decision or action can only be made if the decision or action concerned affects the Partner Member Authority whose membership wishes to call in the decision or action. 5.6.5 5A.5 Once a decision is called in it may not be implemented until the Overview and Scrutiny Arrangements arrangements of the Partner Member Authority whose membership has called in the decision or action has been completed or if called in by more than one such Member Authority, until the last has been completed. Where a Member Authority’s Overview and Scrutiny Committee committee or a full Council makes recommendations to requires reconsideration of the decision by the Joint Committee the Joint Committee shall arrange for the decision to be reconsidered in the light of comments made by the Committee or the full Council and the final decision of the Joint Committee shall not be subject to call in. 5.6.6 The call-in procedure set out above shall not apply where the decision or action being taken by the Joint Committee is certified by the Joint Committee as urgent. 5.6.7 A Scrutiny Committee must notify the Joint Committee if it includes in its work programme any aspect of policy development or review relating to the work or functions of the Joint Committee. 5.6.8 Where a Scrutiny Committee has formed recommendations on proposals for development, a Scrutiny Committee shall prepare a formal report and submit it for consideration by the Joint Committee. 5.6.9 The Joint Committee shall consider the report of a Scrutiny Committee within fifteen (15) Working Days of it being submitted to the Clerk of the Joint Committee and shall issue a formal response to such a report. 5.6.10 Where any Partner Authority Member or officer is required to attend a Scrutiny Committee, the Chairman of that Committee will inform the Monitoring Officer of his own authority. 5.6.11 That Monitoring Officer shall inform the Partner Authority Member or officer in writing giving at least ten (10) Working Days notice of the meeting at which he is required to attend, such notice to state the nature of the item on which he is required to attend to give account and whether any papers are required to be produced for the Scrutiny Committee.

Scrutiny Arrangements. 5.6.1 6.6.1 The decisions made by (and, for the avoidance of doubt, not mere recommendations of) the Joint Committee shall be subject to the Overview and Scrutiny individual scrutiny arrangements of each Partner AuthorityAuthority save with regard to the time within which a call-in may be made which is governed by paragraph 6.6.4 (a) below. 5.6.2 6.6.2 Decisions or actions of the Joint Committee shall be notified to the Proper Officer of each Partner Authority together with all those to whom agenda papers etc are despatched in accordance with this agreement Agreement within seven (7) Working Days of the decision being reached or the actions being taken, as the case may be. 5.6.3 The Joint 6.6.3 Committee Members and their officer advisers shall fully co- co-operate with the relevant Overview and Scrutiny scrutiny Committee of the Partner Authorities and shall, where requested, attend any meeting of any relevant Overview and Scrutiny scrutiny Committee. 5.6.4 6.6.4 Any decision or other action taken of the Joint Committee may be called in for scrutiny by members of a Partner Authority. A decision is called in by members of a Partner Authority in the same way in which they would call in a decision of that Partner Authority’s Executive in the case of Colchester, Braintree, [Epping] or Tendring their Executive, and in the case of Uttlesford and Harlow a Policy Committee except that: (a) decision or other action taken may not be called-in after 5pm on the 5th working day after the date upon which the decision is published.; and (b) a call in of such a decision or other action can taken may only be made if the decision or other action taken concerned affects the that Partner Authority whose membership wishes to call in the decision or action. 5.6.5 6.6.5 Once a decision is or other action taken has been called in it may not be implemented until the Scrutiny Arrangements scrutiny arrangements of the relevant Partner Authority whose membership has called in the decision or action has been completed. Where a Scrutiny Committee relevant scrutiny committee (or a full Council Council) makes recommendations to the Joint Committee Committee, the Joint Committee shall arrange for the decision or action to be reconsidered in the light of comments made by the Committee relevant scrutiny committee (or the full Council Council) and the final decision or action of the Joint Committee shall not be subject to call in. 5.6.6 6.6.6 The call-in procedure set out in paragraph 6.6.4 above shall not apply where the decision or action being taken by the Joint Committee is certified by the Joint Committee as urgent. 5.6.7 6.6.7 A Scrutiny Committee scrutiny committee of a Partner Authority must notify the Joint Committee if it includes in its work programme any aspect of policy development or review relating to the work or functions of the Joint Committee. 5.6.8 6.6.8 Where a Scrutiny Committee scrutiny committee of a Partner Authority has formed recommendations on proposals for developmentpolicy development as referred to in paragraph 6.6.7 above, a Scrutiny Committee scrutiny committee shall prepare a formal report and submit it for consideration by the Joint Committee. 5.6.9 6.6.9 The Joint Committee shall consider the report of a Scrutiny Committee scrutiny committee within fifteen (15) Working Days working days of it being submitted to the Clerk of to the Joint Committee and shall issue a formal response to such a report. 5.6.10 6.6.10 Where any Partner Authority Member member or officer is required to attend a Scrutiny Committeescrutiny committee, the Chairman of that Committee will inform the Monitoring Officer of his his/her own authority. 5.6.11 6.6.11 That Monitoring Officer shall inform the Partner Authority Member member or officer in writing giving at least ten (10) Working Days working days notice of the meeting at which he he/she is required to attend, such notice to state the nature of the item on which he he/she is required to attend to give account and whether any papers are required to be produced for the Scrutiny scrutiny committee. 6.6.12 Where the account to be given to the scrutiny committee will require the production of a report, the Partner Authority member or officer concerned will be given sufficient notice to allow for preparation of that documentation. 6.6.13 Where in exceptional circumstances, the Partner Authority member or officer is unable to attend on the required date, the scrutiny committee shall in consultation with the Partner Authority member or officer arrange an alternative date for attendance which shall be as soon as practicable in relation to the original date specified. 6.6.14 If, having considered the decision or action, a scrutiny committee remains concerned about it, then it may refer it back to the Joint Committee for reconsideration, setting out in writing the nature of its concerns. If referred back to the Joint Committee for reconsideration the Joint Committee will have a further seven (7) working days to consider whether to amend the original decision or revise the original action taken before reaching a final decision or taking final action. 6.6.15 The operation of the provisions relating to call-in and urgency shall be monitored annually by the Clerk to the Committee, and a report submitted to the Joint Committee with proposals for review if necessary.

Scrutiny Arrangements. 5.6.1 The decisions made by (and, for the avoidance of doubt, not mere recommendations of) the Joint Committee shall be subject to the Overview and Scrutiny individual scrutiny arrangements of each Partner Authority. 5.6.2 Decisions or actions of the Joint Committee shall be notified to the Proper Officer of each Partner Authority together with all those to whom agenda papers etc are despatched in accordance with this agreement Agreement within seven (7) Working Days of the decision being reached or the actions being taken, as the case may be 5.6.3 The Joint Committee Members and their officer advisers shall fully co- co-operate with the relevant Overview and Scrutiny scrutiny Committee of the Partner Authorities and shall, where requested, attend any meeting of any relevant Overview and Scrutiny Committee.scrutiny committee.‌ 5.6.4 Any decision or other action taken of the Joint Committee may be called in for scrutiny by members of a Partner Authority. A decision is called in by members of a Partner Authority in the same way in which they would call in a decision of that Partner Authority’s Executive in the case of Colchester or Braintree their Executive, and in the case of Uttlesford a Policy Committee except that: (a) decision or other action taken may not be called-in after 5pm on the 5th working day after the date upon which the decision is published.; and (b) a call in of such a decision or other action can taken may only be made if the decision or other action taken concerned affects the that Partner Authority whose membership wishes to call in the decision or action. 5.6.5 Once a decision is or other action taken has been called in it may not be implemented until the Scrutiny Arrangements scrutiny arrangements of the relevant Partner Authority whose membership has called in the decision or action has been completed. Where a Scrutiny Committee relevant scrutiny committee (or a full Council Council) makes recommendations to the Joint Committee Committee, the Joint Committee shall arrange for the decision or action to be reconsidered in the light of comments made by the Committee relevant scrutiny committee (or the full Council Council) and the final decision or action of the Joint Committee shall not be subject to call in. 5.6.6 The call-in procedure set out in paragraph 5.6.5 above shall not apply where the decision or action being taken by the Joint Committee is certified by the Joint Committee as urgent. 5.6.7 A Scrutiny Committee scrutiny committee of a Partner Authority must notify the Joint Committee if it includes in its work programme any aspect of policy development or review relating to the work or functions of the Joint Committee. 5.6.8 Where a Scrutiny Committee scrutiny committee of a Partner Authority has formed recommendations on proposals for developmentpolicy development as referred to in paragraph 5.6.7 above, a Scrutiny Committee scrutiny committee shall prepare a formal report and submit it for consideration by the Joint Committee.Committee.‌ 5.6.9 The Joint Committee shall consider the report of a Scrutiny Committee scrutiny committee within fifteen (15) Working Days working days of it being submitted to the Clerk of to the Joint Committee and shall issue a formal response to such a report. 5.6.10 Where any Partner Authority Member member or officer is required to attend a Scrutiny Committeescrutiny committee, the Chairman of that Committee will inform the Monitoring Officer of his his/her own authority. 5.6.11 That Monitoring Officer shall inform the Partner Authority Member member or officer in writing giving at least ten (10) Working Days working days notice of the meeting at which he he/she is required to attend, such notice to state the nature of the item on which he he/she is required to attend to give account and whether any papers are required to be produced for the Scrutiny Committeescrutiny committee.