Common use of SOFTWARE AND ELECTRONIC DEVICES Clause in Contracts

SOFTWARE AND ELECTRONIC DEVICES. Software, computers, and electronic devices must meet specific standards to protect the District’s electronic network and other EIR. In addition, violations of software copyright law have the potential of costing the District millions of dollars. Computers, cellphones, notebooks, tablets, and similar devices are capable of downloading, storing, and using various software, including Apps, from both district- approved and non-approved providers. Some Apps are known to collect data from devices onto which they are loaded and from other devices to which the device is connected. That collection and any dissemination of collected data, including student records stored on district EIR, is a threat to the confidentiality of electronic records and a breach of information security. For this reason, Student shall not download or attempt to download non-approved Apps onto district computers or devices. The Superintendent/designee is authorized to approve student requests for installation of non-district software, subject to the following limitations: • Software not related to the mission of the District shall not be installed. • No software shall be installed without written proof of licensing, which shall be retained by the designated technology administrator. Multiple installations of the same license number will be assumed to violate copyright unless a multiple license provision can be demonstrated. Approval shall be limited as follows: • The District has the right to remove the software at any time and for any reason without prior notice to Student. • The District has no obligation to return the software to Student. • If Student is assigned to a different computer or electronic device, the District has no obligation to install the software on that equipment. Students who have been authorized to download and install software shall adhere to copyrights, trademarks, licenses, and any contractual agreements applicable to the software, including provisions prohibiting the duplication of material without proper authorization and/or inclusion of copyright notices in any use of the material.

SOFTWARE AND ELECTRONIC DEVICES. Software, computers, and electronic devices must meet specific standards to protect the District’s electronic network and other EIR. In addition, violations of software copyright law have the potential of costing the District millions of dollars. Computers, cellphones, notebooks, tablets, and similar devices are capable of downloading, storing, and using various software, including Apps, from both district- approved and non-approved providers. Some Apps are known to collect data from devices onto which they are loaded and from other devices to which the device is connected. That collection and any dissemination of collected data, including student records stored on district EIR, is a threat to the confidentiality of electronic records and a breach of information security. For this reason, Student shall not download or attempt to download non-approved Apps onto district computers or devices. The Superintendent/designee is authorized to approve student requests for installation of non-district software, subject to the following limitations: •  Software not related to the mission of the District shall not be installed. •  No software shall be installed without written proof of licensing, which shall be retained by the designated technology administrator. Multiple installations of the same license number will be assumed to violate copyright unless a multiple license provision can be demonstrated. Approval shall be limited as follows: •  The District has the right to remove the software at any time and for any reason without prior notice to Student. •  The District has no obligation to return the software to Student. •  If Student is assigned to a different computer or electronic device, the District has no obligation to install the software on that equipment. Students who have been authorized to download and install software shall adhere to copyrights, trademarks, licenses, and any contractual agreements applicable to the software, including provisions prohibiting the duplication of material without proper authorization and/or inclusion of copyright notices in any use of the material.