Common use of Specific obligations of the Lead Beneficiary Clause in Contracts

Specific obligations of the Lead Beneficiary. 1. The Lead Beneficiary is responsible for the overall co-ordination and effective implementation of the Project and shall take all the steps needed to correctly manage the Project in accordance with the Application form and the Subsidy contract and in line with the Subsidy contract and the Partnership agreement. 2. In addition as a general obligation the Lead Beneficiary shall: a) represent the Project partners towards Managing Authority / Joint Secretariat / programme management bodies; b) sign the Subsidy contract (and its possible amendments), inform all Beneficiaries on the signature of the Subsidy contract and provide all Beneficiaries with a copy thereof; c) appoint a project manager who has the operational responsibility for the co-ordination and documentation of the overall Project; d) react promptly to any request made by the Managing Authority and the Joint Secretariat; e) keep the Beneficiaries informed on a regular basis about all relevant communication between the Lead Beneficiary and the Joint Secretariat, furthermore between the Lead Beneficiary and the Managing Authority; f) inform all Beneficiaries on the progress of the overall Project, in particular with reference to its objectives and results as set in the Subsidy contract or any later amendments; g) without any delay inform the Beneficiaries about all essential issues (e.g. about any variation of the conditions at the basis of the present Agreement or about any modification that could influence the performance of the Project, the information activity or the payment of financing) connected to project implementation; h) notify the Beneficiaries and the Joint Secretariat / Managing Authority immediately of any event that could lead to a temporary or final discontinuation of the Project or any other deviation of the implementation of the Project; i) guarantee the sound financial management of the funds allocated for the implementation of the Project, including the separate set-up of the project accounting and the supporting documents storage system; j) be responsible for the verification that the expenditure declared by the Project partners has been validated by the designated controller at national level and the expenditure declared by the Project partners has been incurred only for the purpose of implementing the Project and that it corresponds to the activities agreed between the Project partners in the frame of the Application form and Subsidy contract; k) prepare and submit the Applications for Reimbursement together with the Project reports, the Final project report and the Project follow-up reports (if relevant) to the Joint Secretariat keeping the deadlines indicated in the Subsidy contract; l) transfer the EU contribution to the Beneficiaries according to the Application for Reimbursement approved by the Joint Secretariat, within 10 working days after receipt unless justified and in full – no specific charge or other charge with equivalent effect shall be levied which would reduce these amounts for the Beneficiaries; m) ensure that all Beneficiaries are involved in the decision making regarding the Project, and especially agree with the Beneficiaries related to the content of the Subsidy contract before signing the Subsidy contract, furthermore agree with the Beneficiaries before submitting any request for reallocation between budget lines and for an amendment of the Subsidy contract / Partnership agreement to the Joint Secretariat / Managing Authority. n) support Beneficiaries in implementing their obligations by giving them the correct information, indications and clarifications on the procedures; o) make sure that all Project partners comply with EU and national legislation including rules on public procurement, State aid, publicity, furthermore rules on environmental protection and equal opportunities; p) report in accordance with the existing legislation and national / regional guidelines if the project activities contain elements of State aid; q) implement its individual part of the Project accordingly; r) enable the responsible bodies to carry out their audit and monitoring / evaluation / activities; s) guarantee the systematic collection and the safe storage of all the documentation regarding project expenditure and activities; t) keep a copy of all project documents including public procurement documents prepared by the Project partners or other bodies; u) carry out project level accounting; v) ensure that no double funding or double reporting of expenditure takes place; w) review the appropriate spending of the EU contribution by the Beneficiaries, the condition of the Beneficiaries’ project part and the preparation of the required documents and records for the project closure.

Specific obligations of the Lead Beneficiary. 1. The Lead Beneficiary is responsible for the overall co-ordination and effective implementation of the Project and shall take all the steps needed to correctly manage the Project in accordance with the Application form and the Subsidy contract and in line with the Subsidy contract and the Partnership agreement. 2. In addition n addition, as a general obligation the Lead Beneficiary shall: a) represent the Project partners towards Managing Authority / Joint Secretariat / I programme management bodies; b) sign the Subsidy contract (and its possible amendments), inform all Beneficiaries on the signature of the Subsidy contract and provide all Beneficiaries with a copy thereof; c) appoint a project manager who has the operational responsibility for the co-ordination and documentation of the overall Project; d) react promptly to any request made by the Managing ftanaging Authority and the Joint Secretariat; e) keep the Beneficiaries informed on a regular basis about all relevant communication between the Lead Beneficiary and the Joint Secretariat, furthermore between the Lead Beneficiary and the Managing ftanaging Authority; f) inform all Beneficiaries on the progress of the overall Project, in particular with reference to its objectives and results as set in the Subsidy contract or any later amendments; g) without any delay inform the Beneficiaries about all essential issues (e.g. about any variation of the conditions at the basis of the present Agreement or about any modification that could influence the performance of the Project, the information activity or the payment of financing) connected to project implementation; h) notify the Beneficiaries and the Joint Secretariat / Managing I ftanaging Authority immediately of any event that could lead to a temporary or final discontinuation of the Project or any other deviation of the implementation of the Project; i) guarantee the sound financial management of the funds allocated for the implementation of the Project, including the separate set-up of the project accounting and the supporting documents storage system; j) be responsible for the verification that the expenditure declared by the Project partners has been validated by the designated controller at national level and the expenditure declared by the Project partners has been incurred only for the purpose of implementing the Project and that it corresponds to the activities agreed between the Project partners in the frame of the Application form and Subsidy contract; k) prepare and submit the Applications for Reimbursement together with the Project reports, the Final project report and the Project follow-up reports (if relevant) to the Joint Secretariat keeping the deadlines indicated in the Subsidy contract; lI) transfer the EU contribution to the Beneficiaries according to the Application for Reimbursement approved by the Joint Secretariat, within 10 working 30 days after receipt unless justified and in full – - no specific charge or other charge with equivalent effect shall be levied which would reduce these amounts for the Beneficiaries; m) ensure that all Beneficiaries are involved in the decision making regarding the Project, and especially agree with the Beneficiaries related to the content of the Subsidy contract before signing the Subsidy contract, furthermore agree with the Beneficiaries before submitting any request for reallocation between budget lines and for an amendment of the Subsidy contract / Partnership agreement to the Joint Secretariat / Managing ftanaging Authority. . n) support Beneficiaries in implementing their obligations by giving them the correct information, indications and clarifications on the procedures; o) make sure that all Project partners comply with EU and national legislation including rules on public procurement, State aid, publicity, furthermore rules on environmental protection and equal opportunities; p) report in accordance with the existing legislation and national / regional guidelines if the project activities contain elements of State aid; q) implement its individual individua! part of the Project accordingly; r) enable the responsible bodies to carry out their audit and monitoring / evaluation / activities; s) guarantee the systematic collection and the safe storage of all the documentation regarding project expenditure and activities; t) keep a copy of all project documents including public procurement documents prepared by the Project partners or other bodies; u) carry out project level accounting; v) ensure that no double funding or double reporting of expenditure takes place; w) review the appropriate spending of the EU contribution by the Beneficiaries, the condition of the Beneficiaries’ ' project part and the preparation of the required documents and records for the project closure.

Specific obligations of the Lead Beneficiary. 1. The Lead Beneficiary is responsible for the overall co-ordination and effective implementation of the Project and shall take all the steps needed to correctly manage the Project in accordance with the Application form and the Subsidy contract and in line with the Subsidy contract and the Partnership agreement. 2. In addition as a general obligation the Lead Beneficiary shall: a) represent the Project partners towards Managing Authority / Joint Secretariat / programme management bodies; b) sign the Subsidy contract (and its possible amendments), inform all Beneficiaries on the signature of the Subsidy contract and provide all Beneficiaries with a copy thereof; c) appoint a project manager who has the operational responsibility for the co-ordination and documentation of the overall Project; d) react promptly to any request made by the Managing Authority and the Joint Secretariat; e) keep the Beneficiaries informed on a regular basis about all relevant communication between the Lead Beneficiary and the Joint Secretariat, furthermore between the Lead Beneficiary and the Managing Authority; f) inform all Beneficiaries on the progress of the overall Project, in particular with reference to its objectives and results as set in the Subsidy contract or any later amendments; g) without any delay inform the Beneficiaries about all essential issues (e.g. about any variation of the conditions at the basis of the present Agreement or about any modification that could influence the performance of the Project, the information activity or the payment of financing) connected to project implementation; h) notify the Beneficiaries and the Joint Secretariat / Managing Authority immediately of any event that could lead to a temporary or final discontinuation of the Project or any other deviation of the implementation of the Project; i) guarantee the sound financial management of the funds allocated for the implementation of the Project, including the separate set-up of the project accounting and the supporting documents storage system; j) be responsible for the verification that the expenditure declared by the Project partners has been validated by the designated controller at national level and the expenditure declared by the Project partners has been incurred only for the purpose of implementing the Project and that it corresponds to the activities agreed between the Project partners in the frame of the Application form and Subsidy contract; k) prepare and submit the Applications for Reimbursement together with the Project reports, the Final project report and the Project follow-up reports (if relevant) to the Joint Secretariat keeping the deadlines indicated in the Subsidy contract; l) transfer the EU contribution to the Beneficiaries according to the Application for Reimbursement approved by the Joint Secretariat, within 10 working 8 days after receipt unless justified and in full – no specific charge or other charge with equivalent effect shall be levied which would reduce these amounts for the Beneficiaries; m) ensure that all Beneficiaries are involved in the decision making regarding the Project, and especially agree with the Beneficiaries related to the content of the Subsidy contract before signing the Subsidy contract, furthermore agree with the Beneficiaries before submitting any request for reallocation between budget lines and for an amendment of the Subsidy contract / Partnership agreement to the Joint Secretariat / Managing Authority. n) support Beneficiaries in implementing their obligations by giving them the correct information, indications and clarifications on the procedures; o) make sure that all Project partners comply with EU and national legislation including rules on public procurement, State aid, publicity, furthermore rules on environmental protection and equal opportunities; p) report in accordance with the existing legislation and national / regional guidelines if the project activities contain elements of State aid; q) implement its individual part of the Project accordingly; r) enable the responsible bodies to carry out their audit and monitoring / evaluation / activities; s) guarantee the systematic collection and the safe storage of all the documentation regarding project expenditure and activities; t) keep a copy of all project documents including public procurement documents prepared by the Project partners or other bodies; u) carry out project level accounting; v) ensure that no double funding or double reporting of expenditure takes place; w) review the appropriate spending of the EU contribution by the Beneficiaries, the condition of the Beneficiaries’ project part and the preparation of the required documents and records for the project closure.

Specific obligations of the Lead Beneficiary. 1. The Lead Beneficiary is responsible for the overall co-ordination and effective implementation of the Project and shall take all the steps needed to correctly manage the Project in accordance with the Application form and the Subsidy contract and in line with the Subsidy contract and the Partnership agreement. 2. In addition as a general obligation the Lead Beneficiary shall: a) : represent the Project partners towards Managing Authority / Joint Secretariat / programme management bodies; b) ; sign the Subsidy contract (and its possible amendments), inform all Beneficiaries on the signature of the Subsidy contract and provide all Beneficiaries with a copy thereof; c) ; appoint a project manager who has the operational responsibility for the co-ordination and documentation of the overall Project; d) ; react promptly to any request made by the Managing Authority and the Joint Secretariat; e) ; keep the Beneficiaries informed on a regular basis about all relevant communication between the Lead Beneficiary and the Joint Secretariat, furthermore between the Lead Beneficiary and the Managing Authority; f) ; inform all Beneficiaries on the progress of the overall Project, in particular with reference to its objectives and results as set in the Subsidy contract or any later amendments; g) ; without any delay inform the Beneficiaries about all essential issues (e.g. about any variation of the conditions at the basis of the present Agreement or about any modification that could influence the performance of the Project, the information activity or the payment of financing) connected to project implementation; h) ; notify the Beneficiaries and the Joint Secretariat / Managing Authority immediately of any event that could lead to a temporary or final discontinuation of the Project or any other deviation of the implementation of the Project; i) ; guarantee the sound financial management of the funds allocated for the implementation of the Project, including the separate set-up of the project accounting and the supporting documents storage system; j) ; be responsible for the verification that the expenditure declared by the Project partners has been validated by the designated controller at national level and the expenditure declared by the Project partners has been incurred only for the purpose of implementing the Project and that it corresponds to the activities agreed between the Project partners in the frame of the Application form and Subsidy contract; k) ; prepare and submit the Applications for Reimbursement together with the Project reports, the Final project report and the Project follow-up reports (if relevant) to the Joint Secretariat keeping the deadlines indicated in the Subsidy contract; l) ; transfer the EU contribution to the Beneficiaries according to the Application for Reimbursement approved by the Joint Secretariat, within 10 working 8 calendar days after receipt unless justified and in full – no specific charge or other charge with equivalent effect shall be levied which would reduce these amounts for the Beneficiaries; m) ; ensure that all Beneficiaries are involved in the decision making regarding the Project, and especially agree with the Beneficiaries related to the content of the Subsidy contract before signing the Subsidy contract, furthermore agree with the Beneficiaries before submitting any request for reallocation between budget lines and for an amendment of the Subsidy contract / Partnership agreement to the Joint Secretariat / Managing Authority. n) . support Beneficiaries in implementing their obligations by giving them the correct information, indications and clarifications on the procedures; o) ; make sure that all Project partners comply with EU and national legislation including rules on public procurement, State aid, publicity, furthermore rules on environmental protection and equal opportunities; p) ; report in accordance with the existing legislation and national / regional guidelines if the project activities contain elements of State aid; q) ; implement its individual part of the Project accordingly; r) ; enable the responsible bodies to carry out their audit and monitoring / evaluation / activities; s) ; guarantee the systematic collection and the safe storage of all the documentation regarding project expenditure and activities; t) ; keep a copy of all project documents including public procurement documents prepared by the Project partners or other bodies; u) ; carry out project level accounting; v) ; ensure that no double funding or double reporting of expenditure takes place; w) ; review the appropriate spending of the EU contribution by the Beneficiaries, the condition of the Beneficiaries’ project part and the preparation of the required documents and records for the project closure.

Specific obligations of the Lead Beneficiary. 1. The Lead Beneficiary is responsible for the overall co-ordination and effective implementation of the Project and shall take all the steps needed to correctly manage the Project in accordance with the Application form and the Subsidy contract and in line with the Subsidy contract and the Partnership agreement. 2. In addition as a general obligation the Lead Beneficiary shall: a) represent the Project partners towards Managing Authority / Joint Secretariat / programme management bodies; b) sign the Subsidy contract (and its possible amendments), inform all Beneficiaries on the signature of the Subsidy contract and provide all Beneficiaries with a copy thereof; c) appoint a project manager who has the operational responsibility for the co-ordination and documentation of the overall Project; d) react promptly to any request made by the Managing Authority and the Joint Secretariat; e) keep the Beneficiaries informed on a regular basis about all relevant communication between the Lead Beneficiary and the Joint Secretariat, furthermore between the Lead Beneficiary and the Managing Authority; f) inform all Beneficiaries on the progress of the overall Project, in particular with reference to its objectives and results as set in the Subsidy contract or any later amendments; g) without any delay inform the Beneficiaries about all essential issues (e.g. about any variation of the conditions at the basis of the present Agreement or about any modification that could influence the performance of the Project, the information activity or the payment of financing) connected to project implementation; h) notify the Beneficiaries and the Joint Secretariat / Managing Authority immediately of any event that could lead to a temporary or final discontinuation of the Project or any other deviation of the implementation of the Project; i) guarantee the sound financial management of the funds allocated for the implementation of the Project, including the separate set-up of the project accounting and the supporting documents storage system; j) be responsible for the verification that the expenditure declared by the Project partners has been validated by the designated controller at national level and the expenditure declared by the Project partners has been incurred only for the purpose of implementing the Project and that it corresponds to the activities agreed between the Project partners in the frame of the Application form and Subsidy contract; k) prepare and submit the Applications for Reimbursement together with the Project reports, the Final project report and the Project follow-up reports (if relevant) to the Joint Secretariat keeping the deadlines indicated in the Subsidy contract; l) transfer the EU contribution to the Beneficiaries according to the Application for Reimbursement approved by the Joint Secretariat, within 10 working 5 days after receipt unless justified and in full – no specific charge or other charge with equivalent effect shall be levied which would reduce these amounts for the Beneficiaries; m) ensure that all Beneficiaries are involved in the decision making regarding the Project, and especially agree with the Beneficiaries related to the content of the Subsidy contract before signing the Subsidy contract, furthermore agree with the Beneficiaries before submitting any request for reallocation between budget lines and for an amendment of the Subsidy contract / Partnership agreement to the Joint Secretariat / Managing Authority. n) support Beneficiaries in implementing their obligations by giving them the correct information, indications and clarifications on the procedures; o) make sure that all Project partners comply with EU and national legislation including rules on public procurement, State aid, publicity, furthermore rules on environmental protection and equal opportunities; p) report in accordance with the existing legislation and national / regional guidelines if the project activities contain elements of State aid; q) implement its individual part of the Project accordingly; r) enable the responsible bodies to carry out their audit and monitoring / evaluation / activities; s) guarantee the systematic collection and the safe storage of all the documentation regarding project expenditure and activities; t) keep a copy of all project documents including public procurement documents prepared by the Project partners or other bodies; u) carry out project level accounting; v) ensure that no double funding or double reporting of expenditure takes place; w) review the appropriate spending of the EU contribution by the Beneficiaries, the condition of the Beneficiaries’ project part and the preparation of the required documents and records for the project closure.

Specific obligations of the Lead Beneficiary. 1. The Lead Beneficiary is responsible for the overall co-ordination and effective implementation of the Project and shall take all the steps needed to correctly manage the Project in accordance with the Application form and the Subsidy contract and in line with the Subsidy contract and the Partnership agreement. 2. In addition as a general obligation the Lead Beneficiary shall: a) represent the Project partners towards Managing Authority / Joint Secretariat / programme management bodies; b) sign the Subsidy contract (and its possible amendments), inform all Beneficiaries on the signature of the Subsidy contract and provide all Beneficiaries with a copy thereof; c) appoint a project manager who has the operational responsibility for the co-ordination and documentation of the overall Project; d) react promptly to any request made by the Managing Authority and the Joint Secretariat; e) keep the Beneficiaries informed on a regular basis about all relevant communication between the Lead Beneficiary and the Joint Secretariat, furthermore between the Lead Beneficiary and the Managing Authority; f) inform all Beneficiaries on the progress of the overall Project, in particular with reference to its objectives and results as set in the Subsidy contract or any later amendments; g) without any delay inform the Beneficiaries about all essential issues (e.g. about any variation of the conditions at the basis of the present Agreement or about any modification that could influence the performance of the Project, the information activity or the payment of financing) connected to project implementation; h) notify the Beneficiaries and the Joint Secretariat / Managing Authority immediately of any event that could lead to a temporary or final discontinuation of the Project or any other deviation of the implementation of the Project; i) guarantee the sound financial management of the funds allocated for the implementation of the Project, including the separate set-up of the project accounting and the supporting documents storage system; j) be responsible for the verification that the expenditure declared by the Project partners has been validated by the designated controller at national level and the expenditure declared by the Project partners has been incurred only for the purpose of implementing the Project and that it corresponds to the activities agreed between the Project partners in the frame of the Application form and Subsidy contract; k) prepare and submit the Applications for Reimbursement together with the Project reports, the Final project report and the Project follow-up reports (if relevant) to the Joint Secretariat keeping the deadlines indicated in the Subsidy contract; l) transfer the EU contribution to the Beneficiaries according to the Application for Reimbursement approved by the Joint Secretariat, within 10 working days after receipt unless justified 1 week and in full – no specific charge or other charge with equivalent effect shall be levied which would reduce these amounts for the Beneficiaries; m) ensure that all Beneficiaries are involved in the decision making regarding the Project, and especially agree with the Beneficiaries related to the content of the Subsidy contract before signing the Subsidy contract, furthermore agree with the Beneficiaries before submitting any request for reallocation between budget lines and for an amendment of the Subsidy contract / Partnership agreement to the Joint Secretariat / Managing Authority. n) support Beneficiaries in implementing their obligations by giving them the correct information, indications and clarifications on the procedures; o) make sure that all Project partners comply with EU and national legislation including rules on public procurement, State aid, publicity, furthermore rules on environmental protection and equal opportunities; p) report in accordance with the existing legislation and national / regional guidelines if the project activities contain elements of State aid; q) implement its individual part of the Project accordingly; r) enable the responsible bodies to carry out their audit and monitoring / evaluation / activities; s) guarantee the systematic collection and the safe storage of all the documentation regarding project expenditure and activities; t) keep a copy of all project documents including public procurement documents prepared by the Project partners or other bodies; u) carry out project level accounting; v) ensure that no double funding or double reporting of expenditure takes place; w) review the appropriate spending of the EU contribution by the Beneficiaries, the condition of the Beneficiaries’ project part and the preparation of the required documents and records for the project closure.

Specific obligations of the Lead Beneficiary. 1. The Lead Beneficiary is responsible for the overall co-ordination and effective implementation of the Project and shall take all the steps needed to correctly manage the Project project in accordance with the Application form Form approved by the Joint Monitoring and the Subsidy contract Steering Committee and in line with the Subsidy contract and the Partnership agreementContract for Community Funding. 2. In addition as a general obligation the Lead Beneficiary shall: a) represent sign the Subsidy Contract for Community Funding on behalf of all its Project partners towards Managing Authority / Joint Secretariat / programme management bodiesPartners; b) sign the Subsidy contract (and its possible amendments), inform all Beneficiaries Project Partners on the signature of the Subsidy contract Contract for Community Funding and provide all Beneficiaries Project Partners with a copy thereof; c) appoint a project manager who has the operational responsibility for the co-ordination and documentation of the overall Project; d) react promptly to any request made by the Managing Authority and the Joint Secretariat; e) keep the Beneficiaries Project Partners informed on a regular basis about all relevant communication between the Lead Beneficiary and the Joint Secretariat, furthermore between the Lead Beneficiary and the Technical Secretariat / Managing Authority; f) inform all Beneficiaries on the progress of the overall Project, in particular with reference to its objectives and results as set in the Subsidy contract or any later amendments; gd) without any delay inform the Beneficiaries Project Partners about all essential issues (e.g. about any variation of the conditions at the basis of the present Agreement or about any modification that could influence the performance of the Project, the information activity or the payment of financing) connected to project implementation; h) notify the Beneficiaries and the Joint Secretariat / Managing Authority immediately of any event that could lead to a temporary or final discontinuation of the Project or any other deviation of the implementation of the Project; i) guarantee the sound financial management of the funds allocated for the implementation of the Project, including the separate set-up of the project accounting and the supporting documents storage system; je) be responsible for the verification verifying that the expenditure declared by the Project partners has been validated by the designated controller at national level and the expenditure declared by the Project partners Partners has been incurred only for the purpose of implementing the Project project (part) and that it corresponds to the activities agreed between the Project partners Partners in the frame of the approved Application form and Subsidy contractForm; kf) prepare and be responsible for verifying that the expenditure declared by the Project Partners has been validated by the designated controller at national level; g) submit the Applications applications for Reimbursement reimbursement together with the Project reports, the Final project report and the Project follow-up progress reports (if relevant) to the Joint Technical Secretariat keeping the deadlines indicated in the Subsidy contractContract for Community Funding; lh) transfer the EU contribution respective amounts of advance (specified in Annex III of the Subsidy Contract for Community Funding) received on the Lead Beneficiary’s separate bank account to the Beneficiaries bank accounts of each Project Partner within [timeframe to be defined by the partnership]; and in full, without specific fees or charges; i) transfer the Community funding according to the Application for Reimbursement approved by the Joint SecretariatTechnical Secretariat received on the Lead Beneficiary’s separate bank account to the bank accounts of each Project Partner, within 10 working days after receipt unless justified [timeframe to be defined by the partnership]; and in full – no full, without specific charge fees or other charge with equivalent effect shall be levied which would reduce these amounts for the Beneficiariescharges; mj) ensure that all Beneficiaries are involved in the decision making regarding the Project, and especially agree with the Beneficiaries related to the content of Project Partners before applying for a reallocation between budget headings in accordance with the Subsidy contract before signing the Subsidy contract, furthermore Contract for Community Funding; k) agree with the Beneficiaries Project Partners before submitting any request for reallocation between budget lines and for an amendment of the Subsidy contract / Partnership agreement Contract for Community Funding to the Joint Secretariat / Managing AuthorityTechnical Secretariat. n) support Beneficiaries in implementing their obligations by giving them the correct information, indications and clarifications on the procedures; o) make sure that all Project partners comply with EU and national legislation including rules on public procurement, State aid, publicity, furthermore rules on environmental protection and equal opportunities; p) report in accordance with the existing legislation and national / regional guidelines if the project activities contain elements of State aid; q) implement its individual part of the Project accordingly; r) enable the responsible bodies to carry out their audit and monitoring / evaluation / activities; s) guarantee the systematic collection and the safe storage of all the documentation regarding project expenditure and activities; t) keep a copy of all project documents including public procurement documents prepared by the Project partners or other bodies; u) carry out project level accounting; v) ensure that no double funding or double reporting of expenditure takes place; w) review the appropriate spending of the EU contribution by the Beneficiaries, the condition of the Beneficiaries’ project part and the preparation of the required documents and records for the project closure.

Specific obligations of the Lead Beneficiary. 1. The Lead Beneficiary is responsible for the overall co-ordination and effective implementation of the Project and shall take all the steps needed to correctly manage the Project in accordance with the Application form and the Subsidy contract and in line with the Subsidy contract and the Partnership agreement. 2. In addition as a general obligation the Lead Beneficiary shall: a) represent the Project partners towards Managing Authority / Joint Secretariat / programme management bodies; b) sign the Subsidy contract (and its possible amendments), inform all Beneficiaries on the signature of the Subsidy contract and provide all Beneficiaries with a copy thereof; c) appoint a project manager who has the operational responsibility for the co-ordination and documentation of the overall Project; d) react promptly to any request made by the Managing Authority and the Joint Secretariat; e) keep the Beneficiaries informed on a regular basis about all relevant communication between the Lead Beneficiary and the Joint Secretariat, furthermore between the Lead Beneficiary and the Managing Authority; f) inform all Beneficiaries on the progress of the overall Project, in particular with reference to its objectives and results as set in the Subsidy contract or any later amendments; g) without any delay inform the Beneficiaries about all essential issues (e.g. about any variation of the conditions at the basis of the present Agreement or about any modification that could influence the performance of the Project, the information activity or the payment of financing) connected to project implementation; h) notify the Beneficiaries and the Joint Secretariat / Managing Authority immediately of any event that could lead to a temporary or final discontinuation of the Project or any other deviation of the implementation of the Project; i) guarantee the sound financial management of the funds allocated for the implementation of the Project, including the separate set-up of the project accounting and the supporting documents storage system; j) be responsible for the verification that the expenditure declared by the Project partners has been validated by the designated controller at national level and the expenditure declared by the Project partners has been incurred only for the purpose of implementing the Project and that it corresponds to the activities agreed between the Project partners in the frame of the Application form and Subsidy contract; k) prepare and submit the Applications for Reimbursement together with the Project reports, the Final project report and the Project follow-up reports (if relevant) to the Joint Secretariat keeping the deadlines indicated in the Subsidy contract; l) transfer the EU contribution to the Beneficiaries according to the Application for Reimbursement approved by the Joint Secretariat, within 10 working days after receipt unless justified and in full – no specific charge or other charge with equivalent effect shall be levied which would reduce these amounts for the Beneficiaries; m) ensure that all Beneficiaries are involved in the decision making regarding the Project, and especially agree with the Beneficiaries related to the content of the Subsidy contract before signing the Subsidy contract, furthermore agree with the Beneficiaries before submitting any request for reallocation between budget lines and for an amendment of the Subsidy contract / Partnership agreement to the Joint Secretariat / Managing Authority. n) support Beneficiaries in implementing their obligations by giving them the correct information, indications and clarifications on the procedures; o) make sure that all Project partners comply with EU and national legislation including rules on public procurement, State aid, publicity, furthermore rules on environmental protection and equal opportunities; p) report in accordance with the existing legislation and national / regional guidelines if the project activities contain elements of State aid; q) implement its individual part of the Project accordingly; r) enable the responsible bodies to carry out their audit and monitoring / evaluation / activities; s) guarantee the systematic collection and the safe storage of all the documentation regarding project expenditure and activities; t) keep a copy of all project documents including public procurement documents prepared by the Project partners or other bodies; u) carry out project level accounting; v) ensure that no double funding or double reporting of expenditure takes place; w) review the appropriate spending of the EU contribution by the Beneficiaries, the condition of the Beneficiaries’ project part and the preparation of the required documents and records for the project closure.

Specific obligations of the Lead Beneficiary. 1. The Lead Beneficiary is responsible for the overall co-ordination and effective implementation of the Project and shall take all the steps needed to correctly manage the Project in accordance with the Application form and the Subsidy contract and in line with the Subsidy contract and the Partnership agreement. 2. In addition as a general obligation the Lead Beneficiary shall: a) represent the Project partners towards Managing Authority / Joint Secretariat / programme management bodies; b) sign the Subsidy contract (and its possible amendments), inform all Beneficiaries on the signature of the Subsidy contract and provide all Beneficiaries with a copy thereof; c) appoint a project manager who has the operational responsibility for the co-co- ordination and documentation of the overall Project; d) react promptly to any request made by the Managing Authority and the Joint Secretariat; e) keep the Beneficiaries informed on a regular basis about all relevant communication between the Lead Beneficiary and the Joint Secretariat, furthermore between the Lead Beneficiary and the Managing Authority; f) inform all Beneficiaries on the progress of the overall Project, in particular with reference to its objectives and results as set in the Subsidy contract or any later amendments; g) without any delay inform the Beneficiaries about all essential issues (e.g. about any variation of the conditions at the basis of the present Agreement or about any modification that could influence the performance of the Project, the information activity or the payment of financing) connected to project implementation; h) notify the Beneficiaries and the Joint Secretariat / Managing Authority immediately of any event that could lead to a temporary or final discontinuation of the Project or any other deviation of the implementation of the Project; i) guarantee the sound financial management of the funds allocated for the implementation of the Project, including the separate set-up of the project accounting and the supporting documents storage system; j) be responsible for the verification that the expenditure declared by the Project partners has been validated by the designated controller at national level and the expenditure declared by the Project partners has been incurred only for the purpose of implementing the Project and that it corresponds to the activities agreed between the Project partners in the frame of the Application form and Subsidy contract; k) prepare and submit the Applications for Reimbursement together with the Project reports, the Final project report and the Project follow-up reports (if relevant) to the Joint Secretariat keeping the deadlines indicated in the Subsidy contract; l) transfer the EU contribution to the Beneficiaries according to the Application for Reimbursement approved by the Joint Secretariat, within 10 working 5 days after receipt unless justified and in full – no specific charge or other charge with equivalent effect shall be levied which would reduce these amounts for the Beneficiaries; m) ensure that all Beneficiaries are involved in the decision making regarding the Project, and especially agree with the Beneficiaries related to the content of the Subsidy contract before signing the Subsidy contract, furthermore agree with the Beneficiaries before submitting any request for reallocation between budget lines and for an amendment of the Subsidy contract / Partnership agreement to the Joint Secretariat / Managing Authority. n) support Beneficiaries in implementing their obligations by giving them the correct information, indications and clarifications on the procedures; o) make sure that all Project partners comply with EU and national legislation including rules on public procurement, State aid, publicity, furthermore rules on environmental protection and equal opportunities; p) report in accordance with the existing legislation and national / regional guidelines if the project activities contain elements of State aid; q) implement its individual part of the Project accordingly; r) enable the responsible bodies to carry out their audit and monitoring / evaluation / activities; s) guarantee the systematic collection and the safe storage of all the documentation regarding project expenditure and activities; t) keep a copy of all project documents including public procurement documents prepared by the Project partners or other bodies; u) carry out project level accounting; v) ensure that no double funding or double reporting of expenditure takes place; w) review the appropriate spending of the EU contribution by the Beneficiaries, the condition of the Beneficiaries’ project part and the preparation of the required documents and records for the project closure.