Common use of Staff Files and Records Clause in Contracts

Staff Files and Records. ‌ 1. The Board of Directors of Medford School District 549C requires that all official records of bargaining unit members employed by the District be kept in the main office (or the Human Resources office) under adequate protection at all times. Such records may be inspected only by the individual concerned, by the Superintendent, or persons acting for him/her and under his/her direction, or by others authorized in writing by the Superintendent and/or the individual concerned. There shall be only one (1) official personnel file. 2. A bargaining unit member may reply in writing to anything contained in his/her file and said reply shall be included in the file. 3. Each supervisor may maintain an unofficial working folder to assist him/her in his/her supervisory responsibilities; however, said unofficial working folder will be cleansed yearly of material more than three (3) years old. 4. Upon request a bargaining unit member may inspect the unofficial working file maintained by the supervisor.

Staff Files and Records. ‌ 1. The Board of Directors of Medford School District 549C requires that all official records of bargaining unit members employed by the District be kept in the main office (or the Human Resources office) under adequate protection at all times. Such records may be inspected only by the individual concerned, by the Superintendent, or persons acting for him/her and under his/her direction, or by others authorized in writing by the Superintendent and/or the individual concerned. There shall be only one (1) official personnel file. 2. A bargaining unit member may reply in writing to anything contained in his/her file and said reply shall be included in the file. 3. Each supervisor may maintain an unofficial working folder to assist him/her in his/her supervisory responsibilities; however, said unofficial working folder will be cleansed yearly of material more than three (3) years old. 4. Upon request a bargaining unit member may inspect the unofficial working file maintained by the supervisor.