Common use of Standards for Review Clause in Contracts

Standards for Review. The reimbursement review process includes an initial review for completeness, determination of eligibility and data entry of the cash request for tracking/monitoring. This review is conducted by the Preparedness Grants Program Specialist and focuses on accuracy of requests, prior approval of costs in the budget and ensuring complete documentation accompanies the request. Cash requests that are properly executed by the sub-grantee will be processed within 10 business days or less. If a request is not complete, this includes but is not limited to the following items: lack of proper documentation, costs not included on the approved budget, no prior EHP approval, etc. the request will be rejected to the sub-grantee for revision. Sub-grantees are encouraged to utilize their Program Specialist for technical assistance in filling out the cash request and compiling documentation to support the cash request prior to submission in an attempt to expedite the approval process. Payment‌ Upon approval by the Preparedness Grants Branch, the sub-grantees’ funds will be requested for payment from Ohio EMA’s fiscal unit. The payment process entails requesting money from the federal entity, receiving funds at the state level, vouchering the funds and the dispatching of an EFT to the sub-grantee. While this process relies heavily on external stakeholders, Ohio EMA will work to ensure the quickest processing of sub-grantee payments.

Standards for Review. The reimbursement review process includes an initial review for completeness, determination of eligibility and data entry of the cash request for tracking/monitoring. This review is conducted by the Preparedness Grants Program Specialist and focuses on accuracy of requests, prior approval of costs in the budget and ensuring complete documentation accompanies the request. Cash requests that are properly executed by the sub-grantee subrecipient will be processed within in 10 business days or less. If a request is not complete, this includes complete (including but is not limited to the following items: lack of proper documentation, costs not included on the approved budget, no prior EHP approval, etc. .) the request will be rejected to the sub-grantee subrecipient fiscal agent for revision. Sub-grantees Subrecipients are encouraged to utilize their Program Grants Specialist for technical assistance in filling out the cash request and compiling documentation to support the cash request prior to submission in an attempt to expedite the approval process. Payment‌ Payment Upon approval by the Preparedness Grants BranchAdministrator, the sub-granteessubrecipients’ funds will be requested for payment from Ohio EMA’s fiscal unit. The payment process entails requesting money from the federal entity, receiving funds at the state level, vouchering the funds and the dispatching of an EFT or check to the sub-granteesubrecipient. While this process relies heavily on external stakeholders, Ohio EMA will work to ensure the quickest processing of sub-grantee subrecipient payments. Please ensure your agency information is current in the state accounting system.