Common use of STATEMENT OF NEEDS/SCOPE OF WORK Clause in Contracts

STATEMENT OF NEEDS/SCOPE OF WORK. A. The contractor shall provide all labor, materials, resources, equipment and supervision to provide graphic design, illustration, and/or typesetting services for various Virginia Tech projects and shall render one or more of the following services for any given project. Provide a detailed response to each item below. Vendors are encouraged to provide a proposal for the services in their entirety or for the services in which they are qualified to provide. 1. Produce high-quality graphic design for use in recruitment, alumni engagement, fundraising, athletics, academic, educational publications, or other program materials. May require one or more of the following: a. Describe your ability to provide creative direction, graphic design, project management, and production for a variety of communications formats. b. Describe your ability to design and prepare brochures and advertisements for print or digital delivery. c. Describe your ability to provide graphics for web pages (not web page design and production). d. Describe your ability to conduct press checks and other quality control measures as needed. e. Describe your ability to prepare templates and content for PowerPoint, Prezi, and Keynote-based slides and for presentation. f. Describe your ability to provide any multimedia animation, image selection, or needed photography. g. Describe your ability to coordinate the consistency and quality of materials and continue project management through production and delivery of final product. h. Describe your ability to produce projects that meet 508 requirements including accessible PDFs and presentations or templates. 2. Produce high-quality illustration for use in recruitment, alumni engagement, fundraising, athletics, academic, educational publications, or other program materials. May require one or more of the following: a. Describe your ability to provide analog illustrations or works of art on paper, canvas, or other media; Not limited to watercolor paintings, pen and ink, graphite, oil paintings, collage, gouache, acrylics, colored pencil, marker, or other materials, mixes of material or mixed media used to communicate a visual idea in the style of the Contractor. b. Describe your ability to provide digital illustrations and/or 3D renderings. c. Describe your ability to provide info graphics or related numeric models or visual numeric forms of design communication. d. Describe your ability to provide creative or illustrated themes for recurring use as illustrated elements, design elements, patterns, graphic design overlays, underlays, etc. e. Describe your ability to provide photographic collage or photo illustrations (digital and analog). f. Describe your ability to provide maps, illustrated wayfinding content, and signage icons. g. Describe your ability to provide multimedia illustration, animation, or virtual reality experiences. 3. Provide high-quality typesetting services to produce documents and publications for use in recruitment, alumni engagement, fundraising, athletics, academic, educational publications, or other program materials. May require one or more of the following: a. Describe your ability to typeset a document ensuring the document meets 508 requirements for digital accessibility. b. Describe your ability to typeset and prepare multipage, multichapter documents for print or electronic media. c. Describe your ability to place illustrations, figures, tables, images within a document that meets 508 requirements for digital accessibility. d. Describe your ability to create tables and graphs that meet 508 requirements for digital accessibility. e. Describe your ability to prepare templates and content for Word, InDesign, Adobe Acrobat, and presentation formats that meets 508 requirements for digital accessibility. f. Describe your ability to coordinate the consistency and quality of materials and continue project management through production and delivery of final product. B. Describe your ability to adhere to required deadlines, including how materials will be shared, and your ability to meet with a university representative face-to-face or virtually (using a mutually agreed upon technology) within 24-48 hours of request, and at no additional cost to the University. Describe your ability to work on-site as needed/appropriate and your availability for short turnaround projects and/or projects that may require your involvement over a longer period of time. C. Contractor shall abide by Virginia Tech brand guidelines and unit guidelines, and follow directions from university staff to develop and design promotional and informational materials, advertisements, brochures, direct mail pieces, informational booklets, educational publications, web pages, etc. that will send the appropriate message to targeted markets. This may include a detailed approval process that could result in changes in direction or revisions to meet the needs of the project and its stakeholders, with Virginia Tech retaining the right to edit and use the material in any way it deems appropriate. Describe your ability to comply and meet this requirement. D. Contractor shall agree all submissions will be original, not previously published, nor infringe any copyright or trademark rights and that Virginia Tech will own all right, title and interest in all artwork, photos, dies, graphics and similar artistic materials as well as electronic files from Adobe Creative Suite (Illustrator, InDesign, Photoshop and associated digital attachments) created under this contract for use on the website, in publications, or in any present of future medium. Describe your company’s plan to take care of any/all copyright procurement and confirm that all content shall be owned by the university and shall retain all rights associated with the completed material. E. Describe your project management approach and the process or workflow you use to generate graphic design/illustrations for projects and how you will meet the required specifications, objectives, and timeframes. Please note thumbnails, storyboards or related planning process information. F. Provide various samples of graphic design, illustration and/or typesetting projects that showcase your quality of work, complement your clients’ existing branded materials, and demonstrate your ability to meet the needs of this RFP. Provide a minimum of three (3) creative, published work samples that have been produced within the last two (2) years, preferably with one (1) of the three (3) from a higher education institution. Submit conventional print samples, a flash drive, and/or any links to online work. Physical samples mailed to the university will not be returned. G. Virginia Tech reserves the right to review and approve all printing estimates. Describe your firm’s ability to acquire and submit printing estimates at Virginia Tech contracted vendors. Include the process for approving proofs and verifying files with the vendor to move jobs to completion. H. Provide a detailed pricing schedule that clearly lists all of the service/items that could be provided and their associated cost(s). I. Pricing Schedule: Contractor shall provide a breakdown of the hourly billing rates for services being provided. If rates are not listed please provide other rates. Description Rate/Hour Graphic Design Services Illustration Services Typesetting Services