Common use of Student Records Confidentiality Clause in Contracts

Student Records Confidentiality. Contractor agrees to comply with applicable provisions of Texas Education Code Chapter 32, Computers, Computer Related Equipment, and Student Information Protection. This provision generally requires contractors that collect student data in the performance of services provided under a contract to not engage in targeted advertising directed toward students, to not sell or rent student data, to not disclose student data to third parties, to delete student data upon request, and to maintain reasonable security measures to protect student data. Contractor is designated as a “school official” for purposes of performing services under this Contract. Contractor acknowledges that both Contractor and District have legal obligations to maintain the confidentiality and privacy of student records in accordance with applicable laws and regulations, specifically the Family Education Rights and Privacy Act (FERPA). Contractor may be receiving student information in compliance with the requirements and exceptions outlined in FERPA. Contractor acknowledges that it must comply with said law and regulations and safeguard student information. Contractor may not re-disclose the information to a third party without prior written consent from the parent or eligible student, except as otherwise permitted by applicable law. Contractor must destroy any student information received from the District when no longer needed for the purposes listed in this Contract. District will provide Contractor with the following student information: Accessibility: Contractor shall ensure all products and services provided pursuant to this Contract comply with accessibility requirements under both state and federal law for use by individuals with disabilities. Travel Expenses: Travel expenses are not reimbursable under this agreement. Conflict of Interest and Business Ethics: During the course of pursuing contracts, and the course of Contract performance, Contractor and its subcontractors and vendors will maintain business ethical standards aimed at avoiding real or apparent impropriety or conflicts of interest. No substantial gifts, entertainment, payments, loans, or other considerations beyond that which would be collectively categorized as incidental shall be made to any personnel of the District, its trustees, officers, agents, or consultants of the District, or to family members of any of them. At any time Contractor believes there may have been a violation of this obligation, Contractor shall notify the District of the possible violation. Contractor must comply with the requirements of Local Government Code Chapter 176. Contractor will not provide District’s employees, officials, agents or members of any of their families’ any benefit including gifts, entertainment, payments or any other thing that has more than de minimis value. Record Retention and Audit: District, its agent, or any state or federal investigating agency may audit all of Contractor’s records and accounts relating to this Contract. Contractor shall retain records relating to this Contract and make them available upon request, for a minimum of five (5) years after completion of the service, or receipt and payment of the final invoice, whichever is later. Notices: Notices under this Contract shall be in writing and delivered via U.S. Mail, fax, or electronic mail addressed as follows: Conroe Independent School District Campus: Attention: Address: Telephone/Fax: Email: Contractor: Attention: Address: Telephone/Fax: Email:

Student Records Confidentiality. Contractor agrees to comply with applicable provisions of Texas Education Code Chapter 32, Computers, Computer Related Equipment, and Student Information Protection. This provision generally requires contractors Contractors that collect student data in the performance of services provided under a contract this Contract to not engage in targeted advertising directed toward students, to not sell or rent student data, to not disclose student data to third parties, to delete student data upon request, and to maintain reasonable security measures to protect student data. Contractor is designated as a “school official” for purposes of performing services under this Contractcontract. Contractor acknowledges that both Contractor and District have has legal obligations to maintain the confidentiality and privacy of student records in accordance with applicable laws and regulations, specifically the Family Education Rights and Privacy Act (FERPA). Contractor may be receiving student information in compliance with the requirements and exceptions outlined in FERPA. Contractor acknowledges that it must comply with said law and regulations and safeguard student information. Contractor may not re-disclose the information to a third party without prior written consent from the parent or eligible student, except as otherwise permitted by applicable law. Contractor must destroy any student information received from the District when no longer needed for the purposes listed in this Contract. District Contractor will provide Contractor be provided with the following student information: Accessibility: Contractor shall ensure all products names and services provided pursuant to this Contract comply with accessibility requirements under both state and federal law for use by individuals with disabilitiesidentification numbers. Travel Expenses: Travel expenses are not reimbursable under this agreement. Conflict of Interest and Business Ethics: During the course of pursuing contracts, and the course of Contract performance, Contractor and its subcontractors and vendors will maintain business ethical standards aimed at avoiding real or apparent impropriety or conflicts of interest. No substantial gifts, entertainment, payments, loans, or other considerations beyond that which would be collectively categorized as incidental shall be made to any personnel of the District, its trustees, officers, agents, or consultants of the District, or to family members of any of them. At any time Contractor believes there may have been a violation of this obligation, Contractor shall notify the District of the possible violation. Contractor must comply with the requirements of Local Government Code Chapter 176. Contractor will not provide District’s employees, officials, agents or members of any of their families’ any benefit including gifts, entertainment, payments or any other thing that has more than de minimis value. Record Retention and Audit: District, its agent, or any state or federal investigating agency may audit all of Contractor’s records and accounts relating to this Contract. Contractor shall retain records relating to this Contract and make them available upon request, for a minimum of five (5) years after completion of the service, or receipt and payment of the final invoice, whichever is later. Notices: Notices under this Contract shall be in writing and delivered via U.S. Mail, fax, or electronic mail addressed as follows: Campus: Conroe Independent School District Campus: Attention: Address: Telephone/Fax: Email: Telephone: Contractor: Attention: Address: Telephone/Fax: Email:: Telephone: No Waiver: No Waiver of a breach of any provisions of this contract shall be construed to be a waiver of any breach of any other provision. No delay in acting with regard to any breach of any provision shall be construed to be a waiver. Entire Contract: This Contract supersedes all previous oral and/or written Contracts or agreements and constitutes the entire Contract relating to Contractor’s provision of services to District. This Contract may only be amended by mutual written consent of both District and Contractor. In witness hereof the parties have executed this Contract on the date first written. FOR THE DISTRICT FOR THE CONTRACTOR Department Head/Principal Contractor Xx. Xxxxxx Null Superintendent Exhibit A: Contractor Certification – Contractor and Employees EXHIBIT A Contractor/Employees Definitions: Covered employees are employees of Contractor who have or will have continuing duties related to the service to be performed at District and have or will have direct contact with students. District will be the final arbiter of what constitutes direct contact with students.

Student Records Confidentiality. Contractor agrees to comply with applicable provisions of Texas Education Code Chapter 32, Computers, Computer Related Equipment, and Student Information Protection. This provision generally requires contractors Contractors that collect student data in the performance of services provided under a contract this Contract to not engage in targeted advertising directed toward students, to not sell or rent student data, to not disclose student data to third parties, to delete student data upon request, and to maintain reasonable security measures to protect student data. Contractor is designated as a “school official” for purposes of performing services under this Contract. Contractor acknowledges that both Contractor and District have has a legal obligations obligation to maintain the confidentiality and privacy of student records in accordance with applicable laws and regulations, specifically the Family Education Rights and Privacy Act (FERPA). Contractor may be receiving student information in compliance with the requirements and exceptions outlined in FERPA. Contractor acknowledges that it must comply with said law and regulations and safeguard student information. Contractor may not re-disclose the information to a third party without prior written consent from the parent or eligible student, except as otherwise permitted by applicable law. Contractor must destroy any student information received from the District when no longer needed for the purposes listed in this Contract. District Contractor will provide Contractor be provided with the following student information: Accessibility: Contractor shall ensure all products names and services provided pursuant to this Contract comply with accessibility requirements under both state and federal law for use by individuals with disabilitiesidentification numbers. Travel Expenses: Travel expenses are not reimbursable under this agreement. Conflict of Interest and Business Ethics: During the course of pursuing contracts, and the course of Contract performance, Contractor and its subcontractors and vendors will maintain business ethical standards aimed at avoiding real or apparent impropriety or conflicts of interest. No substantial gifts, entertainment, payments, loans, or other considerations beyond that which would be collectively categorized as incidental shall be made to any personnel of the District, its trustees, officers, agents, or consultants of the District, or to family members of any of them. At any time Contractor believes there may have been a violation of this obligation, Contractor shall notify the District of the possible violation. Contractor must comply with the requirements of Local Government Code Chapter 176. Contractor will not provide District’s employees, officials, agents or members of any of their families’ any benefit including gifts, entertainment, payments or any other thing that has more than de minimis value. Record Retention and Audit: District, its agent, or any state or federal investigating agency may audit all of Contractor’s records and accounts relating to this Contract. Contractor shall retain records relating to this Contract and make them available upon request, for a minimum of five (5) years after completion of the service, or receipt and payment of the final invoice, whichever is later. Notices: Notices under this Contract shall be in writing and delivered via U.S. Mail, fax, or electronic mail addressed as follows: Campus: Conroe Independent School District Campus: Attention: Address: Telephone/Fax: Email: Telephone: Contractor: Attention: Address: Telephone/Fax: Email:: Telephone: No Waiver: No Waiver of a breach of any provisions of this contract shall be construed to be a waiver of any breach of any other provision. No delay in acting with regard to any breach of any provision shall be construed to be a waiver. Entire Contract: This Contract supersedes all previous oral and/or written Contracts or agreements and constitutes the entire Contract relating to Contractor’s provision of services to District. This Contract may only be amended by mutual written consent of both District and Contractor. In witness hereof the parties have executed this Contract on the date first written. FOR THE DISTRICT FOR THE CONTRACTOR Department Head/Principal Contractor Xx. Xxxxxx Null Superintendent Exhibit A: Contractor Certification – Contractor and Employees EXHIBIT A Contractor/Employees Definitions: Covered employees are employees of Contractor who have or will have continuing duties related to the service to be performed at District and have or will have direct contact with students. District will be the final arbiter of what constitutes direct contact with students.