Supervisory File. (a) A supervisor may maintain a file for each employee supervised that contains documents related to the previous 12 months. Supervisory records must not contain any information about an employee’s physical or psychological condition, but may include: (1) copies of records contained in the departmental operating record; (2) commendations and verified complaints from customers concerning the employee’s job performance or conduct; (3) notes made by the supervisor during a performance review or other counseling sessions with the employee; (4) copies of the employee’s completed work assignments, draft documents, or work in progress; and (5) written communications between the employee and the supervisor concerning performance or conduct issues. (b) A supervisor must permit an employee to review the supervisory file upon request and provide a rebuttal to any document in the supervisory file and have it placed in the file. Supervisors are required to provide a copy to the employee before placing the document in the supervisory file. (c) A supervisor must provide to an employee a copy of any document that the supervisor places in the official personnel file or departmental operating record and allow the employee to submit a rebuttal to any adverse document. The supervisor must have the employee’s rebuttal placed in the file. (d) A supervisor may maintain informal notes regarding performance or other information about an employee under the supervision of that supervisor. Supervisory notes are not considered official employee records and are not subject to review by the employee or others and not be the basis for any adverse action against the employee unless incorporated into a document for which notice is received.
Appears in 4 contracts
Samples: Collective Bargaining Agreement, Collective Bargaining Agreement, Collective Bargaining Agreement
