Common use of Suspension of Business Dealings Clause in Contracts

Suspension of Business Dealings. 5.1 If the conduct of any Agency dealing with MDL is under investigation by any department, the Competent Authority may consider whether the allegations under investigation are of a serious nature and whether pending investigation, it would be advisable to continue business dealing with the Agency. If the Competent Authority, after consideration of the matter including the recommendation of the Investigating Department, if any, decides that it would not be in the interest to continue business dealings pending investigation, it may suspend business dealings with the Agency. The order to this effect may indicate a brief of the charges under investigation. If it is decided that inter-connected Agencies would also come within the ambit of the order of suspension, the same should be specifically stated in the order. The order of suspension would operate for a period not more than six months and may be communicated to the Agency as also to the Investigating Department. The Investigating Department may ensure that their investigation is completed and whole process of final order is over within such period. 5.2 The order of suspension shall be communicated to all Commercial Departmental Heads. During the period of suspension, no business dealing may be held with the Agency. 5.3 As far as possible, the existing contract(s) with the Agency may continue unless the Competent Authority, having regard to the circumstances of the case, decides otherwise. 5.4 If the gravity of the misconduct under investigation is very serious and it would not be in the interest of MDL, as a whole, to deal with such an Agency pending investigation, the Competent Authority may order suspension of business dealing with Agency and send his recommendation to Chief Vigilance Officer (CVO), MDL alongwith the material available, copy of which may be issued to the Agency concerned with intimation to CVO MDL. Such an order would operate for a period of six months from the date of issue. 5.5 If the Agency concerned asks for detailed reasons of suspension, the Agency may be informed that its conduct is under investigation. It is not necessary to enter into correspondence or argument with the Agency at this stage. 5.6 It is not necessary to give any show-cause notice or personal hearing to the Agency before issuing the order of suspension. However, if investigations are not complete in six months time, the Competent Authority may extend the period of suspension by another three months, during which period the investigations must be completed.

Suspension of Business Dealings. 5.1 5.1. If the conduct of any Agency dealing with MDL MECL is under investigation by any department, the Competent Authority may consider whether the allegations under investigation are of a serious nature and whether pending investigation, it would be advisable to continue business dealing with the Agency. If the Competent Authority, after consideration of the matter including the recommendation of the Investigating Department, if any, decides that it would not be in the interest to continue business dealings pending investigation, it may suspend business dealings with the Agency. The order to this effect may indicate a brief of the charges under investigation. If it is decided that inter-connected Agencies would also come within the ambit of the order of suspension, the same should be specifically stated in the order. The order of suspension would operate for a period not more than six months and may be communicated to the Agency as also to the Investigating Department. The Investigating Department may ensure that their investigation is completed and whole process of final order is over within such period. 5.2 5.2. The order of suspension shall be communicated to all Commercial the Departmental HeadsHeads within the unit / region / Corporate Office as the case may be. During the period of suspension, no business dealing may be held with the Agencyagency. 5.3 5.3. As far as possible, the existing contract(s) with the Agency may continue unless the Competent Authority, having regard to the circumstances of the case, decides otherwise. 5.4 5.4. If the gravity of the misconduct under investigation is very serious and it would not be in the interest of MDLMECL, as a whole, to deal with such an Agency pending investigation, the Competent Authority may order suspension of business dealing with Agency and send his recommendation to Chief Vigilance Officer (CVO), MDL alongwith MECL Corporate Office along with the material available, copy of which may be issued to the Agency concerned with intimation to CVO MDL. Such an order would operate for a period of six months from the date of issue. 5.5 If the Agency concerned asks for detailed reasons of suspension, the Agency may be informed that its conduct is under investigation5.5. It is not necessary to enter into correspondence or argument with the Agency at this stage. 5.6 It is not necessary to give any show-cause notice or personal hearing to the Agency before issuing the order of suspension. However, if investigations are not complete in six months months’ time, the Competent Authority may extend the period of suspension by another three months, during which period the investigations must be completed.

Suspension of Business Dealings. 5.1 If the conduct of any Agency dealing with MDL SAIL is under investigation by any departmentdepartment (except Foreign Suppliers of imported coal/coke), the Competent Authority may consider whether the allegations under investigation are of a serious nature and whether pending investigation, it would be advisable to continue business dealing with the Agency. If the Competent Authority, after consideration of the matter including the recommendation of the Investigating Department, if any, decides that it would not be in the interest to continue business dealings pending investigation, it may suspend business dealings with the Agency. The order to this effect may indicate a brief of the charges under investigation. If it is decided that inter-connected Agencies would also come within the ambit of the order of suspension, the same should be specifically stated in the order. The order of suspension would operate for a period not more than six months and may be communicated to the Agency as also to the Investigating Department. The Investigating Department may ensure that their investigation is completed and whole process of final order is over within such period. 5.2 The order of suspension shall be communicated to all Commercial Departmental HeadsHeads within the Plants / Units. During the period of suspension, no business dealing may be held with the Agency. 5.3 As far as possible, the existing contract(s) with the Agency may continue unless the Competent Authority, having regard to the circumstances of the case, decides otherwise. 5.4 If the gravity of the misconduct under investigation is very serious and it would not be in the interest of MDLSAIL, as a whole, to deal with such an Agency pending investigation, the Competent Authority may order suspension of business dealing with Agency and send his recommendation to Chief Vigilance Officer ED (CVOCMMG), MDL SAIL Corporate Office alongwith the material available. If Corporate Office considers that depending upon the gravity of the misconduct, it would not be desirable for all the Plants / Units and Subsidiaries of SAIL to have any dealings with the Agency concerned, an order suspending business dealings may be issued to all the Plants / Units by the Competent Authority of the Corporate Office, copy of which may be issued endorsed to the Agency concerned with intimation to CVO MDLconcerned. Such an order would operate for a period of six months from the date of issue. 5.5 For suspension of business dealings with Foreign Suppliers of imported coal/coke, following shall be the procedure :- i) Suspension of the foreign suppliers shall apply through out the Company including Subsidiaries. ii) Based on the complaint forwarded by ED (CIG) or received directly by Corporate Vigilance, if gravity of the misconduct under investigation is found serious and it is felt that it would not be in the interest of SAIL to continue to deal with such agency, pending investigation, Corporate Vigilance may send such recommendation on the matter to Executive Director, Coal Import Group (ED, CIG) to place it before a Committee consisting of the following : 1. ED (F&A)/Head of Corporate Finance, 2. ED, CIG/Head of CIG – Convenor of the Committee 3. ED, CMMG/Head of CMMG, Corporate Office 4. ED (Law)/Head of Corporate Law The committee shall expeditiously examine the report, give its comments/recommendations within twenty one days of receipt of the reference by ED, CIG. iii) The comments / recommendations of the Committee shall then be placed by ED, CIG before SAIL Directors’ Committee (SDC) constituted for import of Coal. If SDC opines that it is a fit case for suspension, SDC may pass necessary orders which shall be communicated to the foreign supplier by ED, CIG. 5.6 If the Agency concerned asks for detailed reasons of suspension, the Agency may be informed that its conduct is under investigation. It is not necessary to enter into correspondence or argument with the Agency at this stage. 5.6 5.7 It is not necessary to give any show-cause notice or personal hearing to the Agency before issuing the order of suspension. However, if investigations are not complete in six months time, the Competent Authority may extend the period of suspension by another three months, during which period the investigations must be completed.

Suspension of Business Dealings. 5.1 I. If the conduct of any Agency dealing with MDL Pawan Hans is under investigation by any department, department the Competent Authority may consider whether the allegations under investigation are of a serious nature and whether pending investigation, it would be advisable to continue business dealing with the Agency. If the Competent Authority, after consideration of the matter including the recommendation of the Investigating Department, if any, decides that it would not be in the interest to continue business dealings pending investigation, it may suspend business dealings with the Agency. The order to this effect may indicate a brief of the charges under investigation. If it is decided that inter-connected Agencies would also come within the ambit of the order of suspension, the same should be specifically stated in the order. The order of suspension would operate for a period not more than six months and may be communicated to the Agency as also to the Investigating Department. The Investigating Department may ensure that their investigation is completed and whole process of final order is over within such period. 5.2 II. The order of suspension shall be communicated to all Commercial Departmental HeadsHeads within the Departments/Regions/corporate office. During the period of suspension, no business dealing may be held with the Agency. 5.3 III. As far as possible, the existing contract(s) with the Agency may continue unless the Competent Authority, having regard to the circumstances of the case, decides otherwise. 5.4 IV. If the gravity of the misconduct misconduct/violation under investigation is very serious and it would not be in the interest of MDLPawan Hans, as a whole, to deal with such an Agency pending investigation, the Competent Authority may order suspension of business dealing with Agency and send his recommendation to Chief Vigilance Officer (CVO), MDL alongwith Pawan Hans Corporate Office along with the material available. If Corporate Office considers that depending upon the gravity of the misconduct/violation, it would not be desirable for all the Departments/Regions/corporate office and Subsidiaries of Pawan Hans to have any dealings with the Agency concerned, an order suspending business dealings may be issued to all the Departments/Regions/corporate office by the Competent Authority of the Corporate Office, copy of which may be issued endorsed to the Agency concerned with intimation to CVO MDLconcerned. Such an order would operate for a period of six months from the date of issue. 5.5 If V. For suspension of business dealings with Foreign Suppliers, following shall be the Agency concerned asks for detailed reasons procedure :- a) Suspension of suspension, the Agency may be informed that its conduct is under investigation. It is not necessary to enter into correspondence or argument with foreign suppliers shall apply throughout the Agency at this stageCompany including Subsidiaries. 5.6 It is not necessary to give any show-cause notice b) Based on the complaint forwarded by ED/General Manager (Engineering) or personal hearing to the Agency before issuing the order of suspension. Howeverreceived directly by Corporate Vigilance, if investigations are gravity of the misconduct under investigation is found serious and it is felt that it would not complete be in six months timethe interest of Pawan Hans to continue to deal with such agency, pending investigation, Corporate Vigilance may send such recommendation on the Competent Authority may extend matter to ED/General Manager(Engineering) to place it before a Committee consisting of the period following : 1) Head of suspension by another three months, during which period the investigations must be completed.Corporate Finance; 2) Head of Department concerned; 3) Head of Department at Corporate Office;

Suspension of Business Dealings. 5.1 If the conduct of any Agency dealing with MDL AIR INDIA is under investigation by any departmentdepartment (except Foreign Suppliers of imported coal/coke), the Competent Authority may consider whether the allegations under investigation are of a serious nature and whether pending investigation, it would be advisable to continue business dealing with the Agency. If the Competent Authority, after consideration of the matter including the recommendation of the Investigating Department, if any, decides that it would not be in the interest to continue business dealings pending investigation, it may suspend business dealings with the Agency. The order to this effect may indicate a brief of the charges under investigation. If it is decided that inter-connected Agencies would also come within the ambit of the order of suspension, the same should be specifically stated in the order. The order of suspension would operate for a period not more than six months and may be communicated to the Agency as also to the Investigating Department. The Investigating Department may ensure that their investigation is completed and whole process of final order is over within such period. 5.2 The order of suspension shall be communicated to all Commercial Departmental HeadsHeads within the Departments/Stations. During the period of suspension, no business dealing may be held with the Agency. 5.3 As far as possible, the existing contract(s) with the Agency may continue unless the Competent Authority, having regard to the circumstances of the case, decides otherwise. 5.4 If the gravity of the misconduct misconduct/violation under investigation is very serious and it would not be in the interest of MDLAIR INDIA, as a whole, to deal with such an Agency pending investigation, the Competent Authority may order suspension of business dealing with Agency and send his recommendation to Chief Vigilance Officer (CVO), MDL alongwith AIR INDIA Corporate Office along with the material available. If Corporate Office considers that depending upon the gravity of the misconduct/violation, it would not be desirable for all the Departments/Stations and Subsidiaries of AIR INDIA to have any dealings with the Agency concerned, an order suspending business dealings may be issued to all the Departments/Stations by the Competent Authority of the Corporate Office, copy of which may be issued endorsed to the Agency concerned with intimation to CVO MDLconcerned. Such an order would operate for a period of six months from the date of issue. 5.5 For suspension of business dealings with Foreign Suppliers, following shall be the procedure :- i. Suspension of the foreign suppliers shall apply through out the Company including Subsidiaries. ii. Based on the complaint forwarded by ED-Procurement or received directly by Corporate Vigilance, if gravity of the misconduct under investigation is found serious and it is felt that it would not be in the interest of AIR INDIA to continue to deal with such agency, pending investigation, Corporate Vigilance may send such recommendation on the matter to Executive Director-Procurement to place it before a Committee consisting of the following : 1. Director-Finance/Head of Corporate Finance; 2. SBU Head/Department concerned; 3. ED-Headquarters/Head of Corporate Office; 4. GM-Legal/Head of Corporate Law. The committee shall expeditiously examine the report, give its comments/recommendations within twenty one days of receipt of the reference by ED-Procurement. iii. The comments/recommendations of the Committee shall then be placed by ED-Procurement before the Board of AIR INDIA and if the Board opines that it is a fit case for suspension, SBU Head may pass necessary orders which shall be communicated to the foreign supplier by ED-Headquarters. 5.6 If the Agency concerned asks for detailed reasons of suspension, the Agency may be informed that its conduct is under investigation. It is not necessary to enter into correspondence or argument with the Agency at this stage. 5.6 5.7 It is not necessary to give any show-cause notice or personal hearing to the Agency before issuing the order of suspension. However, if investigations are not complete in six months time, the Competent Authority may extend the period of suspension by another three months, during which period the investigations must be completed.

Suspension of Business Dealings. 5.1 If the conduct of any Agency dealing with MDL GIC Re is under investigation by any department, the Competent Authority CMD GIC Re may consider whether the allegations under investigation are of a serious nature and whether pending investigation, it would be advisable to continue business dealing with the Agency. If the Competent AuthorityCMD GIC Re, after consideration of the matter including the recommendation of the Investigating Department, if any, decides that it would not be in the interest to continue business dealings pending investigation, it may suspend business dealings with the Agency. The order to this effect may indicate a brief of the charges under investigation. If it is decided that inter-connected Agencies would also come within the ambit of the order of suspension, the same should be specifically stated in the order. The order of suspension would operate for a period not more than six months and may be communicated to the Agency as also to the Investigating Department. The Investigating Department may ensure that their investigation is completed and whole process of final order is over within such period. 5.2 The order of suspension shall be communicated to all Commercial Departmental HeadsHeads within GIC Re. During the period of suspension, no business dealing may be held with the Agency. 5.3 As far as possible, the existing contract(s) with the Agency may continue unless the Competent AuthorityCMD GIC Re, having regard to the circumstances of the case, decides otherwise. 5.4 If the gravity of the misconduct under investigation is very serious and it would not be in the interest of MDL, GIC Re as a whole, to deal with such an Agency pending investigation, the Competent Authority concerned General Manager may order suspension of business dealing with Agency and send his recommendation to Chief Vigilance Officer (CVO), MDL alongwith CMD GIC Re along with the material available. If CMD GIC Re considers that depending upon the gravity of the misconduct, it would not be desirable for GIC Re and all its offices and Subsidiaries to have any dealings with the Agency concerned, an order suspending business dealings may be issued to all the offices of GIC Re, including Branch, Liaison and Representative offices by the CMD GIC Re, a copy of which may be issued endorsed to the Agency concerned with intimation to CVO MDLconcerned. Such an order would operate for a period of six months from the date of issue. Suitable advisories may also be issued to Subsidiaries of GIC Re. 5.5 If the Agency concerned asks for detailed reasons of suspension, the Agency may be informed that its conduct is under investigation. It is not necessary to enter into correspondence or argument with the Agency at this stage. 5.6 It is not necessary to give any show-cause notice or personal hearing to the Agency before issuing the order of suspension. However, if investigations are not complete in six months time, the Competent Authority may extend the period of suspension by another three months, during which period the investigations must be completed.

Suspension of Business Dealings. 5.1 If the conduct of any Agency (except Foreign Suppliers of imported coal and coke) dealing with MDL DPA is under investigation by any departmentdepartment of any Department, the Competent Authority Concerned Department may consider whether the allegations under investigation investigations are of a serious nature and whether pending investigationinvestigations, it would be advisable to continue suspend (temporarily discontinue) business dealing dealings with the Agency. Recommendation in the matter shall be submitted to the Competent Authority for this purpose. 5.2 If the Competent Authority, after consideration of the matter including the recommendation of the Investigating Department, if any, decides that it would not be in the interest of Department of DPA to continue business dealings pending investigation, it may suspend business dealings with the Agency. The order Suspension Order to this effect may indicate shall be issued by the Head of Concerned Department or by his representative / concerned executive with the approval of the Head of the Concerned Department, indicating a brief of the charges under investigationinvestigation and the period of suspension. If it is decided that inter-connected Agencies would also come within the ambit of the order of suspension, the same should be specifically stated in the order. The Ordinarily, the order of suspension would operate for a period not more than six months and may be communicated to the Agency as and also to the Investigating Department. The Investigating Department may ensure that their investigation is Further to the suspension, the investigation, recommendation by the Standing Banning Committee (SBC) and final decision by the Competent Authority to be completed and whole process within six months from order of final order is over within such periodsuspension. 5.2 5.3 The order of suspension of business dealings with the Agency under investigation shall be communicated to all Commercial Departmental HeadsHeads within the Board. During the period of suspension, no business dealing may fresh contract will be held entered into with the Agency. Suspension would be valid only for the concerned Board. 5.3 5.4 As far as possible, the Agency under suspension should be allowed to complete the job of existing contract(s) with the Agency may continue contracts, unless the Competent Authority, having regard to the circumstances of the case, decides otherwise. Once the order for suspension is issued, existing offers against ongoing tenders (prior to issuance of contract)/ new offers of the Agency shall not be entertained during the period of suspension. 5.4 5.5 For suspension of business dealings with Foreign Suppliers of imported coal & coke, following shall be the procedure :- i) Suspension of the foreign suppliers shall apply throughout the Board including Subsidiaries. ii) The complaint against any foreign supplier shall be investigated by Board or by any other Investigating Department. If the gravity of the misconduct under investigation is very found serious and it is felt that it would not be in the interest of MDL, as a whole, DPA to continue to deal with such an Agency Foreign Supplier, pending investigation, the Competent Authority may order suspension of business dealing with Agency and send his recommendation to Chief Vigilance Officer on such matter by Investigating Department (CVO), MDL alongwith the material available, copy of which including Board) may be issued sent to Chairman, DPA to place it before a Committee consisting of the Agency concerned with intimation to CVO MDLfollowing: 1. Such an order would operate for a period Head of six months from the date Finance Department, 2. Head of issue. 5.5 If the Agency concerned asks for detailed reasons of suspension, the Agency may be informed that its conduct is under investigation. It is not necessary to enter into correspondence or argument with the Agency at this stage. 5.6 It is not necessary to give any show-cause notice or personal hearing to the Agency before issuing the order of suspension. However, if investigations are not complete in six months time, the Competent Authority may extend the period of suspension by another three months, during which period the investigations must be completed.Department

Suspension of Business Dealings. 5.1 If the conduct of any Agency dealing with MDL AIR INDIA LIMITED is under investigation by any departmentdepartment (except Foreign Suppliers of imported coal/coke), the Competent Authority may consider whether the allegations under investigation are of a serious nature and whether pending investigation, it would be advisable to continue business dealing with the Agency. If the Competent Authority, after consideration of the matter including the recommendation of the Investigating Department, if any, decides that it would not be in the interest to continue business dealings pending investigation, it may suspend business dealings with the Agency. The order to this effect may indicate a brief of the charges under investigation. If it is decided that inter-connected Agencies would also come within the ambit of the order of suspension, the same should be specifically stated in the order. The order of suspension would operate for a period not more than six months and may be communicated to the Agency as also to the Investigating Department. The Investigating Department may ensure that their investigation is completed and whole process of final order is over within such period. 5.2 The order of suspension shall be communicated to all Commercial Departmental HeadsHeads within the Departments/Stations. During the period of suspension, no business dealing may be held with the Agency. 5.3 As far as possible, the existing contract(s) with the Agency may continue unless the Competent Authority, having regard to the circumstances of the case, decides otherwise. 5.4 If the gravity of the misconduct misconduct/violation under investigation is very serious and it would not be in the interest of MDLAIR INDIA LIMITED, as a whole, to deal with such an Agency pending investigation, the Competent Authority may order suspension of business dealing with Agency and send his recommendation to Chief Vigilance Officer (CVO), MDL alongwith AIR INDIA LIMITED Corporate Office along with the material available. If Corporate Office considers that depending upon the gravity of the misconduct/violation, it would not be desirable for all the Departments/Stations and Subsidiaries of AIR INDIA LIMITED to have any dealings with the Agency concerned, an order suspending business dealings may be issued to all the Departments/Stations by the Competent Authority of the Corporate Office, copy of which may be issued endorsed to the Agency concerned with intimation to CVO MDLconcerned. Such an order would operate for a period of six months from the date of issue. 5.5 For suspension of business dealings with Foreign Suppliers, following shall be the procedure :- i. Suspension of the foreign suppliers shall apply throughout the Company including Subsidiaries. ii. Based on the complaint forwarded by ED-MM or received directly by Corporate Vigilance, if gravity of the misconduct under investigation is found serious and it is felt that it would not be in the interest of AIR INDIA LIMITED to continue to deal with such agency, pending investigation, Corporate Vigilance may send such recommendation on the matter to Executive Director-Procurement to place it before a Committee consisting of the following : 1. Director-Finance/Head of Corporate Finance; 2. SBU Head/Department concerned; 3. ED-Headquarters/Head of Corporate Office; 4. GM-Legal/Head of Corporate Law. The committee shall expeditiously examine the report, give its comments/recommendations within twenty one days of receipt of the reference by ED-MM. iii. The comments/recommendations of the Committee shall then be placed by ED-MM before the Board of AIR INDIA LIMITED and if the Board opines that it is a fit case for suspension, SBU Head may pass necessary orders which shall be communicated to the foreign supplier by ED-Headquarters. 5.6 If the Agency concerned asks for detailed reasons of suspension, the Agency may be informed that its conduct is under investigation. It is not necessary to enter into correspondence or argument with the Agency at this stage. 5.6 5.7 It is not necessary to give any show-cause notice or personal hearing to the Agency before issuing the order of suspension. However, if investigations are not complete in six months months’ time, the Competent Authority may extend the period of suspension by another three months, during which period the investigations must be completed.

Suspension of Business Dealings. 5.1 If the conduct of any Agency dealing with MDL NACIL is under investigation by any departmentdepartment (except Foreign Suppliers of imported coal/coke), the Competent Authority may consider whether the allegations under investigation are of a serious nature and whether pending investigation, it would be advisable to continue business dealing with the Agency. If the Competent Authority, after consideration of the matter including the recommendation of the Investigating Department, if any, decides that it would not be in the interest to continue business dealings pending investigation, it may suspend business dealings with the Agency. The order to this effect may indicate a brief of the charges under investigation. If it is decided that inter-connected Agencies would also come within the ambit of the order of suspension, the same should be specifically stated in the order. The order of suspension would operate for a period not more than six months and may be communicated to the Agency as also to the Investigating Department. The Investigating Department may ensure that their investigation is completed and whole process of final order is over within such period. 5.2 The order of suspension shall be communicated to all Commercial Departmental HeadsHeads within the Departments/Stations. During the period of suspension, no business dealing may be held with the Agency. 5.3 As far as possible, the existing contract(s) with the Agency may continue unless the Competent Authority, having regard to the circumstances of the case, decides otherwise. 5.4 If the gravity of the misconduct misconduct/violation under investigation is very serious and it would not be in the interest of MDLNACIL, as a whole, to deal with such an Agency pending investigation, the Competent Authority may order suspension of business dealing with Agency and send his recommendation to Chief Vigilance Officer (CVO), MDL alongwith NACIL Corporate Office along with the material available. If Corporate Office considers that depending upon the gravity of the misconduct/violation, it would not be desirable for all the Departments/Stations and Subsidiaries of NACIL to have any dealings with the Agency concerned, an order suspending business dealings may be issued to all the Departments/Stations by the Competent Authority of the Corporate Office, copy of which may be issued endorsed to the Agency concerned with intimation to CVO MDLconcerned. Such an order would operate for a period of six months from the date of issue. 5.5 For suspension of business dealings with Foreign Suppliers, following shall be the procedure :- i. Suspension of the foreign suppliers shall apply through out the Company including Subsidiaries. ii. Based on the complaint forwarded by ED-Procurement or received directly by Corporate Vigilance, if gravity of the misconduct under investigation is found serious and it is felt that it would not be in the interest of NACIL to continue to deal with such agency, pending investigation, Corporate Vigilance may send such recommendation on the matter to Executive Director-Procurement to place it before a Committee consisting of the following : 1. Director-Finance/Head of Corporate Finance; 2. SBU Head/Department concerned; 3. ED-Headquarters/Head of Corporate Office; 4. GM-Legal/Head of Corporate Law. The committee shall expeditiously examine the report, give its comments/recommendations within twenty one days of receipt of the reference by ED-Procurement. iii. The comments/recommendations of the Committee shall then be placed by ED-Procurement before the Board of NACIL and if the Board opines that it is a fit case for suspension, SBU Head may pass necessary orders which shall be communicated to the foreign supplier by ED-Headquarters. 5.6 If the Agency concerned asks for detailed reasons of suspension, the Agency may be informed that its conduct is under investigation. It is not necessary to enter into correspondence or argument with the Agency at this stage. 5.6 5.7 It is not necessary to give any show-cause notice or personal hearing to the Agency before issuing the order of suspension. However, if investigations are not complete in six months time, the Competent Authority may extend the period of suspension by another three months, during which period the investigations must be completed.