Task Objective. The purpose of this activity is to gain knowledge of the application and the environment, assume the maintenance responsibilities in a phased manner and establish service levels for ongoing support. Supplier will designate an application support migration manager. Supplier will periodically review progress of migration activities related to the applications being assumed Supplier and for implementing corrective actions. The Supplier “Application Support Migration Manager” will be responsible for migration of applications that were identified during migration planning. This migration process would apply for applications, or part thereof, that are migrated after the Effective Date. The tasks involved are:
Task Objective. The objective of this task is to complete all of the required EIS scoping work as per SEPA Rules in Washington Administrative Code (WAC) 000-00-000 as stated below:
Task Objective. Manage the overall rate study in accordance with the schedule, budget, and quality expectations established. To provide the rate study in a timely manner, and within the stated budget, HDR will provide a monthly progress report and invoice that discusses the progress of the study, identifies issues or concerns, and provide a status of the budget compared to the overall study progress. The HDR Project Manager will hold monthly conference calls with the City’s Project Manager to discuss the status of the study. These monthly calls are in addition to the formal project meetings and other, as necessary, communication to complete the study.
Task Objective. Bring HDR and the City project team together at the start of the project to provide the opportunity for both parties to have a mutual understanding of the goals, objectives, and concerns related to the study. The initial project “kick-off” meeting for the rate study allows both parties to discuss the overall goals and objectives for this study while also discussing study issues and concerns that either party may have. This meeting will also discuss the presentations with the utility committee and schedule for public presentations. HDR has assumed the initial project meeting will occur at the City’s office and be approximately 2 hours in length with up to four HDR staff in attendance.
Task Objective. Using a generally accepted rate-setting methodology, develop the revenue requirement analyses for the water and water reclamation utilities. Develop the revenue requirement for each utility for a projected ten-year time period taking into consideration the various capital funding options. The revenue requirement analysis will result in a specific and unique financial plan and rate strategy to adequately fund operations and capital needs of each utility. HDR will develop the revenue requirement, for each utility, using generally-accepted rate-setting methodologies. This portion of the study entails reviewing the various sources of funds (revenues) and comparing them to the applications of funds (expenses) of each utility, while considering the prudent and proper funding for O&M and capital expenditures. This analysis determines the need for future rate adjustments. Provided below is a more detailed discussion of the steps involved and the anticipated approach (methodology).
Task Objective. Provide a written report to summarize the findings, conclusions and recommendations of the water and water reclamation rate study. HDR will develop a written report to document the study’s methodology, results, and
Task Objective. Provide effective presentations to the City Council of the findings, conclusions and recommendations of the water and water reclamation rate study. This task includes the formal public presentations to the City Council (workshops or regularly scheduled City Council meetings). HDR has assumed that a limited number of City Council meetings will be needed given the role of the Utility Committee. In this case, HDR has assumed three presentations to the City Council for purposes of communicating the findings, conclusions and recommendations from the rate study. These presentations will be as follows:
Task Objective. Provide as needed and as requested assistance after the completion of the study to City staff in future rate model projections and analysis. At the completion of the study the rate models will be provided to City staff along with a user manual and training (Task 18). If requested HDR will provide assistance to City staff in the update and use of the model, assist in developing scenarios and projections, and general model maintenance assistance. This scope has included up to $5,000 for this on-call rate model support. This will only be billed to the City if services are provided after the completion and delivery of the rate model.
Task Objective. Provide as requested, additional services to the City related to the rate studies. As the study progresses and is completed, the City may identify areas that require additional services to support future rate study needs and annual adjustments. These can include items such as supplemental engineering services, review of rate structures given changes in customer characteristics (e.g., conservation, drought), preventative maintenance programs, asset management review, or assistance in updating the model to review future year projections. When, and if, requested by the City, HDR will provide a task level scope and fee estimate and gain City approval prior to starting on the requested task and analysis not to exceed $20,050 in total for this task for this agreement. Expected City Staff Support for Supplemental Tasks: • Identify and request additional
Task Objective. Perform the fieldwork and acquire the information necessary to complete the hydraulic analysis and design-related work for this project.
