Common use of Technology Refreshment Clause in Contracts

Technology Refreshment. ‌ Technology Refreshment is the periodic replacement of commercial off-the-shelf IT commodities to avoid obsolescence and loss of OEM support; ensure reliability, availability, and improve capabilities; and remain current with government security requirements and industry IT standards. Contractors are encouraged to introduce new IT commodities across applicable categories or update existing IT commodities in the contractor’s Product List (Attachment J.8) through the technology refreshment process in e-GOS. New commodities can be offered at any time during contract performance and should be offered as soon as they become available commercially from an OEM. The Contractor is responsible for keeping the Contractor Product List (Attachment J.8) current through Technology Refreshment, and shall ensure that new commodities offered are within scope of the CIO-CS contract. Proposals for Technology Refreshment should contain the general pricing information required by Article B.4, Prices/Costs, and if replacing a currently offered commodity, include the technical documentation to substantiate that the replacement commodity provides equal to or greater functionality than the commodity it is replacing. For those items defined under the specific commodities groups listed below, the pricing proposed for the technology refreshment shall maintain, as a minimum, the same discount structure proposed initially in the Pricing Workbook for the respective category and commodity group. Contractors may also propose separate discounts for new technology and commodities defined under the respective category but not under any specific group. The Government reserves the right to evaluate the new commodity and may require the contractor to demonstrate that the commodity offers a more economical and efficient means for the Government customer to meet its needs. The PCO and/or OCO have the sole discretion to determine whether to add the commodity to the contract. Category and Group‌ Discount Percentage (calculated from Pricing Workbook) Category 1, End User Hardware Commodities – Group A (Laptops)‌ See Attachment H.13 Category 1, End User Hardware Commodities – Group B (Desktops)‌ See Attachment H.13 Category and Group‌ Discount Percentage (calculated from Pricing Workbook) Category 1, End User Hardware Commodities – Group C (Printers)‌ See Attachment H.13 Category 2, End User Software Commodities – Group A (Operating System)‌ See Attachment H.13 Category 2, End User Software Commodities – Group B (Desktop Collaboration Suite)‌ See Attachment H.13 Category 3, IT Security Software Commodities – Group A (Anti-Virus Software)‌ See Attachment H.13 Category 4, Enterprise Wide Software Commodities – Group A (Enterprise Database Management Systems)‌ See Attachment H.13 Category 4, Enterprise Wide Software Commodities – Group B (Enterprise Performance Management Tools)‌ See Attachment H.13 Category 5, Health and Biomedical Research IT Capabilities – Group A (Laboratory Information Systems)‌ See Attachment H.13 Category 6, On-Premise Infrastructure – Group A (Enterprise Servers)‌ See Attachment H.13 Category 7, Infrastructure and Platform as a Service – Group A (Computing)‌ See Attachment H.13 Category 7, Infrastructure and Platform as a Service – Group B (Enterprise Storage)‌ See Attachment H.13 Category 8, Telecommunications Plans – Group A (Carrier Plans)‌ See Attachment H.13