Common use of Terms of supervision agreement Clause in Contracts

Terms of supervision agreement. We agree that the following conditions govern the relationship as primary supervisor/supervisors (amend as appropriate) and candidate in relation to the thesis research which is the subject of this application. Please check the boxes as each item is discussed: R egular supervision meetings, to take stock of progress, will occur at intervals of: A normal expectation is that these meetings occur weekly or fortnightly with the primary supervisor, although this may vary during candidature. The primary supervisor and candidate should maintain their own written records of these meetings. Also discuss how often the candidate will meet with any co-supervisors. F ormal progress report meetings are recommended to occur at 6 month intervals until submission of the thesis for examination. Candidates are expected to prepare and circulate a self-review report in advance of these meetings. The report should be sent to the supervisors and meeting convenor. Candidates are encouraged to meet with the convenor prior to the meeting if there are any concerns they wish to raise. T he candidate will endeavour to work independently and meet deadlines for work in progress. T he primary supervisor undertakes to provide expert opinion on progress, and to indicate what needs to be done if progress is inadequate. The timing and nature of feedback provided by the supervisors should be discussed. Note it is expected that feedback on written work should occur at least within three weeks. Key points from this discussion are: T he primary supervisor and candidate will make themselves familiar with the regulations concerning the degree for which the candidate is enrolled, including deadlines. T he workload expectations for completing this thesis have been clarified. It is helpful for the candidate to have clarity over expected hours per week. Consider fulltime and part-time status. Are there expected hours for lab work? F unding for this project has been considered. Give relevant details here: The following aspects have been discussed: E thics approval xxxx://xxx.xxxxx.xx.xx/administration/committees/human_ethics_cmmttee.html M āori consultation xxxx://xxx.xxxxx.xx.xx/research/maoriconsultation/ Intellectual property xxx.xxxxx.xx.xx/xxxxx/xxx T raining requirements (software; equipment related, research skills, writing, etc.) O ther (specify): Elaborate on any processes to be followed: T he primary supervisor will provide the candidate with information about relevant departmental/school handbooks, guides, websites about postgraduate studies, resources etc., and the candidate undertakes to read the information provided in such documents or on the website. Responsibility for the correct format and technical writing aspects of the thesis rests with the candidate. The candidate will fulfil departmental/school obligations to contribute to annual departmental/ school conferences or research seminars. Provide any relevant details here: In the event of the primary supervisor being on prolonged or permanent absence, the department/ school will take all reasonable steps to ensure continuity of supervision, having consulted the candidate with regard to the arrangements made. The candidate has the right to request alternative supervision if he or she believes the project is being inadequately supervised. Any request should be made to the Postgraduate Coordinator or HoD, or if the HoD is the supervisor concerned, to the Associate Xxxx responsible for postgraduate matters and all reasonable steps will be taken to find alternative supervision. Note that it is not always possible to provide alternative supervision such as in circumstances where particular expertise is required, or where the research is part of a larger project. If the candidate’s work is deemed by the primary supervisor to be unsatisfactory, the primary supervisor must inform the candidate in writing. If progress continues to be unsatisfactory, the HoD, in consultation with the appropriate department / school parties may recommend to the Pro-Vice-Chancellor that the candidate be withdrawn from the research programme. T he candidate and primary supervisor should reach agreement about authorship of any published results of the research work. Matters to be considered include whether the supervisors are to be co-authors, and under what circumstances (such as failure of the candidate to publish work) the supervisors may publish any of the work, with the candidate as co-author (see tools such as the Vancouver protocol xxxx://xxx.xxxxx.xxx/ethical_1author.html or Authorder xxxx://xxx.xxxxxxxxx.xxx/index.php?option=com_content&view=article&id=28&Itemid=47). See also the guidelines regarding the format of the thesis – especially the inclusion of published papers (xxxx://xxx.xxxxx.xx.xx/study/phd/handbook/otago050800.html). Provide details of your discussion here: This agreement should be reviewed regularly as part of the formal progress reporting process. Candidate: Primary Supervisor: Co-supervisors: HoD: Date: This agreement (or a customised departmental one) must be signed above by the primary supervisor, the candidate, and the HoD. The candidate and the primary supervisor should be provided with copies, and one copy should be kept on file in the Departmental Office. A copy of this (or a customised departmental one) should be uploaded into eVision prior to the first progress report meeting. SUPERVISION EXPECTATIONS Read each pair of statements below and then estimate your position on each. For example with statement 2 if you believe very strongly that it is the supervisor’s responsibility to select a good topic then circle ‘1’. If you think that both the supervisor and candidate should equally be involved then circle ’3’ and if you think it is definitely the candidate’s responsibility to select a topic then circle ‘5’. If either candidate or supervisor cannot decide on a single number, then a consecutive range of two or more numbers can be circled. START UP Supervisors should only accept candidates when they have specific knowledge of the candidate’s chosen topic Supervisors should feel free to accept candidates, even if they do not have specific knowledge of the candidate’s topic It is the supervisor’s responsibility to develop a research topic The candidate is responsible for developing her/his own topic The supervisor decides which theoretical framework or methodology is most appropriate Candidates should decide which theoretical framework or methodology they wish to use The supervisor should develop an appropriate program and timetable of research and study for the candidate The supervisor should leave developing the program of study to the candidate The university or supervisor, as representative of the university, is responsible for ensuring that the candidate is introduced to relevant services and facilities of the department and University It is the candidate’s responsibility to ensure that she/he has located and accessed all relevant services and facilities for research MID-CANDIDATURE The supervisor should insist on regular meetings with the candidate The candidate should decide when she/he wants to meet with the supervisor The supervisor should check regularly that the candidate is working consistently and on task The candidate should work independently and not have to account for how and where time is spent It is down to the supervisor to ensure that the candidate’s thesis research is disseminated in journals and conferences The candidate is responsible for the dissemination of their research in journals and conferences The supervisor is always the lead journal article author and presents any conference papers relating to the thesis, regardless of who actually wrote the material Any journal article or conference paper is from the candidate’s own thesis research, therefore the candidate should be sole author or presenter The supervisor is responsible for arranging ethical approval and / or Māori consultation to support the thesis It is the responsibility of the candidate to arrange ethical approval and / or Māori consultation to support the thesis Acquiring resources to support the thesis, such as scholarships, equipment or funding for conferences, is the responsibility of the supervisor The candidate is responsible for acquiring any resources to support the thesis, including scholarships, equipment and conference funding The supervisor should enrol the candidate on courses that develop the candidate’s ability to enhance their thesis (e.g. academic writing, presentation) It is the responsibility of the candidate to enrol on courses that develops their ability to enhance their thesis (e.g. academic writing, presentation) A supportive relationship between supervisor and candidate is important for successful candidature A supportive relationship is inadvisable, as it may obstruct objectivity for both candidate and supervisor during candidature THE FINAL STAGE The supervisor should insist on seeing all drafts of work to ensure that the candidate is on the right track Candidates should submit drafts of work only when they want constructive criticism from the supervisor The supervisor is responsible for decisions regarding the standard of the thesis and when it is ready for submission The candidate is responsible for decisions concerning the standard of the thesis and when it is ready for submission The supervisor should have total control in arranging the examination. 1 2 3 4 5 The candidate should have a role in arranging the examination, within University guidelines

Terms of supervision agreement. We agree that the following conditions govern the relationship as primary supervisor/supervisors (amend as appropriate) and candidate in relation to the thesis research which is the subject of this application. Please check the boxes as each item is discussed: R egular supervision meetings, to take stock of progress, will occur at intervals of: A normal expectation is that these meetings occur weekly or fortnightly with the primary supervisor, although this may vary during candidature. The primary supervisor and candidate should maintain their own written records of these meetings. Also discuss how often the candidate will meet with any the co-supervisorssupervisors and/or the DAC. F ormal progress report meetings are recommended to for PhD candidates occur at 6 month intervals until submission of the thesis for examinationcandidate is confirmed and then every 12 months. Candidates are expected to prepare and circulate a self-review report in advance of these meetings. The report should be sent to the supervisors and meeting convenorChair, and members of the departmental advisory committee (if applicable). Candidates are encouraged to meet with the convenor Chair prior to the meeting if there are any concerns they wish to raise. Note that the Chair should not be on the supervision panel (including DAC). T he candidate will endeavour to work independently and meet deadlines for work in progress. T he primary supervisor undertakes to provide expert opinion on progress, and to indicate what needs to be done if progress is inadequate. The timing and nature of feedback provided by the supervisors should be discussed. Note it is expected that feedback on written work should occur at least within three weeks. Key points from this discussion are: T he primary supervisor and candidate will make themselves familiar with the regulations concerning the degree for which the candidate is enrolled, including deadlinesdeadlines (see details at: xxxx://xxx.xxxxx.xx.xx/courses/qualifications/phd.html). T he workload expectations for completing this thesis have been clarified. It is helpful for the candidate to have clarity over expected hours per week. Consider fulltime and part-time status. Are there expected hours for lab work? Also discuss holidays (students should take 4-5 weeks a year). F unding for this project has been considered. Give relevant details here: The following aspects have been discussed: E thics approval xxxx://xxx.xxxxx.xx.xx/administration/committees/human_ethics_cmmttee.html xxxxx://xxx.xxxxx.xx.xx/council/committees/committees/HumanEthicsCommittees.html M āori consultation xxxx://xxx.xxxxx.xx.xx/research/maoriconsultation/ Intellectual property xxx.xxxxx.xx.xx/xxxxx/xxx xxxxx://xxx.xxxxx.xx.xx/graduate-research/prospective-students/otago662235.html T raining requirements (software; equipment related, research skills, writing, etc.) O ther (specify): Elaborate on any processes to be followed: I n order to be confirmed as a PhD candidate, you are expected to meet the following targets [insert here]: A normal expectation for confirmation (which may occur at 6 months or a year; any longer requires approval) is the production of a written research proposal, with substantive consideration of the literature and research methodology/methods, and the presentation of this proposal in a seminar to the department. The candidate should also undertake a skills needs analysis, and attend appropriate workshops run by HEDC/Student Learning and/or the Graduate Research School. Depending on the discipline and research, other possible targets could include demonstration of mastery of experimental and laboratory techniques, and/or satisfactory completion of required coursework. It is important that any targets set include a substantive piece of writing that demonstrates the capacity for critical thinking. The requirements for confirmation must be clearly stated above! T he primary supervisor will provide the candidate with information about relevant departmental/school handbooks, guides, websites about postgraduate studies, resources etc., and the candidate undertakes to read the information provided in such documents or on the website. Responsibility for the correct format and technical writing aspects of the thesis rests with the candidate. The candidate will fulfil departmental/school obligations to contribute to annual departmental/ school conferences or research seminars. Provide any relevant details here: In the event of the primary supervisor being on prolonged or permanent absence, the department/ school will take all reasonable steps to ensure continuity of supervision, having consulted the candidate with regard to the arrangements made. The candidate has the right to request alternative supervision if he or she believes they believe the project is being inadequately supervised. Any request should be made to the Postgraduate Coordinator or HoD, or if the HoD is the supervisor concerned, to the Associate Xxxx responsible for postgraduate matters and all reasonable steps will be taken to find alternative supervision. Note that it is not always possible to provide alternative supervision such as in circumstances where particular expertise is required, or where the research is part of a larger project. If the candidate’s work is deemed by the primary supervisor to be unsatisfactory, the primary supervisor must inform the candidate in writing. If progress continues to be unsatisfactory, the HoD, in consultation with the appropriate department / school parties may recommend to the Pro-Vice-Chancellor Graduate Research Committee that the candidate be withdrawn from the research programme. T he candidate and primary supervisor should reach agreement about authorship of any published results of the research work. Matters to be considered include whether the supervisors are to be co-authors, and under what circumstances (such as failure of the candidate to publish work) the supervisors may publish any of the work, with the candidate as co-author (see tools such as the Vancouver protocol xxxx://xxx.xxxxx.xxx/ethical_1author.html or Authorder xxxx://xxx.xxxxxxxxx.xxx/index.php?option=com_content&view=article&id=28&Itemid=47xxxxx://xx.xxxxxxxxx.xxx/wiki/Vancouver_system; xxxxx://xxx.xxxxx.xxx/recommendations/browse/roles-and-responsibilities/defining-the-role-of-authors-and-contributors.html). See also the guidelines regarding the format of the thesis – especially the inclusion of published papers (xxxx://xxx.xxxxx.xx.xx/study/phd/handbook/otago050800.htmlxxxxx://xxx.xxxxx.xx.xx/graduate-research/current-phd-students-digital-handbook/thesis-format). Provide details of your discussion here: This agreement should be reviewed regularly as part of the formal progress reporting process. Candidate: Primary Supervisor: Co-supervisors: HoD: Date: This agreement (or a customised departmental one) must be signed above by the primary supervisor, the candidate, and the HoD. The candidate and the primary supervisor should be provided with copies, and one copy should be kept on file in . Note that the Departmental Office. A copy of this (or a customised departmental one) should form must be uploaded into the student’s eVision prior to record before sending the first completed progress report meetingto Student Administration – Research (xxx@xxxxx.xx.xx) for approval and processing. SUPERVISION EXPECTATIONS Read each pair of statements below and then estimate your position on each. For example with statement 2 if you believe very strongly that it is the supervisor’s responsibility to select a good topic then circle ‘1’. If you think that both the supervisor and candidate should equally be involved then circle ’3’ and if you think it is definitely the candidate’s responsibility to select a topic then circle ‘5’. If either candidate or supervisor cannot decide on a single number, then a consecutive range of two or more numbers can be circled. START UP Supervisors should only accept candidates when they have specific knowledge of the candidate’s chosen topic 1 2 3 4 5 Supervisors should feel free to accept candidates, even if they do not have specific knowledge of the candidate’s topic It is the supervisor’s responsibility to develop a research topic 1 2 3 4 5 The candidate is responsible for developing her/his their own topic The supervisor decides which theoretical framework or methodology is most appropriate 1 2 3 4 5 Candidates should decide which theoretical framework or methodology they wish to use The supervisor should develop an appropriate program and timetable of research and study for the candidate 1 2 3 4 5 The supervisor should leave developing the program of study to the candidate The university or supervisor, as representative of the university, is responsible for ensuring that the candidate is introduced to relevant services and facilities of the department and University 1 2 3 4 5 It is the candidate’s responsibility to ensure that she/he has they have located and accessed all relevant services and facilities for research MID-CANDIDATURE The supervisor should insist on regular meetings with the candidate 1 2 3 4 5 The candidate should decide when she/he wants they want to meet with the supervisor The supervisor should check regularly that the candidate is working consistently and on task 1 2 3 4 5 The candidate should work independently and not have to account for how and where time is spent It is down to the supervisor to ensure that the candidate’s thesis research is disseminated in journals and conferences 1 2 3 4 5 The candidate is responsible for ensuring the dissemination of their research in journals and conferences The supervisor is always the lead journal article author and presents any conference papers relating to the thesis, regardless of who actually wrote the material 1 2 3 4 5 Any journal article or conference paper is from the candidate’s own thesis research, therefore the candidate should be sole the lead author or presenter The supervisor is responsible for arranging ethical approval and / or Māori consultation to support the thesis 1 2 3 4 5 It is the responsibility of the candidate to arrange ethical approval and / or Māori consultation to support the thesis Acquiring resources to support the thesis, such as scholarships, equipment or funding for conferences, is the responsibility of the supervisor The candidate is responsible for acquiring any resources to support the thesis, including scholarships, equipment and conference funding The supervisor should enrol the candidate on courses that develop the candidate’s ability to enhance their thesis (e.g. academic writing, presentation) 1 2 3 4 5 It is the responsibility of the candidate to enrol on courses that develops their ability to enhance their thesis (e.g. academic writing, presentation) A supportive relationship between supervisor and candidate is important for successful candidature 1 2 3 4 5 A supportive relationship is inadvisable, as it may obstruct objectivity for both candidate and supervisor during candidature THE FINAL STAGE The supervisor should insist on seeing all drafts of work to ensure that the candidate is on the right track 1 2 3 4 5 Candidates should submit good drafts of work only when they want constructive criticism from the supervisor The supervisor is responsible for decisions regarding the standard of the thesis and when it is ready for submission 1 2 3 4 5 The candidate is responsible for decisions concerning the standard of the thesis and when it is ready for submission The supervisor should have total control in arranging the examination. 1 2 3 4 5 The candidate should have a role in arranging the examination, within University guidelines

Terms of supervision agreement. We agree that the following conditions govern the relationship as primary supervisor/supervisors (amend as appropriate) and candidate in relation to the thesis research which is the subject of this application. Please check the boxes as each item is discussed: R egular supervision meetings, to take stock of progress, will occur at intervals of: A normal expectation is that these meetings occur weekly or fortnightly with the primary supervisor, although this may vary during candidature. The primary supervisor and candidate should maintain their own written records of these meetings. Also discuss how often the candidate will meet with any co-supervisors. F ormal progress report meetings are recommended to occur at 6 month intervals until submission of the thesis for examination. Candidates are expected to prepare and circulate a self-review report in advance of these meetings. The report should be sent to the supervisors and meeting convenor. Candidates are encouraged to meet with the convenor prior to the meeting if there are any concerns they wish to raise. T he candidate will endeavour to work independently and meet deadlines for work in progress. T he primary supervisor undertakes to provide expert opinion on progress, and to indicate what needs to be done if progress is inadequate. The timing and nature of feedback provided by the supervisors should be discussed. Note it is expected that feedback on written work should occur at least within three weeks. Key points from this discussion are: T he primary supervisor and candidate will make themselves familiar with the regulations concerning the degree for which the candidate is enrolled, including deadlines. T he workload expectations for completing this thesis have been clarified. It is helpful for the candidate to have clarity over expected hours per week. Consider fulltime and part-time status. Are there expected hours for lab work? F unding for this project has been considered. Give relevant details here: The following aspects have been discussed: E thics approval xxxx://xxx.xxxxx.xx.xx/administration/committees/human_ethics_cmmttee.html xxxxx://xxx.xxxxx.xx.xx/council/committees/committees/HumanEthicsCommittees.html M āori consultation xxxx://xxx.xxxxx.xx.xx/research/maoriconsultation/ Intellectual property xxx.xxxxx.xx.xx/xxxxx/xxx xxxxx://xxx.xxxxx.xx.xx/graduate-research/prospective-students/otago662235.html T raining requirements (software; equipment related, research skills, writing, etc.) O ther (specify): Elaborate on any processes to be followed: T he primary supervisor will provide the candidate with information about relevant departmental/school handbooks, guides, websites about postgraduate studies, resources etc., and the candidate undertakes to read the information provided in such documents or on the website. Responsibility for the correct format and technical writing aspects of the thesis rests with the candidate. The candidate will fulfil departmental/school obligations to contribute to annual departmental/ school conferences or research seminars. Provide any relevant details here: In the event of the primary supervisor being on prolonged or permanent absence, the department/ school will take all reasonable steps to ensure continuity of supervision, having consulted the candidate with regard to the arrangements made. The candidate has the right to request alternative supervision if he or she believes the project is being inadequately supervised. Any request should be made to the Postgraduate Coordinator or HoD, or if the HoD is the supervisor concerned, to the Associate Xxxx responsible for postgraduate matters and all reasonable steps will be taken to find alternative supervision. Note that it is not always possible to provide alternative supervision such as in circumstances where particular expertise is required, or where the research is part of a larger project. If the candidate’s work is deemed by the primary supervisor to be unsatisfactory, the primary supervisor must inform the candidate in writing. If progress continues to be unsatisfactory, the HoD, in consultation with the appropriate department / school parties may recommend to the Pro-Vice-Chancellor that the candidate be withdrawn from the research programme. T he candidate and primary supervisor should reach agreement about authorship of any published results of the research work. Matters to be considered include whether the supervisors are to be co-authors, and under what circumstances (such as failure of the candidate to publish work) the supervisors may publish any of the work, with the candidate as co-author (see tools such as the Vancouver protocol xxxx://xxx.xxxxx.xxx/ethical_1author.html or Authorder xxxx://xxx.xxxxxxxxx.xxx/index.php?option=com_content&view=article&id=28&Itemid=47xxxxx://xx.xxxxxxxxx.xxx/wiki/Vancouver_system; xxxxx://xxx.xxxxx.xxx/recommendations/browse/roles-and-responsibilities/defining-the-role-of-authors-and-contributors.html). See also the guidelines regarding the format of the thesis – especially the inclusion of published papers (xxxx://xxx.xxxxx.xx.xx/study/phd/handbook/otago050800.html). Provide details of your discussion here: This agreement should be reviewed regularly as part of the formal progress reporting process. Candidate: Primary Supervisor: Co-supervisors: HoD: Date: This agreement (or a customised departmental one) must be signed above by the primary supervisor, the candidate, and the HoD. The candidate and the primary supervisor should be provided with copies, and one copy should be kept on file in the Departmental Office. A copy of this (or a customised departmental one) should be uploaded into eVision prior to the first progress report meeting. SUPERVISION EXPECTATIONS Read each pair of statements below and then estimate your position on each. For example with statement 2 if you believe very strongly that it is the supervisor’s responsibility to select a good topic then circle ‘1’. If you think that both the supervisor and candidate should equally be involved then circle ’3’ and if you think it is definitely the candidate’s responsibility to select a topic then circle ‘5’. If either candidate or supervisor cannot decide on a single number, then a consecutive range of two or more numbers can be circled. START UP Supervisors should only accept candidates when they have specific knowledge of the candidate’s chosen topic 1 2 3 4 5 Supervisors should feel free to accept candidates, even if they do not have specific knowledge of the candidate’s topic It is the supervisor’s responsibility to develop a research topic 1 2 3 4 5 The candidate is responsible for developing her/his their own topic The supervisor decides which theoretical framework or methodology is most appropriate 1 2 3 4 5 Candidates should decide which theoretical framework or methodology they wish to use The supervisor should develop an appropriate program and timetable of research and study for the candidate 1 2 3 4 5 The supervisor should leave developing the program of study to the candidate The university or supervisor, as representative of the university, is responsible for ensuring that the candidate is introduced to relevant services and facilities of the department and University 1 2 3 4 5 It is the candidate’s responsibility to ensure that she/he has they have located and accessed all relevant services and facilities for research MID-CANDIDATURE The supervisor should insist on regular meetings with the candidate 1 2 3 4 5 The candidate should decide when she/he wants they want to meet with the supervisor The supervisor should check regularly that the candidate is working consistently and on task 1 2 3 4 5 The candidate should work independently and not have to account for how and where time is spent It is down to the supervisor to ensure that the candidate’s thesis research is disseminated in journals and conferences 1 2 3 4 5 The candidate is responsible for ensuring the dissemination of their research in journals and conferences The supervisor is always the lead journal article author and presents any conference papers relating to the thesis, regardless of who actually wrote the material 1 2 3 4 5 Any journal article or conference paper is from the candidate’s own thesis research, therefore the candidate should be sole the lead author or presenter The supervisor is responsible for arranging ethical approval and / or Māori consultation to support the thesis 1 2 3 4 5 It is the responsibility of the candidate to arrange ethical approval and / or Māori consultation to support the thesis Acquiring resources to support the thesis, such as scholarships, equipment or funding for conferences, is the responsibility of the supervisor The candidate is responsible for acquiring any resources to support the thesis, including scholarships, equipment and conference funding The supervisor should enrol the candidate on courses that develop the candidate’s ability to enhance their thesis (e.g. academic writing, presentation) 1 2 3 4 5 It is the responsibility of the candidate to enrol on courses that develops their ability to enhance their thesis (e.g. academic writing, presentation) A supportive relationship between supervisor and candidate is important for successful candidature 1 2 3 4 5 A supportive relationship is inadvisable, as it may obstruct objectivity for both candidate and supervisor during candidature THE FINAL STAGE The supervisor should insist on seeing all drafts of work to ensure that the candidate is on the right track 1 2 3 4 5 Candidates should submit good drafts of work only when they want constructive criticism from the supervisor The supervisor is responsible for decisions regarding the standard of the thesis and when it is ready for submission 1 2 3 4 5 The candidate is responsible for decisions concerning the standard of the thesis and when it is ready for submission The supervisor should have total control in arranging the examination. 1 2 3 4 5 The candidate should have a role in arranging the examination, within University guidelines

Terms of supervision agreement. We agree that the following conditions govern the relationship as primary supervisor/supervisors (amend as appropriate) and candidate in relation to the thesis research which is the subject of this application. Please check the boxes as each item is discussed: R egular Regular supervision meetings, to take stock of progress, will occur at intervals of: A normal expectation is that these meetings occur weekly or fortnightly with the primary supervisor, although this may vary during candidature. The primary supervisor and candidate should maintain their own written records of these meetings. Also discuss how often the candidate will meet with any the co-supervisorssupervisors and/or the DAC. F ormal Formal progress report meetings are recommended to for PhD candidates occur at 6 month intervals until submission of the thesis for examinationcandidate is confirmed and then every 12 months. Candidates are expected to prepare and circulate a self-review report in advance of these meetings. The report should be sent to the supervisors and meeting convenorChair, and members of the departmental advisory committee (if applicable). Candidates are encouraged to meet with the convenor Chair prior to the meeting if there are any concerns they wish to raise. T he Note that the Chair should not be on the supervision panel (including DAC). The candidate will endeavour to work independently and meet deadlines for work in progress. T he The primary supervisor undertakes to provide expert opinion on progress, and to indicate what needs to be done if progress is inadequate. The timing and nature of feedback provided by the supervisors should be discussed. Note it is expected that feedback on written work should occur at least within three weeks. Key points from this discussion are: T he The primary supervisor and candidate will make themselves familiar with the regulations concerning the degree for which the candidate is enrolled, including deadlinesdeadlines (see details at: xxxx://xxx.xxxxx.xx.xx/courses/qualifications/phd.html). T he The workload expectations for completing this thesis have been clarified. It is helpful for the candidate to have clarity over expected hours per week. Consider fulltime and part-time status. Are there expected hours for lab work? F unding Also discuss holidays (students should take 4-5 weeks a year). Funding for this project has been considered. Give relevant details here: The following aspects have been discussed: E thics Ethics approval xxxx://xxx.xxxxx.xx.xx/administration/committees/human_ethics_cmmttee.html M āori xxxxx://xxx.xxxxx.xx.xx/council/committees/committees/HumanEthicsCommittees.html Māori consultation xxxx://xxx.xxxxx.xx.xx/research/maoriconsultation/ Intellectual property xxx.xxxxx.xx.xx/xxxxx/xxx T raining xxxxx://xxx.xxxxx.xx.xx/graduate-research/prospective-students/otago662235.html Training requirements (software; equipment related, research skills, writing, etc.) O ther Other (specify): Elaborate on any processes to be followed: T he In order to be confirmed as a PhD candidate, you are expected to meet the following targets [insert here]: A normal expectation for confirmation (which may occur at 6 months or a year; any longer requires approval) is the production of a written research proposal, with substantive consideration of the literature and research methodology/methods, and the presentation of this proposal in a seminar to the department. The candidate should also undertake a skills needs analysis, and attend appropriate workshops run by HEDC/Student Learning and/or the Graduate Research School. Depending on the discipline and research, other possible targets could include demonstration of mastery of experimental and laboratory techniques, and/or satisfactory completion of required coursework. It is important that any targets set include a substantive piece of writing that demonstrates the capacity for critical thinking. The requirements for confirmation must be clearly stated above! The primary supervisor will provide the candidate with information about relevant departmental/school handbooks, guides, websites about postgraduate studies, resources etc., and the candidate undertakes to read the information provided in such documents or on the website. Responsibility for the correct format and technical writing aspects of the thesis rests with the candidate. The candidate will fulfil departmental/school obligations to contribute to annual departmental/ school conferences or research seminars. Provide any relevant details here: In the event of the primary supervisor being on prolonged or permanent absence, the department/ school will take all reasonable steps to ensure continuity of supervision, having consulted the candidate with regard to the arrangements made. The candidate has the right to request alternative supervision if he or she believes they believe the project is being inadequately supervised. Any request should be made to the Postgraduate Coordinator or HoD, or if the HoD is the supervisor concerned, to the Associate Xxxx responsible for postgraduate matters and all reasonable steps will be taken to find alternative supervision. Note that it is not always possible to provide alternative supervision such as in circumstances where particular expertise is required, or where the research is part of a larger project. If the candidate’s work is deemed by the primary supervisor to be unsatisfactory, the primary supervisor must inform the candidate in writing. If progress continues to be unsatisfactory, the HoD, in consultation with the appropriate department / school parties may recommend to the Pro-Vice-Chancellor Graduate Research Committee that the candidate be withdrawn from the research programme. T he The candidate and primary supervisor should reach agreement about authorship of any published results of the research work. Matters to be considered include whether the supervisors are to be co-authors, and under what circumstances (such as failure of the candidate to publish work) the supervisors may publish any of the work, with the candidate as co-author (see tools such as the Vancouver protocol xxxx://xxx.xxxxx.xxx/ethical_1author.html or Authorder xxxx://xxx.xxxxxxxxx.xxx/index.php?option=com_content&view=article&id=28&Itemid=47xxxxx://xx.xxxxxxxxx.xxx/wiki/Vancouver_system; xxxxx://xxx.xxxxx.xxx/recommendations/browse/roles-and-responsibilities/defining-the-role-of-authors-and-contributors.html). See also the guidelines regarding the format of the thesis – especially the inclusion of published papers (xxxx://xxx.xxxxx.xx.xx/study/phd/handbook/otago050800.html). Provide details of your discussion here: This agreement should be reviewed regularly as part of the formal progress reporting process. Candidate: Primary Supervisor: Co-supervisors: HoD: Date: This agreement (or a customised departmental one) must be signed above by the primary supervisor, the candidate, and the HoD. The candidate and the primary supervisor should be provided with copies, and one copy should be kept on file in the Departmental Office. A Note that for PhD candidates a copy of this (or a customised departmental one) should will need to be uploaded into eVision prior forwarded to Student Administration – Research (xxx@xxxxx.xx.xx) with the first progress report meetingreport. SUPERVISION EXPECTATIONS Read each pair of statements below and then estimate your position on each. For example with statement 2 if you believe very strongly that it is the supervisor’s responsibility to select a good topic then circle ‘1’. If you think that both the supervisor and candidate should equally be involved then circle ’3’ and if you think it is definitely the candidate’s responsibility to select a topic then circle ‘5’. If either candidate or supervisor cannot decide on a single number, then a consecutive range of two or more numbers can be circled. START UP Supervisors should only accept candidates when they have specific knowledge of the candidate’s chosen topic 1 2 3 4 5 Supervisors should feel free to accept candidates, even if they do not have specific knowledge of the candidate’s topic It is the supervisor’s responsibility to develop a research topic 1 2 3 4 5 The candidate is responsible for developing her/his their own topic The supervisor decides which theoretical framework or methodology is most appropriate 1 2 3 4 5 Candidates should decide which theoretical framework or methodology they wish to use The supervisor should develop an appropriate program and timetable of research and study for the candidate 1 2 3 4 5 The supervisor should leave developing the program of study to the candidate The university or supervisor, as representative of the university, is responsible for ensuring that the candidate is introduced to relevant services and facilities of the department and University 1 2 3 4 5 It is the candidate’s responsibility to ensure that she/he has they have located and accessed all relevant services and facilities for research MID-CANDIDATURE The supervisor should insist on regular meetings with the candidate 1 2 3 4 5 The candidate should decide when she/he wants they want to meet with the supervisor The supervisor should check regularly that the candidate is working consistently and on task 1 2 3 4 5 The candidate should work independently and not have to account for how and where time is spent It is down to the supervisor to ensure that the candidate’s thesis research is disseminated in journals and conferences 1 2 3 4 5 The candidate is responsible for ensuring the dissemination of their research in journals and conferences The supervisor is always the lead journal article author and presents any conference papers relating to the thesis, regardless of who actually wrote the material 1 2 3 4 5 Any journal article or conference paper is from the candidate’s own thesis research, therefore the candidate should be sole the lead author or presenter The supervisor is responsible for arranging ethical approval and / or Māori consultation to support the thesis 1 2 3 4 5 It is the responsibility of the candidate to arrange ethical approval and / or Māori consultation to support the thesis Acquiring resources to support the thesis, such as scholarships, equipment or funding for conferences, is the responsibility of the supervisor The candidate is responsible for acquiring any resources to support the thesis, including scholarships, equipment and conference funding The supervisor should enrol the candidate on courses that develop the candidate’s ability to enhance their thesis (e.g. academic writing, presentation) 1 2 3 4 5 It is the responsibility of the candidate to enrol on courses that develops their ability to enhance their thesis (e.g. academic writing, presentation) A supportive relationship between supervisor and candidate is important for successful candidature 1 2 3 4 5 A supportive relationship is inadvisable, as it may obstruct objectivity for both candidate and supervisor during candidature THE FINAL STAGE The supervisor should insist on seeing all drafts of work to ensure that the candidate is on the right track 1 2 3 4 5 Candidates should submit good drafts of work only when they want constructive criticism from the supervisor The supervisor is responsible for decisions regarding the standard of the thesis and when it is ready for submission 1 2 3 4 5 The candidate is responsible for decisions concerning the standard of the thesis and when it is ready for submission The supervisor should have total control in arranging the examination. 1 2 3 4 5 The candidate should have a role in arranging the examination, within University guidelines

Terms of supervision agreement. We agree that the following conditions govern the relationship as primary supervisor/supervisors (amend as appropriate) and candidate in relation to the thesis research which is the subject of this application. Please check the boxes as each item is discussed: R egular supervision meetings, to take stock of progress, will occur at intervals of: A normal expectation is that these meetings occur weekly or fortnightly with the primary supervisor, although this may vary during candidature. The primary supervisor and candidate should maintain their own written records of these meetings. Also discuss how often the candidate will meet with any the co-supervisorssupervisors and/or the DAC. F ormal progress report meetings are recommended to for PhD candidates occur at 6 month intervals until submission of the thesis for examinationcandidate is confirmed and then every 12 months. Candidates are expected to prepare and circulate a self-review report in advance of these meetings. The report should be sent to the supervisors and meeting convenor, and members of the departmental advisory committee (if applicable). Candidates are encouraged to meet with the convenor prior to the meeting if there are any concerns they wish to raise. T he candidate will endeavour to work independently and meet deadlines for work in progress. T he primary supervisor undertakes to provide expert opinion on progress, and to indicate what needs to be done if progress is inadequate. The timing and nature of feedback provided by the supervisors should be discussed. Note it is expected that feedback on written work should occur at least within three weeks. Key points from this discussion are: T he primary supervisor and candidate will make themselves familiar with the regulations concerning the degree for which the candidate is enrolled, including deadlinesdeadlines (see details at: xxxx://xxx.xxxxx.xx.xx/courses/qualifications/phd.html). T he workload expectations for completing this thesis have been clarified. It is helpful for the candidate to have clarity over expected hours per week. Consider fulltime and part-time status. Are there expected hours for lab work? Also discuss holidays (students should take 4-5 weeks a year). F unding for this project has been considered. Give relevant details here: The following aspects have been discussed: E thics approval xxxx://xxx.xxxxx.xx.xx/administration/committees/human_ethics_cmmttee.html M āori consultation xxxx://xxx.xxxxx.xx.xx/research/maoriconsultation/ Intellectual property xxx.xxxxx.xx.xx/xxxxx/xxx T raining requirements (software; equipment related, research skills, writing, etc.) O ther (specify): Elaborate on any processes to be followed: I n order to be confirmed as a PhD candidate, you are expected to meet the following targets [insert here]: A normal expectation for confirmation (which may occur at 6 months or a year; any longer requires approval) is the production of a written research proposal, with substantive consideration of the literature and research methodology/methods, and the presentation of this proposal in a seminar to the department. The candidate should also undertake a skills needs analysis, and attend appropriate workshops run by Student Learning and/or the Graduate Research School. Depending on the discipline and research, other possible targets could include demonstration of mastery of experimental and laboratory techniques, and/or satisfactory completion of required coursework. It is important that any targets set include a substantive piece of writing that demonstrates the capacity for critical thinking. The requirements for confirmation must be clearly stated above! T he primary supervisor will provide the candidate with information about relevant departmental/school handbooks, guides, websites about postgraduate studies, resources etc., and the candidate undertakes to read the information provided in such documents or on the website. Responsibility for the correct format and technical writing aspects of the thesis rests with the candidate. The candidate will fulfil departmental/school obligations to contribute to annual departmental/ school conferences or research seminars. Provide any relevant details here: In the event of the primary supervisor being on prolonged or permanent absence, the department/ school will take all reasonable steps to ensure continuity of supervision, having consulted the candidate with regard to the arrangements made. The candidate has the right to request alternative supervision if he or she believes the project is being inadequately supervised. Any request should be made to the Postgraduate Coordinator or HoD, or if the HoD is the supervisor concerned, to the Associate Xxxx responsible for postgraduate matters and all reasonable steps will be taken to find alternative supervision. Note that it is not always possible to provide alternative supervision such as in circumstances where particular expertise is required, or where the research is part of a larger project. If the candidate’s work is deemed by the primary supervisor to be unsatisfactory, the primary supervisor must inform the candidate in writing. If progress continues to be unsatisfactory, the HoD, in consultation with the appropriate department / school parties may recommend to the Pro-Vice-Chancellor Graduate Research Committee that the candidate be withdrawn from the research programme. T he candidate and primary supervisor should reach agreement about authorship of any published results of the research work. Matters to be considered include whether the supervisors are to be co-authors, and under what circumstances (such as failure of the candidate to publish work) the supervisors may publish any of the work, with the candidate as co-author (see tools such as the Vancouver protocol xxxx://xxx.xxxxx.xxx/ethical_1author.html or Authorder xxxx://xxx.xxxxxxxxx.xxx/index.php?option=com_content&view=article&id=28&Itemid=47). See also the guidelines regarding the format of the thesis – especially the inclusion of published papers (xxxx://xxx.xxxxx.xx.xx/study/phd/handbook/otago050800.html). Provide details of your discussion here: This agreement should be reviewed regularly as part of the formal progress reporting process. Candidate: Primary Supervisor: Co-supervisors: HoD: Date: This agreement (or a customised departmental one) must be signed above by the primary supervisor, the candidate, and the HoD. The candidate and the primary supervisor should be provided with copies, and one copy should be kept on file in the Departmental Office. A Note that for PhD candidates a copy of this (or a customised departmental one) should will need to be uploaded into eVision prior forwarded to the Graduate Research School with the first progress report meetingreport. SUPERVISION EXPECTATIONS Read each pair of statements below and then estimate your position on each. For example with statement 2 if you believe very strongly that it is the supervisor’s responsibility to select a good topic then circle ‘1’. If you think that both the supervisor and candidate should equally be involved then circle ’3’ and if you think it is definitely the candidate’s responsibility to select a topic then circle ‘5’. If either candidate or supervisor cannot decide on a single number, then a consecutive range of two or more numbers can be circled. START UP Supervisors should only accept candidates when they have specific knowledge of the candidate’s chosen topic Supervisors should feel free to accept candidates, even if they do not have specific knowledge of the candidate’s topic It is the supervisor’s responsibility to develop a research topic The candidate is responsible for developing her/his own topic The supervisor decides which theoretical framework or methodology is most appropriate Candidates should decide which theoretical framework or methodology they wish to use The supervisor should develop an appropriate program and timetable of research and study for the candidate The supervisor should leave developing the program of study to the candidate The university or supervisor, as representative of the university, is responsible for ensuring that the candidate is introduced to relevant services and facilities of the department and University It is the candidate’s responsibility to ensure that she/he has located and accessed all relevant services and facilities for research MID-CANDIDATURE The supervisor should insist on regular meetings with the candidate The candidate should decide when she/he wants to meet with the supervisor The supervisor should check regularly that the candidate is working consistently and on task The candidate should work independently and not have to account for how and where time is spent It is down to the supervisor to ensure that the candidate’s thesis research is disseminated in journals and conferences The candidate is responsible for the dissemination of their research in journals and conferences The supervisor is always the lead journal article author and presents any conference papers relating to the thesis, regardless of who actually wrote the material Any journal article or conference paper is from the candidate’s own thesis research, therefore the candidate should be sole author or presenter The supervisor is responsible for arranging ethical approval and / or Māori Maori consultation to support the thesis It is the responsibility of the candidate to arrange ethical approval and / or Māori Maori consultation to support the thesis Acquiring resources to support the thesis, such as scholarships, equipment or funding for conferences, is the responsibility of the supervisor The candidate is responsible for acquiring any resources to support the thesis, including scholarships, equipment and conference funding The supervisor should enrol the candidate on courses that develop the candidate’s ability to enhance their thesis (e.g. academic writing, presentation) It is the responsibility of the candidate to enrol on courses that develops their ability to enhance their thesis (e.g. academic writing, presentation) A supportive relationship between supervisor and candidate is important for successful candidature A supportive relationship is inadvisable, as it may obstruct objectivity for both candidate and supervisor during candidature THE FINAL STAGE The supervisor should insist on seeing all drafts of work to ensure that the candidate is on the right track Candidates should submit drafts of work only when they want constructive criticism from the supervisor The supervisor is responsible for decisions regarding the standard of the thesis and when it is ready for submission The candidate is responsible for decisions concerning the standard of the thesis and when it is ready for submission The supervisor should have total control in arranging the examination. 1 2 3 4 5 The candidate should have a role in arranging the examination, within University guidelines