Common use of Timekeeping System Clause in Contracts

Timekeeping System. CONTRACTOR shall utilize a contemporary electronic timekeeping system to collect, manage and process employee hours worked. All time recorded by employees shall be approved by their respective supervisor at the close of CONTRACTOR’s payroll period and such approval recorded electronically in the timekeeping system. In the event CONTRACTOR is operating under concurrent agreements at the Airport, CONTRACTOR shall maintain a separate employee time keeping mechanism and records for each agreement. Any time recorded and subsequently billed to COUNTY in violation of requirements of this subsection may be classified as unsubstantiated or unauthorized and is subject to a fee deduction as set forth in Attachment C – Schedule of Deductions. Manual timecards or any other method of handwritten timekeeping is prohibited. The following shall apply: a. System timekeeping station for use by employees shall be permanently mounted in CONTRACTOR’s on-site office facility and shall utilize either magnetic card swipe, proximity cards, or biometric/fingerprint for user identification. b. System shall record, by unique job cost center, the role of on-duty personnel, e.g., primary driver, relief driver, project manager, supervisor, maintenance, etc. c. System shall provide reporting on-demand of hours worked by personnel by name, date, and cost center for user selected periods. d. System shall be capable of recording clock in, clock out, breaks, lunches, and supervisory review of any and all time entries. e. System shall have backup or redundancy to ensure integrity of timekeeping records due to unforeseen incidents including, but not limited to, power outages or network failures. f. System shall have adequate controls to prevent unauthorized access including, but not limited to, user IDs, passwords, and user permissions.

Timekeeping System. CONTRACTOR Contractor shall utilize a contemporary electronic timekeeping system to collect, manage and process employee hours worked. All time recorded by employees shall be approved by their respective supervisor at the close of CONTRACTORContractor’s payroll period and such approval recorded electronically in the timekeeping system. In the event CONTRACTOR Contractor is operating under concurrent agreements at the Airport, CONTRACTOR Contractor shall maintain a separate employee time keeping mechanism and records for each agreement. Any time recorded and subsequently billed to COUNTY County in violation of requirements of this subsection may be classified as unsubstantiated or unauthorized and is subject to a fee deduction as set forth in Attachment C – Schedule of Deductions. Manual timecards or any other method of handwritten timekeeping is prohibited. The following shall apply: a. : o System timekeeping station for use by employees shall be permanently mounted in CONTRACTORContractor’s on-site office facility and shall utilize either magnetic card swipe, proximity cards, or biometric/fingerprint for user identification. b. . o System shall record, by unique job cost center, the role of on-duty personnel, e.g., primary driver, relief driver, project manager, supervisor, maintenance, etc. c. . o System shall provide reporting on-demand of hours worked by personnel by name, date, and cost center for user selected periods. d. . o System shall be capable of recording clock in, clock out, breaks, lunches, and supervisory review of any and all time entries. e. . o System shall have backup or redundancy to ensure integrity of timekeeping records due to unforeseen incidents including, but not limited to, power outages or network failures. f. . o System shall have adequate controls to prevent unauthorized access including, but not limited to, user IDs, passwords, and user permissions.