Common use of Travel and Conference Expenses Clause in Contracts

Travel and Conference Expenses. 1. Travel expenses, including reasonable charges for hotel rooms and registration fees to all approved conferences, meetings, workshops, student activities and any other business of the College which is required and authorized by the President of the College or the President’s designee in the President's absence, shall be paid by the Employer. 2. Whenever use of an employee's private car is necessary and has been authorized by the appropriate administrator, the IRS mileage rate at the time of travel and the costs of parking and tolls shall be reimbursed. Whenever a unit member has been assigned, in writing, a second work location other than that unit member’s principal work location by the President of the College or the President’s designee, travel shall be paid either for the distance from that unit member’s home to the second work location or from that unit member’s principal work location to the second work location, whichever is nearer. If a higher mileage rate is authorized by statute or authorized administratively and of application to the unit, it shall be applied to all unit members. 3. Whenever use of any other mode of transportation is necessary and has been so authorized, the cost of all fares less federal taxes shall be allowed; provided that such receipted bills shall be first submitted for such charges. 4. Reimbursement shall not be made for expenses incurred for the sole benefit of the traveler, such as by way of example valet service, entertainment and laundry service. 5. When an employee on full travel status is engaged in travel, reimbursement shall be allowed for at the approved rate for meals allowance; provided that said expenses shall not exceed the following meals allowance schedule: 6. If subsequent to the execution of this Agreement, any Commonwealth collective bargaining unit receives meal allowances in excess of those contained herein, such new rates shall cause this Agreement to be reopened for negotiations on this issue.

Travel and Conference Expenses. ‌ 1. Travel expenses, including reasonable charges for hotel rooms and registration fees to all approved conferences, meetings, workshops, student activities and any other business of the College which is required and authorized by the President of the College or the President’s designee in the President's absence, shall be paid by the Employer. 2. Whenever use of an employee's private car is necessary and has been authorized by the appropriate administrator, the IRS mileage rate at the time of travel and the costs of parking and tolls shall be reimbursed. Whenever a unit member has been assigned, in writing, a second work location other than that unit member’s principal work location by the President of the College or the President’s designee, travel shall be paid either for the distance from that unit member’s home to the second work location or from that unit member’s principal work location to the second work location, whichever is nearer. If a higher mileage rate is authorized by statute or authorized administratively and of application to the unit, it shall be applied to all unit members. 3. Whenever use of any other mode of transportation is necessary and has been so authorized, the cost of all fares less federal taxes shall be allowed; provided that such receipted bills shall be first submitted for such charges. 4. Reimbursement shall not be made for expenses incurred for the sole benefit of the traveler, such as by way of example valet service, entertainment and laundry service. 5. When an employee on full travel status is engaged in travel, reimbursement shall be allowed for at the approved rate for meals allowance; provided that said expenses shall not exceed the following meals allowance schedule: 6. If subsequent to the execution of this Agreement, any Commonwealth collective bargaining unit receives meal allowances in excess of those contained herein, such new rates shall cause this Agreement to be reopened for negotiations on this issue.