Common use of Travel Expenses and Mileage Reimbursement Clause in Contracts

Travel Expenses and Mileage Reimbursement. Travel, mileage and moving reimbursement shall be established in the General Travel Rules adopted by the Oregon Department of Administrative Services State Controller’s Division Accounting Policy Manual with the following exceptions: A. ALLOWANCE FOR MOVING EXPENSES DUE TO RELOCATION. Employees relocated to a new official work station at the request of or for the benefit of the Agency may be reimbursed for normal, reasonable moving expenses and related expenses, provided the employee is relocated to a new official work station 35 or more miles from the previous official work station. The provision to relocate 35 or more miles from the previous work station does not apply if the employee is required to move into State-owned housing. All moving expense reimbursements must be supported by receipts and will be paid directly to the employee through the payroll system. Employees who do not have the means to pay moving expenses up front shall receive a moving expense advance from the Agency which must be accounted for in a manner similar to a travel advance. B. (FORESTRY ONLY) During fires or other emergency situations when an employee is required to be absent from his/her official station, the Agency will provide meals and lodging to the employee after arrival at the fire or emergency site. These meals and lodging are normally provided through the use of facilities such as fire camp or commercial facilities. If an employee is absent from his/her official station and traveling to the fire or other emergency site, the employee will receive a meal allowance consistent with sections titled (Meal Per Diem During Non-Overnight Travel) and (Adjustments to Per Diems) of Department of Administrative Services Travel Policy. Travel status will begin when the employee departs from his/her official station and will end upon the employee returning to his/her official station.