TRAVEL REQUEST Clause Samples
The TRAVEL REQUEST clause establishes the procedures and requirements for obtaining approval before undertaking business-related travel. Typically, this clause outlines the process for submitting travel plans, including necessary documentation such as itineraries, estimated costs, and justifications for the trip, which must be reviewed and authorized by a designated supervisor or department. By formalizing the approval process, the clause ensures that travel is necessary, budgeted, and aligned with organizational policies, thereby controlling costs and maintaining oversight of employee travel activities.
TRAVEL REQUEST a. A request for travel must be submitted to the Superintendent on a “Travel Request” form.
b. Once the request has been approved & signed by the Superintendent, it will be forwarded to the Business office.
c. A “Financial Report” must be completed within 5 working days of the return date.
TRAVEL REQUEST. 1. The District shall pay travel at the IRS rate per mile.
TRAVEL REQUEST. 35
36 1. The District shall pay travel at the IRS rate per mile.
38 2. Reimbursement for Travel Expenses. 39 40 Expenses incurred in the course of performing services for the district shall be reimbursed in 41 accordance with the approval and reimbursement procedures of the district. Travel 42 expenses shall include amounts paid for the use of personal automobiles, actual expenses 43 for other forms of transportation, and actual expenses for meals, lodging and related items 44 that are necessary while conducting the official business of the district. An employee may be 45 reimbursed for gratuities not exceeding customary percentages for the cost of meals as well 46 as reasonable amounts for services such as baggage handling. 48 District rules and regulations for expenses shall be provided to employees prior to any 49 anticipated travel required to perform district duties. 50 51 Itinerant employees shall receive the IRS mileage rate for travel between assignments.