Common use of Turnover Documents Clause in Contracts

Turnover Documents. Contractor shall deliver to Owner the turnover documents including, but not limited to, those documents and Drawings listed in (a) through (ii) below. All turnover documents shall be provided in their native formats, fully functioning; however, turnover documents may contain clearly legible hand annotations if necessary, provided a scanned or “.pdf” file of the annotated document is also provided along with the native file. Specific file type of engineering drawings may change depending on software used to develop. Native format is dependent on the software application; native CAD files will be acceptable in any version of MicroStation, Autocad and Smartsketch. Contractor shall provide readily available metadata for every electronic document transmittal via Contractor’s document management system. Scanned documents, searchable “.pdf”, and other non-editable formats are acceptable only for supplier, Subcontract or Sub-subcontract records where Contractor cannot obtain the native format, or where approved as an exception by Owner. Contractor will make a request to Subcontractors for the applicable documents per Table 2-1. Native files from Subcontractors will be provided. If not received, the reason from vendor will be provided. All .pdf documents shall be in searchable format unless the .pdf is submitted to reflect hand annotations. Turnover documents shall be handed over in electronic format by means of three (3) copies of USB hard drives (USBs). USBs shall have a specific index of USB contents on each USB in “Document Register” format that includes the document number, title and revision. Each USB shall be organized in a logical structure by discipline. A master Table of Contents index shall be prepared to detail the contents of all handover USBs listed by USB numbers and contents. Turnover Documents shall be the last revision issued by Contractor, in addition to the Record Drawings and Specifications listed in Section 1.6. a. Process flow diagrams (PFDs) b. Heat and material balances c. Architectural Building Drawings d. Architectural Details and Notes e. Architectural Elevations