Common use of TYPES OF CONTRACT UPDATES Clause in Contracts

TYPES OF CONTRACT UPDATES. In order to expedite processing of a change request, where proposed changes involve more than one category below, they should be submitted to OGS as totally separate requests. a. AUTO ADD (Additions, Deletions, Price Decreases): “Auto Adds” are Contract changes and updates made in accordance with the previously approved Contract pricing formula; e.g., a “discount from list” or pricing based on an approved GSA-based price Schedule. “Auto Adds” do not include any price increases. “Auto Adds” include: i) adding new Products within the established, previously approved pricing structure, ii) lowering pricing for Products previously incorporated under the Contract, and iii) deleting Products previously incorporated under the Contract. For categories (i) and (ii) Auto Adds: Contractor shall automatically update the Contract price list and may proceed with selling Products without prior approval of either OGS or the Comptroller. For category (iii) Auto Deletions, at the end of and subject to the period specified in Appendix B, Clause 84, Changes in Product or Service Offerings, Contractor may automatically update the Contract price list by deleting the Product(s), without prior approval of either OGS or the Comptroller. All “Auto Adds” must be immediately posted electronically by the Contractor at the Contract web site. Contactor shall notify OGS when “Auto Adds” are made to the contract pricelist. Changes made to the contract pricelist must be submitted in an Excel spreadsheet format electronically via Email to the OGS Purchasing Officer, and be formatted as described in Section 3 below. If pricelist updates occur frequently, Auto Adds may be submitted on a monthly basis and include changes that occurred in the previous month. Contractor should note that all “Auto Adds” approved by OGS are subject to a post audit by OGS and the Office of the State Comptroller.

TYPES OF CONTRACT UPDATES. In order to expedite processing of a change request, where proposed changes involve more than one category below, they should be submitted to OGS as totally separate requests. a. AUTO ADD (Additions, Deletions, Price Decreases): “Auto Adds” are Contract changes and updates made in accordance with the previously approved Contract pricing formula; e.g., a “discount from list” or pricing based on an approved GSA-based price Schedule. “Auto Adds” do not include any price increases. “Auto Adds” include: i) adding new Products within the established, previously approved pricing structure, ii) lowering pricing for Products previously incorporated under the Contract, and iii) deleting Products previously incorporated under the Contract. For categories (i) and (ii) Auto Adds: Contractor shall automatically update the Contract price list and may proceed with selling Products without prior approval of either OGS or the Comptroller. For category (iii) Auto Deletions, at the end of and subject to the period specified in Appendix B, Clause 84, Changes in Product or Service Offerings, Contractor may automatically update the Contract price list by deleting the Product(s), without prior approval of either OGS or the Comptroller. All “Auto Adds” must be immediately posted electronically by the Contractor at the Contract web site. Contactor shall notify OGS when “Auto Adds” are made to the contract pricelist. Changes made to the contract pricelist must be submitted in an Excel spreadsheet format electronically via Email to the OGS Purchasing Officer, and be formatted as described in Section 3 below. If pricelist updates occur frequently, Auto Adds may be submitted on a monthly basis and include changes that occurred in the previous month. Contractor should note that all “Auto Adds” approved by OGS are subject to a post audit by OGS and the Office of the State Comptroller. All “Auto Adds” must be immediately posted electronically by the Contractor at the Contract web site. If the Contractor does not maintain a Contract web site, then OGS will post Auto-Adds upon notification. The Contractor shall not proceed with selling “Auto Add” products until they have been posted on the OGS or Contractor’s Contract web site, unless otherwise notified in writing by OGS.

TYPES OF CONTRACT UPDATES. In order to expedite processing of a change request, where proposed changes involve more than one category below, they should be submitted to OGS as totally separate requests. a. AUTO ADD (Additions, Deletions, Price Decreases): “Auto Adds” are Contract changes and updates made in accordance with the previously approved Contract pricing formula; e.g., a “discount from list” or pricing based on an approved GSA-based price Schedule. “Auto Adds” do not include any price increases. “Auto Adds” include: i) adding new Products within the established, previously approved pricing structure, ii) lowering pricing for Products previously incorporated under the Contract, and iii) deleting Products previously incorporated under the Contract. For categories (i) and (ii) Auto Adds: Contractor shall automatically update the Contract price list and may proceed with selling Products without prior approval of either OGS or the ComptrollerOSC. For category (iii) Auto Deletions, at the end of and subject to the period specified in Appendix B, Clause 84, Changes in to Product or Service Offerings, Contractor may automatically update the Contract price list by deleting the Product(s), without prior approval of either OGS or the ComptrollerOSC. All “Auto Adds” must be immediately posted electronically by the Contractor at the Contract web site. Contactor shall notify OGS when an “Auto AddsAdd” are is made to the contract pricelist. Changes made to the contract pricelist must be submitted in an Excel spreadsheet format electronically via Email e-mail to the OGS Purchasing Officer, and be formatted as described in Section 3 4C3, Price Justification – Format, below. If pricelist updates occur frequently, Auto Adds may be submitted on a monthly basis and include changes that occurred in the previous month. Contractor should note that all “Auto Adds” approved by OGS are subject to a post audit by OGS and the Office OSC. b. REGULAR ADD: “Regular Adds” are requests for i) price increases for Products which are already incorporated under the Contract, ii) addition of new Products to the Contract which do not fall under the previously established price structure or discounts for Product types previously approved under the Contract, and iii) Third Party Products. “Regular Adds” include re-bundled Products or Services. “Regular Adds” must be submitted to OGS for prior approval, and must be accompanied by a Contract Update form and justification of reasonableness of price. “Regular Adds” are subject to pre-audit by OSC. If approved, OGS staff will notify Contractor in writing. Price increases or new Product offerings may not be electronically posted by Contractor until after receipt of OGS approval of the State Comptroller“Regular Add.” When the Contract pricing is based on GSA prices, the revised prices or prices of new Products must reflect current GSA prices adjusted as necessary for any additional discounts.

TYPES OF CONTRACT UPDATES. In order to expedite processing of a change request, where proposed changes involve more than one category below, they should be submitted to OGS as totally separate requests. a. AUTO ADD (Additions, Deletions, Price Decreases): “Auto Adds” are Contract changes and updates made in accordance with the previously approved Contract pricing formula; e.g., a “discount from list” or pricing based on an approved GSA-based price Schedule. “Auto Adds” do not include any price increases. “Auto Adds” include: i) adding new Products within the established, previously approved pricing structure, ii) lowering pricing for Products previously incorporated under the Contract, and iii) deleting Products previously incorporated under the Contract. For categories categories (i) and (ii) Auto Adds: Contractor shall automatically update the Contract price list and may proceed with selling Products without prior approval of either OGS or the Comptroller. For category (iii) Auto Deletions, at the end of and subject to the period specified in Appendix B, Clause 84, Changes in Product or Service Offerings, Contractor may automatically update the Contract price list by deleting the Product(s), without prior approval of either OGS or the Comptroller. All “Auto Adds” must be immediately posted electronically by the Contractor at the Contract web site. Contactor shall notify OGS when “Auto Adds” are made to the contract pricelist. Changes made to the contract pricelist must be submitted in an Excel spreadsheet format electronically via Email to the OGS Purchasing Officer, and be formatted as described in Section 3 below. If pricelist updates occur frequently, Auto Adds may be submitted on a monthly basis and include changes that occurred in the previous month. Contractor should note that all “Auto Adds” approved by OGS are subject to a post audit by OGS and the Office of the State Comptroller. All “Auto Adds” must be immediately posted electronically by the Contractor at the Contract web site. If the Contractor does not maintain a Contract web site, then OGS will post Auto-Adds upon notification. The Contractor shall not proceed with selling “Auto Add” products until they have been posted on the OGS or Contractor’s Contract web site, unless otherwise notified in writing by OGS.

TYPES OF CONTRACT UPDATES. In order to expedite processing of a change request, where proposed changes involve more than one category below, they should be submitted to OGS as totally separate requests. a. AUTO ADD (Additions, Deletions, Price Decreases): “Auto Adds” are Contract changes and updates made in accordance with the previously approved Contract pricing formula; e.g., a “discount from list” or pricing based on an approved GSA-based price Schedule. “Auto Adds” do not include any price increases. “Auto Adds” include: i) adding new Products within the established, previously approved pricing structure, ii) lowering pricing for Products previously incorporated under the Contract, and iii) deleting Products previously incorporated under the Contract. For categories categories (i) and (ii) Auto Adds: Contractor shall automatically update the Contract price list and may proceed with selling Products without prior approval of either OGS or the Comptroller. For category (iii) Auto Deletions, at the end of and subject to the period specified in Appendix B, Clause 84, Changes in Product or Service Offerings, Contractor may automatically update the Contract price list by deleting the Product(s), without prior approval of either OGS or the Comptroller. All “Auto Adds” must be immediately posted electronically by the Contractor at the Contract web site. Contactor If the Contractor does not maintain a Contract web site, then OGS will post Auto-Adds upon notification. The Contractor shall notify OGS when not proceed with selling “Auto AddsAdd” are made to the contract pricelist. Changes made to the contract pricelist must be submitted in an Excel spreadsheet format electronically via Email to products until they have been posted on the OGS Purchasing Officeror Contractor’s Contract web site, and be formatted as described unless otherwise notified in Section 3 below. If pricelist updates occur frequently, Auto Adds may be submitted on a monthly basis and include changes that occurred in the previous month. Contractor should note that all “Auto Adds” approved writing by OGS are subject to a post audit by OGS and the Office of the State ComptrollerOGS.