Common use of VEHICLE INSPECTION REPORTS Clause in Contracts

VEHICLE INSPECTION REPORTS. State Vehicle Inspection Reports for the 2015-2016 school year will be tabulated points will be added based on the number of buses receiving an APPROVED designation. Points will be added/as follows: Pct. Approval Points 99% + 10 points 96%-99% 9 points 93%-95% 8 points 90%-92% 7 points 85%-89% 6 points < 85% 5 points EVALUATIONS/SCORING MPS will utilize the evaluation score schema when issuing a RFP/BID. If a RFP/BID is not scheduled, MPS will evaluate and communicate the score to the bus companies. An evaluation methodology is planned, where the RFP/BID will be evaluated based on 100 points, with 75 points allocated for cost and 25 points allocated as quality points. The Contractor Evaluation Process will be used to determine the 25 quality points. The chart below details how the evaluation score will translate to Quality Points in the RFP. Evaluation Quality Points Points 97-100 points 25 points 94-96 points 24 points 91-93points 23 points 88-90 points 22 points 85-87points 21 points 83-84 points 20 points 81-82 points 19 points 79-80 points 18 points 76-78 points 17 points 72-75 points 16 points 68-71 points 15 points 65-67 points 14 points 62-65 points 13 points 60-61 points 12 points 55-59 points 11 points > 54 points 10 points The RFP/Bid process will allow a new contractor to receive 10 quality points for posting a performance bond. Additional quality points may be awarded a new contractor if they can demonstrate superior performance in the criteria listed above. For example, if a new can demonstrate a breakdown rate less than the district average of 0.03% or accident rate of 0.06% found in Section 1, they would receive 6 quality points. The award of points will be at the discretion of the RFP/Bid Evaluation Committee. MPS will determine cost based on the daily rate for each bus (“Price Points). MPS will then assign a mathematically determined dollar amount of $3.10 (projected) to the Quality Points. For each point LESS than 25, $3.10 will be added to the Price Points to make the award by bus. Example: For Company A, the proposed daily price is $300.00. For Company B, the proposed daily price is $310.00. Company A received a total of 20 Quality Points. Company B received 24 Quality Points. To calculate the award price for Company A, add $15.50 ($3.10 x 5) to $300.00 for a total award price of $315.50. For Company B, add $3.10 ($3.10 x 1) to $310, for a total award price of $313.10. Company B’s award price is less than Company A’s price, therefore, Company B would be awarded the bus. The actual contract price will be the proposal price of $310.00. MPS will provide evaluation scores in November and December. The RFP/Bid award will be based on the Evaluation Score as of January 20, 2016. RFP/Bid Evaluation scores will be posted no less than 10 business days prior to the RFP/Bid due date. A final Evaluation Score will be computed In June, 2016. Vendor may have their award adjusted downward if their performance has deteriorated significantly since January 20, 2014. A significant deterioration is defined as a 20% decrease in total points. APPENDIX A MPS School Visit Survey Form Date: Time: AM / PM (circle one) School: Bus Co: Route Concerns Noted: Proposed Follow-up:

VEHICLE INSPECTION REPORTS. State Vehicle Inspection Reports for the 2015-2016 school year will be tabulated points will be added based on the number of buses receiving an APPROVED designation. Points will be added/as follows: Points Pct. Approval Points 99% + 10 points 96%-99% 9 points 93%-95% 8 points 90%-92% 7 points 85%-89% 6 points < 85% 5 points EVALUATIONS/SCORING MPS will utilize the evaluation score schema when issuing a RFP/BID. If a RFP/BID is not scheduled, MPS will evaluate and communicate the score to the bus companies. An evaluation methodology is planned, where the RFP/BID will be evaluated based on 100 points, with 75 points allocated for cost and 25 points allocated as quality points. The Contractor Evaluation Process will be used to determine the 25 quality points. The chart below details how the evaluation score will translate to Quality Points in the RFP. Evaluation Quality Points Points 97-100 points 25 points 94-96 points 24 points 91-93points 23 points 88-90 points 22 points 85-87points 21 points 83-84 points 20 points 81-82 points 19 points 79-80 points 18 points 76-78 points 17 points 72-75 points 16 points 68-71 points 15 points 65-67 points 14 points 62-65 points 13 points 60-61 points 12 points 55-59 points 11 points > 54 points 10 points The RFP/Bid process will allow a new contractor to receive 10 quality points for posting a performance bond. Additional quality points may be awarded a new contractor if they can demonstrate superior performance in the criteria listed above. For example, if a new can demonstrate a breakdown rate less than the district average of 0.03% or accident rate of 0.06% found in Section 1, they would receive 6 quality points. The award of points will be at the discretion of the RFP/Bid Evaluation Committee. MPS will determine cost based on the daily rate for each bus (“Price Points). MPS will then assign a mathematically determined dollar amount of $3.10 (projected) to the Quality Points. For each point LESS than 25, $3.10 will be added to the Price Points to make the award by bus. Example: For Company A, the proposed daily price is $300.00. For Company B, the proposed daily price is $310.00. Company A received a total of 20 Quality Points. Company B received 24 Quality Points. To calculate the award price for Company A, add $15.50 ($3.10 x 5) to $300.00 for a total award price of $315.50. For Company B, add $3.10 ($3.10 x 1) to $310, for a total award price of $313.10. Company B’s award price is less than Company A’s price, therefore, Company B would be awarded the bus. The actual contract price will be the proposal price of $310.00. MPS will provide evaluation scores in November and December. The RFP/Bid award will be based on the Evaluation Score as of January 20, 2016. RFP/Bid Evaluation scores will be posted no less than 10 business days prior to the RFP/Bid due date. A final Evaluation Score will be computed In June, 2016. Vendor may have their award adjusted downward if their performance has deteriorated significantly since January 20, 2014. A significant deterioration is defined as a 20% decrease in total points. APPENDIX A MPS School Visit Survey Form Date: Time: AM / PM (circle one) School: Bus Co: Route Concerns Noted: Proposed Follow-up:: Bus Contractor Representative

VEHICLE INSPECTION REPORTS. State Vehicle Inspection Reports for the 2015-2016 school year will be tabulated points will be added based on the number of buses receiving an APPROVED designation. Points will be added/as follows: Pct. Points Approval Points 99% + 10 points 96%-99% 9 points 93%-95% 8 points 90%-92% 7 points 85%-89% 6 points < 85% 5 points EVALUATIONS/SCORING MPS will utilize the evaluation score schema when issuing a RFP/BID. If a RFP/BID is not scheduled, MPS will evaluate and communicate the score to the bus companies. An evaluation methodology is planned, where the RFP/BID will be evaluated based on 100 points, with 75 points allocated for cost and 25 points allocated as quality points. The Contractor Evaluation Process will be used to determine the 25 quality points. The chart below details how the evaluation score will translate to Quality Points in the RFP. Evaluation Quality Points Points 97-100 points 25 points 94-96 points 24 points 91-93points 23 points 88-90 points 22 points 85-87points 21 points 83-84 points 20 points 81-82 points 19 points 79-80 points 18 points 76-78 points 17 points 72-75 points 16 points 68-71 points 15 points 65-67 points 14 points 62-65 points 13 points 60-61 points 12 points 55-59 points 11 points > 54 points 10 points The RFP/Bid process will allow a new contractor to receive 10 quality points for posting a performance bond. Additional quality points may be awarded a new contractor if they can demonstrate superior performance in the criteria listed above. For example, if a new can demonstrate a breakdown rate less than the district average of 0.03% or accident rate of 0.06% found in Section 1, they would receive 6 quality points. The award of points will be at the discretion of the RFP/Bid Evaluation Committee. MPS will determine cost based on the daily rate for each bus (“Price Points). MPS will then assign a mathematically determined dollar amount of $3.10 (projected) to the Quality Points. For each point LESS than 25, $3.10 will be added to the Price Points to make the award by bus. Example: For Company A, the proposed daily price is $300.00. For Company B, the proposed daily price is $310.00. Company A received a total of 20 Quality Points. Company B received 24 Quality Points. To calculate the award price for Company A, add $15.50 ($3.10 x 5) to $300.00 for a total award price of $315.50. For Company B, add $3.10 ($3.10 x 1) to $310, for a total award price of $313.10. Company B’s award price is less than Company A’s price, therefore, Company B would be awarded the bus. The actual contract price will be the proposal price of $310.00. MPS will provide evaluation scores in November and December. The RFP/Bid award will be based on the Evaluation Score as of January 20, 2016. RFP/Bid Evaluation scores will be posted no less than 10 business days prior to the RFP/Bid due date. A final Evaluation Score will be computed In June, 2016. Vendor may have their award adjusted downward if their performance has deteriorated significantly since January 20, 2014. A significant deterioration is defined as a 20% decrease in total points. APPENDIX A MPS School Visit Survey Form Date: Time: AM / PM (circle one) School: Bus Co: Route Concerns Noted: Proposed Follow-up: