Common use of VSEA RIGHTS Clause in Contracts

VSEA RIGHTS. 1. The VSEA Director(s) or a representative shall be allowed to visit any Judiciary facility during working hours for the purpose of conducting VSEA business or investigating an employee complaint or grievance, provided that permission is obtained in advance from the appropriate managers, if available, and provided that such meetings do not adversely affect the efficient conduct of Judiciary business. Permission shall not be unreasonably withheld. VSEA stewards shall be allowed to visit any Judiciary facility in their designated areas of responsibility for the purpose of receiving or investigating grievances or complaints, subject to the procedures specified this Article. 2. The Judiciary will include in its package of orientation materials for new bargaining unit employees a VSEA informational brochure, provided by the VSEA, identifying it as the exclusive bargaining agent, a copy of this Agreement and a copy of the Judicial Personnel Policy. The VSEA’s informational brochure to be distributed by the Judiciary will consist of no more than 10 sheets of paper, 8.5” x 11”, printed on both sides, and fastened together as a single document. On the bottom of the front cover shall be printed: “This brochure is produced by VSEA and the Judiciary Department is not responsible for its content” in at least 7 point Avenir. 3. The Judiciary shall provide the VSEA with sufficient space on designated bulletin boards generally accessible to employees for the purpose of posting VSEA information. 4. Union organizing activity will not be conducted on Judiciary premises during scheduled work time, excluding all authorized breaks and meal periods. 5. If space is readily available on the premises, the Judiciary shall provide places where VSEA staff, representatives, and/or VSEA stewards can confer privately during working hours with bargaining unit employees regarding any complaints or grievances they may have. Such places shall be within the VSEA xxxxxxx’x designated area of responsibility. The Judiciary shall provide space which is normally available for public meetings on the premises of State owned buildings controlled by the Judiciary for VSEA meetings during non-duty hours when these meetings do not conflict with established plans of the Judiciary. All necessary expenses charged by Non-Judiciary agencies included in such use shall be the responsibility of the VSEA. The VSEA must request the use of this space through the appropriate authority as far in advance of the anticipated meeting as is practical. For securing space to conduct VSEA elections, polling space shall be requested at least two weeks in advance. 6. A VSEA xxxxxxx, and/or a VSEA staff representative may be permitted to attend any meeting held by the Judiciary when permission is granted by the appropriate supervisor. 7. The VSEA shall have exclusive payroll deduction for membership dues. Dues, to include any VSEA approved insurance program premiums, shall be deducted on each payday from each bargaining unit employee who has designated VSEA as their representative. The amount of dues to be deducted will be certified by the VSEA to the designated Judiciary official.

VSEA RIGHTS. 1. The VSEA Director(s) or a representative staff representatives shall be allowed to visit any Judiciary facility Departmental office during normal working hours for the purpose of conducting VSEA business or investigating an employee complaint or grievance, provided that permission is obtained in advance from the appropriate managers, if availablemanager, and provided further that such meetings visits do not adversely affect the efficient conduct operation of Judiciary businessDepartmental business including any and all regular or scheduled work commitments. Permission shall not be unreasonably withheld. Xxxx appointed and identified VSEA stewards shall be allowed to visit any Judiciary facility a Departmental office in their designated areas area of responsibility during daytime working hours (access at night shall not be permissible) for the purpose of receiving or and/or investigating grievances or complaints, subject to the permission and procedures specified identified in this Article. 2. The Judiciary will include in its package of orientation materials for new bargaining unit employees a VSEA informational brochure, provided by the VSEA, identifying it as the exclusive bargaining agent, a copy of this Agreement and a copy of the Judicial Personnel Policy. The VSEA’s informational brochure to be distributed by the Judiciary will consist of no more than 10 sheets of paper, 8.5” x 11”, printed on both sides, and fastened together as a single document. On the bottom of the front cover shall be printed: “This brochure is produced by VSEA and the Judiciary Department is not responsible for its content” in at least 7 point Avenir. 3. The Judiciary shall provide the VSEA with sufficient space on a designated bulletin boards board at each state’s attorney’s office that is generally accessible to employees but not in public view for the purpose of posting VSEA information. Such information shall not be critical of the Department or any of its managers. 43. Union organizing activity will not be conducted on Judiciary Department premises during scheduled work timetimes, excluding all authorized breaks and meal periods. 54. If space is readily available on the premises, the Judiciary Department shall provide places spaces where VSEA staff, representatives, and/or VSEA its representatives or stewards can confer privately during normal working hours with bargaining unit employees regarding any complaints or grievances they may have. Such places shall be within the VSEA xxxxxxx’x designated area of responsibility. The Judiciary Department shall provide space which is normally available for public meetings on the premises of State owned Department controlled buildings controlled by the Judiciary for VSEA meetings during non-duty normal work hours (no evening or nighttime access) when these meetings do not conflict with established plans of the JudiciaryDepartment. All necessary expenses charged by Non-Judiciary non–Departmental agencies included in such use shall be the responsibility of the VSEA. The VSEA must request the use of this space through the appropriate authority as far in advance of the anticipated meeting as is practical. For securing space to conduct VSEA elections, polling space two weeks advance notice shall be requested at least two weeks in advancerequired. 65. A VSEA xxxxxxx, and/or a VSEA staff representative may be permitted to attend any meeting held by the Judiciary when permission is granted by the appropriate supervisor. 7. The VSEA shall have exclusive payroll deduction for its membership dues. Dues, to include any VSEA approved insurance program premiums, shall be deducted on each payday from each bargaining unit employee who has designated VSEA as their representativerepresentative on an appropriate dues checkoff form. The amount of dues to be deducted will be certified by the VSEA to the designated Judiciary Department official. 6. Subject to the efficient conduct of Department business, which shall prevail in any instance of conflict, permission for reasonable time off during normal working hours without loss of pay and without charge to accrued benefits shall not be unreasonably withheld. The VSEA shall provide written notice of the meetings to the Department’s Director of Labor Relations, for those meetings outlined in subsection (a) – € and (g) below, with as much notice as possible. Subject to the foregoing, time off shall be granted in the following instances to: a. Up to two (2) members of the VSEA Board of Trustees to attend twelve (12) regular Trustee meetings and up to two (2) special Trustee meetings a calendar year; b. Up to six (6) members of the Council for attendance at any of the four (4) regular council meetings per calendar year. The Department may grant permission for attendance at not more than one (1) additional special meeting; c. Unit Chairperson, up to forty (40) hours per calendar year, subject to the operating needs of the Department for conduct of unit Labor Relations/Contract Administration business; d. Up to 10 stewards for the processing and handling of complaints and grievances, including necessary appearances at all steps of the grievance procedure; e. Members of the bargaining team to attend bargaining sessions scheduled by or with the Department. Members of the bargaining team to attend up to six (6) meetings to prepare for bargaining. Additional meetings may be approved at the sole discretion of the Department’s Director of Labor Relations; f. Members of Department Labor Management Committee for meetings scheduled by the Department and VSEA; g. Training for above roles for not more than a total of eight (8) days per year per individual. 7. The Department will include in its package of information for new employees a VSEA informational brochure, provided by the VSEA, identifying it as the exclusive bargaining agent.

VSEA RIGHTS. 1. The VSEA Director(s) or a representative staff representatives shall be allowed to visit any Judiciary facility Departmental office during normal working hours for the purpose of conducting VSEA business or investigating an employee complaint or grievance, provided that permission is obtained in advance from the appropriate managers, if available, Sheriff and provided further that such meetings visits do not adversely affect the efficient conduct operation of Judiciary businessDepartmental business including any and all regular or scheduled work commitments. Permission shall not be unreasonably withheld. Xxxx appointed and identified VSEA stewards shall be allowed to visit any Judiciary facility a Departmental office in their designated areas area of responsibility during working hours for the purpose of receiving or and/or investigating grievances or complaints, subject to the permission and procedures specified identified in this Article. 2. The Judiciary will include in its package of orientation materials for new bargaining unit employees a VSEA informational brochure, provided by the VSEA, identifying it as the exclusive bargaining agent, a copy of this Agreement and a copy of the Judicial Personnel Policy. The VSEA’s informational brochure to be distributed by the Judiciary will consist of no more than 10 sheets of paper, 8.5” x 11”, printed on both sides, and fastened together as a single document. On the bottom of the front cover shall be printed: “This brochure is produced by VSEA and the Judiciary Department is not responsible for its content” in at least 7 point Avenir. 3. The Judiciary shall provide the VSEA with sufficient space on a designated bulletin boards board at each sheriff’s office that is generally accessible to employees but not in public view for the purpose of posting VSEA information. Such information shall not be critical of the Department or any of its managers. 43. Union organizing activity will not be conducted on Judiciary Department premises during scheduled work timetimes, excluding all authorized breaks and meal periods. 54. If space is readily available on the premises, the Judiciary Department shall provide places spaces where VSEA staff, representatives, and/or VSEA its representatives or stewards can confer privately during normal working hours with bargaining unit employees regarding any complaints or grievances they may have. Such places shall be within the VSEA xxxxxxx’x designated area of responsibility. The Judiciary Department shall provide space which is normally available for public meetings on the premises of State owned Department controlled buildings controlled by the Judiciary for VSEA meetings during non-duty normal work hours (no evening or nighttime access) when these meetings do not conflict with established plans of the JudiciaryDepartment. All necessary expenses charged by Non-Judiciary non– Departmental agencies included in such use shall be the responsibility of the VSEA. The VSEA must request the use of this space through the appropriate authority as far in advance of the anticipated meeting as is practical. For securing space to conduct VSEA elections, polling space two weeks advance notice shall be requested at least two weeks in advancerequired. 65. A VSEA xxxxxxx, and/or a VSEA staff representative may be permitted to attend any meeting held by the Judiciary when permission is granted by the appropriate supervisor. 7. The VSEA shall have exclusive payroll deduction for its membership dues. Dues, to include any VSEA approved insurance program premiums, shall be deducted on each payday from each bargaining unit employee who has designated VSEA as their representativerepresentative on an appropriate dues checkoff form. The amount of dues to be deducted will be certified by the VSEA to the designated Judiciary Department official. 6. Subject to the efficient conduct of Department business, which shall prevail in any instance of conflict, permission for reasonable time off during normal working hours without loss of pay and without charge to accrued benefits shall not be unreasonably withheld. The VSEA shall provide written notice of the meetings to the Department’s Labor Relations Manager, for those meetings outlined in subsection (a) – (e) and (g) below, with as much notice as possible. Subject to the foregoing, time off shall be granted in the following instances to: a. Up to two (2) members of the VSEA Board of Trustees to attend twelve (12) regular Trustee meetings and up to two (2) special Trustee meetings a calendar year; b. Up to four (4) members of the Council for attendance at any of the four (4) regular council meetings per calendar year. The Department may grant permission for c. Unit Chairperson, up to forty (40) hours per calendar year, subject to the operating needs of the Department for conduct of unit labor relations/contract administration business; d. Up to four (4) stewards for the processing and handling of complaints and grievances, including necessary appearances at all steps of the grievance procedure; e. Members of the bargaining team to attend bargaining sessions scheduled by or with the Department. Members of the bargaining team to attend up to six (6) meetings to prepare for bargaining. Additional meetings may be approved at the sole discretion of the Department’s Director of Labor Relations; f. Members of Department Labor Management Committee for meetings scheduled by the Department and VSEA; and g. Training for above roles for not more than a total of eight (8) days per year per individual. 7. The Department will include in its package of information for new employees a VSEA informational brochure, provided by the VSEA, identifying it as the exclusive bargaining agent.

VSEA RIGHTS. 1. The VSEA Director(s) or a representative shall be allowed to visit any Judiciary facility during working hours for the purpose of conducting VSEA business or investigating an employee complaint or grievance, provided that permission is obtained in advance from the appropriate managers, if available, and provided that such meetings do not adversely affect the efficient conduct of Judiciary business. Permission shall not be unreasonably withheldwith held. VSEA stewards shall be allowed to visit any Judiciary facility in their designated areas of responsibility for the purpose of receiving or investigating grievances or complaints, subject to the procedures specified this Article. 2. The Judiciary will include in its package of orientation materials for new bargaining unit employees a VSEA informational brochure, provided by the VSEA, identifying it as the exclusive bargaining agent, a copy of this Agreement and a copy of the Judicial Personnel Policy. The VSEA’s informational brochure to be distributed by the Judiciary will consist of no more than 10 sheets of paper, 8.5” x 11”, printed on both sides, and fastened together as a single document. On the bottom of the front cover shall be printed: “This brochure is produced by VSEA and the Judiciary Department is not responsible for its content” in at least 7 point Avenir. 3. The Judiciary shall provide the VSEA with sufficient space on designated bulletin boards generally accessible to employees for the purpose of posting VSEA information. 4. Union organizing activity will not be conducted on Judiciary premises during scheduled work time, excluding all authorized breaks and meal periods. 5. If space is readily available on the premises, the Judiciary shall provide places where VSEA staff, representatives, and/or VSEA stewards can confer privately during working hours with bargaining unit employees regarding any complaints or grievances they may have. Such places shall be within the VSEA xxxxxxx’x designated area of responsibility. The Judiciary shall provide space which is normally available for public meetings on the premises of State owned buildings controlled by the Judiciary for VSEA meetings during non-non- duty hours when these meetings do not conflict with established plans of the Judiciary. All necessary expenses charged by Non-Judiciary agencies included in such use shall be the responsibility of the VSEA. The VSEA must request the use of this space through the appropriate authority as far in advance of the anticipated meeting as is practical. For securing space to conduct VSEA elections, polling space shall be requested at least two weeks in advance. 6. A VSEA xxxxxxx, and/or a VSEA staff representative may be permitted to attend any meeting held by the Judiciary when permission is granted by the appropriate supervisor. 7. The VSEA shall have exclusive payroll deduction for membership duesdues and non-membership agency fees. Dues, to include any VSEA approved insurance program premiums, shall be deducted on each payday from each bargaining unit employee who has designated VSEA as their representative. The amount of dues to be deducted will be certified by the VSEA to the designated Judiciary official. Agency Fees shall be deducted on each pay day from each bargaining unit employee who has not designated VSEA as his/her representative, in the same manner as regular VSEA dues; subject to the conditions in the Agency Fee Article.

VSEA RIGHTS. 1. The VSEA Director(s) or a representative staff representatives shall be allowed to visit any Judiciary facility Departmental office during normal working hours for the purpose of conducting VSEA business or investigating an employee complaint or grievance, provided that permission is obtained in advance from the appropriate managers, if availablemanager, and provided further that such meetings visits do not adversely affect the efficient conduct operation of Judiciary businessDepartmental business including any and all regular or scheduled work commitments. Permission shall not be unreasonably withheld. Duly appointed and identified VSEA stewards shall be allowed to visit any Judiciary facility a Departmental office in their designated areas area of responsibility during daytime working hours (access at night shall not be permissible) for the purpose of receiving or and/or investigating grievances or complaints, subject to the permission and procedures specified identified in this Article. 2. The Judiciary will include in its package of orientation materials for new bargaining unit employees a VSEA informational brochure, provided by the VSEA, identifying it as the exclusive bargaining agent, a copy of this Agreement and a copy of the Judicial Personnel Policy. The VSEA’s informational brochure to be distributed by the Judiciary will consist of no more than 10 sheets of paper, 8.5” x 11”, printed on both sides, and fastened together as a single document. On the bottom of the front cover shall be printed: “This brochure is produced by VSEA and the Judiciary Department is not responsible for its content” in at least 7 point Avenir. 3. The Judiciary shall provide the VSEA with sufficient space on a designated bulletin boards board at each state’s attorney’s office that is generally accessible to employees but not in public view for the purpose of posting VSEA information. Such information shall not be critical of the Department or any of its managers. 43. Union organizing activity will not be conducted on Judiciary Department premises during scheduled work timetimes, excluding all authorized breaks and meal periods. 54. If space is readily available on the premises, the Judiciary Department shall provide places spaces where VSEA staff, representatives, and/or VSEA its representatives or stewards can confer privately during normal working hours with bargaining unit employees regarding any complaints or grievances they may have. Such places shall be within the VSEA xxxxxxx’x designated area of responsibility. The Judiciary Department shall provide space which is normally available for public meetings on the premises of State owned Department controlled buildings controlled by the Judiciary for VSEA meetings during non-duty normal work hours (no evening or nighttime access) when these meetings do not conflict with established plans of the JudiciaryDepartment. All necessary expenses charged by Non-Judiciary non–Departmental agencies included in such use shall be the responsibility of the VSEA. The VSEA must request the use of this space through the appropriate authority as far in advance of the anticipated meeting as is practical. For securing space to conduct VSEA elections, polling space two weeks advance notice shall be requested at least two weeks in advancerequired. 65. A VSEA xxxxxxx, and/or a VSEA staff representative may be permitted to attend any meeting held by the Judiciary when permission is granted by the appropriate supervisor. 7. The VSEA shall have exclusive payroll deduction for its membership dues. Dues, to include any VSEA approved insurance program premiums, shall be deducted on each payday from each bargaining unit employee who has designated VSEA as their representativerepresentative on an appropriate dues checkoff form. The amount of dues to be deducted will be certified by the VSEA to the designated Judiciary Department official. 6. Subject to the efficient conduct of Department business, which shall prevail in any instance of conflict, permission for reasonable time off during normal working hours without loss of pay and without charge to accrued benefits shall not be unreasonably withheld. The VSEA shall provide written notice of the meetings to the Department’s Director of Labor Relations, for those meetings outlined in subsection (a) – (e) and (g) below, with as much notice as possible. Subject to the foregoing, time off shall be granted in the following instances to: a. Up to two (2) members of the VSEA Board of Trustees to attend twelve (12) regular Trustee meetings and up to two (2) special Trustee meetings a calendar year; b. Up to six (6) members of the Council for attendance at any of the four (4) regular council meetings per calendar year. The Department may grant permission for attendance at not more than one (1) additional special meeting; c. Unit Chairperson, up to forty (40) hours per calendar year, subject to the operating needs of the Department for conduct of unit labor relations/contract administration business; d. Up to 10 stewards for the processing and handling of complaints and grievances, including necessary appearances at all steps of the grievance procedure; e. Members of the bargaining team to attend bargaining sessions scheduled by or with the Department. Members of the bargaining team to attend up to six (6) meetings to prepare for bargaining. Additional meetings may be approved at the sole discretion of the Department’s Director of Labor Relations; f. Members of Department Labor Management Committee for meetings scheduled by the Department and VSEA; and g. Training for above roles for not more than a total of eight (8) days per year per individual. 7. The Department will include in its package of information for new employees a VSEA informational brochure, provided by the VSEA, identifying it as the exclusive bargaining agent.

VSEA RIGHTS. 1. The VSEA Director(s) or a representative staff representatives shall be allowed to visit any Judiciary facility Departmental office during normal working hours for the purpose of conducting VSEA business or investigating an employee complaint or grievance, provided that permission is obtained in advance from the appropriate managers, if availablemanager, and provided further that such meetings visits do not adversely affect the efficient conduct operation of Judiciary businessDepartmental business including any and all regular or scheduled work commitments. Permission shall not be unreasonably withheld. Xxxx appointed and identified VSEA stewards shall be allowed to visit any Judiciary facility a Departmental office in their designated areas area of responsibility during daytime working hours (access at night shall not be permissible) for the purpose of receiving or and/or investigating grievances or complaints, subject to the permission and procedures specified identified in this Article. 2. The Judiciary will include in its package of orientation materials for new bargaining unit employees a VSEA informational brochure, provided by the VSEA, identifying it as the exclusive bargaining agent, a copy of this Agreement and a copy of the Judicial Personnel Policy. The VSEA’s informational brochure to be distributed by the Judiciary will consist of no more than 10 sheets of paper, 8.5” x 11”, printed on both sides, and fastened together as a single document. On the bottom of the front cover shall be printed: “This brochure is produced by VSEA and the Judiciary Department is not responsible for its content” in at least 7 point Avenir. 3. The Judiciary shall provide the VSEA with sufficient space on a designated bulletin boards board at each state’s attorney’s office that is generally accessible to employees but not in public view for the purpose of posting VSEA information. Such information shall not be critical of the Department or any of its managers. 43. Union organizing activity will not be conducted on Judiciary Department premises during scheduled work timetimes, excluding all authorized breaks and meal periods. 54. If space is readily available on the premises, the Judiciary Department shall provide places spaces where VSEA staff, representatives, and/or VSEA its representatives or stewards can confer privately during normal working hours with bargaining unit employees regarding any complaints or grievances they may have. Such places shall be within the VSEA xxxxxxx’x designated area of responsibility. The Judiciary Department shall provide space which is normally available for public meetings on the premises of State owned Department controlled buildings controlled by the Judiciary for VSEA meetings during non-duty normal work hours (no evening or nighttime access) when these meetings do not conflict with established plans of the JudiciaryDepartment. All necessary expenses charged by Non-Judiciary non–Departmental agencies included in such use shall be the responsibility of the VSEA. The VSEA must request the use of this space through the appropriate authority as far in advance of the anticipated meeting as is practical. For securing space to conduct VSEA elections, polling space two weeks advance notice shall be requested at least two weeks in advancerequired. 65. A VSEA xxxxxxx, and/or a VSEA staff representative may be permitted to attend any meeting held by the Judiciary when permission is granted by the appropriate supervisor. 7. The VSEA shall have exclusive payroll deduction for its membership dues. Dues, to include any VSEA approved insurance program premiums, shall be deducted on each payday from each bargaining unit employee who has designated VSEA as their representativerepresentative on an appropriate dues checkoff form. The amount of dues to be deducted will be certified by the VSEA to the designated Judiciary Department official. 6. Subject to the efficient conduct of Department business, which shall prevail in any instance of conflict, permission for reasonable time off during normal working hours without loss of pay and without charge to accrued benefits shall not be unreasonably withheld. The VSEA shall provide written notice of the meetings to the Department’s Labor Relations Manager, for those meetings outlined in subsection (a) – (e) and (g) below, with as much notice as possible. Subject to the foregoing, time off shall be granted in the following instances to: a. Up to two (2) members of the VSEA Board of Trustees to attend twelve (12) regular Trustee meetings and up to two

VSEA RIGHTS. 1. The VSEA Director(s) or a representative shall be allowed to visit any Judiciary facility during working hours for the purpose of conducting VSEA business or investigating an employee complaint or grievance, provided that permission is obtained in advance from the appropriate managers, if available, and provided that such meetings do not adversely affect the efficient conduct of Judiciary business. Permission shall not be unreasonably withheld. VSEA stewards shall be allowed to visit any Judiciary facility in their designated areas of responsibility for the purpose of receiving or investigating grievances or complaints, subject to the procedures specified this Article. 2. The Judiciary will include in its package of orientation materials for new bargaining unit employees a VSEA informational brochure, provided by the VSEA, identifying it as the exclusive bargaining agent, a copy of this Agreement and a copy of the Judicial Personnel Policy. The VSEA’s informational brochure to be distributed by the Judiciary will consist of no more than 10 sheets of paper, 8.5” x 11”, printed on both sides, and fastened together as a single document. On the bottom of the front cover shall be printed: “This brochure is produced by VSEA and the Judiciary Department is not responsible for its content” in at least 7 point Avenir. 3. The Judiciary shall provide the VSEA with sufficient space on designated bulletin boards generally accessible to employees for the purpose of posting VSEA information. 4. Union organizing activity will not be conducted on Judiciary premises during scheduled work time, excluding all authorized breaks and meal periods. 5. If space is readily available on the premises, the Judiciary shall provide places where VSEA staff, representatives, and/or VSEA stewards can confer privately during working hours with bargaining unit employees regarding any complaints or grievances they may have. Such places shall be within the VSEA xxxxxxx’x designated area of responsibility. The Judiciary shall provide space which is normally available for public meetings on the premises of State owned buildings controlled by the Judiciary for VSEA meetings during non-duty hours when these meetings do not conflict with established plans of the Judiciary. All necessary expenses charged by Non-Judiciary agencies included in such use shall be the responsibility of the VSEA. The VSEA must request the use of this space through the appropriate authority as far in advance of the anticipated meeting as is practical. For securing space to conduct VSEA elections, polling space shall be requested at least two weeks in advance. 6. A VSEA xxxxxxx, and/or a VSEA staff representative may be permitted to attend any meeting held by the Judiciary when permission is granted by the appropriate supervisor. 7. The VSEA shall have exclusive payroll deduction for membership duesdues and non-membership agency fees. Dues, to include any VSEA approved insurance program premiums, shall be deducted on each payday from each bargaining unit employee who has designated VSEA as their representative. The amount of dues to be deducted will be certified by the VSEA to the designated Judiciary official. Agency Fees shall be deducted on each pay day from each bargaining unit employee who has not designated VSEA as his/her representative, in the same manner as regular VSEA dues; subject to the conditions in the Agency Fee Article.

VSEA RIGHTS. 1. The VSEA Director(s) or a representative staff representatives shall be allowed to visit any Judiciary facility Departmental office during normal working hours for the purpose of conducting VSEA business or investigating an employee complaint or grievance, provided that permission is obtained in advance from the appropriate managers, if availablemanager, and provided further that such meetings visits do not adversely affect the efficient conduct operation of Judiciary businessDepartmental business including any and all regular or scheduled work commitments. Permission shall not be unreasonably withheld. Xxxx appointed and identified VSEA stewards shall be allowed to visit any Judiciary facility a Departmental office in their designated areas area of responsibility during daytime working hours (access at night shall not be permissible) for the purpose of receiving or and/or investigating grievances or complaints, subject to the permission and procedures specified identified in this Article. 2. The Judiciary will include in its package of orientation materials for new bargaining unit employees a VSEA informational brochure, provided by the VSEA, identifying it as the exclusive bargaining agent, a copy of this Agreement and a copy of the Judicial Personnel Policy. The VSEA’s informational brochure to be distributed by the Judiciary will consist of no more than 10 sheets of paper, 8.5” x 11”, printed on both sides, and fastened together as a single document. On the bottom of the front cover shall be printed: “This brochure is produced by VSEA and the Judiciary Department is not responsible for its content” in at least 7 point Avenir. 3. The Judiciary shall provide the VSEA with sufficient space on a designated bulletin boards board at each state’s attorney’s office that is generally accessible to employees but not in public view for the purpose of posting VSEA information. Such information shall not be critical of the Department or any of its managers. 43. Union organizing activity will not be conducted on Judiciary Department premises during scheduled work timetimes, excluding all authorized breaks and meal periods. 54. If space is readily available on the premises, the Judiciary Department shall provide places spaces where VSEA staff, representatives, and/or VSEA its representatives or stewards can confer privately during normal working hours with bargaining unit employees regarding any complaints or grievances they may have. Such places shall be within the VSEA xxxxxxx’x designated area of responsibility. The Judiciary Department shall provide space which is normally available for public meetings on the premises of State owned Department controlled buildings controlled by the Judiciary for VSEA meetings during non-duty normal work hours (no evening or nighttime access) when these meetings do not conflict with established plans of the JudiciaryDepartment. All necessary expenses charged by Non-Judiciary non–Departmental agencies included in such use shall be the responsibility of the VSEA. The VSEA must request the use of this space through the appropriate authority as far in advance of the anticipated meeting as is practical. For securing space to conduct VSEA elections, polling space two weeks advance notice shall be requested at least two weeks in advancerequired. 65. A VSEA xxxxxxx, and/or a VSEA staff representative may be permitted to attend any meeting held by the Judiciary when permission is granted by the appropriate supervisor. 7. The VSEA shall have exclusive payroll deduction for its membership dues. Dues, to include any VSEA approved insurance program premiums, shall be deducted on each payday from each bargaining unit employee who has designated VSEA as their representativerepresentative on an appropriate dues checkoff form. The amount of dues to be deducted will be certified by the VSEA to the designated Judiciary Department official. 6. Subject to the efficient conduct of Department business, which shall prevail in any instance of conflict, permission for reasonable time off during normal working hours without loss of pay and without charge to accrued benefits shall not be unreasonably withheld. The VSEA shall provide written notice of the meetings to the Department’s Labor Relations Manager, for those meetings outlined in subsection (a) – (e) and (g) below, with as much notice as possible. Subject to the foregoing, time off shall be granted in the following instances to: a. Up to two (2) members of the VSEA Board of Trustees to attend twelve (12) regular Trustee meetings and up to two (2) special Trustee meetings a calendar year; b. Up to six (6) members of the Council for attendance at any of the four (4) regular council meetings per calendar year. The Department may grant permission for attendance at not more than one (1) additional special meeting; c. Unit Chairperson, up to forty (40) hours per calendar year, subject to the operating needs of the Department for conduct of unit labor relations/contract administration business; d. Up to 10 stewards for the processing and handling of complaints and grievances, including necessary appearances at all steps of the grievance procedure; e. Members of the bargaining team to attend bargaining sessions scheduled by or with the Department. Members of the bargaining team to attend up to six (6) meetings to prepare for bargaining. Additional meetings may be approved at the sole discretion of the Department’s Director of Labor Relations; f. Members of Department Labor Management Committee for meetings scheduled by the Department and VSEA; and g. Training for above roles for not more than a total of eight (8) days per year per individual. 7. The Department will include in its package of information for new employees a VSEA informational brochure, provided by the VSEA, identifying it as the exclusive bargaining agent.

VSEA RIGHTS. 1. The VSEA Director(s) or a representative shall be allowed to visit any Judiciary facility during working hours for the purpose of conducting VSEA business or investigating an employee complaint or grievance, provided that permission is obtained in advance from the appropriate managers, if available, and provided that such meetings do not adversely affect the efficient conduct of Judiciary business. Permission shall not be unreasonably withheld. VSEA stewards shall be allowed to visit any Judiciary facility in their designated areas of responsibility for the purpose of receiving or investigating grievances or complaints, subject to the procedures specified this Article. 2. The Judiciary will include in its package of orientation materials for new bargaining unit employees a VSEA informational brochure, provided by the VSEA, identifying it as the exclusive bargaining agent, agent and a copy of this Agreement and a copy of the Judicial Personnel PolicyAgreement. The VSEA’s informational brochure to be distributed by the Judiciary will consist of no more than 10 sheets of paper, 8.5” x 11”, printed on both sides, and fastened together as a single document. On the bottom of the front cover shall be printed: “This brochure is produced by VSEA and the Judiciary Department is not responsible for its content” in at least 7 point Avenir. 3. The Judiciary shall provide the VSEA with sufficient space on designated bulletin boards generally accessible to employees for the purpose of posting VSEA information. 4. Union organizing activity will not be conducted on Judiciary premises during scheduled work time, excluding all authorized breaks and meal periods. 5. If space is readily available on the premises, the Judiciary shall provide places where VSEA staff, representatives, and/or VSEA stewards can confer privately during working hours with bargaining unit employees regarding any complaints or grievances they may have. Such places shall be within the VSEA xxxxxxx’x designated area of responsibility. The Judiciary shall provide space which is normally available for public meetings on the premises of State owned buildings controlled by the Judiciary for VSEA meetings during non-duty hours when these meetings do not conflict with established plans of the Judiciary. All necessary expenses charged by Non-Judiciary agencies included in such use shall be the responsibility of the VSEA. The VSEA must request the use of this space through the appropriate authority as far in advance of the anticipated meeting as is practical. For securing space to conduct VSEA elections, polling space shall be requested at least two weeks in advance. 6. A VSEA xxxxxxx, and/or a VSEA staff representative may be permitted to attend any meeting held by the Judiciary when permission is granted by the appropriate supervisor. 7. The VSEA shall have exclusive payroll deduction for membership dues. Dues, to include any VSEA approved insurance program premiums, shall be deducted on each payday from each bargaining unit employee who has designated VSEA as their representative. The amount of dues to be deducted will be certified by the VSEA to the designated Judiciary official.