Common use of Working Files Clause in Contracts

Working Files. Nothing in this Agreement shall be construed to prevent or restrict immediate administrators from maintaining individual working files which shall be deemed personal to the administrators as part of their work product. 1. Working files may be used to store all notes and work product of the immediate supervisor for an indefinite period of time, except as follows: a. Materials developed for a faculty member’s evaluation, such as goals and objectives, observation data, and summaries of conferences will be shared with the faculty member, and when appropriate placed in the official personnel file. If relevant and timely, such materials may be transferred to a new immediate supervisor. b. Other materials given to the immediate supervisor for his/her information and which may require further investigation will, within 50 working days, either be placed in the official personnel file of the affected faculty member or destroyed. 2. Working files are confidential to the immediate supervisor or designee and the affected faculty member and will not be shared with anyone except: a. To discuss concerns with human resource personnel, or b. To rebut new information introduced by a faculty member in any proceeding, or c. If made part of the official personnel file in a timely manner and as set forth in this Article. 3. Materials from individual working files may not be utilized in any proceedings unless placed in the personnel files of the faculty member as set forth in this Section.

Working Files. Nothing in this Agreement shall be construed to prevent or restrict immediate administrators from maintaining individual working files which shall be deemed personal to the administrators as part of their work product. 1. Working files may be used to store all notes and work product of the immediate supervisor for an indefinite period of time, except as follows: a. Materials developed for a faculty member’s evaluation, such as goals and objectives, observation data, and summaries of conferences will be shared with the faculty member, and when appropriate placed in the official personnel file. If relevant and timely, such materials may be transferred to a new immediate supervisor. b. Other materials given to the immediate supervisor for his/her their information and which may require further investigation will, within 50 working days, either be placed in the official personnel file of the affected faculty member or destroyed. 2. Working files are confidential to the immediate supervisor or designee and the affected faculty member and will not be shared with anyone except: a. To discuss concerns with human resource personnel, or b. To rebut new information introduced by a faculty member in any proceeding, or c. If made part of the official personnel file in a timely manner and as set forth in this Article. 3. Materials from individual working files may not be utilized in any proceedings unless placed in the personnel files of the faculty member as set forth in this Section.

Working Files. Nothing in this Agreement shall be construed to prevent or restrict immediate administrators from maintaining individual working files which shall be deemed personal to the administrators as part of their work product. 1. Working files may be used to store all notes and work product of the immediate supervisor for an indefinite period of time, except as follows: a. Materials developed for a faculty member’s evaluation, such as goals and objectives, observation data, and summaries of conferences will be shared with the faculty member, and when appropriate placed in the official personnel file. If relevant and timely, such materials may be transferred to a new immediate supervisor. b. Other materials given to the immediate supervisor for his/her information and which may require further investigation will, within 50 working days, either be placed in the official personnel file of the affected faculty member or destroyed. 2. Working files are confidential to the immediate supervisor or designee and the affected faculty member and will not be shared with anyone except: a. To discuss concerns with immediate current line supervisors human resource personnel, or b. To rebut new information introduced by a faculty member in any proceeding, or c. If made part of the official personnel file in a timely manner and as set forth in this Article. 3. Materials from individual working files may not be utilized in any proceedings unless placed in the personnel files of the faculty member as set forth in this Section.