Common use of Xxxxxxx’x Review of File Clause in Contracts

Xxxxxxx’x Review of File. The Xxxxxxx or designee will review the promotion 32 and tenure file for completeness and general presentation, and may request additional 33 information from the xxxx. The file forwarded to the Xxxxxxx or designee should include the 34 following: 36 • Promotion and tenure checklist 38 • Voting summary 40 • Criteria for tenure and promotion 42 • Xxxx’x evaluation and recommendation 44 • School- or college-level personnel committee recommendation, where applicable 46 • Department or unit head’s evaluation and recommendation 2 • Department committee recommendation 4 • Letters of evaluation section, including: 6 o A single copy of each letter used to solicit an external review 8 o A list of the materials sent to the external reviewers 10 o A brief biographical sketch of each reviewer, including indication of any relationship 11 with the candidate and whether the reviewer was suggested by the candidate 13 o The external letters of review 15 o Documentation of declinations to review (typically copies of email 16 notifications) 18 o Any internal letters of evaluation 20 • Curriculum vitae (signed and dated by the candidate), as seen by the external 21 reviewers. Updates may be provided by the candidate in the form of a list of 22 specific changes rather than as a full additional curriculum vitae 24 • Personal statement (signed and dated by the candidate), as seen by the external 25 reviewers 27 • Statement of waiver, partial waiver, or non-waiver (see Article 8, Personnel Files) 29 • Statement of duties and responsibilities 31 • Conditions of appointment, including a copy of the current notice of appointment and 32 any memoranda in the case of joint or multiple appointments 34 • Teaching evaluations, including: 36 o UO checklist for the evaluation of teaching 38 o List of all courses taught, including term, enrollment, and instructor and 39 department mean scores for required questions 41 o List of any/all teaching awards, including awards from the department, school or 42 college, university, and external sources 44 o List of all supervised dissertations, theses, and undergraduate honors papers

Xxxxxxx’x Review of File. The Xxxxxxx or designee will review the promotion 32 and tenure file for completeness and general presentation, and may request additional 33 information from the xxxx. The file forwarded to the Xxxxxxx or designee should include the 34 following: 36 • Promotion and tenure checklist 38 • Voting summary 40 • Criteria for tenure and promotion 42 • Xxxx’x evaluation and recommendation 44 • School- or college-level personnel committee recommendation, where applicable 46 • Department or unit head’s evaluation and recommendation 2 • Department committee recommendation 4 • Letters of evaluation section, including: 6 : o A single copy of each letter used to solicit an external review 8 o A list of the materials sent to the external reviewers 10 o A brief biographical sketch of each reviewer, including indication of any relationship 11 with the candidate and whether the reviewer was suggested by the candidate 13 o The external letters of review 15 o Documentation of declinations to review (typically copies of email 16 notifications) 18 o Any internal letters of evaluation 20 • Curriculum vitae (signed and dated by the candidate), as seen by the external 21 reviewers. Updates may be provided by the candidate in the form of a list of 22 specific changes rather than as a full additional curriculum vitae 24 • Personal statement (signed and dated by the candidate), as seen by the external 25 reviewers 27 • Statement of waiver, partial waiver, or non-waiver (see Article 8, Personnel Files) 29 • Statement of duties and responsibilities 31 • Conditions of appointment, including a copy of the current notice of appointment and 32 any memoranda in the case of joint or multiple appointments 34 • Teaching evaluations, including: 36 o UO checklist for the evaluation of teaching 38 o List of all courses taught, including term, enrollment, and instructor and 39 department mean scores for required questions 41 o List of any/all teaching awards, including awards from the department, school or 42 college, university, and external sources 44 o List of all supervised dissertations, theses, and undergraduate honors paperspapers o Sample course evaluation questions o Statistical summary page for each course taught o Peer evaluations of teaching • Evidence of contributions to institutional equity and inclusion (optional) • Additional materials deemed necessary or advisable by the xxxx or Xxxxxxx or designee • A supplementary binder, which typically includes: o Full curriculum vitae of each external reviewer, if provided o Evidence of professional activities, including publications, as provided in the Scholarship Portfolio o Signed written student evaluations of teaching o A teaching portfolio, commonly including sample course materials such as syllabi, exams, homework assignments, etc. This material should be representative, not comprehensive, and may include other submissions, such as electronic websites for courses and other presentations of teaching efforts and innovations o A service portfolio, commonly including evidence of the candidate’s service contributions to his or her academic department, center or institute, school or college, university, profession and the community. Such evidence could include white papers authored or co-authored by the faculty member, commendations, awards, op ed pieces, and/or letters of appreciation. The portfolio may also include a short narrative elaborating on the faculty member’s unique service experiences or obligations