VENDOR AGREEMENT
Exhibit 10.48
This Vendor Agreement (“Agreement”) is entered into as of September 26, 2004, by and between Medco
Health Solutions, Inc., a Delaware corporation with offices at 000 Xxxxxxx Xxxx Xxxxx, Xxxxxxxx
Xxxxx, Xxx Xxxxxx 00000 (the ”Company”) and APAC Customer Services, Inc. (“Vendor”), an Illinois
corporation with offices at Xxx Xxxxxxx Xxxxx, Xxxxxxxxx, Xxxxxxxx 00000.
DEFINITIONS
(a) | After Call Work Time shall mean the time spent by Vendor’s CSR documenting an Inbound
Call after release by Vendor’s CSR or disconnection. |
(b) | Billable Hour shall mean an hour of time chargeable to Company and includes actual
Talk Time, After Call Work Time, Team Meeting Time, periods of time while waiting for a call
or while on hold, and break time not to exceed fifteen (15) minutes per four (4) hours shift. |
(c) | Business of the Company shall include, but not be limited to, the following
businesses (i) third party prescription drug claims processing business (ii) the marketing of,
or consulting as to, prescription drug benefit plans that use (a) a plastic card at a network
of retail pharmacies, (b) mail service pharmacy, or (c) other means; (iii) the provision of
prescription drugs through mail service; (iv) prescription benefit management business or (v)
the practice of pharmacy through the internet, the telephone or other similar means. |
(d) | Customer Service Representative (“CSR”) shall mean Vendor’s employees who have been
trained by the Company and Vendor to perform a portion of the Services. |
(e) | Director of Pharmacy Practice (“DPP”) shall mean the person in whose name a Pharmacy
License is registered and who shall have complete authority over all matters regarding
compliance with pharmacy standard operating procedures and compliance with all applicable
federal and state law. Notwithstanding the foregoing, the Company reserves the right to
employ its own DPP for the purposes of this Agreement. |
(f) | Floor Supervisory Staff shall mean employees of Vendor who provide support services
other than CSRs, or who have access to the area where the Services are performed, including,
but not limited to, supervisors, managers, and computer technicians. |
(g) | Inbound Calls shall mean telephone calls routed by the Company to Vendor’s Call
Center for the purpose of providing the Services. |
(h) | IT shall mean Information Technology, and refers to those employees and functions
that support the software and hardware systems utilized in the Services. |
(i) | Non-Compete Employee shall mean employees of Vendor with the job title of (i) Account
Manager; (ii) Operations Manager; (iii) Team Lead; (iv) Supervisor; (v) Training Employees or
(vi) Quality Assurance Personnel, or other salaried Vendor Employees or Floor Supervisory
Staff who are exclusively dedicated provide PBM Call Center Services to Company. |
(j) | PBM Call Center Services shall mean services that include the receipt and handling of
calls pursuant to the Services described in the Project Schedules attached hereto. |
(k) | Pharmacist shall mean an individual licensed to practice pharmacy in the state in
which such individual is employed by Vendor. Pharmacists may assist CSRs and/or members with
specific questions or any other task as directed by the DPP. |
(l) | Pharmacy shall mean the area of Vendor’s facility where pharmacy services are to be
performed and which is licensed as a pharmacy by the State in which such facility is located. |
(m) | Program shall mean those Services listed in the applicable Project Schedules attached
hereto and made a part hereof that are performed by the Vendor for the Company. |
(n) | Talk Time shall mean the time taken to handle an Inbound Call commencing at the time
the Inbound Call is accessed by the Vendor’s CSR and ending when the call is released by
Vendor’s CSR or is otherwise disconnected. |
(o) | Team Meeting Time shall mean time spent by CSRs at meetings at which the agenda
concerns the Company’s programs and/or materials and has been approved by the Company. |
(p) Term shall mean the period from September 26, 2004 through September 25, 2009.
(q) | Vendor Employees shall mean CSRs and Pharmacists employed by Vendor and assigned to
provide Services to Company. |
1. | SERVICES |
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Vendor’s services will consist of providing certain service assistance and other service
assistance on behalf of the Company to its members or other Company-designated recipients
(the “Services”), as more particularly described on the applicable project-specific
schedule(s), which shall be substantially in the form of Exhibit B attached hereto and which
shall, upon execution, be attached hereto and made a part hereof as sequentially numbered
schedules to this Agreement. The Company will route, at the Company’s discretion, Inbound
Calls to Vendor’s call center as set forth in the applicable Project Schedule. |
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Vendor Employees who have been trained by the Company and Vendor to perform the Services
will perform the Services in accordance with the standard operating procedures set forth in
the Training Manual, a copy of which is attached hereto and made a part hereof as Exhibit A. |
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2. | COMPENSATION |
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If Vendor timely performs its obligations in accordance with the specifications set forth
herein, the Company agrees to compensate Vendor as set forth in the applicable Project
Schedule attached hereto and made a part hereof. The parties acknowledge and agree that all
rates will remain fixed for the initial 3 year Term of this Agreement |
(a) | Payment Terms. Vendor shall invoice the Company at the end of each
month for all Services performed during such month at the rates and pursuant to the
terms set forth in an applicable Project Schedule, and Company shall pay Vendor in full
no later than thirty (30) days after the receipt of an undisputed invoice. In the
event of a disputed invoice, Vendor will re-invoice for all undisputed amounts
contained in such invoice and Company shall pay Vendor in full no later than thirty
(30) days after the receipt of the undisputed amount invoice. Vendor will re-invoice,
if applicable, a revised invoice once the dispute has been settled. Company shall pay
Vendor in full no later than thirty (30) days after the receipt of the revised invoice.
Company will notify Vendor in writing of any disputes within five (5) business days
after receipt of an invoice. The parties will work together to resolve such invoice
disputes. If Vendor does not receive payment of an invoice by fifty (50) days after
the receipt of the invoice, the unpaid balance of any undisputed amounts will accrue
interest at the rate of one and one half percent (1.5%) per month (18% annually),
commencing on the thirty-first (31st) day after the receipt of the invoice
and ending on the date payment is received. Company will establish procedures for the
prompt processing of Vendor invoices; such procedures to be provided to Vendor in
writing. |
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(b) | Taxes. Company shall pay all applicable sales, use, and any other
taxes (other than Vendor’s income taxes), however designated, which are collected or
levied on account of this Agreement. Vendor shall collect from Company and transmit to
the proper authorities all taxes that Vendor is required by law to collect from Company
in connection with this Agreement or the transactions contemplated by this Agreement.
Company shall not be liable for any penalties and/or late fees, which may be imposed if
taxes are not paid by Vendor. Vendor further agrees that Vendor shall indemnify and
hold Company, its affiliates, and agents, harmless for any judgments, fines, costs,
penalties, assessments or fees associated with such required payments. |
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(c) | Billing Reports. With respect to the Services performed by Vendor,
Vendor shall invoice Company for the actual number of Billable Hours completed by
Vendor Employees. |
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Notwithstanding the location(s) where Services will be provided, during the term of
this Agreement, Vendor will provide the Company with weekly reports, which include
billing summaries. In addition to the reports/invoicing procedures outlined in this
Section, Company reserves the right to reasonably request future management, audit,
usage or other ad hoc reports, and/or to request changes in reporting procedures.
If Medco requests any supplementary or customized reports requiring Vendor to
perform additional programming work, Vendor may
compile such reports and charge Medco for all applicable programming and other fees,
as more specifically set forth in the applicable Project Schedule. Medco shall pay
Vendor the per hour programming fee multiplied by the number of hours required to
complete the work. Before commencing any such additional work, Vendor shall provide
Medco with a good faith estimate of the number of hours of programming required, as
well as any other material costs involved. Vendor will not begin any such work
until Medco approves the estimate in writing. Vendor agrees that the source data
used to develop the reports is subject to audit by Company as stated in Section
12(d). |
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3. | UMBRELLA AGREEMENT; AMENDMENTS |
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This Agreement shall be an “Umbrella Agreement” which shall apply to projects between the
Company and Vendor involving services of the same or similar type as the Services provided
for in Section 1. From time to time and as mutually determined by the parties, this
Agreement may be amended, by affixing hereto additional Project Schedules (each a “Project
Schedule”)(commencing with Schedule B-1 and increasing numerically, X-0, X-0, as necessary)
regarding services to be performed by Vendor and compensation to be paid to Vendor by the
Company, which services, in each case and on each schedule referred to in this Section 3,
shall be the “Services” collectively regarding all such schedules the “Services”. The
preceding sentence does not constitute a commitment by the Company to continue any current
arrangements beyond its stated term or to enter into any future arrangements with Vendor. |
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4. | VENDOR’S OBLIGATIONS |
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Vendor represents, warrants and covenants to the Company: |
(a) | Chinese Wall. Only those Vendor Employees who have been trained by
Vendor and the Company to perform the Services set forth on the schedules attached
hereto are authorized to perform the Services. Vendor Employees will be dedicated
exclusively to the performance of the Services set forth in this Agreement. Vendor
agrees that no Vendor Employee shall be re-assigned to Vendor’s other business areas or
other programs without providing prior written notice to the Company. All information
obtained in connection with performing the Services (including, without limitation,
Confidential Material, as defined in Section 15) shall be utilized for the sole purpose
of performing the Services. |
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(b) | Physical Security Requirements. Vendor shall perform the Services in
an environment mutually agreed upon by Company and Vendor and in compliance with
Company’s commercially reasonable requests and applicable law. The aforementioned
environment may include, but is not limited to, a request by Company for Vendor to
provide a secure or physically segregated area in which to perform the Services.
Vendor agrees that compliance with any commercially reasonable requests shall not be
unreasonably withheld. |
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The parties agree to meet and review the physical security of the APAC sites
where the services are performed or will be performed, and agree to develop a
Security Standards document which will be mutually acceptable to both parties.
Such review and document completion will be completed no later than April 1,
2005. |
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Only those employees of Vendor who are assigned to perform the Services
hereunder or who have a valid business reason for being there shall be allowed
access to the portion of the Call Center where the Services (the “Restricted
Area”) are being performed. Each employee of Vendor authorized to access the
Restricted Area will have a unique identification badge which will clearly
identify them as an authorized employee of Vendor. For purposes of this
Agreement the term “valid business reason” shall relate to (a) the management of
the call center, or (b) related to the Company project as set forth on the
applicable Project Schedule. |
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If required by law, or upon mutual agreement by Company and Vendor, any area where
potentially regulated pharmacy services will be performed shall be designated as a
“Pharmacy,” and as such, access shall only be gained with the consent of and
accompanied by either the DPP or the DPP’s designee, which shall be, at a minimum, a
Pharmacist. No employee of Vendor shall have a key to a Pharmacy without the DPP’s
consent. |
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(c) | Replacement of Vendor Employee. Upon notice from the Company or
Vendor becoming aware of just cause (just cause includes, but is not limited to, poor
quality, ineffective call handling practices, compliance infractions, evidence of drug
possession, distribution or use, conviction of the equivalent of a United States’
state or federal felony crime or any crime related to financial fraud, identity theft,
or credit card theft, or is not proficient in the English language). Vendor shall
immediately remove for any reasonable business related reason any Vendor Employee if,
in the Company’s reasonable opinion, the Vendor Employee is unsatisfactory for the
Services requested. Vendor shall use its reasonable best efforts to provide, as soon
as possible, a qualified replacement for such Vendor Employee who is acceptable to the
Company. |
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(d) | Vendor Employee Background Checks and Drug Screens. Vendor will, at
Vendor’s sole cost and expense, cause to be performed criminal background checks and
5-panel drug tests (criteria for such 5 panel drug tests are attached hereto as Exhibit
(D) on all Vendor Employees who will be performing the Services or who are permitted
access to the area in which the Company’s Services are being performed under Section
4(b) above. The Company will provide to Vendor Standard Operating Procedures (“SOPs”)
in the form of attached Exhibit E, APAC Background Check SOP 101602, which Vendor shall
follow in conducting criminal background checks and drug screens. The Company must
approve the scope of and service provider(s) who perform the criminal background checks
and drug tests, which approval will not be unreasonably delayed or untimely withheld. |
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Upon notice from the Company, Vendor shall immediately remove any
Vendor Employee from performing the Services if, in the Company’s reasonable
opinion: (i) the employee in question fails the drug test, or (ii) information
contained in the criminal background check provides the Company with
reasonable suspicion that such employee is not a suitable candidate to perform
the Services. Vendor shall use its reasonable best efforts to provide a
qualified replacement for the employee acceptable to the Company as soon as
reasonably possible. |
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In the event a Vendor Employee working on the Company’s program(s) has not been
administered the appropriate background check or drug screen as defined above,
Vendor will pay a penalty of $1,000 per Vendor Employee not having the appropriate
background check or drug screen. |
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(e) | Neither the Services, nor any Vendor supplied materials used in connection with
or created by Vendor as a result of performing the Services, will infringe any patent,
copyright, trademark, or any proprietary rights of a third party or constitutes a
misuse or appropriation of a trade secret. |
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(f) | No agreements or obligations exist to which Vendor is a party or otherwise
bound, in writing or otherwise, with any entity which in any way interfere with, impede
or preclude Vendor from fulfilling all of the terms and conditions of this Agreement. |
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(g) | The Services will be provided in a professional manner, and in accordance with
the highest standards and practices, and shall comply with all federal, state, and
local laws, statutes, acts, ordinances, rules, regulations, codes applicable to
providing the Services. |
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(h) | During the term of this Agreement, Vendor shall use Vendor’s best efforts to
disclose to the Company any information that has been received by or communicated to
Vendor or its employees that in Vendor’s reasonable opinion would have a negative
effect on the Company or any of its affiliates as described in the applicable SOP. |
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(i) | The Vendor shall provide the Company’s management representative(s) with one
private office and, at a minimum, two (2) phone lines with telephone sets, a fax line
and fax machine, two (2) modem ports, a PC, and other office supplies and equipment
Company and Vendor agree are necessary to conduct normal business. |
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(j) | Vendor shall notify the Company within five (5) business days of any change of
senior officers or any other information that is material to Vendor’s resident and
non-resident pharmacy licenses, provided that Company has informed Vendor of what
information is required and when it is required. |
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(k) | Vendor shall be required to provide reasonable prior notification, and receive
written approval of Company, for any changes to the physical space, lay-out or
associated security equipment, which approval shall not be unreasonably withheld. |
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(l) | Upon the request by Company for Vendor to perform the Services in the Spanish
Language, Vendor covenants that all CSRs designated to receive said calls shall possess
a demonstrated level of fluency in the Spanish Language. Said fluency shall be
reasonably defined by Company and implemented by Vendor by means which include, but are
not limited too: (1) a verbal assessment via telephone by a Spanish-speaking employee
of Vendor to determine confidence in the use of, pronunciation and proper and complete
word choice within, or the response to word problems and scenarios, in the Spanish
Language; (2) a written assessment to determine reading and writing skills and
comprehension in the Spanish Language; (3) an interview in person by a Spanish-speaking
employee of Vendor with responses by the aforementioned CSRs given in the Spanish
Language. Detailed notes of the aforementioned Spanish Language fluency determination
shall be kept on file as a part of the records of Vendor employees’ who are assessed
for said fluency. The aforementioned CSRs shall also meet the normal CSR minimum
requirements to perform the Services. |
5. | ACCESS TO THE COMPANY’S COMPUTER SYSTEM |
(a) | Access Protocol. In connection with Vendor’s access to and use of
files within the Company’s computer system (the “System”), only those Vendor Employee’s
who have been delegated to perform the Services, and meet the necessary back ground and
drug testing requirements hereunder will have access to the System. Access will be
directly supervised by both Vendor and the Company’s management. Access will be
determined by the Company. |
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(b) | System Modifications. The Company shall provide Vendor with timely
prior notice of any changes to the System that will require modifications to the
Services provided hereunder, and shall provide Vendor with such assistance (including
the provision of instruction manuals) as is reasonably required in connection
therewith. |
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In no event shall Vendor allow any data residing on the System to be input to,
entered, transmitted over, stored on or otherwise reside on any computer system or
terminal or data base of Vendor other than the terminals, computer system and
database specifically dedicated to performing the Services and connected to the
System. |
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(c) | Vendor will disable the diskette drives, and USB ports on the PCs used by CSRs,
Pharmacists and other Vendor Employees to prevent the saving of patient data and any
other Company confidential materials to diskettes or other storage media. Additionally,
Vendor will specifically prohibit the saving, printing, recording, or other means of
copying or transmitting patient data and Company Confidential Information in a means
that is easily transportable. |
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(d) | Vendor shall follow the Company’s IT Standard Operating Procedures, in the form
of attached Exhibit E, Medco IT SOPs, with respect to maintaining the Company’s data
systems, data security, and systems attached to the Company’s network as provided by
the Company. |
(e) | Vendor shall provide IT support to ensure that local vendor systems issues,
routine maintenance of Company provided servers, and other related systems do not
adversely impact service to the Company’s customers. |
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6. | TRAINING |
(a) | New Hire Training. Vendor shall provide new hire training to CSRs,
Pharmacists and other employees, as applicable to handle Inbound Calls (or other types
of calls, as applicable) on behalf of the Company, and Company shall pay the costs
associated with such training at the hours and fees set forth in the applicable Project
Schedule. Vendor shall pay for the cost of any additional new hire training required
because of attrition among existing Vendor employees providing the Services. The Full
Time Equivalent (“FTE”) base line computation process upon which to establish any
future new hire training costs due to such incidents as ramp up for additional services
and/or volumes is attached hereto as an Exhibit F to this Agreement. The FTE base line
will be adjusted as necessary from time to time by mutual consent of the parties. |
(b) | Ongoing Training. Vendor shall conduct ongoing Company-specific
training and skills-based training as required to meet Company-specified standards of
quality service. If the ongoing training is requested by the Company due to a change
in Program Materials (as defined in Section 7, below), implementation of a new client,
modification of the Company’s service delivery system, or other Program change, the
Vendor shall xxxx the Company at the training rate set forth on the applicable Project
Schedule. If the ongoing training is required by the Vendor to maintain
Company-specified standards of quality service, Vendor shall pay for the cost of
training. Vendor shall document, in writing, such ongoing training and shall provide
copies of such written documents to the Company upon request. |
(c) | Training Materials. Vendor shall use only Company-approved training
materials regarding the Company’s information, product knowledge, customer service
policies, computer systems, and other Company specific modules as defined by the
Company. |
(d) | Supervisor/Manager Training. Vendor shall provide to CSRs who have been
promoted to supervisor or manager coaching and feedback training, that has been
approved by the Company no later than two (2) weeks following such CSRs promotion to
the supervisor or manager position. Vendor shall bear the cost of this training. |
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7. | PROGRAM MATERIALS |
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All materials, scripts, data, results, analyses, reports, software, programming, models,
inventions and other information used or developed in connection with performing the
Services, but not including any proprietary equipment, software, intellectual property or
other materials used by Vendor to perform the Services under this Agreement not specifically
developed and paid for by the Company (“Program Materials”), whether provided by the
Company, developed by the Vendor, or otherwise, shall be used or developed by Vendor at the
approval and sole direction of the Company. All Program
Materials developed by Vendor will be submitted to and approved by the Company prior to use
and Vendor will use only Company approved Program Materials in performing the Services. In
addition, any information obtained by a Vendor Employee in performing the Services shall be
considered a Program Material. |
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8. | OWNERSHIP OF PROGRAM MATERIALS |
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The Company will retain all rights, title and interest, in all intellectual property,
including copyright, patent and trademark, in and to the Program Materials. All Program
Materials developed by Vendor shall be considered Works Made for Hire for the Company, and
if any such work does not so qualify as a Work Made for Hire, Vendor hereby assigns all
right, title and interest, including but not limited to copyright, trademark, trade name and
patent rights, in such Program Materials to the Company, effective from the moment of
creation, for use in any and all media, with or without modification, and with or without
attribution. Vendor will affix on all Program Materials, at the Company’s direction, an
appropriate copyright or other notice to preserve the copyright or other interest of the
Company or the Company’s assignee. |
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9. | PROTECTION OF COMPANY BUSINESS |
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In addition to the requirements set forth in Section 15 herein, Vendor (i) shall not in any
manner use its knowledge of Company’s business for the benefit of any other person or
company or divulge to others information or data concerning Company’s business affairs,
including the names of customers, names of employees, number or character of contracts,
marketing strategies and prices, terms or particulars of Company’s business; and (ii) Vendor
shall, in all things and in good faith, protect the good will of Company’s business and keep
confidential its knowledge of such business affairs acquired prior to and during the term of
this Agreement. |
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10. | NON-SOLICITATION |
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During the term of this Agreement and for a period of twelve (12) months following its
termination, (a) Vendor shall not solicit or contact any business client (not including the
ultimate consumer) of the Company for the purpose of offering products or services that
compete or interfere with the Business of the Company, and (b) neither party shall directly
or indirectly (i) induce or attempt to induce, any employees, agents or other consultants of
the other party and/or its affiliates to do anything from which each party is restricted
from doing by the terms of this Agreement, or (ii) offer or aid others to offer employment
to any employees, agents, or other consultants of either party and/or its affiliates. |
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11. | INSURANCE |
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Vendor will provide and maintain at Vendor’s expense at least the following insurance
coverage at all times while this Agreement is in effect. |
(a) | Workers’ Compensation & Employer’s Liability Statutory Limits |
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(b) | Comprehensive General Liability (including broad form contractual liability
coverage for Vendor’s obligations under this Agreement) and Automobile Liability |
Each Person | Two Million Dollars | $ | (2,000,000 | ) | ||||||
Each Accident | Two Million Dollars | $ | (2,000,000 | ) | ||||||
(c) | Excess/Umbrella Liability | Ten Million Dollars | $ | (10,000,000 | ) |
This insurance shall (i) be provided by one (1) or more insurance carriers acceptable to the
Company and (ii) have the Company as an additional named insured and loss payee, as its
interests may appear. On or prior to this date of this Agreement, Vendor shall provide one
(1) or more insurance certificates attesting to this coverage, which certificates shall
provide that the insurer must give the Company not less than thirty (30) days advance notice
of any material change or cancellation of said coverage. |
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Company shall provide and maintain, at Company’s expense, Pharmacists Errors & Omissions
insurance for all Pharmacists employed by Vendor, with limits of not less than Five Million
($5,000,000) dollars, at all times while this Agreement is in effect, as well as a “tail”
policy for such coverage if and when such coverage is terminated for any reason (including
termination of this Agreement). Vendor and the employed Pharmacists of Vendor shall be
named on such policy as additional insureds. On or prior to the date of this Agreement,
Company shall provide to Vendor with a copy of such policy and any endorsement required to
fulfill the requirements set forth above. |
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12. | SUPERVISION AND REPORTING |
(a) | Representatives. Each party shall at all times designate and maintain
at least one (1) representative (“Representative”) responsible for overseeing such
party’s performance of this Agreement. Each party may replace its Representative by
written notice to the other party. |
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(b) | Reporting. Vendor’s Representative shall provide the Company’s
Representative with such reports and other briefings as the parties may mutually agree,
from time to time, request regarding Vendor’s performance of the Services. If Company
requests any supplementary or customized reports requiring Vendor to perform additional
programming work, Vendor shall compile such reports and charge Company for all
applicable programming and other fees at the rates set out in the applicable Project
Schedule. Before commencing any such additional work, Vendor will provide Company with
a good-faith estimate of the number of hours of programming required, as well as any
other material costs involved. Vendor will not begin any such work until Company
approves the estimate in writing. |
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Routine reports not subject to the above, shall include any normal performance
reporting, or Company client related reporting that would normally be required by
the Company to fulfill the requirements, written or verbal, of the Company’s client. |
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(c) | Reporting – Raw Data. Vendor agrees to provide to the Company, at the
Company’s request, with the raw data as gathered by the automated call distribution
system utilized for the Services in the Vendor’s call site where the Services are being
performed. Vendor further agrees to assist, as necessary and at the fees set forth in
the applicable Project Schedule, with the development of Company generated reports
utilizing the raw data supplied by the Vendor. |
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(d) | Inspection. During normal business hours, the Company shall have the
right to inspect all areas of the Vendor’s property where the Services are being
performed, as long as said inspection does not interfere with the business operations
of the location and the Company’s Inspection Team announces it arrival to the Site
Manager. The Company has the right to monitor, either real-time or on tape, Vendor’s
performance of the Services. |
13. | INDEMNITY/LIMITATION OF LIABILITY |
(a) | Indemnity. Each party (“Indemnitor”) shall indemnify and hold harmless
the other and its affiliates and any successor corporation(s) and their respective
directors, limited liability company managers, employees, and agents from all damages,
claims, suits, proceedings, losses, penalties, liabilities, and costs (including, but
not limited to, reasonable attorney’s fees) (collectively, the “Claims”), caused by,
arising out of, or resulting in whole or in part from Indemnitor’s breach of this
Agreement or failure to perform in accordance with the terms of this Agreement,
negligence, or intentional misconduct. |
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Vendor’s indemnity to Company, shall include Claims sustained by the Company by
reason of any misrepresentation, or negligent or wrongful acts or omissions, or
incorrect warranty, or any breach of any representation or warranty, covenant,
agreement, obligation or undertaking in this Agreement by Vendor or its directors,
officers, employees or other representatives, or by any person or entity acting on
behalf of or under control of Vendor (except that this indemnification will not be
applicable if such Losses are adjudged to have been caused solely by Company’s act or
omissions) whether in connection with their performance under this Agreement or not. |
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Company’s indemnity to Vendor shall include Claims resulting from any act or omission
of either party attributable to the Director of Pharmacy Practice or the Services
performed by the other Pharmacists under this Agreement, Vendor’s reliance upon
instructions or directions of Company, Company’s responsibilities under Section 20(b)
below, or Vendor’s adherence to Company’s standard operating procedures, training
materials, on-line scripting and other materials or systems provided by Company for
use by Vendor in performing the Services. Company shall also indemnify Vendor from
and against all premium charges for
the Employed Pharmacist E&O Policy maintained by Vendor under Section 11. Vendor’s
indemnity to Company shall include Claims resulting from the CSR’s performance of the
Services of this Agreement, including any acts and omissions or any misconduct, to
the extent not covered by the foregoing indemnity from the Company. |
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(b) | No Special Damages. Unless specifically listed in this Agreement,
neither party shall be liable to the other party for any incidental, consequential,
special, punitive, or other indirect damages, including, but not limited to, damages
for economic loss or lost opportunities, even if the party had been advised of the
possibility of any such loss and/or, such damages result from the breach of any
Agreement. |
(c) | Limitation on Direct Damages. Any other provision of any Agreement
notwithstanding, Vendor’s total aggregate liability to the Company, whether for
negligence, strict liability in tort, indemnification or otherwise, shall be limited to
the direct damages recoverable under law, but not to exceed (i) for Claims involving
bodily injury or death, Five Million Dollars ($5,000,000), or (ii) for any other
Claims, the total compensation payable to Vendor hereunder for any other Claims;
provided that Vendor’s liability with respect to Claims caused by, arising out of, or
resulting in whole or in part from a breach of Section 15, Exhibit G, or a misuse of
Confidential Information shall not be limited. |
14. | TERM; TERMINATION |
(a) | The term of this Agreement is from September 26, 2004, to September 25, 2009,
unless otherwise agreed to by the parties in writing. |
(b) | Termination for Cause. The Company may terminate this Agreement for
cause if the Vendor materially breaches this Agreement and fails to cure such breach
within thirty (30) days of written notice of such breach. With respect to Vendor’s
performance under any Project Schedule, a material breach shall be defined as Vendor’s
consistent failure to achieve all performance guarantees for a consecutive three (3)
month period, taking into account the forecast variances as set forth in such Project
Schedule. The Vendor can terminate this Agreement for cause if the Company materially
breaches this Agreement and fails to cure such breach within sixty (60) days of written
notice of such breach. For purposes of this Agreement, a material breach shall
include, but is not limited to, an act or omission which results in non-compliance with
state or federal law, except to the extent attributable to Company under Section 18(b).
Company may terminate this Agreement immediately upon written notice for any breach of
Section 15 and Exhibit G of this Agreement. In the event of a Termination for Cause by
the Vendor, the parties agree that no ramp down period shall apply. |
(c) | Termination for Convenience. From and after, but not prior to, the
second anniversary of this Agreement, either party may terminate this Agreement for any
reason upon ninety (90) days’ prior written notice to the other party. In the event of
such termination, the parties will operate under the ramp down period set forth in the
applicable Project Schedule. All provisions of the Agreement shall remain in full
force and effect during the ramp down period. |
(d) | Vendor’s Right to Terminate for Non-Payment. In the event that Company
has not paid the undisputed amount due on any invoice within one (1) billing period
following the due date of the invoice, Vendor may notify Company of the intent to
terminate the Agreement within thirty (30) days if Company has not satisfied the past
due amount. In the event of such termination, the parties will operate under the ramp
down period set forth in the applicable Project Schedule. The Ramp-Down fees as
provided for in Exhibit G shall apply in the event of a termination for non-payment.
All provisions of the Agreement shall remain in full force and effect during the ramp
down period. |
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(e) | Upon termination of this Agreement, for any reason other than Company’s
material breach of Section 3(b) or 4, Vendor shall cooperate with Company and act in
good faith to allow an orderly transition of Vendor’s services in order to minimize
disruption to Company and to its ongoing business. Should such termination take place,
Vendor shall extend to Company, at Company’s request up to an additional one hundred
and twenty (120) day period to properly effectuate the orderly transmission of
materials (“Transition Services”). Company will provide notice of its option to extend
the termination within five (5) days of the actual termination date and the parties
shall discuss and mutually agree to any Transition Services and related costs and fees.
This provision shall survive the termination of this Agreement. |
Notwithstanding the above, either party may terminate this Agreement at any time upon notice
to the other party if legislation is enacted, regulations adopted or judicial opinion
issued, at either the federal or state level that in such party’s reasonable judgment
(“Changed Laws”) would significantly impair Vendor’s ability to perform the Services under
this Agreement. In the event of a termination due to Changed Laws, the parties will observe
the Ramp Down period as described in the applicable Project Schedule. |
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15. | CONFIDENTIALITY |
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In connection with performing Services, Vendor, and Vendor’s CSRs, Pharmacists and Vendor
Employees may receive Confidential Material (as defined in Exhibit G attached hereto and
made a part hereof). Vendor and Vendor’s CSRs, Pharmacists and Vendor Employees agree to,
and shall at all times comply with, the provisions of Exhibit G. |
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Company understands that it may receive pursuant to this agreement and/or any Project
Schedule hereunder certain material, data, information and other communications that are
confidential and proprietary to Vendor and that are marked as “confidential,” “proprietary,”
or the like and/or disclosed in a manner consistent with their proprietary and confidential
nature (hereafter, “Vendor Confidential Material”). Company agrees to, and shall at all
times, maintain Vendor Confidential Information in strictest confidence. |
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16. | BOOKS AND RECORDS; INSPECTION AND AUDIT |
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Vendor agrees to maintain accurate books and records in connection with Vendor’s performance
of Services and the procedures followed for maintaining the security, integrity and
confidentiality of Confidential Material. Except for pharmacy records, which shall be
maintained in compliance with local, state and federal law, all such books and records
(including without limitation all papers, correspondence, data, information,
reports, records (excluding payroll records), receipts, and other sources of information
relating to the work to be performed hereunder), other than materials or Confidential
Material which Vendor returns to the Company, or purges at the Company’s direction, will be
held for a period of one (1) year from completion of Vendor’s performance of Services. |
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Representatives of the Company may, at any time, at the Company’s expense, inspect and audit
Vendor’s compliance with the provisions of this Agreement including Vendor’s books and
records in connection with Vendor’s performance of Services and Vendor’s procedures for
maintaining the security, integrity and confidentiality of Confidential Materials,
individual health information and Company assets & equipment. |
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If an audit determines that Vendor has failed materially to comply with the provisions of
this Agreement, the reasonable costs of the audit shall be borne by Vendor including the
direct out-of-pocket costs of such audit. |
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17. | RELATIONSHIP OF PARTIES |
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Vendor is an independent contractor in the performance of this Agreement. Nothing herein
contained is deemed to constitute the relationship of partners, joint venturers, or of
principal and agent between the parties hereto. Neither party shall hold itself out to
third persons as having the authority to act on behalf of, or as serving as the agent of the
other party. Except as expressly provided for in this Agreement, Vendor will not, without
prior written approval of the Company, undertake any commitments or incur liability on
behalf of the Company for any services or expenditures and the Company will not be liable
for any expenses incurred without prior written approval. |
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18. | COMPLIANCE WITH LAW |
(a) | The parties mutually agree that it is their understanding and intent that this
Agreement comply with applicable federal and state laws and regulations (including, but
not limited to, HIPAA) and, in its respective performance of its obligations under this
Agreement, each party agrees to use its reasonable commercial effort to comply with
such laws and regulations. This agreement may be changed or modified from time to time
to comply with HIPPA or other applicable Federal and State laws or regulations. In the
event there is a material change in federal or state laws or regulations (including any
judicial or regulatory application or interpretation of such law or regulation) such
that the provision of any services or the payment of any compensation or benefits
pursuant to this Agreement would violate applicable law, regulations or governmental
policy, the parties agree to renegotiate this Agreement in good faith to restructure
their relationship to comply with applicable laws, regulations, and governmental
policies, and to fulfill, to the maximum extent possible, the legitimate expectations
of both parties on the date of this Agreement. If any such restructuring is not
feasible, either party may terminate this Agreement upon thirty (30) days’ written
notice thereof to the other party. |
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For purposes of this Section 18, “HIPAA” shall mean the Health Insurance
Portability and Accountability Act of 1996 and all regulations promulgated
thereunder, in each case as amended from time to time during the Term. |
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(c) | Provided that the DPP is employed by Company, it shall be the sole
responsibility of Company to inform Vendor, of any federal, state or local regulations
which are specific to Company’s practice of pharmacy and to which Vendor may be
subject, and to advise Vendor, in writing, of any license, permit or approval
specifically related to Company’s business, products or services that Vendor may be
required to obtain from governmental agencies and authorities for Vendor to perform the
Services, including those pertaining to obtaining and maintaining the Pharmacy License
and employment of licensed Pharmacists. Additional provisions with respect to such
compliance may be set out in a Project Schedule. Vendor shall perform the Services in
compliance with such requirements, provided, however, that if such provisions
materially affect the cost of such Services, upon request of Vendor, Vendor and Company
shall negotiate any increase in fees due to increased Vendor costs. |
19. | EXCLUSIVITY |
(a) | During the term of this Project Schedule, Vendor and its Affiliates shall not
perform the PBM Call Center Services (in whole or in part) to, or on behalf of, (1)
Caremark, (2) Aetna Pharmacy Management (APM) and/or (3) Express Scripts (each, a “Top
Competitor”) or their Affiliates or successors. The Company will have the right to
replace a Top Competitor with another entity engaged in the Business of the Company (a
“Replacement Company”) upon written notice to Vendor (a “Replacement Notice”), unless
Vendor can demonstrate that Vendor or its Affiliates has been in active negotiation
with the Replacement Company before the Company’s request had been received by Vendor
and such active negotiation is certified in writing to the Company by an officer of
Vendor. If the Company replaces a Top Competitor with another entity, then the
Replacement Company shall be considered a Top Competitor and the prohibition set forth
in this Section shall also apply to such Replacement Company and to such Replacement
Company’s Affiliates and successors. Vendor will then be free to offer PBM Contact
Center Services to the replaced company. On or before the second anniversary hereof,
in the event Vendor enters into an agreement to perform the PBM Contact Center Services
on behalf of a Top Competitor, Vendor will provide Company with notice of such
agreement, whereupon the Company may, for a period of thirty (30) days from such
notice, elect to terminate this Project Schedule for convenience. |
(b) | During the term of this Project Schedule, Vendor and its Affiliates shall not
perform PBM Call Center Services to any entity listed on Exhibit I (i) in any present
facility or in any other future building or facility where Vendor is performing the
Services, except as set forth in Section 19(d) herein; and (ii) using any dedicated
infrastructure, dedicated materials, or dedicated equipment used in the performance of
the Services. |
(c) | During the term of this Project Schedule, Vendor and its Affiliates shall not
perform PBM Call Center Services to any entity listed on Exhibit I using any
Non-Compete Employee that works or has worked on the Services for the period of time
such Non-Compete Employee performs the Services and for one year following the
Non-Compete Employee ceasing to perform the Services. In the event a reputable
independent publicly-available source (including, without
limitation, Atlantic Information Services (AIS)) indicates that an entity that is
doing business in the United States and that is not listed on Exhibit I has obtained
4 million or more covered lives as a pharmacy benefits manager, upon notice from
Company, Vendor shall add such entity to Exhibit I. In the event a reputable
independent publicly available source indicates that an entity listed on Exhibit I
has substantially ceased providing the services of a pharmacy benefits manager,
Vendor may remove such entity from Exhibit I. |
(d) | In the event that Company requests Vendor to perform the Services in its location
in Manila, Philippines, the requirements of Section 19(b) are waived for the Manila,
Philippines location provided that Vendor performs the Services in compliance with the
Physical Security Requirements defined in section 4(b). |
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20. | GENERAL |
(a) | Severability. If any provision of this Agreement is void or
unenforceable, the remaining provisions of this Agreement will be binding upon the
parties with the same effect as though the void or unenforceable part had been deleted. |
(b) | Complete Agreement. This Agreement represents the entire agreement
between the parties hereto with respect to the Services, and all prior agreements
relating to the Services, written or oral, are superseded hereby. This Agreement
supersedes any terms and conditions contained in purchase orders, invoices or other
documents issued by Vendor. The parties agree that this is a negotiated agreement and
the rule of construction that any ambiguities be construed against the drafting party
will not apply. This Agreement may not be changed orally, but only by an agreement in
writing signed by both parties hereto. |
(c) | Waiver. The waiver of any breach or violation of any term or provision
of this Agreement will not constitute a waiver of any other or subsequent breach or
violation of this Agreement. |
(d) | No Third Party Beneficiary. This Agreement shall not be construed to
confer any rights on any third party, except that all references to the Company shall
be deemed to include its affiliates and the respective directors or limited liability
company managers, officers, employees, and agents of the Company and each affiliate. |
(e) | Notices. Any notice required or permitted to be given under this
Agreement will be in writing and will be deemed given when delivered personally, by
facsimile or three (3) days after mailing when sent by registered or certified mail,
return receipt requested, addressed to the address set forth below. If notice is sent
by registered or certified mail, postage will be prepaid. |
If to the Company: | Medco Health Solutions, Inc. | |||
0000 Xxxxx Xxxxx Xxxxxxx | ||||
Xxxxxx, XX 00000 | ||||
Attention: Xxxxxxx Xxxxxxxx, Vice President | ||||
With a copy to: | Medco Health Solutions, Inc. | |||
000 Xxxxxxx Xxxx Xxxxx | ||||
Xxxxxxxx Xxxxx, XX 00000 | ||||
Attn: General Counsel | ||||
If to Vendor: | APAC Customer Service, Inc. | |||
Xxx Xxxxxxx Xxxxx | ||||
Xxxxxxxxx, XX 00000 | ||||
Attn: Executive Vice President | ||||
And provide a copy to, General Counsel at the same address |
Either party may change its address at any time by giving written notice to the
other party in the manner specified. |
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(f) | Public Notices. Vendor shall not make any public announcement or
communication concerning this Agreement or the arrangements between the parties
provided for in this Agreement, including but not limited to issuing press releases,
granting interviews, or referencing the arrangements in Vendor’s sales or marketing
materials, except with the prior written consent of the Company. |
(g) | Governing Law. This Agreement is deemed to be made under and is to be
governed by and construed according to the laws of the State of New Jersey, without
giving effect to principles of conflicts of law. |
(h) | Assignment. This Agreement shall not be assigned or delegated by
Vendor. |
(i) | Force Majeure. It is understood that neither party will be held
responsible for any loss, damage or delays occasioned by fire, strikes, lockouts, acts
of God or the public enemy, floods, freight embargoes, causes incident to national
emergencies, war, failures, fluctuations or interruptions in electrical power, heat,
light, telecommunications lines or telephone service beyond the reasonable control of
either party, or other causes beyond the reasonable control of the parties despite such
party’s full compliance with applicable contingency plans. |
In every case the delay or failure to perform must be beyond the control and without
the fault or negligence of the party claiming excusable delay, and the party
claiming excusable delay must promptly notify the other party of such delay.
Performance times under this Agreement shall be considered extended for a period of
time equivalent to the time lost because of any delay which is excusable under this
Section; provided, however, that if any such delay continues for a period of more
than five (5) business days, the party not claiming excusable delay shall have the
option of terminating this Agreement, without penalty, upon notice to the party
claiming excusable delay.
(j) | Covenants, Warranties & Representations. Vendor hereby warrants and
represents that: |
• | The Services provided pursuant to this Agreement will conform in all
respects to Company’s specifications and other reasonable requirements. |
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• | The Services provided pursuant to this Agreement and billed/invoiced to
Company are certified to be those ordered by Company pursuant to this
Agreement. |
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• | It has expertise in providing the Services it is obligated to perform under
this Agreement. |
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• | In recognition of the critical nature of timely completion of the Services
pursuant to this Agreement, Vendor has and will maintain sufficient resources,
facilities, capacity and manpower to insure that all Services will be performed
by qualified personnel in a professional manner, and all Services will be
accomplished in conformity with the highest standards of its industry. |
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• | Its security procedures are adequate to protect and maintain the
confidentiality of the Confidential Information. |
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• | It has complied with and will comply with any and all relevant Laws, in
performance of its obligations hereunder. |
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• | In providing the Services provided pursuant to this Agreement, Vendor will
not utilize impermissibly any confidence, trade secret or copyright-protected
information or material of any other person or entity. |
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• | Its prices outlined in the Attachments hereto shall be complete. If Company
requests in writing that Vendor perform additional services that are not set
forth in the applicable Project Schedule, or if Company requests a change to
Services that may materially increase Vendor’s costs, Vendor shall be entitled
to invoice Company for such Services upon prior written notice to Company of
such charges. |
In the event of a breach of any of the foregoing warranties, Vendor shall, in
addition to any other remedies which may be available to Company, supply services to
correct such defect at no cost to Company.
IN WITNESS WHEREOF, the parties have executed this Agreement as of the day and date first
above written.
Medco Health Solutions, Inc. | APAC Customer Services, Inc. | |||||||||
By:
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SIGNATURE ON FILE | By: | SIGNATURE ON FILE | |||||||
Name: | Name: | |||||||||
Title: | Title: |
Date:
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The expiration date for the Term of the Vendor Agreement was extended from September 25, 2009 to
September 25, 2012.
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