भारतीय �रज़व� ब�क/Reserve Bank of India

संपदा xxxxx/Estate Department

चे�ै/Chennai

िनिवदा द�ावेज़ Tender Document

भाग - I Part - I

ब�क के मु% काया�लय प�रसर और चे�ै �स्थत िविभ� आवासीय कॉलिनयों म� पीड़क िनयंत्रण करने के

िलए Dापक वािष�क संिवदा

Comprehensive Annual Contract for providing Pest control services in Bank’s Main Office Premises and various Residential Colonies, located at Chennai.

िनिवदाकार का नाम Name of Xxxxxxxx

पता Address

िनिवदा जमा करने की अंितम िदनांक: 13.03.2023 को अपरा5 15.00 बजे तक या उससे पहले

Due Date of Submission : On or before 15.00 hrs on 13.03.2023

स्थान/Venue : संपदा xxxxx, भारतीय �रजव� ब�क, चे�ै

Estate Department, RBI, Chennai

xxxxxx की अनुसूची

भारतीय �रज़व� ब�क, चे�ै,“ब�क के मु% काया�लय प�रसर और चे�ै �स्थत िविभ� आवासीय कॉलिनयों म� पीड़क िनयंत्रण करने के िलए Dापक वािष�क संिवदा” संबंधी काय� हेतु ई-िनिवदाएं आमंित्रत करता है। िनिवदा प्रिक्रया एमएसटीसी िलिमटेड की ई-िनिवदा पोट�ल (xxxx://xxxxxxxxxxxxx.xxx/xxxxxxxxx/xxx) से ही

िकया जाएगा। सभी इ��त कं पिनयो/ं ऐजंिसयो/ं फामfi को िनिवदा प्रिक्रया म� शािमल होने के िलए एमएसटीसी

िलिमटेड म� उपयु�4 सूिचत वेबसाइट के मा�म से पंजीकृ त करना होगा।

ई-िनिवदा की अनुसूची िन�ानुसार हैः

ई-िनिवदा सं.	आरबीआई/चे�ै/संपदा/401/22-23/ईटी/620
िनिवदा का प्रकार	ई-टेडर (xxx.xxxxxxxxxxxxx.xxx/xxxxxxxxx/xxx के मा4म से ऑनलाइन भाग-। - तकनीकी-वािण��क बोली और भाग-।। - मू� बोली)
अनुमािनत लागत	5. 24.89 लाख
डाउनलोड करने के िलए पािट�यों को उपल� एनआईटी (िनिवदा आमंित्रत करने वाला नोिटस) की तारीख	01 फ़रवरी 2023 को अपराइ 16 :00 बजे से
िनिवदा पूव� बैठक	01 माच� 2020 को अपराइ 12:00 बजे को ऑफलाइन स्थान :भारतीय �रज़व� ब�क, दू सरी मंिजल, संपदा xxxxx, राजाजी सालै, फोट� �ेिसस, चे�ै- 600001
बयाना जमा रािश (ईएमडी)	�.49,793/-
ब�क xxxx xx / सुर�ा जमा (एसडी)	13 माच� 2023 को अपराइ 15:00 बजे
ईएमडी प्र�ुत करने की अंितम तारीख
तकनीकी-वािण��क बोली और बोली की कीमत ऑनलाइन प्र�ुत करने के िलए ई- िनिवदा शु� करने की तारीख	03 माच� 2023 को अपराइ 16:00 बजे
तकनीकी-वािण��क बोली और बोली की कीमत ऑनलाइन प्र�ुत करने के िलए ई- िनिवदा बंद करने की तारीख	13 माच� 2023 को अपराइ 15:00 बजे
भाग-। खोलने की तारीख (तकनीकी- वािण��क बोली)	13 माच� 2023 को अपराइ 16:00 बजे
भाग-।। खोलने की तारीख (मू� बोली)	सफल बोलीकता�ओं के िनिवदा के भाग- II (मू� बोली) को बाद के तारीख म� खोला जाएगा िजसे सफल बोलीकता� को सूिचत िकया जाएगा।
लेनदेन शु�	एमएसटीसी पोट�ल म� सूिचत िकए अनुसार लेन-देन शु� का भुगतान एमएसटीसी िलिमटेड के प� म� एमएसटीसी प�म�ट गेटवे/एनईएफटी/आरटीजीएस

�ूनतम िनिवदा 4ीकारने के िलए ब�क बा�कारी नहीं है और िकसी भी िनिवदा को पूरी या आंिशक Vप म� 4ीकारने का अिधकार रखते ह�। ब�क के पास िबना कोई कारण िदए सभी िनिवदाओं को अ4ीकार करने का अिधकार सुरि�त ह�।

Notice Inviting Tender:

Reserve Bank of India, Chennai invites e-Tenders for the work - ‘Comprehensive Annual Contract for providing Pest control services in Bank’s Main Office Premises and various Residential Colonies, located at Chennai. The tendering process will be done only through the e-Tendering portal of MSTC Ltd (xxxx://xxxxxxxxxxxxx.xxx/xxxxxxxxx/xxx). All interested bidders shall, register themselves with MSTC Ltd, through the above-mentioned website to participate in the tendering process.

The Schedule of e-Tender is as follows:

E-Tender No.	RBI/Chennai/Estate/401/22-23/ET/620
Mode of tender	E-tender (Online Part I - Techno-Commercial Bid and Part II - Price Bid through xxx.xxxxxxxxxxxxx.xxx/xxxxxxxxx/xxx)
Estimated Cost	Rs. 24.89 Lakhs
Date from which the tenders would be, available to parties for downloading.	16:00 Hrs of February 01, 2023.
Pre-Bid Meeting	Offline at 12:00 Hrs on March 01, 2023 (Venue: Reserve Bank of India, 2nd Floor, Estate Department, Rajaji Salai, Fort Glacis, Chennai 600001)
Earnest Money Deposit (EMD)	Rs. 49,793/-
Performance Bank Guarantee / Security Deposit (SD)	5% of the contract value (to be submitted by the successful bidder)
Last Date of submission of EMD	15:00 Hrs of March 13, 2023
Date of starting online submission of Techno-Commercial Bid and Price Bid	16:00 Hrs on March 03, 2023
Date of closing of online submission of Techno-Commercial Bid & Price Bid	15:00 Hrs on March 13, 2023
Date of opening of Part-I (Techno-Commercial Bid)	16:00 Hrs on March 13, 2023
Date of opening of Part-II (Price Bid)	Part II (Price Bid) of the tender, of the qualified bidders, shall be opened, on a subsequent date which shall be communicated to the qualified bidders.
Transaction fee	Payment of transaction fee as, mentioned in the MSTC portal, through MSTC payment gateway/NEFT/RTGS in favour of MSTC Limited.

The Bank is not bound to accept the lowest tender and reserves the right to accept either in full or in part any tender. The Bank also reserves the right to reject all the tenders without assigning any reason thereof.

िलए Dापक वािष�क संिवदा

Comprehensive Annual Contract for providing Pest control services in Bank’s Main Office Premises and various Residential Colonies, located at Chennai.

िवषयव�ु INDEX

क्रम सं%ा/ Sr. No	िवषय/ Subject	पृ� सं%ा/ Page No.
1	ई-प्रो�ूरम�ट के िलए मह�पूण� अनुदेश / IMPORTANT INSTRUCTIONS FOR E– PROCUREMENT	5
2	िनिवदा फाम� /Form of tender	12
3	करार की शत�/Articles of Agreement	14
4	संिवदाकार को सामा� अनुदेश General Instructions to Contractors	21
5	इससे पूव� संदिभ�त शत�/ Conditions hereinbefore referred to	30
6	काय� का प्रकार Scope of Work	34
7	सुर�ा कोड़Safety Code	36
8	अपलोड िकए जाने वाले द�ावेज़ों की जांचसूची CHECKLIST OF DOCUMENTS TO BE UPLOADED	37
9	भाग – II िवUीय बोली PART – II Financial Bid	47
10	अनुबंध – एः मूल सूचना Annexure – A : BASIC INFORMATION	39
11	अनुबंध – बीः यो�ता मानदंड के अनुसार िपछले 5 वषfi म� िन�ािदत कायfi का �ौरा Annexure – B : Details of the work executed during the last 5 years as per the eligibility criteria	41
12	अनुबंध – सीः – ग्राहक प्रमाणपत्र Annexure – C : CLIENT’s CERTIFICATE	42
13	अनुबंध डीः बयाना रािश जमा / बोली की प्रितभूित के िलए ब�क xxxx xx का प्रोफामा� Annexure-D : Proforma of Bank Guarantee for Earnest Money Deposit	43
14	अनुबंध "ई" : िन�ादन ब�क xxxx xx के िलए प्रोफामा� / Annexure “E” : Proforma for Performance Bank Guarantee	45

अनुबंध 1-: ई-प्रो�ूरम�ट के िलए मह�पूण� अनुदेश

बोलीकता�ओं से अनुरोध िकया जाता है िक ऑनलाइन िनिवदा प्र�ुत करने से पहले इस िनिवदा की शत� को पढ़ ल�। ई-िनिवदा की प्रिक्रया:

क. पंजीकरणः एमएसटीसी ई -प्रो�ूरम�ट पोट�ल म� व�डर का पंजीकरण िकए जाने की प्रिक्रया शािमल है जो िक

िनशु� है। पंजीकरण के बाद ही,व�डर अपनी बोली इले4� ॉिनकली प्र�ुत कर सकते ह�। तकनीकी बोली और साथ ही वािण��क बोली के प्र�ुितकरण के िलए इल4� ोिनक बोली लगाना इंटरनेट पर ही िकया जाएगा। व�डर के पास श्रेणी III साइिनंग टाइप िडिजटल प्रमाणपत्र होना चािहए। बोली लगाने के िलए व�डरों को अपनी तरफ से इंटरनेट सुिवधा यु4 कं �ूटर की Dवस्था करनी होगी। ऐसी Dवस्था उपल� कराने के िलए एमएसटीसी उKरदाई नही ं है।(िबना िडिजटल ह�ा�र के बोिलयां �रकाड� नही ं की जाएगी।)

िवशेष नोटः तकनीकी बोली और वािण��क बोली को xxx.xxxxxxxxxxxxx.xxx/xxxxxxxxx/xxx म� ही प्र�ुत कर�।

(1व�डरों को िन� पर अपना पंजीकरण कराना आव4क है। xxx.xxxxxxxxxxxxx.xxx→ e-Procurement

→PSU/Govtdepts→ Select RBI Logo>Register as Vendor -- Filling up details and creating own user id and password→ Submit.

(2पंजीकरण फाम� भरते समय िदए गए ई-मेल आईडी पर व�डर को पंजीकरण संबंधी पुि� की सूचना दे ते 5ए िस�म जिनत मेल प्रा� होगा। िकसी भी तरह के 4�ीकरण के िलए व�डर आरबीआई/एमएसटीसी से संपक� कर सकते

ह�),ई-िनिवदा के िनधा��रत समय से पहले(

1. xxxx xx. चंद्रशेखर (प्रबंधक,संपदा xxxxx)

044-2539 9027 (xxxxxxxxxxxxx@xxx.xxx.xx)

2. श्री ि�ितज दहाट (सहायक प्रबंधक,संपदा xxxxx) 044-2539 9240 (xxxxxxx@xxx.xxx.xx)

संपक� D�4 (एमएसटीसी िलिमटेड)

1. xxxx xxxxxx 91763 97264 (xxxxxxxxxx@xxxxxxxxx.xx.xx)

2. xxxx xx xxxxxxx – 9841002253 (xxxxxxxxxx@xxxxxxxxx.xx.xx)

3. एमएसटीसी हे� लाइन - 9499054101/2/3/4 (xxxxxxxx@xxxxxxxxx.xx.xx)

एमएसटीसी हे�लाइन-

Google hangout ID- (for text chat) - xxxxxxxxx@xxxxx.xxx

ख (िस�म आव4कताएं )

1. िवंडोज़ 7 या उससे ऊपर का ओपरेिटं ग िस�म

2. आईई 7-और उससे ऊपर का इंटरनेट ब्राउजर

3. साइिनंग टाइप का िडिजटल ह�ा�र

4. िस�म म� नवीनतम अBतन िकया गया JRE 8 (x86 Offline) सॉ4वेयर िजसे डाउनलोड करके

िस�म म� इं�ॉल िकया जाए।

साइनर बॉ� म� DSC के प्रकटीकरण के िलए “Protected Mode” को िडसेबल करने के िलए िन�िल�खत सेिटं� कर�-

• Tools => Internet Options =>Security => Disable protected Mode If enabled- i.e., Remove the tick from the tick box mentioning “Enable Protected Mode”.

अ� स�िट�ः Other Settings:

• Tools => Internet Options => General => Click on Settings under “browsing history/ Delete Browsing History” => Temporary Internet Files => Activate “Every time I Visit the Webpage”.

सभी active X controls और ‘use pop up blocker’ को िडसेबल करने के िलए Tools→Internet Options→ custom level (Please run IE settings from the page xxx.xxxxxxxxxxxxx.xxx once)

तकनीकी-वािण��क बोली और मू� बोली xxx.xxxxxxxxxxxxx.xxx/xxxxxxxxx/xxx पर ऑनलाइन ही प्र�ुत करनी होगी। िनिवदाएं िविनिद� � तारीख और समय पर इल4� ोिनकली ही खोली जाएं गी।

िनिवदा म� सभी प्रिवि�यांिबना संिद�ाथ� के ऑनलाइन तकनीकी एवं वाणी��क फोम�ट म� की जानी चािहए। लेन-दे न शु� संबंिधत िवशेष नोट

व�डर लॉिगन म� “My Menu” िलंक के तहत िदए गए “Transaction Fee Payment”�ारा व�डर लेन-दे न शु�

का भुगतान कर�गे। व�डरको ईव�ट ड� ापडाउन बॉ� से िनिवदा का चयन करना होगा। व�डर को या तो एनईएफटी अथवा नेट बैिकं ग के मा�म से भुगतान करने की सुिवधा उपल� होगी।एनईएफटी का चयन करने पर व�डर

�ारा फाम� भरे जाने पर एक चालान जिनत होगा। व�डर चालान म� िप्रंट िकए गए �ौरे के अनुसार उसम� िबना प�रवत�न िकए लेन-दे न शु� का भुगतान कर कर�गे। ऑनलाइन प�मेट चुनने पर िनिवदाकता� को अपने डेिबट/क्रे िडट काड�/नेट बैिकं ग से भुगतान करने के प्रावधान उपल� होग�।एमएसटीएस के पदनािमत ब�क खाते म� एकबार भुगतान जमा हो जाने के बाद,लेनदे न शु� 4 प्रािधकृ त हो जाएंगे और व�डरको िस�म जिनत मेल की प्रा�� होगी। लेन-देन शु� अप्रितदेय है। व�डरलेन-दे न शु� का भुगतान िकए िबना ऑनलाइन िनिवदा ए�ेस नही ं कर पाएगा।

�ान द�

बोलीकता�ओं को सूिचत िकया जाता है िक वे काय� के समापन समय से पया�� पहले अिग्रम Vप से लेन-दे न फीस प्रेिषत कर� तािक उ5� बोली जमा करने के िलए पया�� समय िमल सके ।

िनिवदा प्रदान िकए जाने तक िनिवदा की पूरी प्रिक्रया के दौरान अपलोड की गई िनिवदाओं/ शु�5पत्रों के बारे म� जानकारी के वल ईमेल �ारा भेजी जाएगी। इसिलए व�डरों को यह सुिनि�त करना आव4क है िक एमएसटीसी

के साथ अपना पंजीकरण कराते समय उनके �ारा दी गई ईमेल आईडी वैध और अBतन है। व�डरोस अऩुरोध है िक वे अपने डीएससी) िडिजटल ह�ा�र प्रमाणपत्र (की वैधता सुिनि�त कर�।

एनआईटी म� उ�W�खत िनयत ितिथ और समय के बाद ई-िनिवदा को ए�ेस नही ं िकया जा सकता। ई-िनिवदा म� बोली लगाना:

े यह भी

1. बयाना जमा रािश ₹ 49,793 , 13 माच� 2023 को 15:00 बजे तक या उससे पहले भारतीय �रज़व� ब�क के खाते म� प्रेिषत की जाएगी। एनईएफटी / आरटीजीएस लेनदे न के िलए खाता िववरण िन�ानुसार ह�

2. लाभाथ� का नाम :आर बी आई चे�ै आईएफएससी :RBIS0CNPA01 खाता सं%ा186003001 :

लेनदे न सं%ा (�ैन की गई प्रित) के साथ प्रेषण का सा� संलV/ अपलोड िकया जाए।

बोलीकता�ओं को लेन-दे न सं%ा (�ैन प्रित) का सा� xxxxxxxxxxxxx@xxx.xxx.xx पर भी भेजने के िलए सूिचत

िकया जाता है।

इ�ुक बोलीकता� िनयत तारीख से पहले ब�क �ारा िनधा��रत प्राVप) अनुलVक डी) म� भारतीय �रज़व� ब�क के प� म� आह�रत अनुसूिचत ब�क �ारा जारी िडमांड ड� ा4 या ब�क xxxx xx के Vप म� भी ईएमडी जमा कर सकते ह� और ऊपर िनधा��रत समय। िजन बोलीदाताओं ने आव4क ईएमडी जमा नही ं की है, उनकी िनिवदाओं पर

ब�क �ारा िवचार नही ं िकया जाएगा।

बोलीदाताओं �ारा जमा की गई ईएमडी पर कोई �ाज दे य नही ं होगा। असफल बोलीदाताओं की ईएमडी

िनिवदा आमंित्रत करने वाले प्रािधकारी �ारा यथासमय वापस/वापस कर दी जाएगी। सफल बोलीदाता �ारा भुगतान की गई ईएमडी संिवदा के करार के सफल िन�ादन और सफल िवक्रे ता �ारा नीचे िदए गए अनुसार

4ीकृ त संिवदा मू� क %5 के िलए काय�िनष्पादन ब�क प्रितभूित xxxx xx प्र�ुत करने के बाद िबना िकसी

�ाज के जारी की जाएगी।

1 इस प्रिक्रया म� तकनीकी और वािण��क बोली जमा करने के िलए इले4�ॉिनक बोली-प्रिक्रया शािमल है।

2 व�डर िज5ोने लेनदे न शु� जमा िकया है के वल वे ही एमएसटीसी की वेबसाइट xxx.xxxxxxxxxxxxx.xxx→ e-procurement →PSU/Govt. depts. → Login under RBI→ My menu→ Auction Floor Manager→ live event →Selection of the live event.

के मा�म से अपनी तकनीकी बोली और वािण��क बोली जमा कर सकते ह�।

3 व�डरों के पास रिनंग जावा ए��के शन होना चािहए। बोली 4ोर के शुV होने के तुरं त बाद ही यह काय�

िकया जाना है। उसके बाद उ5� सामा� शत� / वािण��क िविनद� शन भर कर उ5� सेव करना होगा। इसके बादवे तकनीकी बोली पर �4क कर�। यिद यह जावा ए�ीके शन काम नहीं कर रहा है तो व�डर अपनी तकनीकी बोली को सेव / प्र�ुत नही ं कर पाएंगे।

4 तकनीकी बोली भरने के बाद, व�डरों को उसकी �रकॉिड�ग के िलए 'सेव' पर �4क करना होगा। एक बार वािण��क बोली िलंक ए�4व हो जाती है और िववरण भर िदया जाता है तो व�डरों को वािण��क बोली को �रकाड� करने के िलए" सेव "पर �4क करना होगा। तकनीकी बोली और वािण��क बोली दोनों को सेव करने के बाद , व�डरों को बोिलयां पंजीकृ त करने के िलए" फाइनल सबिमशन "बटन पर

�4क करना होगा।

5 व�डरों को द�ावेजों को अपलोड करने के िलए Attach Doc button का उपयोग करने का िनद� श िदया जाता है। एक से अिधक द�ावेज अपलोड िकए जा सकते ह�।

6 सभी मामलों म�, व�डरों को अपनी बोिलयां जमा करने के समय िडिजटल ह�ा�र के साथ अपने आईडी और पासवड� का उपयोग करने के बारे म� सूिचत िकया जाता है।

7 संपूण� ई-िनिवदा प्रिक्रया के दौरान, िनिवदाकता� पूरी तरह से एक दू सरे से और हर िकसी के िलए भी अyात रह�गे।

8 ई-िनिवदा 4ोर पूव� घोिषत िदनांक और समय से और ऊपर विण�त अविध के िलए खुला रहेगा।

9 ई-िनिवदा प्रिक्रया के दौरान जमा की गई सभी इले4�ॉिनक बोिलयां व�डर पर कानूनी Vप से बा�कारी होगी। िकसी भी बोली को उन व�डर �ारा दी गई वैध बोली के Vप म� माना जाएगा और खरीदार �ारा इसकी 4ीकृ ित खरीदार और व�डर के बीच आपूित� के िन�ादन के िलए बा�कारी संिवदा तैयार करेगी।

10 सभी बोिलयां िडिजटल ह�ा�र प्रमाण पत्र के साथ जमा की जानी अिनवाय� ह� अ�था िस�म �ारा इसे

4ीकार नही ं िकया जाएगा।

11 खरीदार के पास िबना कोई कारण बताए िनिवदा को रह या अ4ीकार करने या 4ीकार करने या वापस लेने या िनिवदा को पूण� Vप से या उसके भाग म� िव�ार करने का अिधकार सुरि�त है।

िनिवदा द�ावेज के िनयम और शतfi म� िकसी प्रकार का िवचलन 4ीकाय� नही ं है। िकसी भी व�डर �ारा ई-िनिवदा 4ोर म� बोली जमा करना िनिवदा के िलए िनयमों और शतfi की 4ीकृित की पुि� करता है। इस िनिवदा के प�रणाम4Vप कोई भी आदे श उसम� उ�W�खत िनयमों और शतfi �ारा शािसत होगा। िनिवदा आमंित्रत करने

वाले प्रािधकारी को िबना कोई कारण बताए इस ई-िनिवदा को रह करने या बोली (यो) की प्रा�� की िनधा��रत

ितिथ म� िव�ार करने का अिधकार है।

व�डरों से अनुरोध िकया जाता है िक बोली लगाने से पहले अपने आपको िस�म से प�रिचत करवाने के िलए व�डर गाइड को पढ़ ल� और पृ� xxx.xxxxxxxxxxxxx.xxx/xxxxxxxxx म� वीिडयो दे ख�।

व�डरों से अनुरोध है िक वे काय� संिवदा की दर� जीएसटी के िबना कोट कर�। कोट की गई दरों म� कोई प�रवत�न 4ीकार नही ं िकया जाएगा।

IMPORTANT INSTRUCTIONS FOR E – PROCUREMENT

Bidders are requested to read the terms & conditions of this tender before submitting their online tender.

Process of E-tender:

A) Registration: The process involves vendor’s registration with MSTC e-procurement portal which is free of cost. Only after registration, the vendor(s) can submit his/their bids electronically. Electronic Bidding for submission of Technical Bid as well as Commercial Bid will be done over the internet. The Vendor should possess Class III signing type digital certificate. Vendors are to make their own arrangement for bidding from a PC connected with Internet. MSTC is not responsible for making such arrangement. (Bids will not be recorded without Digital Signature).

SPECIAL NOTE: THE TECHNICAL BID AND THE COMMERCIAL BID HAVE TO BE

SUBMITTED ON-LINE AT xxx.xxxxxxxxxxxxx.xxx/xxxxxxxxx/xxx

1).Vendors are required to register themselves online with xxx.xxxxxxxxxxxxx.xxx→ e-Procurement →PSU/Govtdepts→ Select RBI Logo>Register as Vendor -- Filling up details and creating own user id and password→ Submit.

2). Vendors will receive a system generated mail confirming their registration in their email which has been provided during filling the registration form. In case of any clarification, vendors may contact RBI/MSTC, (before the scheduled time of the e- tender).

Contact person (RBI):

1. Shri. P. Xxxxxxxxxxxx (Manager, Estate Department) 000-0000 0000/ (xxxxxxxxxxxxx@xxx.xxx.xx)

2. Smt. Xxxxxxx Xxxxxxx Xxxxx (AM, Estate Department) 000-0000 0000/ (xxxxxxx@xxx.xxx.xx)

Contact person (MSTC Ltd):

1. Shri. Shanmugam - 9176397264

Email id: xxxxxxxxxx@xxxxxxxxx.xx.xx

2. Shri. X Xxxxxxxxx– 9841002253

Email id: xxxxxxxxxx@xxxxxxxxx.xx.xx 3. MSTC Help Line:9499054101/2/3/4.

Email id: xxxxxxxx@xxxxxxxxx.xx.xx

Google hangout ID- (for text chat)- xxxxxxxxx@xxxxx.xxx

B) System Requirements:

i) Windows 7 or above Operating System

ii) IE-7 and above Internet browser.

iii) Signing type digital signature

iv) Latest updated JRE 8 (x86 Offline) software to be downloaded and installed in the system.

To disable “Protected Mode” for DSC to appear in the signer box following settings may be applied.

• Tools => Internet Options =>Security => Disable protected Mode If enabled- i.e, Remove the tick from the tick box mentioning “Enable Protected Mode”.

Other Settings:

• Tools => Internet Options => General => Click on Settings under “browsing history/ Delete Browsing History” => Temporary Internet Files => Activate “Every time I Visit the Webpage”.

To enable ALL active X controls and disable ‘use pop up blocker’ under Tools→Internet Options→ custom level (Please run IE settings from the page xxx.xxxxxxxxxxxxx.xxx once)

The Techno-commercial Bid and the Price Bid must be submitted online at xxx.xxxxxxxxxxxxx.xxx/xxxxxxxxx/xxx. Tenders will be opened electronically on specified date and time as given in the Tender.

All entries in the tender should be entered in online Technical & Commercial Formats without any ambiguity.

Special Note towards Transaction fee:

The vendors shall pay the transaction fee using “Transaction Fee Payment” Link under “My Menu” in the vendor login. The vendors must select the particular tender from the event dropdown box. The vendor shall have the facility of making the payment either through NEFT or Online Payment. On selecting NEFT, the vendor shall generate a challan by filling up a form. The vendor shall remit the transaction fee amount as per the details printed on the challan without making change in the same. On selecting Online Payment, the vendor shall have the provision of making payment using its Credit/ Debit Card/ Net Banking. Once the payment gets credited to MSTC’s designated bank account, the transaction fee shall be auto authorized and the vendor shall be receiving a system generated mail. Transaction fee is non-refundable. A vendor will not have the access to online e-tender without making the payment towards transaction fee.

Note.

Bidders are advised to remit the transaction fee well in advance before the closing time of the event so as to give themselves sufficient time to submit the bid.

Information about tenders /corrigendum uploaded shall be sent by email only during the process till finalization of tender. Hence the vendors are required to ensure that their Email ID provided is valid and updated at the time of registration of vendor with MSTC. Vendors are also requested to ensure validity of their DSC (Digital Signature Certificate).

E-tender cannot be accessed after the due date and time mentioned in NIT.

Bidding in e-tender:

a) Earnest Money Deposit for a sum of ₹49,793/- shall be remitted by all intending tenderers to Bank Account of Reserve Bank of India on or before 15:00 Hrs on March 13, 2023. The account details for NEFT transactions are as follows.

Beneficiary Name: RBI CHENNAI IFSC: RBIS0CNPA01

Account No: 186003001

Proof of remittance with transaction number (Scanned copy) shall be attached/ uploaded and also you are advised to send the proof of remittance with transaction number (scanned copy) to xxxxxxxxxxxxx@xxx.xxx.xx.

Intending bidders may also remit the EMD in the form of a Demand Draft or a Bank Guarantee, issued by a scheduled bank drawn in favour of the Reserve Bank of India, in the format prescribed by the Bank (Annexure D) before the due date and time prescribed above. Tenders of those bidders who have not submitted the required EMD will not be considered by the Bank.

No interest will be paid on the EMD remitted by the bidders. EMD of the unsuccessful bibbers will be refunded / returned by the tender inviting authority in due course. The EMD paid by the successful bidder shall be released without any interest after successful execution of the contract agreement and on submission of Performance Bank Security Guarantee for 5% of the accepted Contract Value as provided herein below, by the successful vendor.

b) The process involves Electronic Bidding for submission of Technical and Commercial Bid.

c) The vendor(s) who have submitted transaction fee can only submit their Technical Bid and Commercial Bid through internet in MSTC website xxx.xxxxxxxxxxxxx.xxx → e-procurement →PSU/Govtdepts→ Login under RBI→My menu→ Auction Floor Manager→ live event →Selection of the live event.

d) The vendor should have running JAVA application. This exercise must be done immediately after opening of Bid floor. Then they must fill up Common terms/Commercial specification and save the same. After that, they should click on the Technical bid. If this JAVA application does not run, then the vendor will not be able to save/submit his Technical bid.

e) After filling the Technical Bid, vendors must click ‘save’ for recording the same. Once the Commercial Bid link becomes active and the details are filled up, vendors must click on “save” to record the Commercial bid. After both the Technical bid & Commercial bid have been saved, vendor must click on the “Final submission” button to register the bids

f) Vendors are instructed to use Attach Doc button to upload documents. Multiple documents can be uploaded.

g) In all cases, vendors are advised to use their own ID and Password along with Digital Signature at the time of submission of their bids.

h) During the entire e-tender process, the vendors will remain completely anonymous to one another and also to everybody else.

i) The e-tender floor shall remain open from the pre-announced date & time and for as much duration as mentioned above.

j) All electronic bids submitted during the e-tender process shall be legally binding on the vendor. Any bid will be considered as the valid bid offered by that vendor and acceptance of the same by the Buyer will form a binding contract between Buyer and the Vendor for execution of supply.

k) It is mandatory that all the bids are submitted with digital signature certificate otherwise the same will not be accepted by the system.

l) Buyer reserves the right to cancel or reject or accept or withdraw or extend the tender in full or part, as the case may be, without assigning any reason thereof.

No deviation of the terms and conditions of the tender document is acceptable. Submission of bid in the e-tender floor by any vendor confirms his acceptance of terms & conditions for the tender. Any order resulting from this tender shall be governed by the terms and conditions mentioned therein. The tender inviting authority has the right to cancel this e-tender or extend the due date of receipt of bid(s) without assigning any reasons thereof.

Vendors are requested to read the vendor guide and see the video in the page xxx.xxxxxxxxxxxxx.xxx/xxxxxxxxx to familiarize them with the system before bidding.

Bidders are requested to quote rates, for the variable component, without GST on works contract. Those bidders, who are, GST registered vendors, shall quote the GST, @ 18% of the total amount of the fixed component and variable component, in the row / column / cell(s), provided for the same. This GST will be automatically added to the total amount and the final amount shown will be, the net bid value, including the GST. No change in quoted rates will be accepted after opening of the tender.

िनिवदा फाम�

�ेत्रीय िनदेशक संपदा xxxxx भारतीय �रज़व� ब�क चे�ै

महोदय

इसम� इसके प�ात yापन म� िविनिद� � कायfi से संबंिधत िविनद� शनो,

स्थानः

िदनांक

िडजाइनों और मात्राओं की अनुसूची की जांच

कर और उ4 yापन म� िविनिद� � काय�-स्थल दे खकर एवं जांचकर तथा िनिवदा को प्रभािवत करनेवाली तTंबंधी अपेि�त जानकारी प्रा� कर ,म� / हम एतह् वारा उ4 yापन म� िविनिद� � समय के भीतर ,संलV की गई मात्राओं की अनुसूची म� उ�W�खत दरों पर िनिवदा म� िदए गए करार के अंतिन�यमों ,संिवदादारों के िलए िवशेष अनुदे शों , संिवदादारों को सामा� अनुदे श तथा िवशेष शतfi ,शतfi मात्राओं की अनुसूची एवं संिवदा की शतfi म� िल�खत Vप म� िदए गए िविनद� शनों ,डाटा शीट और मात्राओं की अनुसूची और इसके िलये उपल� करायी गयी सामिग्रयों के साथ तथा अ� सभी मामलों म� ऐसी शतfi के अनुसार जहॉं तक वे लागू हों ,उ4 yापन म� िविनिद� � काय� को

िन�ािदत करने का प्र�ाव रखता 5ँ /रखते ह� ।

�ापन

क.	काय� का िववरण	ब�क के मु% काया�लय प�रसर और चे�ै �स्थत िविभ� आवासीय कॉलिनयों म� पीड़क िनयंत्रण करने के िलए Dापक वािष�क संिवदा
ख.	भुगतान की शत�	संिवदाकार को सामा� अनुदे श के खंड 39 के अनुसार
ग.	एएमसी अविध	01 अप्रैल 2023 से 31 माच� 2024
घ.	अनुमािनत लागत	5 24.89 लाख/-(जीएसटी सिहत)
ङ.	बयाना जमा रािश	5 49,793/- सफल बोलीकता� से
च.	ब�क xxxx xx / सुर�ा जमा	अनुबंध मू� का 5% (सफल बोलीदाता �ारा प्र�ुत िकया जाना है)।

िनिवदा 4ीकार होने पर म�/हम यहां संलV संिवदा को उ4 शतfi के िनबंधनों एवं प्रावधानों को पूरा करने और उसका पालन करने के िलए या उसम� चूक करने पर संिवदा की िल�खत म� 4ीकृ ित सिहत उ4 शतfi म� विण�त बयाना जमा रािश ज� िकये जाने और आपके उKरािधका�रयों ,समुनेदे िशयों या नािमतों को अदा करने के िलए सहमत 5ँ/ह� ।

FORM OF TENDER

Place…………………

Date…………………..

Shri. S.M.N. Swamy

Regional Director for Tamil Nadu & Puducherry Reserve Bank of India

Estate Department

Fort Glacis, Rajaji Salai Chennai - 600 001.

Dear Xxx,

Having examined the specifications and Schedule of Quantities, relating to the works, specified in the memorandum hereinafter set out and having visited and examined the site of the works specified in the said memorandum and having acquired the requisite information relating thereto as affecting the tender, I/We hereby offer to execute the works specified in the said memorandum, within the time specified, at the rates mentioned in the attached Schedule of Quantities, specifications, and in accordance, in all respects, with the specifications, designs, drawings and instructions in writing referred to in Articles of Agreement, Special Conditions, Schedule of Quantities and Conditions of Tender/Contract and with such materials as are provided for, by and in all other respects in accordance with such conditions so far as they may be applicable.

MEMORANDUM

a)	Name of work	Comprehensive Annual Contract for providing Pest control services in Bank’s Main Office Premises and various Residential Colonies, located at Chennai.
b)	Terms of payment	As per clause 39 of the General instructions to contractors.
c)	Time allowed for completion of work	12 months (from April 01, 2023 to March 31, 2024).
d)	Total estimated cost	₹.24.89 Lakh, including GST.
e)	Earnest Money Deposit (EMD)	₹. 49,793/-
f)	Performance Bank Guarantee /Security Deposit	5% of the contract value (to be submitted by successful bidder) from a scheduled bank.

Should this tender be accepted, I/we hereby agree, to abide by and fulfil the terms and provisions, of the said conditions of the contract, annexed hereto, so far, as they may be applicable or in default thereof, to forfeit and pay to the Reserve Bank of India, the amount mentioned in the said conditions.

करार की शत� /Articles of Agreement

यह करार एक ओर मैसस� ---------------------------- (िजसे इसके बाद संिवदाकार कहा गया है) और

दू सरी ओर भारतीय �रज़व� ब�क,चे�ै िजसका क� द्रीय काया�लय मुंबई 400001 म� है और िजसका गठन भारतीय �रज़व� ब�क अिधिनयम,1934 के अंतग�त िकया गया है (िजसे इसके बाद "ब�क” कहा गया है) के बीच के िदन,

वष� को िकया गया l

Articles of agreement made on this the ______________ day of between

M/s.________________________having its Registered Office at

_______________________Chennai – 600, (hereinafter called the contractor) of the One Part and

The Reserve Bank of India, Chennai, having its Central Office at Mumbai, constituted under the provisions of the Reserve Bank of India Act, 1934 (hereinafter called the "The Bank") of the other part,

जबिक ब�क ब�क के मु% काया�लय प�रसर और चे�ै �स्थत िविभ� आवासीय कॉलिनयों म� पीड़क िनयंत्रण करने के िलए Dापक वािष�क संिवदा का काय� करने के िलए इ�ुक है।

Whereas the Bank is desirous of taking up the work of ‘Comprehensive Annual Contract for providing Pest control services in Bank’s Main Office Premises and various Residential Colonies, located at Chennai’.

और जबिक संिवदाकार मूल एएमसी के अनुसार सहमत िनयत शतfi और काय� की Dा�� म� िव�ार से िदए गए अनुVप और बाद म� आपसी सहमित के अनुसार काय� म� कु छ जोड़ने/घटाने के कारण काय� मे होने वाली वृ�5/कमी, प्रकट और िनिहत Vपों म� मूल Vप से दोनों �ारा सहमत िकए गए अनुसार और प्राकृ ितक Vप से एएमसी की प्रकृ ित से उ�� होने वाली शतfi (िजन सभी को इसके बाद सामूिहक Vप से तथाकिथत “शत�” कहा गया है) के अनुसार काम को जो किथत काय� की Dा�� म� विण�त है उसे एएमसी म� िनधा��रत दर पर गणना पर या ऐसी अ� दे य रािश पर (इसके बाद इसे “तथाकिथत संिवदा रािश” कहा गया है) काय� करने के िलए सहमत है।

AND WHEREAS the contractor has agreed to execute upon and subject to the conditions set forth herein and to the conditions set forth in the Special Conditions and in Conditions of Contract and as amplified /curtailed by subsequent additions/deletions mutually agreed upon, originally agreed both expressly and impliedly and also naturally flowing out of the nature of AMC (all of which are collectively hereinafter referred to as the said "CONDITIONS"), the works described, in the said Scope of Work, at the rates/ amount quoted, in the Price Bid and, shall become payable, thereunder (hereunder referred as the said Contract Amount).

एतद् �ारा अब िनम्नानुसार सहमित 5ई है-:

NOW IT IS HEREBY AGREED AS FOLLOWS:

1. संिवदाकार उक्त शतfi/ एएमसी प्रदान करने संबंधी पत्र म� उ�W�खत समय और िनयत तरीके से उपयु�क्त एएमसी संिवदा रािश के भुगतान करने के महेनज़र, उक्त शतfi के अधीन िनिवदा शतfi के अंतग�त काय� की Dा�� म� विण�त

िकए अनुसार काय� को िन�ािदत और पूरा करेगा।

In consideration of the said AMC contract amount to be paid in the manner set forth in the said conditions/AMC Award Letter, the CONTRACTOR shall upon and subject to the said conditions execute and complete the work described in the said scope of work under the tender conditions.

2. ब�क, संिवदाकार को उपयु�क्त संिवदा रािश उक्त शतfi म� िविनिद� ष्ट समय और तरीके से अदा करेगा।

The Bank shall pay the contractor the said contract amount at the time and in the manner specified in the said conditions.

3. आयकर xxxxx �ारा समय-समय पर जारी और वत�मान म� लागू िदशािनद� शों के अनुVप ब�क स्रोत पर कर

(टीडीएस) और अ� िकसी कानून के अंतग�त लागू कटौती करेगा। संबंिधत कानून म� िदए गए अनुसार कटौती नही ं

िकए जाने के िलए उपयु4 प्रमाणपत्र िनधा��रत समय सीमा के अंदर ब�क �ारा ऐसी कटौती िकए जाने से पूव� प्र�ुत करने की िज�ेदारी संिवदाकार की होगी।

The Bank shall deduct Tax deducted at Source (TDS) at the appropriate rate as per extant

guidelines of the Income Tax department provided from time to time and such other deduction under any other statute and the onus of producing appropriate certificate for non-deduction as provided in the relevant statute by way of intimation within the time limit and before such tax and other such deduction is being made by the bank shall be on the contractor.

4. महाप्रबंधक/उपमहाप्रबंधक/सहायक महाप्रबंधक, संपदा xxxxx, चे�ै ब�क की ओर से प्रािधकृ त प्रािधकारी ह�।

The General Manager/Deputy General Manager/Assistant General Manager, Estate Department, Chennai is the Authority authorized on behalf of the Bank.

5. एएमसी प्रदान करने संबंधी पत्र, करार और यहां उ�W�खत द�ावेज इस संिवदा के आधारभूत घटक होगे।

The AMC award letter, agreement and document mentioned herein shall form the basis of this contract.

6. यह संिवदा � (मात्र ----------------------------------------- �पये)-/ की दर पर है।

This contract is at the rate of Rs.__________ (Rupees ____________________

________________________________ Only).

7. संिवदाकार �ारा िनयु4 D�4यों के कायfi/ गलितयों के कारण या संिवदाकार के कायfi/ गलितयों के कारण ब�क को 5ए िकसी नुकसान/ हािन की भरपाई संिवदाकार �ारा की जाएगी।

The CONTRACTOR shall make good for any damages/loss caused to the Bank due to the

actions/omissions of persons employed by him or because of his actions/omissions during the execution of this contract.

8. यह संिवदा 01 अप्रैल 2023 से 31 माच� 2024 तक 12 माह के िलए वैध है और इस संिवदा की िकसी शतfi के उWघंन या यिद ब�क संिवदाकार की सेवा से xxxx� नही ं है तो एक महीने का अिग्रम नोिटस दे कर ब�क के पास इस संिवदा को समा� करने का अिधकार है और ऐसी �स्थित म� संिवदाकार िकसी प्रकार की �ितपूित�/ भरपाई के िलए हकदार नही ं होगा और � 49,793/- की प्रितभूित जमा रािश लौटाई नही ं जाएगी।

This contract is valid for a period of 12 months from April 01, 2023 to March 31, 2024 and

the Bank is entitled to terminate the contract by giving one month notice, in case of violation of any of the Terms of this Contract or in case it is not satisfied with the service of Contractor in which case, the Contractor is not entitled for any Compensation/damages and security deposit amount of Rs. 49,793/- shall not be refunded.

9. संिवदा को समा� िकए जाने या इसका समय पूरा हो जाने पर संिवदाकार ब�क के मुख्य काया�लय प�रसर और आवासीय कॉलोिनयों म� �स्थत आरओ संयंत्र क�/ शेड को खाली करेगा और ब�क से संबंिधत सभी सामान/ सामग्री/ संपिK ब�क को वापस करेगा।

On termination of the Contract or on expiry of the Contract, the Contractor shall vacate the

R.O. Plant Room / shed in the Banks Main Office Premises and Residential Colonies of the Bank and shall hand over or return all the articles / materials / property belongs to the Bank.

10. इस संिवदा के अंतग�त ब�क �ारा सभी भुगतान के वल चे�ै म� िकए जाएंगे।

All payment by the Bank under this contract will be made only at Chennai.

11. इस करार के तहत या इससे जुड़े िकसी भी कारण से उ�� िववाद चे�ै म� उ�� िववाद समझा जाएगा और उसके

िनपटान का �ेत्रािधकार चे�ै म� ही �स्थत �ायालयों का िनधा��रत �ेत्रािधकार होगा।

All disputes out of or in any way connected with this contract shall be deemed to have arisen at Chennai and only courts in Chennai shall have jurisdiction to determine the same.

12. यह सूिचत िकया जाता है िक संिवदाकार इस करार के संबंध म� अपने संिवदा�क दािय�ों को पूरा करने के दौरान संिवदाकार को िमलने वाली कोई भी जानकारी, सामग्री तथा ब�क के बुिनयादी ढांचा/ िस�म/ उप�रों आिद के संबंध म� िमलने वाली जानकारी का प्रw� या परो� Vप से प्रकटीकरण िकसी अ� प�कार को नही ं करेगा तथा हमेशा इसे अितगोपनीय बनाए रखेगा। लागू कानून का अनुपालन करने या संिवदा के अधीन अपने दािय�ों को पूरा करने के िलए आव4क होने की �स्थित को छोड़कर संिवदाकार इस संिवदा के �ौरों को िनजी दायरे म� और गोपनीय रखेगा। िनयो4ा की पूव� िल�खत अनुमित के िबना संिवदाकार िकसी Dापा�रक या तकनीकी पेपर म� या अ�त्र काय� के िववरण को न तो प्रकािशत करेगा, न ही प्रकाशन की अनुमित दे गा और न ही इसका प्रकटीकरण करेगा। िकसी गोपनीय जानकारी के प्रकटीकरण के प�रणाम4Vप ब�क को 5ई हािन के िलए संिवदाकार ब�क को �ितपूित� करेगा। उपयु�4 शतfi का पालन न करना संिवदाकार �ारा संिवदा भंग माना जाएगा और ब�क 5ई �ित का दावा करने तथा कानूनी उपाय करने का हकदार होगा। इस करार के अधीन गोपनीय जानकारी का प्रकटीकरण न िकए जाने के दािय� को सुिनि�त करने के िलए संिवदाकार अपने कम�चा�रयों के संबंध म� सभी उिचत कार� वाई करेगा। प्रकटीकरण न करने और गोपनीयता के संबंध म� संिवदाकार का दािय� इस करार के समा� होने या िकसी भी कारण से समा� िकए जाने के बाद भी बना रहेगा।

It is advised that the contractor shall not disclose directly or indirectly any information,

materials and details of the Bank’s infrastructure/ systems/equipment etc., which may come to the possession or knowledge of the contractor while discharging his contractual obligations in connection with this agreement, to any third party and shall always hold the same in strict confidence. The Contractor shall treat the details of the contract as private and confidential, except to the extent necessary to carry out the obligations under it or to comply with applicable laws. The Contractor shall not publish, permit to be published, or disclose any particulars of the works in any trade or technical paper or elsewhere without the previous written consent of the employer. The Contractor shall indemnify the Employer for any loss suffered by the employer as a result of disclosure of any confidential information. Failure to observe the above, shall be treated, as breach of contract on the part of the contractor and the employer shall be entitled to claim damages and pursue legal remedies. The contractor shall take all appropriate actions with respect to its employees to ensure that the obligations of non-disclosure of confidential information under this agreement are fully satisfied. The contractor’s obligations with respect to non-disclosure and confidentiality will survive the expiry or termination of this agreement for whatever reason.

13. उक्त शत� इस करार के साथ पढ़ी जाएंगी और इस करार का भाग मानी जाएंगी एवं इससे संबंिधत दोनों पािट�यां उक्त शतfi का पालन कर�गी तथा अपने-अपने भाग को उक्त शतfi के अनुसार पूरा कर�गी।

The said conditions shall be read and construed, as forming part of this agreement and the

parties hereto shall respectively abide by and submit themselves to the said conditions and perform the agreement of their part respectively in the said conditions contained.

14. संिवदाकार ने इस संिवदा के िविभ� भागों को पढ़ और पूरी तरह से समझ िलया है, इसके सा� के Vप म� संिवदाकार ने अपनी मुहर (यिद कोई हो तो) लगाई है और ब�क ने भी अपने प्रािधकृ त अिधकारी के मा�म से दोनों की उप�स्थित

म� ह�ा�र िकए ह� और उपयु�4 िलखे गए िदन, माह और वष� के िदन दो प्रितयों म� दोनों प�ों �ारा ह�ा�र िकए गए ह�।

That the several parts of this contract have been read by the contractor and fully understood

by the contractor, in witness whereof the contractor has caused its seal (if any) to be affixed hereunto and the Bank has set its hands to these presents through its duly authorized official and the said two duplicates has caused these presents hereof to be executed on its behalf on the day, month and year first here above written.

15. मािसक िबल/एकमु� शु� का भुगतान एनईएफटी/आरटीजीएस के मा�म से 45 िदनों के भीतर िनिवदा म� उ�W�खत आव4क द�ावेजों के साथ सही चालान जमा करने पर िकया जाएगा, ब�क से भुगतान की प्रती�ा िकए िबना ठे के दार �ारा कम�चा�रयों को मजदू xx का भुगतान िकया जाना चािहए। उ4 द�ावेजों के

िबना प्र�ुत िकए गए िबलों को भुगतान के िलए संसािधत नही ं िकया जाएगा।

Payment of monthly bills /lump sum charges will be paid through NEFT/RTGS within 45 days on submission of correct invoice along with requisite documents as mentioned in the tender, Wages must be paid to the employees by the contractor without waiting for the payment from the Bank. The bills submitted without the said documents shall not be processed for payment.

16. संिवदाकार संिवदा म� उ�W�खत अनुसार काय� की प्रगित की अपेि�त दर और काय� की गुणवKा के अनुVप कारीगरी को सुिनि�त करने के िलए भारतीय �रज़व� ब�क की संतुि� के अनुVप पया�� सं%ा म� मजदू रों की िनयु�4 करेगा। संिवदाकार काय� के संबंध म� ऐसे िकसी भी D�4 को काम पर नही ं लगाएगा जो 21वष� से कम की आयु का हो। The Contractor shall employ its labour in sufficient numbers to maintain the required rate of progress and of quality to ensure workmanship of the degree specified in the Contract and to the satisfaction of the Bank. The Contractor shall not employ in connection with the works any person who has not completed twenty-one years of age.

17. संिवदाकार �ारा काम पर लगाए गए सभी श्रिमक या कम�चारी संिवदाकार के कम�चारी माने जाएंगे और ऐसे श्रिमको/ं कम�चा�रयों के संबंध म� भारतीय �रज़व� ब�क पर िकसी भी प्रकार की प्रकृ ित की िज�ेदारी नही ं होगी।

All the workers or employees deployed by the contractor shall be considered as the employees

of contractor and RESERVE BANK OF INDIA shall not have any liability what so ever in nature regarding such workers/employees.

18. संिवदाकार उसके �ारा काम पर लगाए गए श्रिमकों को सीधे ही मजदू xx का भुगतान करेगा जो िक �ूनतम मजदू xx अिधिनयम के अनुसार उिचत मजदू xx से कम नही ं होगी। उिचत मजदू xx का अथ� है वह मजदू xx िजसम� सा�ािहक अवकाश के िदन के िलए मजदू xx और समय अथवा काय� के भाग के िलए अ� भKे शािमल होगे। यह xxxx xx ऐसे ही रोजगार के िलए आसपास प्रचिलत बाजार दर के आधार पर होगी लेिकन यह भारत सरकार के �ूनतम मजदू xx अिधिनयम के अंतग�त िनधा��रत मजदू xx से कम नही ं होगी।

The Contractor shall pay to the labour employed by him directly the wages not less than the

fair wages as per Minimum Wages Act of Government of India. Fair wage means wages, which shall include wages for weekly day of rest and other allowances whether for time or piece work, after taking into consideration prevailing market rates for similar employment in the neighbourhood but shall not be less than the minimum rates of wages fixed under the payment of Minimum Wages Act Government of India.

19. संिवदाकार मजदू xx संदाय अिधिनयम, 1936, �ूनतम मजदू xx अिधिनयम, 1948, िनयो4ा दािय� अिधिनयम, 1938 ,कम�कार प्रितकर अिधिनयम, 1923, औBोिगक िववाद अिधिनयम, 1947, प्रसूित प्रसुिवधा अिधिनयम, 1970, ठेका श्रम (िविनयमन और उत्सादन) अिधिनयम, 1970, काय�स्थल पर मिहलाओं का यौन उत्पीड़न

)िनवारण, िनषेध एवं िनदान (अिधिनयम, 2013 या उसम� िकए गए िकसी प्रकार के संशोधन या इससे संबंिधत अ� कानून और समय-समय पर बनाए गए िनयमों का पालन करेगा।

The contractor shall comply with the provisions of the payment of Wages Act, 1936, Minimum

Wages Act, 1948, Employers Liability Act, 1938.Workmen’s Compensation Act, 1923, Industrial Disputes Act, 1947, Maternity Benefit Act, 1970, The Contract Labour(Regulation & Abolition) Act, 1970 , Sexual Harassment of women at work place (Prevention, Prohibition and Redressal)

Act, 2013, or any modification thereof or any other law relating thereto and rules made there under from time to time.

20. संिवदाकार िन� के संबंध म� भारतीय �रज़व� ब�क �ितपूित� प्रदान करेगा और उसे �ितपूित� रि�त रखेगा

i. काय� के िन�ादन से/ दौरान होने वाली तीसरी पाटT के नुकसान/ D�4 या संपिK को 5ए नुकसान से उ�� दावा।

ii. काय� के िन�ादन के दौरान संिवदाकार �ारा काम पर लगाए गए कामगार के कारण 5ए नुकसान/ �ित से उ�� दावा।

iii. लागू पीएफ/ श्रम कानूनो, ईएसआई, िविनयमों आिद का अनुपालन न िकए जाने के कारण उ�� कोई दावा।

The Contractor shall indemnify and keep indemnified the Reserve Bank of India against:

i. Any claim arising out of third party loss/ damage to life or property caused by/during execution of the work.

ii. Any claim arising out of loss/ damage to the workmen engaged by the contractor during execution of the work.

iii. Any claim due to non-compliance of applicable Minimum Wages/Labour laws, PF, ESI, regulations etc.

21. संिवदाकार काय� शुV होने से पहले सभी आव4क बीमा कवर नामतः कामगार प्रितकर पॉिलसी और तीसरी पाटT/ साव�जिनक दे यता प्रित D�4 �पये 2 लाख के िलए आरबीआई का नाम पहले रखते 5ए अपनी लागत पर लेगा। The contractor shall take necessary insurance covers namely Workmen Compensation Policy and third party/public liability for 2 Lakh per person in the Joint Name of RBI and the contractor, with Reserve Bank of India as the first name, at their cost, before commencement of the work.

22. संिवदाकार ठेका श्रम (िविनयमन और उत्सादन) अिधिनयम, 1970 के सभी प्रावधानों का अनुपालन करेगा। अंितम

िबल जारी करने से पूव� संिवदाकार इस आशय का प्रमाणपत्र प्र�ुत करेगा िक उसने काय� पूरा करने के िलए काम पर लगाए गए सभी प्रकार के मजदू रों के िलए पूरी बकाया रािश का भुगतान िकया है और यह भुगतान �ूनतम मजदू xx अिधिनयम, 1949 के तहत िनधा��रत मजदू xx से कम नही ं है और उसने ठेका मजदू xx करने के िलए आव4क सुिवधाएं उपल� कराने के संबंध म� सीएलआरए अिधिनयम के प्रावधानों का पालन िकया है।

The Contractor shall comply with the provisions of Contract Labour (Regulation& Abolition) Act,

1970. Before release of final bill, the contractor shall submit a certificate to the effect that he has actually paid the entire dues to the labourers of all descriptions engaged by him, for completion of this work at the rate, which is not less than the one prescribed under the Minimum Wages Act, 1949 and has complied with the provisions of CLRA Act with regard to providing the essential amenities to the Contract Labour.

23. संिवदाकार/ एज�xx काय�स्थल पर मिहलाओं का यौन उत्पीड़न) िनवारण, िनषेध एवं िनदान (अिधिनयम, 2013 ("अिधिनयम") के प्रावधानों का पूण� अऩुपालन करने के िलए पूरी तरह िज�ेदार होगी। ब�क के प�रसर के भीतर अपने कम�चारी के �खलाफ यौन उ�ीड़न की िकसी भी िशकायत के मामले म� िशकायत संिवदाकार/ एज�xx �ारा गिठत िशकायत सिमित के सम� दायर की जाएगी और संिवदाकार/ एज�xx उ4 िशकायत के संबंध म� उक्त अिधिनयम के अंतग�त समुिचत कार� वाई सुिनि�त करेगी।

The Contractor / Agency shall be solely responsible for full compliance with the provisions of

"the Sexual Harassment of women at work place (Prevention, Prohibition and Redressal) Act, 2013", In case of any complaint of sexual harassment against its employee within the Residential colony of the Bank, the complaint will be filed before the Internal Complaints Committee constituted by the Contractor / Agency and the Contractor/Agency shall ensure appropriate action under the said Act in respect to the complaint.

24. संिवदाकार के िकसी पीिड़त कम�चारी �ारा ब�क के िकसी कम�चारी के िव�5 की गई यौन उ�ीड़न की िकसी भी

िशकायत का संyान ब�क �ारा गिठत �ेत्रीय िशकायत सिमित �ारा िलया जाएगा।

Any complaint of sexual harassment from any aggrieved employee of the contractor against any employee of the Bank shall be taken cognizance of by the Regional Complaints Committee constituted by the Bank.

यिद घटना म� संिवदाकार का कोई कम�चारी शािमल होता है तो उस �स्थित म� प्रदान की जाने वाली िकसी भी मौिद्रक

�ितपूित� के िलए संिवदाकार उKरदायी होगा, उदाहरण के िलए ब�क के िकसी कम�चारी को दी जाने वाली मौिद्रक राहत यिद संिवदाकार के कम�चारी �ारा यौन िहंसा िस5 हो जाती है।

The contractor shall be responsible for any monetary compensation that may need to be paid

in case the incident involves the employees of the contractor, for instance any monetary relief to Bank's employee, if sexual violence by the Employee of the contractor is proved.

काय�स्थल पर यौन उ�ीड़न की रोकथाम और अ� संबंिधत मुहों पर अपने कम�चा�रयों को िशि�त करने की

िज�ेदारी संिवदाकार की होगी।

The contractor shall be responsible for educating its employees about prevention of sexual Harassment at work place and related issues.

25. संिवदाकार ब�क ब�क के प�रसर /आवासीय कॉलोिनयों म� काम पर लगाए गए अपने कम�चा�रयों की पूरी और अBतन सूची उपल� करवाएगा।

The contractor shall provide a complete and updated list of its employees who are deployed within the Bank's premises/residential colonies.

26. जो�खम खंड: मौजूदा Dवस्था की िकसी भी िवफलता के मामले म� अनुबंध के तहत काम करने के िलए ठे के दार के पास हमेशा अित�र4 Dवस्था होगी। यिद सेवाएं असंतोषजनक पाई जाती ह� तो ब�क िकसी भी समय एक महीने का

िल�खत नोिटस दे कर अनुबंध को समा� करने का अिधकार xxxx�त रखता है और ठे के दार की लागत, जो�खम और

िज�ेदा�रयों पर िकसी अ� चयिनत िनिवदाकता� को अनुबंध दे ने का भी अिधकार रखता है। इस पर िकए गए अित�र4 Dय को भारतीय �रजव� ब�क, चे�ई �ारा ठे के दार की सुर�ा जमा रािश या लंिबत िबल से या एक अलग वसूली दावा करके वसूल िकया जाएगा।

Risk Clause: The Contractor shall always have standby arrangements for carrying out the work

under the Contract in case of any failure of the existing arrangement. The Bank reserve the right for termination of the contract at any time by giving one month written notice, if the services are found unsatisfactory and also has the right to award the contract to any other selected tenderer at the cost, risk and responsibilities of Contractor and excess expenditure incurred on account of this will be recovered by the RBI, Chennai from the Contractor’s Security Deposit or pending bill or by raising a separate recovery claim.

27. िववाद समाधान: यह पर4र सहमित है िक इस समझौते से उ�� होने वाले या इसके संबंध म� सभी मतभेद और

िववाद आपसी चचा� और बातचीत से सुलझाए जाएंगे यिद इस तरह के िववादों और मतभेदों को बातचीत और बातचीत से सुलझाया और हल नही ं िकया जा सकता है तो वही होगा ब�क �ारा िनयु4 एकमात्र म�स्थ को संदिभ�त िकया जाता है िजसका िनण�य अंितम होगा और दोनों प�ों पर बा�कारी होगा और कोई भी कानूनी िववाद के वल चे�ई

�ेत्रािधकार के अधीन होगा।

Dispute Settlement: It is mutually agreed that all differences and disputes arising out of or in connection with this Agreement shall be settled by mutual discussions and negotiations if such disputes and differences cannot be settled and resolved by discussions and negotiations then the same shall be referred to the Sole Arbitrator appointed by the Bank whose decision shall be final and binding on both the parties and any legal dispute will be subject to Chennai Jurisdiction only.

28. संिवदा का नवीकरण: ब�क अपने स्विववेक पर संिवदाकार के काय�िनष्पादन को संतोषजनक पाए जाने पर इस एएमसी का नवीकरण वष� 2024-25 और 2025-26 के िलए करने पर िवचार करेगा, िजस पर पूव�क्त िनबंधन व शत� लागू होगी तथा मौजूदा न्यूनतम xxxx xx के आधार पर दरों म� बढ़ोतरी/ कमी होगी। इस संबंध म� ब�क का िनण�य अंितम व बाध्यकारी होगा। इसके अलावा, सेवा प्रभारों म� अिधकतम अनुमेय वृ�5 सीपीआई और डब्ल्यूपीआई सूचकांकों के आधार पर होगी, िजस पर िनण�य ब�क �ारा िलया जाएगा।

Renewal of contract: At the sole discretion of the Bank, the AMC shall be considered for

further renewal for the years, 2024-25 and 2025-26, on same terms and conditions, with the maximum permissible increase in the rates which will be based on CPI and WPI indices, as decided by the Bank, provided the Bank finds the services of the Contractor satisfactory. The decision of the Bank in this regard shall be final and binding.

29. िकसी भी िववाद के मामले म�, अंग्रेजी म� समझौते के खंड अंितम Vप म� िवचार िकया जाएगा और �ान म� रखा । In case of any dispute, agreement clauses in English will be considered as final and taken into consideration.

ह�ा�र खंड

िन� �ारा ह�ा��रत और सुपुद

संिवदाकार ह�ा�र मुहर

पता

आरबीआई के प्रािधकृ त ह�ा�xx पदनाम और पता

सा�ी ह�ा�र

नाम और पता

सा�ी ह�ा�र

नाम और पता

SIGNATURE CLAUSE:

SIGNED AND DELIVERED BY:

Contractor

Signature seal Address

Authorized Signatory of RBI Designation & Address

Witness Signature

Name and Address

Witness Signature

Name and Address

General Instructions to Contractors

E-tenders, comprising, Part I (Techno-Commercial Bid) and Part II (Price-Bid), should be uploaded, in MSTC website under RBI Portal for the work of ‘Comprehensive Annual Contract for providing Pest control services in Bank’s Main Office Premises and various Residential Colonies, located at Chennai’ not later than 15:00 Hrs on March 13, 2023.

The tender documents, will be available for viewing / downloading, for the intending bidders from 16:00 Hrs of February 01 ,2023. The tenders of those bidders, who do not comply with the following pre-qualification criteria and have not submitted requisite EMD, will not be considered for opening.

i. The intending bidder should be a registered member of Indian Pest Control Association (IPCA). Copy of Certificate of registration’’ shall be uploaded, along with Part I of the tender.

ii. The intending bidder shall have licence, issued by the Department of Agriculture, Government of Tamilnadu, for ‘Commercial Pest Control Work’, Copy of the ‘Licence’ shall be uploaded, along with Part I of the tender.

iii. The intending bidder shall have an exclusive SHE (Safety, Health and Environment) Department / set-up, with professionally qualified staff, for taking care of the safety of their employees and the safety of the customer. Details of the staff, with their designation and qualification shall be uploaded, along with Part I of the tender.

iv. The intending bidder, should have a minimum of, 5 years’ experience in executing, similar works* of Comprehensive Annual Service / Maintenance Contracts, for providing pest control services, in large premises (having carpet area not less than 1 Lakh Sqm) of Public Sector Bank’s / Financial Institutions / reputed Commercial Establishments. Similar works* should have been completed on or before December 31, 2022. Copies of work orders & completion certificates, for works, done before the stipulated date, shall be uploaded along with Part I of the tender.

v. The intending bidder should have executed, similar works* of Comprehensive Annual Service / Maintenance Contracts, for providing pest control services, in large premises (having carpet area not less than 1 Lakh Sqm) of Public Sector Bank’s / Financial Institutions / reputed Commercial Establishments, during a period of 5 years prior to December 31, 2022. Copies of work orders & completion certificates, for works, done before the stipulated date, shall be uploaded along with Part I of the tender. The value of such executed works, shall be as under:

(a) Minimum three works each costing not less than Rs.9.96 Lakh.

(b) Minimum two works each costing not less than Rs.12.45 Lakh.

vi. Minimum, yearly turnover during the last 3 years, shall not be less than Rs.24.89 Lakh. Copies of audited financial statements, for the last 3 years shall be uploaded along with Part I of the tender.

vii. Should have full-fledged local office & service setup at Chennai, for rendering regular services. Full address and details of the local office & service set up along with copies of documents, in support of this shall be uploaded, along with Part I of the tender.

viii. Should submit a ‘Solvency Certificate’ issued by the intending bidder’s Banker, specifically for the purpose of this tender for an amount, of Rs. 24.89 Lakh.

*Similar Works means - Comprehensive Annual Service / Maintenance Contracts, for providing pest control services, in large premises (having carpet area not less than 1 Lakh Sqm) of Public Sector Bank’s / Financial Institutions / reputed Commercial Establishments.

(a)	Composition of the firm.	Full particulars (whether contractor is an individual, or a partnership firm, or a company etc), of the composition of the firm of contractors, in details should be submitted along with name(s) and address (es), of the partner's copy of the Articles of Association / Power of Attorney / other relevant document.
(b)	Work experience & completion of similar works of specified value during the specified period.	Copies of detailed work orders, for the qualifying works, indicating, date of award, value of awarded work, time given for completing the work, etc. and corresponding completion certificates indicating, actual date of completion and actual value of executed, similar works, should be enclosed, proof of the work experience. The details, along with documentary evidence of previous experience, if any, for executing, works for the Reserve Bank of India at any Centre, should also be submitted.
(c)	Turnover.	‘Audited Financial Statements’ for last three financial years i.e. 2019-20, 2020-21 and 2021-22 along with a certificate of Chartered Accountant indicating the turnover for these financial years.
(d)	Credit worthiness of the contractor and their turnover during the specified period.	Copies of Income Tax Clearance Certificates / Income Tax Assessment Orders, along with the latest final accounts of the business of the contractor, duly certified by a Chartered Accountant, should be enclosed as proof of their creditworthiness and turnover for last three years.
(e)	Name(s) and address(es) of the Bankers and their present contact executives.	Written information, about the names and addresses of their bankers, along with full details, like names, postal addresses, e-mail IDs, telephone (landline and mobile) numbers., fax numbers, etc. of the contact executives (i.e. the persons who can be contacted at the office of their bankers by the Bank, in case it is so needed) should be furnished.
(f)	Details of bank accounts	Full details of their bank accounts, like account number, type, date of opening etc, should be given.

2. Part I (Techno-Commercial Bid), of the tender will be opened at 16:00 Hrs on March 13, 2023. After scrutiny of Part-I (Techno-Commercial Bid), Part II (Price-Bid), of the eligible bidders, will be opened on a subsequent date, which would be communicated, to the eligible bidders. Tenders shall remain valid for acceptance by the Bank for a period of three months from the date of opening of Part I of the tender, which period may be extended, by mutual agreement and the bidder shall not cancel or withdraw the tender during this period.

3. Digital Signatures may be used to submit the tender, in token of her/ his / their, acceptance of the terms, conditions, specifications etc and that they have inspected the premises and acquainted themselves of the site conditions, scope of work etc, as laid down.

4. If any of the documents are missing, the tender may be considered invalid by the Bank, at its discretion. No advice / communication with respect to any change in rate(s), terms & conditions, etc shall be entertained by the Bank, after opening of the tender.

5. Earnest Money Deposit for a sum of ₹49,793/-, shall be remitted to Bank Account of Reserve Bank of India, on or before 15:00 Hrs, on March 13, 2023. The account details for NEFT transactions are as follows:

Beneficiary Name: RBI CHENNAI IFSC: RBIS0CNPA01

Account No.: 186003001

Proof for having remitted the EMD, with transaction number (scanned copy), shall be attached/ uploaded, along with Part I (Techno-Commercial Bid) of the tender. The bidders are also advised to send the proof of remittance with Transaction number (scanned copy) to xxxxxxxxxxxxx@xxx.xxx.xx. While making remittance of the said amount, ‘EMD- ESTATE DEPARTMENT’ shall be mentioned in the remarks column.

No interest will be paid on the EMD remitted by the bidders. EMD of the unsuccessful bidders will be refunded / returned by the tender inviting authority in due course.

6. The successful bidder shall furnish an amount of 5% of the contract value in the form of online transfer (NEFT/RTGS) to RBI A/c or Performance Bank Guarantee from any scheduled Bank in the form prescribed by the Bank (Annexure - E) towards security deposit for the due fulfilment of the contract. The Performance Bank Guarantee towards security deposit shall be valid for the entire contract period. It may be noted that no interest shall be paid on Security Deposit. If the contractor fails to fulfil the contractual obligations, the Security Deposit will be forfeited by the Bank.

The EMD paid by the successful bidder shall be released without any interest after successful execution of the contract agreement and submission of Performance Bank Security Guarantee or online transfer (NEFT/RTGS) to RBI A/c for 5% of the accepted Contract Value as provided above, by the successful vendor.

The EMD shall not be accepted in any form other than the one mentioned in the tender notice. The EMD / Performance Security Bank Guarantee submitted by the successful bidder shall be forfeited in case the successful bidder fails to commence the work awarded to her / him / them within the prescribed time limit.

7. The Reserve Bank of India does not bind itself to accept, the lowest or any tender and serve to itself the right to accept or reject any or all the tenders, either in whole or in part, without assigning any reasons for doing so. The Earnest Money Deposit will be refunded to the unsuccessful bidders but without any interest. Under no circumstance Earnest Money Deposit will be accepted in the form of fixed deposit or any form other than that specified under clause 5 above.

8. The contractor shall not assign the contract. She / he / they, shall not sublet any portion of the contract, except with the written consent of the Bank. In case of breach of these conditions, the Bank may serve, a notice in writing on the contractor, rescinding the contract, whereupon the Security Deposit, shall stand forfeited to the Bank.

9. For all intents and purpose, the contractor shall be the ‘Employer’ within the meaning of different ‘Manpower Legislations’ in respect of the manpower employed and deployed in Bank’s premises. The workmen / employees, deployed by the contractor in the Bank’s premises, shall not have claims of ‘Master and Servant’ relationship nor have any ‘Principal and Agent’ relationship with or against the Competent Authority.

10. On receipt of intimation, from the Bank, of the acceptance of her/ his / their tender, the successful bidder, shall be bound to execute a ‘Formal Contract / Agreement’ within fourteen days thereof the successful bidder, shall sign an agreement in accordance with the ‘Draft Articles of Agreement’ provided herein this tender documents and the Schedule of Conditions, but the written acceptance, by the Reserve Bank of India, of a tender, will constitute a binding contract between the Reserve Bank of India and the person so bidding, whether such a formal agreement is or is not subsequently executed.

11. Each bidder shall, obtain for himself on his own responsibility and at his own expenses, all the information, which may be necessary for the purpose of submitting the tender and for entering into a contract and must inspect the site of the work and acquaint themselves with all local conditions, means of access to the work, nature and scope of the work and all matters appertaining thereto. The Employer's decision in such cases shall be final and shall not be open to arbitration.

12. The rates quoted by the bidders, shall be firm and shall not be subject to exchange variations, labour conditions, fluctuations in railway / road freight charges or any conditions whatsoever. Each invoice / bill shall indicate amongst other things, the contractor’s PAN and GST Registration Number (if GST registered). The ‘Contract Value’’ will also be subject to TDS / Withholding Tax as per law.

13. Bidders shall quote rates, for the ‘Variable Component’ in Part I (Price Bid) of the tender, without GST on works contract. Those bidders, who are, GST registered vendors, shall quote the GST, @ 18% of the total amount of the “Fixed Component’ and ‘Variable Component’, in the row / column / cell(s), provided for the same. This GST will be automatically added, to the total amount and the final amount shown will be, the net bid value, including the GST. No change in quoted rates will be accepted after opening of the tender. The Contractor shall

produce to the Bank, adequate proof of remittance of GST, within a reasonable time from remittance.

14. The Employer does not accept liability for any sum, besides the ‘Contract Value’, subject to such variations as are provided for herein.

15. The successful bidder, is bound to carry out any items of work necessary, for successful execution of the works, in addition to those, specified in the tender even though such items are not included in the quantities and rates. Schedule of instructions in respect of such additional items and their quantities will be issued in writing by the Bank.

16. The contractor, must bear in mind that all the works, shall be carried out strictly in accordance with the specifications provided herein and in compliance of the requirements of the local public authorities and to the requirements of the Bank and no deviation on any account will be permitted, unless otherwise instructed by the Bank, in writing. The successful tenderer should make his own arrangement to obtain all materials required for the work.

17. Every employee so engaged by the contractor shall wear Personal Protective Equipment (PPEs), uniform, a badge bearing his / her name, and safety shoes while on duty. The said Personal Protective Equipment (PPEs), uniform, badge and safety shoes shall be provided by the contractor at his cost.

18. Termination of services of any person deployed by the contractor shall be made by a Letter of Termination of contractor. Bank will not issue any letter in this regard.

19. Water & electricity, required for the work, shall be provided free of cost, by the Bank one location. Contractor shall, make her / his / their own arrangements for conveying the same to the required points. The contractor shall, however take, necessary precautions, to avoid of water / electricity. Necessary safety measures shall be taken by the contractor to avoid any mishaps / accidents. The contractor shall be penalized by the Bank, if any laxity is noticed on the part of the contractor in this connection.

20. The contractor shall provide, copies of required documents/ records, during the period of contract or otherwise even after the expiry of the contract and whenever required by the Bank.

21. The contractor shall be responsible to maintain the premises, structures, properties and equipment of the Bank entrusted to her / him / them. Any damage or loss caused by the contractor’s workmen / employees to the premises, structures, properties and equipment of the Bank, during execution of the work, under the scope of this contract, shall be reinstated to its / their original shape / size, at the risk & cost of the contractor. to the Bank in whatever shape, otherwise the cost incurred by the Bank, towards this, would be recovered from the contractor.

22. The Bank does not recognize any employee / employer relationship with any of the workmen / staff of the contractor and their services shall be automatically discontinued with the termination of the contract.

23. In the event of any provisions of the contract requiring to be modified after the agreement has been signed, the modifications shall be made in writing and signed by the Bank and the contractor or his authorized representative. Such modifications will not be effective until the same have been signed by both the parties. Any verbal or written arrangements for abandoning, modifying, extending, reducing or supplementing the contract, or any of the terms thereof, shall be deemed to be, provisional and shall not be binding on the Bank unless and until the same are incorporated in a formal instrument and signed by the Bank and the contractor. The Bank shall not be under any obligation for providing employment to any of the worker of the contractor after expiry of the contractor.

24. If the bidder, shall have any doubt, as to the meaning of any portion of the general conditions, or the special conditions or the scope of the work or the specifications or any other matter concerning the contract, she / he / they shall, in good time, before submitting her / his / their tender, put forth the particulars thereof and submit them to the Bank, in writing in order that such doubts may be clarified authoritatively, in writing before tendering. Once a tender is submitted, the matter will be decided according to tender conditions, in the absence of such authentic pre-clarification.

25. The Contractor shall pay to the workmen / employees, employed by her / him / them directly, wages not less than fair wages stipulated by the State / Central Government, whichever is higher, as per Minimum Wages Act. Fair Wage means wages, which shall include wages for weekly day of rest and other allowances whether for time or piece work, after taking into consideration prevailing market rates for similar employment in the neighbourhood but shall not be less than the minimum rates of wages fixed, by the State / Central Government, whichever is more, under the payment of Minimum Wages Act.

26. Only able-bodied, physically fit, well trained, literate, disciplined and honest personnel shall be deployed.

27. The contractor shall make available pest control services to eliminate / alleviate / control pest

/ insects like ants, centi/millipedes, cockroaches, moths, house flies, silverfish, lizards, mosquitoes, rodents, & other general pests etc., The details of the properties as well as the frequency at which the aforesaid services must be rendered is furnished herein in the Scope of Work.

28. The intending bidders, are advised to visit the respective premises of the Bank, after obtaining prior approval from the Bank and acquaint themselves of the site conditions before submitting the Tender.

29. The bidders are advised to submit the tender, based, strictly on the General Conditions of the Contract and scope of works, as specified, in the tender documents, and not to stipulate any deviations. If acceptance of the terms and conditions, given in the tender documents, has any price implications, the same should be considered and included in the rates to be quoted in Part II (Price Bid) of the tender. Any tender containing deviation from the laid terms and conditions is liable to be rejected.

30. The contractor shall not be entitled, to any compensation for any loss, suffered by him, on account of delays, in commencing or executing the work, whatever the cause of delays may be, including delays, arising out of modifications, to the work entrusted to him or in any subcontract connected therewith or delays in awarding contracts for other trades of the project or in

commencement or completion of such works. The Employer does not accept liability for any sum besides, the ‘Contract Value’ subject to such variations as are provided for herein.

31.The rates, quoted for the ‘Variable Component’ in the Schedule of Quantities, in Part I (Price Bid), of the tender, shall include, contractor’s Over Head Charges, including charges for obtaining and submitting the insurance policies, subscriptions towards EPF, ESI for the workmen / staff etc employed by them at the Bank’s premises etc mentioned herein, supply of necessary materials, tools / implements and equipment, required to carry out the works, under the scope of the tender, charges for providing uniforms, PPEs and other accessories / equipment, to the workmen / staff employed by the contractor at Bank’s premises, under the scope of the contract, transport / carriages etc.

32. The contractor shall provide the services, in the Bank’s, specified premises, to eliminate

/ alleviate / control the General Pest / Vector (mosquitoes) / Rodent as per the method and frequency, as specified in the Scope of Work / Schedule herein. In case of failure, of the contractor, to provide the specified services, at the frequency stipulated, a penalty equal to Rs. 2,500/- (Rupees Two Thousand Five hundred per treatment), in addition to the pro-rata quoted / approved, as per the tender / work order, shall be deducted, from any payment due to the contractor.

33. The contractor shall, comply with the provisions of all labour legislation including the provisions under:

a) The Payment of Wages Act.

b) Employers Liability Act, including P.F Act, Gratuity Act, ESI etc.

c) Workmen’s Compensation Act.

d) Contract Labour (Regulation and Abolition) Act.

e) Apprentices Act.

f) Any other Act or enactment relating thereto, and rules formed there under from time to time.

34.The contractor and his workmen / staff, shall be under the general supervision and control of the Bank’s Engineers / Officials or any other personnel deputed for the purpose by the Bank and shall follow, instructions from her / him, for the day-to-day work, in the Bank’s premises.

35. The contractor should note, that smoking, consumption of alcohol, use of pan / tobacco products, illegal drugs etc, in the Bank’s premises, is strictly prohibited and ensure that the workmen / staff, deployed in the Bank’s premises abide by this provision strictly.

36. The contractor shall, vacate, all workmen / staff, deployed by them, in the Bank’s premises, immediately on the termination / expiry, of the contract and ensure, that such persons shall not create any disruptions / hindrances / problems, of any nature, in the Bank’s premises.

37. Police verification of all workmen / staff, Supervisors / Officials for deployed by the contractor at bank’s premises: The contractor, shall submit, necessary Police Verification Certificates, for each deployed workman / staff member, from the local police authorities, about his / her identity records within 60 days, of issue of written order by the Bank to commence the work Any change in deployment of workmen / staff, shall also be subjected to also needs to be submitted for the above provision, without any lapses.

38. Renewal of the contract: At the sole discretion of the Bank, the AMC shall be considered for further renewal for the years, 2024-25 and 2025-26, on same terms and conditions, with the maximum permissible increase in the rates which will be based on CPI and WPI indices, as decided by the Bank, provided the Bank finds the services of the Contractor satisfactory. The decision of the Bank in this regard shall be final and binding.

39. Terms of Payment.

i. The contractor should ensure that minimum wages, as prescribed in Central / State Government, whichever is higher, as per notifications, issued from time to time, shall be paid to the workmen / staff deployed by her / him / them, in the Bank’s premises, and the same shall be credited, directly to their respective Bank accounts. The Bank reserves, the right to verify the same, as and when, warranted and accordingly, the contractor, shall produce relevant documents to the Bank of demand. The contractor shall, ensure payment of subscriptions towards, EPF, ESI etc, for the women / staff deployed, in the Bank’s premises or any other statutory payments.

ii. Bank's reserves the right to verify, at any time, the deployment of w or k m en / s ta ff. Hence an attendance register, for the workmen / staff deployed shall be, maintained, for verification and copies of the same, duly certified by the officials, authorised by the

Bank, shall be submitted, to the Bank, along with the contractor’s bills.

iii. Payments against, the contractor’s bills, based on actual quantity of work executed, will be paid through RTGS / NEFT, within the period for payment, stipulated herein, from the date of submission of the bill along with all required documents, such as acknowledgement from occupants of flats / department representative, countersigned by the official authorised by the Bank, copy of relevant pages of attendance register etc. Wages shall be paid to the workmen

/ employees, by the contractor, without waiting for the payment from the Bank. In case of non-execution / non-completion of pest services in certain areas of office / residential premises / flats, the payment will be made based on actual / proportionate area / number of flats / areas in for which the treatment was, actually carried out, by verifying the acknowledgements, obtained from the representatives of various departments /authorised officials of the Bank or residents of flats.

40. Insurance.

i. The contractor shall, at her / his / their risk & cost, obtain, necessary insurance policies, namely Workmen Compensation Policy, with an insured value, corresponding to the wages / salary of the workmen / staff, engaged by her / him / them, in the Bank’s premises, in connection with this contract and Third Party / Public Liability Policy, with an insured value of not less than Rs. 2 Lakh per person, for one incidence, in case of personal accident and 5 Lakh, per incidence in case of damage to property, from an approved insurance company and the submit the same to the Bank, before commencement of the work. These policies, shall be in the joint names of the Bank and the contractor, with Bank’s name placed in the first and shall be valid for the entire period of the contract.

ii. The contractor shall, indemnify and keep indemnified the Reserve Bank of India against:

a. Any claim arising out of third party loss / damage to life or property caused during, execution of the work, under the scope of this tender.

b. Any claim arising out of accident / loss of life to the workmen, engaged by the contractor during execution of the work, under the scope of this tender.

c. Any claim due to non-compliance of applicable PF/ Labour laws, ESI, regulations etc.

Notwithstanding anything specified above, the contractor, shall be responsible to take all precautionary measures, to maintain the general cleanliness, hygiene and sanitation of the buildings and premises.

I / we, hereby declare that I / we have, read and understood the above instructions for guidance of bidders will abide by the same.

The Conditions Hereinafter Referred To

1. Interpretation Clause.

In construing these Conditions, the Specifications, Schedule of Quantities and Contract Agreement, the following words shall have the meanings herein assigned to them except where the subject or context otherwise required.

(a)"Employer" shall mean the Reserve Bank of India and shall include its assigns and successors.

(b) "Contractor" shall mean (in the case of a

Partnership) and trading in the name and style of

and having a place of business at

and shall include the partners for the time being of the said firm and the legal representatives of a deceased partner.

individual) the name and style of and shall include his heirs, successors and legal representatives.

(in the case of “Contractor" shall mean a company……………………………Company) incorporated under and having its registered office at and shall include its assigns and successors.

(d) " This Contract" Shall mean the Articles of Agreement, the Special conditions, the Appendix, the Schedule of Quantities and specifications etc. attached hereto and duly signed.

(e) "Notice in writing" Or written notice shall mean a notice in written, typed or printed characters sent (unless delivered personally or otherwise proved to have been received) by registered post to the last known private or business address to have been received when in the ordinary course of post it would have been delivered.

(f) "Act of Insolvency" Shall mean any Act of Insolvency as defined by the Presidency Towns Insolvency Act or the Provincial Insolvency Act or any Act amending such original.

(g) "Net Prices" If in arriving at the contract amount, the Contractor shall have added to or deducted from the total of the items in the Tender any sum, either as a percentage or otherwise, then the net price of any item in the Tender shall be the sum arrived at by adding to or deducting from the actual figure appearing in the Tender as the price of that item a similar percentage or proportion of the sum so added or deducted by the Contractor the total amount of any Prime Cost items and provisional sums of money shall be deducted from the total amount of the Tender. The expression "net rates" or "net prices" when used with reference to the contract or accounts shall be held to mean rates or prices so arrived at.

2. Scope of Contract.

The contractor shall carry out and complete the said work in every respect in accordance with this contract and with the directions of and to the satisfaction of the Employer. The Employer may in his absolute discretion and from time to time issue further written instructions, details, directions and explanations, which are hereafter collectively referred to as "Employer's Instructions" regarding:

(a) The variation or modification of the quality or quantity of works or the addition or omission or substitution of any work.

(b) Any discrepancy in the Schedule of Quantities and / or Specifications.

(c) The removal from the site of any materials brought thereon by the contractor and the substitution of any other material therefore

(d) The dismissal from the works of any persons employed thereupon.

The contractor shall forthwith comply with and duly execute any work comprised in such Employer's instructions provided always that verbal instructions, directions and explanations given to the contractor or his representatives upon the works by the Employer shall, if involving a variation, be confirmed in writing by the contractor within seven days, and if not dissented from in writing within a further seven days by the Employer, such shall be deemed to be Employer's instructions within the scope of the contract.

3. Dismissal of Workmen.

The contractor shall on the request of the Employer, immediately dismiss from the works, any person employed thereon by him who may, in the opinion of the Employer, be incompetent or misconduct himself and such persons shall not be again employed on the works, without the permission of the Employer.

4. Termination of Contract by the Employer.

The contract can be terminated by the Bank, by giving a month’s notice to the contractor, without citing any reason for doing so.

5. Termination of Contract by Contractor.

Contract can be terminated by the contractor, if she / he / they, desire(s) so, by giving, one month’s notice, to the Bank. The notice period will start, from the day of receipt of notice by the Bank.

6. Delayed Payment.

Any bill submitted by the contractor shall be settled within the period specified herein, provided the bills are in order in all aspects, and the required documents are submitted along with it. In case of delay by the Bank, in making payments beyond, the specified period, Bank interest may be paid, for the delayed period.

7. Disputes arising out of the contract.

The decision of Bank will be final for any dispute arising of this contract. However, the contractor can appeal to the Principal if not satisfied with the decision of the department and his/her decision will be binding on the contractor.

8. Settlement of disputes by Arbitration:

All disputes and differences of any kind whatever arising out of or in connection with the contract or the carrying out of the works (whether during the progress of the works or after their completion and whether before or after the determination abandonment or breach of the contract) shall be referred to and settled by the Bank who shall state its decision in writing. Such decision may be in the form of a final certificate or otherwise. The decision of the Bank with respect to any of the excepted matters shall be final and without appeal as stated in earlier Clause. But if either the Contractor be dissatisfied on any matter the Contractor may within 28 days after receiving notice of such decision give a written notice to the other party requiring that the matters in dispute be arbitrated upon. Such written notice shall specify the matters, which are in dispute or difference of which such written notice has been given. If both the parties agree a single arbitrator would be appointed for the purpose. In case no agreement could be reached on the appointment of single arbitrator, both the parties will nominate one person each as an arbitrator on their behalf. The two arbitrators nominated by the parties shall nominate one more person to act as third arbitrator or umpire.

The arbitrator or arbitrators, as the case may be, shall have power to open up, review and revise any certificate, opinion, decision, requisition or notice, save in regard to the excepted matters, referred to in the preceding clause, and to determine all matters to dispute which shall be submitted to arbitration and of which notice shall have been given as aforesaid.

The arbitrator or arbitrators, as the case may be, shall make his or their award within one year (or such further extended time as may be decided by him or them as the case may be with the consent of the parties) from the date of entering on the reference. In case during the arbitration proceedings the parties mutually settle or compromise their dispute or difference, on the parties filing their joint memorandum of the settlement or compromise, the arbitrator or the arbitrators as the case may be, shall make an award in terms of such settlement or compromise.

Upon any such reference, the decision on the cost incidental to the reference and award respectively shall be in the discretion of the arbitrator or arbitrators as the case may be., who may determine the amount thereof or direct the same to be taxed as between the party and party, and shall direct by whom and to whom and in what manner the same shall be borne and paid.

This submission shall be deemed to be a submission to arbitration within the meaning of the Indian Arbitration and Conciliation Act, 1996 or any statutory modification thereof. The award of the arbitrator or arbitrators, as the case may be, shall be final and binding on the parties. It is agreed that the Contractor shall not delay the carrying out of the works by reason of any such matter, question or dispute being referred to arbitration, but shall proceed with the works with all due diligence and shall until the decision of the arbitrator or arbitrators is given, abide by the decision of the Bank. No award of the arbitrator or arbitrators, as the case may be, shall relieve the Contractor of his obligations to adhere strictly to the Bank's instructions with regard to the actual carrying out of the works. The Employer and the Contractor hereby also agree that arbitration under this clause shall be a condition precedent to any right of action under the contract.

9. Employer entitled to recover compensation paid to workmen.

If, for any reason, the Employer is obliged, by virtue of the provision the Workmen's Compensation Act 1923, or any statutory modifications or re-enactment thereof, to pay

compensation to any workmen, employed by the contractor in execution of the works, under the scope of the contract, the Employer shall be entitled to recover, from the contractor, the amount of compensation so paid, and without prejudice to the rights of the Employer under the said Act. The Employer shall be at liberty to recover such amount or any part thereof, by deducting it, from the Security D eposit or from any payment, due by the Employer to the contractor, under this contract or otherwise. The Employer, shall not be, bound to contest any claim, made against it, under the said Act, except on the written request of the contractor and upon her / his / their, giving to the Employer full security to the satisfaction of the Employer, for all costs, for which the Employer, might become liable, in consequence of contesting such claim.

10. Right of Employer to terminate Contract in the event of death of Contractor.

Without prejudice to any of the rights or remedies under this contract, if the contractor, being an individual, dies, the Employer shall have the option of terminating the contract, without incurring any liability for such termination.

11. Marginal Notes.

The headings catch lines hereto and, in the annexures, hereto are meant only for convenience of reference and shall not in any way be considered in the interpretation of these presents and the annexures hereto.

I / We hereby declare that I / we have read and understood the above instructions for guidance of tenderers and will abide by the same.

Scope of Work

Pest Control Services.

The Pest Control Services, under the scope of this tender, shall be, to eliminate / alleviate / control pests / insects like ants, centi/millipedes, cockroaches, moths, house flies, silverfish, lizards, mosquitoes, rodents, other general / common pests etc. The frequency of treatments to be done are furnished below:

Xx.Xx.	Description of properties.	Frequency of treatment.
General Pest Control Treatment.
1.	Bank’s Main Office Premises - indoor areas of buildings / structures.	Monthly as well as whenever felt necessary by the Bank to combat the pests.
2.	Do - staircases, outdoor areas, underground / open sewer / drainage / storm-water lines, manholes, gully / inspection chambers etc.	Do.
3.	Residential Colonies (indoor areas of flats).	Quarterly as well as whenever felt necessary by the Bank to combat the pests.
4.	Do - staircases, outdoor areas, common / amenities areas, underground / open sewer / drainage / storm-water lines, manholes, gully / inspection chambers etc.	Monthly.
Vector (Mosquito) Control Treatment.
1.	Bank’s Main Office Premises.	Weekly and as and when advised by the Bank in writing.
2.	Residential Colonies.	Do.
Rodent Control Treatment.
1.	Bank’s Main Office Premises.	As and when required on a regular basis but not less than once in a week.
2.	Residential Colonies.	Do.

Note – Special treatment against termites shall be carried out if, required by the Bank and advised in writing, which will be paid separately.

Technical Specifications.

1. Categories of pests to be treated.

General Pests such as, ants, centi/millipedes, cockroaches, moths, house flies, bees, including their hives, silverfish, lizards & other general / common pests, vectors such as mosquitoes & rodents / mice,

2. Various pesticides that could be used for the work shall be:

a) Dimethyl Dichloro Vinyl Phosphate (DDVP): 3 liters per 100 Sqmtr (dilution 1:50 in water)

b) Blattanex : Do (dilution 1: 40 in water)

c) Chloropyriphos : 5 litres per 100 Sqmtr (dilution 1: 40 in water)

d) Deltamethrin : 3 litres per 100 Sqmtr (120gms of 2.5% WP in 3 litres of water)

e) Pyritrhin : As per manufacturer’s specifications.

Any of the above-mentioned chemicals, or approved equivalent, which is ecofriendly and conforming to Indian Standards, in water emulsion may be used, for General Pest Control Treatment.

3. Oil / Kerosene based solutions of Chlorpyriphose, used at concentration of 1% by weight shall be used for wood treatment.

Note: The details of materials given above are indicative and the contractor, shall use any other approved chemical, which is eco-friendly and manufactured as per Indian Standards, used as per the specifications / concentration, of the manufacturer, for the effective elimination / alleviation / control / management of pests.

Safety Code

1. The contractor shall have licence, issued by the Department of Agriculture, Government of Tamilnadu, for ‘Commercial Pest Control Work’.

2. The workmen / staff deployed, by the contractor for pest control services, (if necessary) shall wear Personal Protective Equipment (PPEs) / accessories such as face masks, hand gloves, safety shoes etc.

3. No portable single ladder shall be over 8 meters in length. The width between the side rails shall not be less than 30 cm. (clear) and the distance between two adjacent rungs shall not be more than 30 cm. When a ladder is used an extra mazdoor shall be engaged for holding the ladder.

4. First-aid appliances, including adequate supply of sterilized dressings, cotton wool shall be maintained in a readily accessible place for the use of staff deployed by the Tenderer.

5. In case of any mishap, the injured person shall be taken to a public hospital without loss of time, where the injury necessitates hospitalization.

6. Suitable and strong scaffolds should be provided for workmen for all works that cannot be safely done from the ground.

7. No floor, roof or other part of the structure shall be overloaded with debris or materials as to render it unsafe.

8. Hoisting machines and tackle used in the works, including their attachments, anchorage and supports shall be in perfect condition

9. Fire safety measures shall be adhered to as per local bye laws.

10. Whenever electric power is used for attending works, prior permission must be taken from Bank’s Electrical Engineer.

CHECKLIST OF DOCUMENTS TO BE UPLOADED

Signed copies of the following documents (with appropriate stamp of the companies) as given below along with this checklist form needs to be scanned and uploaded on MSTC website.

Sl. No.	Documents to be uploaded.	Uploaded (Yes / No)
1	Annexure A - Basic Information.
2	PAN Card.
3	Documents showing GST Registration number.
4	Address proof of registered local office.
5	Annexure B – Details of the work executed during the last five years to meet eligibility criteria.
6	Work orders in support of the works executed during the last five years to meet eligibility criteria.
7	Annexure C - Client’s certificate as per format from their clients for whom they have carried out ‘eligible works’.
8	Audited Annual Financial Statements showing an average minimum turnover of Rs.24.89 Lakh during the last 3 years.
9	Solvency Certificate of Rs.24.89 Lakh
10	Proof of remittance of Earnest Money Deposit.

NOTE: Format of Annexures A, B and C mentioned above have been enclosed with the tender document. Bidders are advised to fill in the of the Annexures in the format exactly as provided by the Bank. The Bank shall have the right to independently verify the above specified documents.

The Bank shall evaluate the said reports before opening of price bid of the tenderers. If any tenderer is not found to possess the required eligibility for participating in the tendering process at any point of time and/or his performance reports received from his clients and/or his bankers are found unsatisfactory, the Bank reserves the right to reject his offer even after opening of Part-I of the tender. The Bank is not bound to assign any reason for doing so.

(Bidder’s Signature) along-with seal

Commercial Conditions

Sr. No.	Description	Bank's Terms	Acceptance of Bank's terms (YES/NO)
1	Validity	12 months.i.e. from April 01, 2023 to March 31, 2024.
2	Terms of payment	Payment shall be made as specified under General Instructions to Contractors.
3	Technical/commercial specifications	As per specifications in Part of the Tender
4	Penalties	As specified in Part I of the Tender

Part II should not contain any terms and conditions but only priced bill of quantity. Terms and conditions, if any, incorporated in Part II, will not be valid or considered.

Place: Name & Signature of the Contractor Date:

ANNEXURE A

भारतीय �रज़व� ब�क Reserve Bank of India

संपदा xxxxx Estate Department

चे�ै Chennai

BASIC INFORMATION

Sl. No	Description
1.	Name & Address of the organization/applicant
2.	Type of Organization‐ (Whether Proprietorship, Partnership/Pvt. Limited/Limited or Body Corporate or MSME registered firm etc.) Please enclose related documents.
3.	Name of the Proprietor /Partners/Directors of the organization	(a) (b) (c) (d)
4	Registration (firm, company etc)/ Registration Authority, dated Number etc.
5.	Experience in the respective field of work Please, enclose documents in support thereof.	---------------- Years
6.	Whether financially sound to undertake works costing up to 24.89 Lakh. If so, enclose Audited Annual Financial Statements
7	Yearly turnover of the firm/contractor for the last three years Year 2019-20 2020-21 2021-22 (copies of audited final accounts in support thereof to be uploaded)
8	PAN number (copy of PAN card should be uploaded)

9	GST Registration No (Copy should be uploaded)
10	Registered office address, telephone/Mobile No. and E-mail ID
10 a	Whether having registered local office within the jurisdiction limits of TamilNadu? If yes, mention the address of the local office (Copy of address proof for registered local office to be uploaded)
10 b.	Whether working with any of the Government/Semi-Government Undertaking/s as approved contractors and if so, Furnish details
11	Qualification & Experience of the technical persons employed by the firm.
12	Indicate if involved in any litigation
13	Any civil suits pending in any of the works executed give details

Date: Signature of the contractor/firm:

Place:

ANNEXURE - B

भारतीय �रज़व� ब�क Reserve Bank of India

संपदा xxxxx Estate Department

चे�ै Chennai

Details of the work executed during the last 5 years as per the eligibility criteria

Sl. No.	Name of the work & location	Nature & Description of work	Name & address of the owner for whom work was carried out (Details of contact person with Phone number shall be furnished).	The name and full address of the officer under whom the work was carried out.	Value of the work in ₹	Whether work completed in time. If not reason for the delay	Date of start and completion-Proof for satisfactory completion of the work should be attached (signed by the competent person)
1	2	3	4	5	6	7	8

Place and Date: Signature of the contractor/firm with name and address& Seal

[Scanned copy (in pdf format) of this Annexure duly filled, to be uploaded with tender

To

The Regional Director Reserve Bank of India Estate Department

2nd Floor Fort Glacis Rajaji Salai

Chennai - 600001.

Annexure - C

CLIENT’s CERTIFICATE

PERFORMANCE OF CONTRACTOR

Name & address of the Client:

Details of Works executed by Xxx. /M/s

1 Name of work with brief particulars

2 Agreement No. and date

3 Agreement amount

4 Date of commencement of work

5 Stipulated date of completion

6 Actual date of completion

7 Details of compensation levied for delay (indicate amount) if any

Gross amount of the work completed and paid
Name and address of the authority under whom works executed
Whether the contractor employed qualified Engineer/Overseer during execution of work?

11 i) Quality of work (indicate grading) Outstanding/Very Good/

Good/Satisfactory/poor

ii) Amt. of work paid on reduced rates, if any.

12 i) Did the contractor go for arbitration?

ii) If yes, total amount of claim

iii) Total amount awarded

13 Comments on the capabilities of the contractor.

a) Technical proficiency Outstanding/Very Good/ Good/Satisfactory/poor

b) Financial soundness Outstanding/Very Good/

Good/Satisfactory/poor

c) Mobilization of adequate T&P Outstanding/Very Good/ Good/Satisfactory/poor

d) Mobilization of manpower Outstanding/Very Good/

Good/Satisfactory/poor

e) General behavior Outstanding/Very Good/ Good/Satisfactory/poor

Note: All columns should be filled in properly *

countersigned”

Reporting Officer* with Office seal *Officer of the rank of executive engineer/Superintending Engineer or equivalent.

Annexure “D”

बयाना रािश जमा / बोली की प्रितभूित के िलए ब�क xxxx xx का प्रोफामा� / Proforma of Bank Guarantee for Earnest Money Deposit / Bid Security

(On Non-Judicial Stamp Paper of appropriate value) Place: ______________

Date: _______________

The Regional Director Estate Department

Reserve Bank of India Chennai

Dear Sir / Madam,

Name of Work: …………………………………………………………………………

Ref: NIT / Advt. No. Date:………

WHEREAS

The Reserve Bank of India, having its Central Office at Xxxxxx Xxxxxx Xxxxx Marg, Mumbai (hereinafter called the ‘RBI’) has invited tenders for the captioned work (Hereinafter called “the said tender”) on the terms and conditions mentioned in the said tender documents.

It is one of the terms of invitation of tenders that the tenderer shall furnish a Bank Guarantee for a sum of Rs. _____ (Rupees only) as Earnest Money Deposit (EMD).

M/s. (Name of the Tenderer / Bidder) , (hereinafter called as ‘the Tenderer / Bidder’), who

are our Clients / Constituents intend to submit their tender / Bid for the said work and have requested us to furnish Bank Guarantee to RBI in respect of the said sum of Rs. (Rupees

only) in respect of EMD. NOW THIS GUARANTEE WITNESSETH

1. We (Name of the Bank) do hereby agree with and undertake to RBI, their Successors, Assigns that in the event of the RBI coming to the conclusion that the Tenderer have not performed their obligations under the said conditions of the tender or have committed a breach thereof, which conclusion shall be binding on us as well as the said Xxxxxxxx, we shall on demand by the RBI, pay without demur to the RBI, a sum of Rs. (Rupees only) or any lower amount that may be demanded by the RBI. Our guarantee shall be treated as equivalent to the Earnest Money Deposit for the due performance of the obligations of the Tenderer under the said Conditions, provided, however, that our liability against such sum shall not exceed the sum of Rs. (Rupees only).

2. We also agree to undertake to and confirm that the sum not exceeding Rs.

___ (Rupees only) as aforesaid shall be paid by us without any demur or protest, merely

on demand from the RBI on receipt of a notice in writing stating that the amount is due to them and we shall not ask for any further proof or evidence and the notice from the RBI shall be conclusive and binding on us and shall not be questioned by us in any respect or manner whatsoever. We undertake to pay the amount claimed by the RBI within a period of one week from the date of receipt of the notice as aforesaid.

3. We confirm that our obligation to the RBI under this guarantee shall be independent of the agreement or agreements or other understandings between the RBI and the Tenderer. This guarantee shall not be revoked by us without prior consent in writing of the RBI.

We hereby further agree that:

a) Any forbearance or commission on the part of the RBI in enforcing the conditions of the said agreement or in compliance with any of the terms and conditions stipulated in the said tender and/or hereunder or granting of any time or showing of any indulgence by the RBI to the Tenderer or any other matters in connection therewith shall not discharge us in any way and our obligation under this guarantee. This guarantee shall be discharged only by the performance by the Tenderers of their obligations and in the event of their failure to do so, by payment by us of the sum not exceeding Rs. _______

(Rupees only).

b) Our liability under these presents shall not exceed the sum of Rs. ______

(Rupees ____________only) .

c) Our liability under this agreement shall not be affected by any infirmity or irregularity on the part of our said constituents/clients in tendering for the said work or their obligations there under or by dissolution or change in the constitution of our said constituents.

d) This guarantee shall remain in force up to (six months from the last date

of receipt of tender) provided that if so desired by the RBI, this guarantee shall be renewed for a further period as may be indicated by them on the same terms and conditions as contained herein.

e) Our liability under these presents will terminate unless these presents are renewed as provided hereinabove on the or on the day when our said constituents

comply with their obligations, as to which a certificate in writing by the RBI alone is the conclusive proof whichever date is later. Unless a claim or suit or action is filed against us within or any extended period, all the rights of the RBI against us under this guarantee shall be forfeited and we shall be released and discharged from all our obligations and liabilities hereunder.

Yours faithfully,

For and on behalf of Bank. Authorised Official (with seal)

NB: This guarantee will require stamp duty as applicable in the state, where it is executed and shall be signed by the official whose signature and authority shall be verified).

Annexure: E ‌

Proforma for Performance Bank Guarantee

(On Non-Judicial Stamp Paper of appropriate value purchased in the name of the Issuing Bank)

Place…………………

Date…………………..

Regional Director for Tamil Nadu & Puducherry Estate Department

Reserve Bank of India Fort Glacis, Rajaji Salai Chennai – 600 001.

Dear Xxx,

Name of Work: …………………………………………………………………………

WHEREAS Reserve Bank of India, having its Central Office at Xxxxxx Xxxxxx Xxxxx Road, Mumbai, through its office at Reserve Bank of India, Fort Glacis – 16, Rajaji Salai, P.B.Xx.00, Xxxxxxx 000 000 (hereinafter called “the RBI”) has awarded the Contract for the captioned work (hereinafter called the "Contract") to M/s_________________________________(Name of the Contractor) (hereinafter called " the said Contractor", which expression shall include its successors and assigns).

AND

Whereas the Contractor is bound by the said Contract to submit to Reserve Bank of India, Chennai a Performance Bank Guarantee for a total amount of

₹ for the due fulfilment by the said Contractor of the terms

and conditions contained in the contract. We, (Name of the Bank), (hereinafter

called “the Bank”), at the request of M/s ………………….., the Contractor, do hereby

undertake to pay to the Reserve Bank of India, an amount not exceeding ₹

___________________________as Performance Guarantee for due fulfilment of terms and conditions of the contract.

NOW THIS GUARANTEE WITNESSETH

1. We (Name of the Bank) do hereby agree with and undertake to RBI, their Successors, Assigns that in the event of the RBI coming to the conclusion that the Contractor has not performed his obligations under the said conditions of the Contract or have committed a breach thereof, which conclusion shall be binding on us as well as the said Contractor; we shall on demand by the RBI, pay without demur to the RBI, a sum of ₹

___________________________or any lower amount that may be demanded by the RBI. Our guarantee shall be treated as equivalent to the Performance Guarantee Amount for the due performance of the obligations of the Contractor under the said Contract, provided, however, that our liability against such sum shall not exceed the sum of ₹

___________________________

2. We also agree to undertake and confirm that the sum not exceeding ₹

___________________________as aforesaid shall be paid by us without any demur or protest, merely on demand from the RBI on receipt of a notice in writing stating that the amount is due to them and we shall not ask for any further proof or evidence and the notice from the RBI shall be conclusive and binding on us and shall not be questioned by us in any respect or manner whatsoever. The Bank shall pay to RBI any money so demanded notwithstanding any dispute/disputes raised by the Contractor in any suit or proceedings pending before any Court, Tribunal or Arbitrator/s relating thereto and the liability under this guarantee shall be absolute and unequivocal. We undertake to pay the amount claimed by the RBI within a period of one week from the date of receipt of the notice as aforesaid.

3. We confirm that our obligation to the RBI under this guarantee shall be independent of the agreement or agreements or other understandings between the RBI and the Contractor.

4. This guarantee shall not be revoked by us without prior consent in writing of the RBI. We hereby further agree that:

a) Any forbearance or commission on the part of the RBI in enforcing the conditions of the said agreement or in compliance with any of the terms and conditions stipulated in the said Contract and/or hereunder or granting of any time or showing of any indulgence by the RBI to the Contractor or any other matters in connection therewith shall not discharge us in any way and our obligation under this guarantee. This guarantee shall be discharged only by the performance by the Contractor of their obligations and in the event of their failure to do so, by payment by us of the sum not exceeding ₹ ___________________________

b) Our liability under these presents shall not exceed the sum of ₹

___________________________

c) Our liability under this agreement shall not be affected by any infirmity or irregularity on the part of our said constituents/clients or their obligations thereunder or by dissolution or change in the constitution of our said constituents.

d) This guarantee shall remain in force up to Sixty (60) days beyond the contract period, i.e., upto ___________ for this contract provided that if so desired by the RBI, this guarantee shall be renewed for a further period as may be indicated by them on the same terms and conditions as contained herein.

e) Our liability under these presents will terminate unless these presents are renewed as provided hereinabove on the or on the day when our said constituents comply with their obligations, as to which a certificate in writing by the RBI alone is the conclusive proof whichever date is later. Unless a claim or suit or action is filed against us within or any extended period, all the rights of the RBI against us under this guarantee shall be forfeited and we shall be released and discharged from all our obligations and liabilities hereunder.

In witness whereof, I/We of the Bank have signed and sealed this guarantee on the _______

day of (Month) (Year) being herewith duly authorized.

For and on behalf of (Name of the Bank)

Signature and Seal of authorized Bank official Name:

Designation

Stamp/ Seal of the Bank

Signed, sealed and delivered for and on behalf of the Bank by the above named in the presence of:

Witness 1

Signature …………………………

Name ……………………………

Address ………………………………………

(NB: This Performance Bank Guarantee will require stamp duty as applicable in the state, where it is executed and shall be signed by the official whose signature and authority shall be verified).

Schedule of Quantities

Comprehensive Annual Contract for providing Pest / Vector / Insect / Rodent control services in Bank's Main Office and residential colonies at various locations in Chennai.
Schedule of Quantities.
Main Office Premises.
A) General Pests / Vector (Mosquito) / Rodent control treatment.
Xx.Xx.	Description of the work.	Number of treatments to be done annually.	Periodicity.	Quantity.	Unit.
1.	General Pest Control Treatment, of the indoor office / amenities spaces including Conference Halls , Auditoriums, Executive areas, VIP Lounge, Officers' Lounge & Dining Rooms, Staff Canteen, Zonal Training Centre, Co-operative Bank, Union / Association Office Rooms, Dispensary, Tamil Mandram Hall, common areas , corridors / passages, lobbies, wash rooms / rest rooms, Gyms, Utility areas, Machine Rooms, UPS Rooms, Staircases, Lift Shafts, Vaults / Currency Verification and Processing Rooms, Sorting Rooms, EB substation, Generator Room, Shredding & Briquetting Machine Room, Guard Rooms, Barracks for Police personnel, ATM Room or any other areas, on various floors of the Bank's Main Office Building and Annexe Building having an approximate total carpet area of 20,430.00 Sqm (Main Office Building - 17,920.00 Sqm & Annexe Building - 2,510.00 Sqm).	12.00	Monthly.	1.00	L.S per treatment.
2.	Do for Governors Residential flat on the fourth floor off the Main Office Building, having an approximate carpet area of 200.00 sqm.	12.00	Monthly.	1.00	L.S per treatment.
3.	All as above, but for Resident Security Officer's flat, on the fourth floor of Bank's Main Office Building having an approximate carpet area of 75.00 Sqm.	12.00	Monthly.	1.00	L.S per treatment.
4.	All as above, but for Class IV flats, in Essential Staff Quarters having an approximate carpet area of each flat - 20.00 Sqm.	4.00	Quarterly.	7.00	Per Flat per treatment.

5.	All as above, but for Class III flat, in Essential Staff Quarters, having approximate carpet area of 45.00 Sqm.	4.00	Quarterly.	1.00	Per Flat per treatment.
6.	Recreation Club, A.C. Plant Room, Store Rooms, Organic Waste Composting machine Room, Recreation Rooms, Pump Rooms, R.O. Plant Room, Organic Waste Composting Machine Room, Rooms allotted to Electrician / Plumber / Gardener / Maintenance Staff / Sniffer Dog Staff, Dog Kennels, Public Toilets, Security Chowkies / Porta Cabins, parking areas etc within the premises around the Main Office and Annexe Building.	12.00	Monthly.	1.00	L.S. per treatment.
7.	Drainage, sewage and storm-water systems within the entire colony premises, including, manholes, inspection / gully chambers, inlets of storm-water drains, garbage collection areas and chambers within the entire colony premises.	12.00	Monthly.	1.00	L.S. per treatment.
B) Vector (Mosquito) control treatment*.
* Periodicity and number of treatments (quantity), indicted under this treatment is only minimum and additional number of treatments, may must be done by the AMC contractor, as and when required by the Bank and communicated to the contractor in writing.
Xx.Xx.	Description of the work.	Number of annual treatments to be done annually.	Periodicity.	Quantity.	Unit.
1.	Providing and conducting, Vector (Mosquito) control treatment, by thermal fogging method, using approved make Pyrethrin or approved equivalent, as disinfectant and Ultra Low Volume (ULV) sprayers, at a time, convenient to the Bank and as instructed by the Bank's officials. The treatment shall be done for the open areas, staircases, parking areas / sheds, R.O. Plant Room / Shed, Organic Waste Composting Machine Room / Shed, Security Chowkys / Porta Cabins, open / closed wells, underground drainage / sewage / storm-water system including manholes, inspection / gully chambers etc within the entire premises as directed by the Bank's Officials. The scope of work also includes spraying, approved make, Dimethyl Dichloro Vinyl Phosphate(DDVP) or approved equivalent, with appropriate concentration / dilution, as per the specification of the chemical manufacturers, as insecticide, using micro-sprayers, inside manholes, inspection / gully chambers, inlet / outlet points etc of underground / open drainage / sewage / storm-water system, in garbage	52.00	Weekly.	1.00	L.S per treatment.

	dumping areas, Organic Waste Composting Machine Rooms, R.O. Plant Room, Pump Rooms, Security Chowkies, areas around buildings, on stagnant water / waste water etc within the entire premises as directed by the Bank's Officials.
C) Rodent Control treatment.
1.	Providing Rodent control services in the entire premises including indoor areas of all the buildings, by supplying and using, rodent control devices / method / materials, such as Rodent Traps, Glue boards, Poison Cakes, smoking of the burrows or any other methods / devices, approved by the Bank's Officials, to effectively control and eliminate the Rodent menace, in the entire premises (indoor and outdoor). Treatments must be done at appropriate intervals as per the instructions of the Bank's officials, to have effective control of Rodents, within the Premises. Required number / quantity of devices / materials as required for effective control of Rodents, as instructed by the Bank's Officials, must be supplied and required treatments to be at required intervals to effectively control and eliminate Rodent menace in the entire premises.	12.00	As and when required but not less than once in a week.	1.00	L.S per month.
Notes:
The approximate areas, indicated under each item, are only indicative and the bidders may inspect the sites and assess themselves the actual areas, if required by them to submit the tender.
The bidders, shall furnish the details of treatment for which they have quoted including nature of treatment and type/name of insecticides / pesticides / rodenticides proposed to be used. (Attach separate sheet).
The periodicity specified is the maximum interval between two consecutive treatments. In case it is found necessary, by the Bank, the contractor shall provide additional treatment(s) to eradicate the general pest / vector (mosquito) / rodent, menace.
The bidders are, advised to inspect and get acquainted themselves about the extent, type & scope of treatments to be carried out and conditions and topography required before quoting their rates.
The tender shall be valid for a period of three Months from the date of opening of Part I.

Staff Quarters at C.H. Road.
A) General Pests / Vector (Mosquito) / Rodent control treatment.
Xx.Xx.	Description of the work.	Number of treatments to be done annually.	Periodicity.	Quantity.	Unit.
1.	General Pest Control Treatment, inside residential flats - Flats, having an approximate carpet area of each flat - 20.00 Sqm.	4.00	Quarterly.	96.00	Per Flat per treatment.
2.	Do Caretaker's flat having an approximate carpet area 50.00 Sqm.	4.00	Quarterly.	1.00	Per Flat per treatment.
3.	Community Hall, Dispensary, Caretaker's Office, Store Room, Xxxxxxxx’x Chowki, Pump Rooms, R.O. Plant Room, Organic Waste Composting Machine Room etc & Staircases in all the occupied buildings etc having carpet area of about 500.00 Sqm.	12.00	Monthly.	1.00	L.S. per treatment.
4.	Drainage, sewage and storm-water system, within the entire colony premises, including, manholes, inspection / gully chambers, inlets of storm-water drains, garbage collection areas and chambers within the entire colony premises.	12.00	Monthly.	1.00	L.S. per treatment.
B) Vector (Mosquito) control treatment*.
* Periodicity and number of treatments (quantity), indicted under this treatment is only minimum and additional number of treatments, may have to be done by the AMC contractor, as and when required by the Bank and communicated to the contractor in writing.
Xx.Xx.	Description of the work.	Number of treatments to be done annually.	Periodicity.	Quantity.	Unit.
1.	Providing and conducting, Vector (Mosquito) control treatment, by thermal fogging method, using approved make Pyrethrin or approved equivalent, as disinfectant and Ultra Low Volume (ULV) sprayers, at a time convenient to the Bank and as instructed by the Bank's officials. The treatment shall be done for the open areas, staircases, open stages, parking areas / sheds, Community Halls, open / closed wells, underground drainage / sewage / storm-water system including manholes, inspection / gully chambers etc within the entire premises as directed by the Bank's Officials. The scope of work also includes spraying, approved make, Dimethyl Dichloro Vinyl Phosphate(DDVP) or approved equivalent, with appropriate concentration / dilution, as per the specification of the chemical manufacturers, as insecticide, using micro-sprayers, inside manholes, inspection / gully chambers, inlet / outlet points etc of	52.00	Weekly.	1.00	L.S per treatment

	underground / open drainage / sewage / storm-water system, in garbage dumping areas, Organic Waste Composting Machine Rooms, R.O. Plant Room, Pump Rooms, Security Chowkies, areas around buildings, on stagnant water / waste water etc within the entire premises as directed by the Bank's Officials.
C) Rodent Control treatment.
1.	Providing Rodent control services in the entire premises, by supplying and using, rodent control devices / method / materials, such as Rodent Traps, Glue boards, Poison Cakes, smoking of the burrows or any other methos / devices, approved by the Bank's Officials, to effectively control and eliminate the Rodent menace, in the premises. Treatments must be done at appropriate intervals as per the instructions of the Bank's officials, to have effective control of Rodents, within the Premises. Required number / quantity of devices / materials as required for effective control of Rodents, as instructed by the Bank's Officials, must be supplied and required treatments to be at required intervals to effectively control and eliminate Rodent menace in the entire premises.	12.00	As and when required but not less than once in a week.	1.00	L.S per month.
Notes:
The approximate areas, indicated under each item, are only indicative and the bidders may inspect the sites and assess themselves the actual areas, if required by them to submit the tender.
The bidders, shall furnish the details of treatment for which they have quoted including nature of treatment and type/name of insecticides / pesticides / rodenticides proposed to be used. (Attach separate sheet).
The periodicity specified is the maximum interval between two consecutive treatments. In case it is found necessary, by the Bank, the contractor shall provide additional treatment(s) to eradicate the general pest / vector (mosquito) / rodent, menace.
The bidders are, advised to inspect and get acquainted themselves about the extent, type & scope of treatments to be carried out and conditions and topography required before quoting their rates.
The tender shall be valid for a period of three Months from the date of opening of Part I.

Comprehensive Annual Contract for providing Pest / Vector / Insect / Rodent control services in Bank's Main Office and residential colonies at various locations in Chennai.
Staff Quarters at Besant Nagar
A) General Pests / Vector (Mosquito) / Rodent control treatment.
Xx.Xx.	Description of the work.	Number of treatments to be done annually. (1)	Periodicity. (2)	Quantity. (3)	Unit. (4)
1	General Pest Control Treatment, inside residential flats - Class I (68 flats, each having, approximate carpet area of about 97.00 Sqm).	4.00	Quarterly.	68.00	Per Flat per treatment.
	General Pest Control Treatment, inside residential flats - Class III (186 flats, each having, approximate carpet area of about 49.00 Sqm).	4.00		186.00
	General Pest Control Treatment, inside residential flats - Class IV (4 flats, each having, approximate carpet area of about 32.00 Sqm).	4.00		4.00

Community Hall, Dispensary, Caretaker’s Flat, Caretaker's Office, Store Room, Xxxxxxxx’x Chowki, Pump Rooms, R.O. Plant Room, organic Waste Composting Machine Room etc & Staircases in all the occupied buildings etc having carpet area of about 1500.00 Sqm.

12.00

Monthly.

1.00

L.S. per treatment.

Drainage and sewage system within the entire colony premises, including, manholes, inspection / gully chambers, inlets of storm-water drains, garbage collection areas and chambers within the entire colony premises.

12.00

Monthly.

1.00

L.S. per treatment.

B) Vector (Mosquito) control treatment*.

* Periodicity and number of treatments (quantity), indicted under this treatment is only minimum and additional number of treatments, may have to be done by the AMC contractor, as and when required by the Bank and communicated to the contractor in writing

Xx.Xx.

Description of the work.

Number of annual treatments to be done annually.

(1)

Periodicity. (2)

Quantity. (3)

Unit. (4)

includes spraying, approved make, Dimethyl

52.00

Weekly.

1.00

L.S per treatment

Dichloro Vinyl Phosphate(DDVP) or approved equivalent, with appropriate concentration / dilution, as per the specification of the chemical manufacturers, as insecticide, using micro- sprayers, inside manholes, inspection / gully chambers, inlet / outlet points etc of underground / open drainage / sewage / storm water system, in garbage dumping areas, Organic Waste Composting Machine Rooms, R.O. Plant Room, Pump Rooms, Security Chowkies, areas around buildings, on stagnant water / waste water etc within the entire premises as directed by the Bank's

Officials.

C) Rodent Control treatment.

Providing Rodent control services in the entire premises, by supplying and using, rodent control devices / method / materials, such as Rodent Traps, Glue boards, Poison Cakes, smoking of the burrows or any other methods / devices, approved by the Bank's Officials, to effectively control and eliminate the Rodent menace, in the premises. Treatments have to be done at appropriate intervals as per the instructions of the Bank's officials, to have effective control of Rodents, within the Premises. , Required number / quantity of devices / materials as required for effective control of Rodents, as instructed by the Bank's Officials, have to be supplied and required treatments to be at required intervals to effectively control and eliminate Rodent menace in the entire premises.

12.00

As and when required but not less than once in a week.

1.00

L.S per month.

Staff Quarters at P.H. Road.
A) General Pests / Vector (Mosquito) / Rodent control treatment.
Xx.Xx.	Description of the work.	Number of treatments to be done annually.	Periodicity.	Quantity.	Unit.
1.	General Pest Control Treatment, inside residential flats - 'B' type Class III flats, including VOFs, THHs, Trainee Flats, Medical Flats, SRAs, Flat used as reception / accommodation for Facility Manager / Store Room, Flat used for ,Catering / Dining Gym & Office of Welfare Association & Caretaker' Office, in F, Q, R, S & T blocks, having approximate carpet area of each flat - 45.00 Sqm.	4.00	Quarterly.	84.00	Per Flat per treatment.
2.	All as above, but for 'A' type Class III flats, in G & K blocks, having approximate carpet area of each flat - 62.00 Sqm.	4.00	Quarterly.	48.00	Per Flat per treatment.
3.	All as above, but for Class I flats, in H & J blocks, having approximate carpet area of each flat - 73.00 Sqm.	4.00	Quarterly.	32.00	Per Flat per treatment.
4.	All as above, but for Class I flats, in N & P blocks, having approximate carpet area of each flat - 95.00 Sqm.	4.00	Quarterly.	8.00	Per Flat per treatment.
5.	All as above, but for Bungalow Type Duplex Flats, for Senior Officers, in A, B, C, & E blocks, having ground and first floor and approximate carpet area of each flat - 188.00 Sqm.	4.00	Quarterly.	10.00	Per Flat per treatment.
6.	Community Hall, Amenities Block (ground & first floor), Recreation Rooms, Mind Gym, Dispensary, Store Rooms, Pump Rooms, R.O. Plant Room, Organic Waste Composting Machine Room, Rooms allotted to Electrician / Plumber / Gardener / Maintenance Staff, Security Chowkies / Porta Cabins & Staircases in all the occupied buildings etc having carpet area of about 1300.00 Sqm.	12.00	Monthly.	1.00	L.S. per treatment.
7.	Drainage, sewage and storm-water systems within the entire colony premises, including, manholes, inspection / gully chambers, inlets of storm-water drains, garbage collection areas and chambers within the entire colony premises.	12.00	Monthly.	1.00	L.S. per treatment.
B) Vector (Mosquito) control treatment*.

*Periodicity and number of treatments (quantity), indicted under this treatment is only minimum and additional number of treatments, may have to be done by the AMC contractor, as and when required by the Bank and communicated to the contractor in writing.
Xx.Xx.	Description of the work.	Number of treatments to be done annually.	Periodicity.	Quantity.	Unit.
1.	Providing and conducting, Vector (Mosquito) control treatment, by thermal fogging method, using approved make Pyrethrin or approved equivalent, as disinfectant and Ultra Low Volume (ULV) sprayers, at a time, convenient to the Bank and as instructed by the Bank's officials. The treatment shall be done for the open areas, staircases, open stages, parking areas / sheds, R.O. Plant Room / Shed, Organic Waste Composting Machine Room / Shed, Security Chowkys / Porta Cabins, Community Halls, Amenities Block, open / closed wells, underground drainage / sewage / storm-water system including manholes, inspection / gully chambers etc within the entire premises as directed by the Bank's Officials. The scope of work also includes spraying, approved make, Dimethyl Dichloro Vinyl Phosphate(DDVP) or approved equivalent, with appropriate concentration / dilution, as per the specification of the chemical manufacturers, as insecticide, using micro-sprayers, inside manholes, inspection / gully chambers, inlet / outlet points etc of underground / open drainage / sewage / storm-water system, in garbage dumping areas, Organic Waste Composting Machine Rooms, R.O. Plant Room, Pump Rooms, Security Chowkies, areas around buildings, on stagnant water / waste water etc within the entire premises as directed by the Bank's Officials.	52.00	Weekly.	1.00	L.S per treatment.
C) Rodent Control Treatment.
1.	Providing Rodent control services in the entire premises, by supplying and using, rodent control devices / method / materials, such as Rodent Traps, Glue boards, Poison Cakes, smoking of the burrows or any other methos / devices, approved by the Bank's Officials, to effectively control and eliminate the Rodent menace, in the premises. Treatments must be done at appropriate intervals as per the instructions of the Bank's officials, to have effective control of Rodents, within the Premises. Required number / quantity of devices / materials as required for effective control of Rodents, as instructed	12.00	As and when required but not less than once in a week.	1.00	L.S per month.

	by the Bank's Officials, have to be supplied and required treatments to be at required intervals to effectively control and eliminate Rodent menace in the entire premises.
Notes:
The approximate areas, indicated under each item, are only indicative and the bidders may inspect the sites and assess themselves the actual areas, if required by them to submit the tender.
The bidders, shall furnish the details of treatment for which they have quoted including nature of treatment and type/name of insecticides / pesticides / rodenticides proposed to be used. (Attach separate sheet).
The periodicity specified is the maximum interval between two consecutive treatments. In case it is found necessary, by the Bank, the contractor shall provide additional treatment(s) to eradicate the general pest / vector (mosquito) / rodent, menace.
The bidders are, advised to inspect and get acquainted themselves about the extent, type & scope of treatments to be carried out and conditions and topography required before quoting their rates.
The tender shall be valid for a period of three Months from the date of opening of Part I.

Officers' Quarters at Xxxx Xxxxx
A) General Pests / Vector (Mosquito) / Rodent control treatment.
Xx.Xx.	Description of the work.	Number of treatments to be done annually. (1)	Periodicity. (2)	Quantity. (3)	Unit. (4)
1	General Pest Control Treatment, inside residential flats (74 flats, having, approximate carpet area of each A Type Flats- 36 Flats about 110.00 Sqm
				36.00
					Per Flat per treatment.
		4.00	Quarterly.
	B Type Flats- 34 Flats about 140.00 Sqm			34.00
	VOF - 4 Flats about 50.00 Sqm			4.00
2	Community Hall, Dispensary, Caretaker’s Flat, Club house area, Caretaker's Office, Store Room, Watchman’s Chowki, Pump Rooms, organic Waste Composting Machine Room etc & Staircases in all the occupied buildings etc having carpet area of about 1300.00 Sqm.	12.00	Monthly.	1.00	L.S. per treatment.

3	Drainage and sewage system within the entire colony premises, including, manholes, inspection / gully chambers, inlets of storm-water drains, garbage collection areas and chambers within the entire colony premises.	12.00	Monthly.	1.00	L.S. per treatment.
B) Vector (Mosquito) control treatment*.
* Periodicity and number of treatments (quantity), indicted under this treatment is only minimum and additional number of treatments, may have to be done by the AMC contractor, as and when required by the Bank and communicated to the contractor in writing
Xx.Xx.	Description of the work.	Number of annual treatments to be done annually. (1)	Periodicity. (2)	Quantity. (3)	Unit. (4)
1	Providing and conducting, Vector (Mosquito) control treatment, by fogginthermal fogging method, using approved make Pyrethrin or approved equivalent,	52.00	Weekly.	1.00	L.S per treatment

as disinfectant and Ultra Low Volume (ULV) sprayers, at a time convenient to the Bank and as instructed by the Bank's officials. The treatment must be done for the entire open areas, staircases, open stages, parking areas / sheds, Community Halls, open / closed wells, underground drainage / sewage / storm-water system including manholes, inspection / gully chambers etc within the entire premises as directed by the Bank's Officials. The scope of work also includes spraying, approved make, Dimethyl Dichloro Vinyl Phosphate(DDVP) or approved equivalent, with appropriate concentration / dilution, as per the specification of the chemical manufacturers, as insecticide, using micro-sprayers, inside manholes, inspection / gully chambers, inlet / outlet points etc of underground / open drainage / sewage / storm water system, in garbage dumping areas, Organic Waste Composting Machine Rooms, R.O. Plant Room, Pump Rooms, Security Chowkies, areas around buildings, on stagnant water / waste water etc within the entire premises as directed by the Bank's

Officials.

C) Rodent Control treatment.

number / quantity of devices / materials as required

12.00

As and when required but not less than once in a week.

1.00

L.S per month.

	for effective control of Rodents, as instructed by the Bank's Officials, have to be supplied and required treatments to be at required intervals to effectively control and eliminate Rodent menace in the entire premises.
Notes:
The approximate areas, indicated under each item, are only indicative and the bidders may inspect the sites and assess themselves the actual areas, if required by them to submit the tender.
The bidders, shall furnish the details of treatment for which they have quoted including nature of treatment and type/name of insecticides / pesticides / rodenticides proposed to be used. (Attach separate sheet).
The periodicity specified is the maximum interval between two consecutive treatments. In case it is found necessary, by the Bank, the contractor shall provide additional treatment(s) to eradicate the general pest / vector (mosquito) / rodent, menace.
The rate for general pest control, also includes, removal of bee hives, if any, found within the premises.
The bidders are, advised to inspect and get acquainted themselves about the extent, type & scope of treatments to be carried out and conditions and topography required before quoting their rates.
The tender shall be valid for a period of three Months from the date of opening of Part I.

Officers’ Quarters at SAF Games Village, Koyambedu
A) General Pests / Vector (Mosquito) / Rodent control treatment.
Xx.Xx.	Description of the work.	Number of treatments to be done annually. (1)	Periodicity. (2)	Quantity. (3)	Unit. (4)
1	General Pest Control Treatment, inside residential flats (72 flats, having, approximate carpet area of each B Type Flats- 16 Flats about 100.00 Sqm	4.00	Quarterly.	16.00	Per Flat per treatment.
1	C Type Flats- 56 Flats about 72.00 Sqm	4.00	Quarterly.	56.00	Per Flat per treatment.
2	Community Hall, Dispensary, Caretaker’s Flat, Caretaker's Office, Store Room, Watchman’s Chowki, Pump Rooms, organic Waste Composting Machine Room etc & Staircases, lift lobbies in all the occupied buildings etc having carpet area of about 400.00 Sqm.	12.00	Monthly.	1.00	L.S. per treatment.
3	Drainage and sewage system within the entire colony premises, including, manholes, inspection / gully chambers, inlets of storm-water drains, garbage collection areas and chambers within the entire colony premises.	12.00	Monthly.	1.00	L.S. per treatment.
A	Total value for 12 Months, i.e from July 01, 2020 to June 30, 2021

B) Vector (Mosquito) control treatment*.
* Periodicity and number of treatments (quantity), indicted under this treatment is only minimum and additional number of treatments, may have to be done by the AMC contractor, as and when required by the Bank and communicated to the contractor in writing
Xx.Xx.	Description of the work.	Number of treatments to be done annually. (1)	Periodicity. (2)	Quantity. (3)	Unit. (4)
1	Providing and conducting, Vector (Mosquito) control treatment, by fogginthermal fogging method, using approved make Pyrethrin or approved equivalent, as disinfectant and Ultra Low Volume (ULV) sprayers, at a time convenient to the Bank and as instructed by the Bank's officials. The treatment must be done for the entire open areas, staircases, open stages, parking areas / sheds, Community Halls, open / closed wells, underground drainage / sewage / storm-water system including manholes, inspection / gully chambers etc within the entire premises as directed by the Bank's Officials. The scope of work also includes spraying, approved make, Dimethyl Dichloro Vinyl Phosphate(DDVP) or approved equivalent, with appropriate concentration / dilution, as per the specification of the chemical manufacturers, as insecticide, using micro-sprayers, inside manholes, inspection / gully chambers, inlet / outlet points etc of underground / open drainage / sewage / storm water system, in garbage dumping areas, Organic Waste Composting Machine Rooms, Pump Rooms, Security Chowkies, areas around buildings, on stagnant water / waste water etc within the entire premises as directed by the Bank's Officials.	52.00	Weekly.	1.00	L.S per treatment
B	Total value for 12 Months, i.e from July 01, 2020 to June 30, 2021

C) Rodent Control treatment.
1	Providing Rodent control services in the entire premises, by supplying and using, rodent control devices / method / materials, such as Rodent Traps, Glue boards, Poison Cakes, smoking of the burrows or any other methods / devices, approved by the Bank's Officials, to effectively control and eliminate the Rodent menace, in the premises. Treatments have to be done at appropriate intervals as per the instructions of the Bank's officials, to have effective control of Rodents, within the Premises. , Required number / quantity of devices / materials as required for effective control of Rodents, as instructed by the Bank's Officials, have to be supplied and required treatments to be at required intervals to effectively control and eliminate Rodent menace in the entire premises.	12.00	As and when required but not less than once in a week.	1.00	L.S per month.
Notes:
The approximate areas, indicated under each item, are only indicative and the bidders may inspect the sites and assess themselves the actual areas, if required by them to submit the tender.
The bidders, shall furnish the details of treatment for which they have quoted including nature of treatment and type/name of insecticides / pesticides / rodenticides proposed to be used. (Attach separate sheet).
The periodicity specified is the maximum interval between two consecutive treatments. In case it is found necessary, by the Bank, the contractor shall provide additional treatment(s) to eradicate the general pest / vector (mosquito) / rodent, menace.
The rate for general pest control, also includes, removal of bee hives, if any, found within the premises.
The bidders are, advised to inspect and get acquainted themselves about the extent, type & scope of treatments to be carried out and conditions and topography required before quoting their rates.
The tender shall be valid for a period of three Months from the date of opening of Part I.

Staff Quarters at K. K Nagar

A) General Pests / Vector (Mosquito) / Rodent control treatment.

Xx.Xx.

Description of the work.

Number of treatments to be done annually.

(1)

Periodicity.

(2)

Quantity.

(3)

Unit.

(4)

General Pest Control Treatment, inside residential flats - Class I (20 flats, each having, approximate carpet area of about 97.00 Sqm).

4.00

Quarterly.

20.00

Per Flat per treatment.

General Pest Control Treatment, inside residential flats - Class III (71 flats, each having, approximate carpet area of about

49.00 Sqm).

4.00

71.00

General Pest Control Treatment, inside residential flats - Class IV (31 flats, each having, approximate carpet area of about

32.00 Sqm).

4.00

31.00

Community Hall, Dispensary, Caretaker’s Flat, Caretaker's Office, Store Room, Watchman’s Chowki, Pump Rooms, organic Waste Composting Machine Room etc & Staircases in all the occupied buildings etc having carpet area of about 780.00 Sqm.

12.00

Monthly.

1.00

L.S. per treatment.

12.00

Monthly.

1.00

L.S. per treatment.

B) Vector (Mosquito) control treatment*.

Xx.Xx.

Description of the work.

Number of treatments to be done annually.

(1)

Periodicity.

(2)

Quantity.

(3)

Unit.

(4)

Providing and conducting, Vector (Mosquito) control treatment, by fogginthermal fogging method, using approved make Pyrethrin or approved equivalent, as disinfectant and Ultra Low Volume (ULV) sprayers, at a time convenient to the Bank and as instructed by the Bank's officials. The treatment must be done for the entire open areas, staircases, open stages, parking areas / sheds, Community Halls, open / closed wells, underground drainage / sewage / storm-water system including manholes, inspection / gully chambers etc within the entire premises as directed by the Bank's Officials. The scope of work also includes spraying, approved make, Dimethyl Dichloro Vinyl Phosphate(DDVP) or approved equivalent, with appropriate concentration / dilution, as per the specification of the chemical manufacturers, as insecticide, using micro- sprayers, inside manholes, inspection / gully chambers, inlet / outlet points etc of underground / open drainage / sewage / storm water system, in garbage dumping areas, Organic Waste Composting Machine Rooms, Pump Rooms, Security Chowkies, areas around buildings, on stagnant water / waste water etc within the entire premises as directed by the Bank's Officials.

52.00

Weekly.

1.00

L.S per treatment

C) Rodent Control treatment.
1	Providing Rodent control services in the entire premises, by supplying and using, rodent control devices / method / materials, such as Rodent Traps, Glue boards, Poison Cakes, smoking of the burrows or any other methods / devices, approved by the Bank's Officials, to effectively control and eliminate the Rodent menace, in the premises. Treatments have to be done at appropriate intervals as per the instructions of the Bank's officials, to have effective control of Rodents, within the Premises. , Required number / quantity of devices / materials as required for effective control of Rodents, as instructed by the Bank's Officials, have to be supplied and required treatments to be at required intervals to effectively control and eliminate Rodent menace in the entire premises.	12.00	As and when required but not less than once in a week.	1.00	L.S per month.
Notes:
The approximate areas, indicated under each item, are only indicative and the bidders may inspect the sites and assess themselves the actual areas, if required by them to submit the tender.
The bidders, shall furnish the details of treatment for which they have quoted including nature of treatment and type/name of insecticides / pesticides / rodenticides proposed to be used. (Attach separate sheet).
The periodicity specified is the maximum interval between two consecutive treatments. In case it is found necessary, by the Bank, the contractor shall provide additional treatment(s) to eradicate the general pest / vector (mosquito) / rodent, menace.
The rate for general pest control, also includes, removal of bee hives, if any, found within the premises.
The bidders are, advised to inspect and get acquainted themselves about the extent, type & scope of treatments to be carried out and conditions and topography required before quoting their rates.
The tender shall be valid for a period of three Months from the date of opening of Part I.

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Table of Contents

भारतीय �रज़व� ब�क/Reserve Bank of India

Document Metadata

भारतीय �रज़व� ब�क/Reserve Bank of India

Comprehensive Annual Contract for providing Pest control services in Bank’s Main Office Premises and various Residential Colonies, located at Chennai.

िनिवदा जमा करने की अंितम िदनांक: 13.03.2023 को अपरा5 15.00 बजे तक या उससे पहले

Due Date of Submission : On or before 15.00 hrs on 13.03.2023

Estate Department, RBI, Chennai

Notice Inviting Tender:

Comprehensive Annual Contract for providing Pest control services in Bank’s Main Office Premises and various Residential Colonies, located at Chennai.

B) System Requirements:

Bidding in e-tender:

Beneficiary Name: RBI CHENNAI IFSC: RBIS0CNPA01

Account No: 186003001

Renewal of contract: At the sole discretion of the Bank, the AMC shall be considered for

Beneficiary Name: RBI CHENNAI IFSC: RBIS0CNPA01

Account No.: 186003001

26. Only able-bodied, physically fit, well trained, literate, disciplined and honest personnel shall be deployed.

27. The contractor shall make available pest control services to eliminate / alleviate / control pest

32. The contractor shall provide the services, in the Bank’s, specified premises, to eliminate

40. Insurance.

1. Interpretation Clause.

2. Scope of Contract.

3. Dismissal of Workmen.

4. Termination of Contract by the Employer.

5. Termination of Contract by Contractor.

6. Delayed Payment.

7. Disputes arising out of the contract.

9. Employer entitled to recover compensation paid to workmen.

10. Right of Employer to terminate Contract in the event of death of Contractor.

11. Marginal Notes.

Note – Special treatment against termites shall be carried out if, required by the Bank and advised in writing, which will be paid separately.

1. Categories of pests to be treated.

(Bidder’s Signature) along-with seal

ANNEXURE A

ANNEXURE - B

[Scanned copy (in pdf format) of this Annexure duly filled, to be uploaded with tender

To

The Regional Director Reserve Bank of India Estate Department

2nd Floor Fort Glacis Rajaji Salai

Chennai - 600001.

Annexure - C

CLIENT’s CERTIFICATE

PERFORMANCE OF CONTRACTOR

The Regional Director Estate Department

Reserve Bank of India Chennai

Name of Work: …………………………………………………………………………

Annexure: E‌

Proforma for Performance Bank Guarantee

Name of Work: …………………………………………………………………………

Schedule of Quantities

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Annexure: E ‌