Common use of Administration and Monitoring Clause in Contracts

Administration and Monitoring. a) Fulfilling the functions of the Employer’s Agent The appointed Employer’s Agent for the project shall be that person listed in the tender as the Employer’s Agent, who shall be authorized by the Consulting Engineer to carry out the work intended by the specifications and the duties required by the General conditions of contract (GCC). The duties of the Employer’s Agent shall be in accordance with the Client’s standard requirements and shall, inter alia, include: i) Conduct meetings with affected communities and relevant forums, if necessary, to establish communication channels and to determine issues impacting on the construction phase. ii) Appointment of suitable, able, and competent site staff, together with the administration of such staff (including those of any independent Consulting Engineer/s as approved). iii) Arranging and attending monthly technical and site meetings and keeping minutes of such meetings. iv) Planning on behalf of the Client for the provision and reproduction of such drawings and documents as may be required by the contractor and site staff for the execution of the works. v) Fulfilling all functions and obligations stated or implied for the Employer’s Agent, and delegated to the Employer’s Agent Representative, in the Client’s Particular Conditions of Contract, Standard Specifications or Scope of Works or any other document applicable to the control and administration of a works contract. vi) Issuing instructions to the Contractor, co-coordinating and generally inspecting the execution of the Works for compliance with the contract at such intervals as appropriate for the purpose of the proper inspection of the works, directing site staff and delegating the detailed and day-to-day supervision/inspection of the works and site administration. vii) Advising the Client regarding the inspection and testing of such materials and plant as are usually inspected and tested and arranging for such inspection and testing to be carried out in accordance with current appropriate codes, manuals, and guidelines. viii) Ensure regular inspections by the design specialists for all work on the project. ix) Approve all materials and ensure compliance of materials mix designs to the specifications. x) Actively manage, report, and assist the Contractor on training, development and empowerment pro- grammes committed to by the Contractor in relation to his tendered Contract Participation Goals. Reporting and signing off on monthly basis the mentorship programme for Targeted Enterprises provided by the Contractor and ensuring that all needs of the Targeted Enterprises are recorded monthly and dealt with as the need arises. The monthly report shall be agreed with the Targeted Enterprises which shall also be signed by each Targeted Enterprise undergoing mentorship. xi) Monitor and report on conformance to all relevant Occupational Health and Safety legislation including regular internal audits to be conducted by the Consulting Engineer’s nominated specialist, arrangement for visits by the designer at identified critical phases of construction and recording/reporting of Section 24 incidents. xii) Monitor and report on conformance to all relevant Environmental legislation and requirements. xiii) Review and analyse claims and/or disputes or differences that may arise between the Client and Contractor. Present to the Client the Employer’s Agent’s review and analysis for discussion and consultation before the Employer’s Agent’s decision is made known to the Parties. All duties regarding disputes will be paid for under Additional duties. xiv) Issuing works authorisations, as agreed with, and approved by the Client. xv) Provide the Client with progress, monthly materials and laboratory and other reports on all aspects of material importance regarding the Works. xvi) Identification of risks to the Client under the Works Contract, as well as communicating mitigations measures to the Client. xvii) Provide the Client within 3 months of issuing the Completion Certificate of the works with such draft construction reports, materials as-built records, as-built plans in PDF format and all other documents normally associated with contract administration. The final reports/records shall be provided within 1 month of the issue of the Final Approval Certificate for the Works contract. xviii) Certain construction monitoring duties may be delegated to the Employer’s Agent’s representative (RE). xix) Receive the contractor’s proposed programme, analyse it, comment on it and when found acceptable write to the contractor stating that the programme is acceptable. xx) Declare structures (bridges, culverts, roads, sections of roads, etc.) safe for use in writing before it is opened for public use.

Administration and Monitoring. a) Fulfilling the functions of the Employer’s Agent Engineer The appointed Employer’s Agent Engineer for the project shall be that person listed in the tender as the Employer’s AgentContracts Engineer, who shall be authorized by the Consulting Engineer Service Provider to carry out the work intended by the specifications and the duties required by the General conditions of contract (GCC). The duties of the Employer’s Agent Engineer shall be in accordance with the Client’s standard requirements and shall, inter alia, include: i) Conduct meetings with affected communities and relevant forums, if necessary, to establish communication channels and to determine issues impacting on the construction phase. ii) Appointment of suitable, able, and competent site staff, together with the administration of such staff (including those of any independent Consulting EngineerService Provider/s as approved). iii) Arranging and attending monthly technical and site meetings and keeping minutes of such meetings. iv) Planning on behalf of the Client for the provision and reproduction of such drawings and documents as may be required by the contractor and site staff for the execution of the works. v) Fulfilling all functions and obligations stated or implied for the Employer’s AgentEngineer, and delegated to the EmployerEngineer’s Agent Representative, in the Client’s Particular Conditions of Contract, Standard Specifications or Scope of Works or any other document applicable to the control and administration of a works contract. vi) Issuing instructions to the Contractor, co-coordinating and generally inspecting the execution of the Works for compliance with the contract at such intervals as appropriate for the purpose of the proper inspection of the works, directing site staff and delegating the detailed and day-to-day supervision/inspection of the works and site administration. vii) Advising the Client regarding the inspection and testing of such materials and plant as are usually inspected and tested and arranging for such inspection and testing to be carried out in accordance with current appropriate codes, manuals, and guidelines. viii) Ensure regular inspections by the design specialists for all work on the project. ix) Approve all materials and ensure compliance of materials mix designs to the specifications. x) Actively manage, report, and assist the Contractor on training, development and empowerment pro- grammes committed to by the Contractor in relation to his tendered Contract Participation Goals. Reporting and signing off on monthly basis the mentorship programme for Targeted Enterprises provided by the Contractor and ensuring that all needs of the Targeted Enterprises are recorded monthly and dealt with as the need arises. The monthly report shall be agreed with the Targeted Enterprises which shall also be signed by each Targeted Enterprise undergoing mentorship. xi) Monitor and report on conformance to all relevant Occupational Health and Safety legislation including regular internal audits to be conducted by the Consulting EngineerService Provider’s nominated specialist, arrangement for visits by the designer at identified critical phases of construction and recording/reporting of Section 24 incidents. xii) Monitor and report on conformance to all relevant Environmental legislation and requirements. xiii) Review and analyse claims and/or disputes or differences that may arise between the Client and Contractor. Present to the Client the Employer’s AgentEngineer’s review and analysis for discussion and consultation before the Employer’s AgentEngineer’s decision is made known to the Parties. All duties regarding disputes will be paid for under Additional duties. xiv) Issuing works authorisations, as agreed with, and approved by the Client. xv) Provide the Client with progress, monthly materials and laboratory and other reports on all aspects of material importance regarding the Works. xvi) Identification of risks to the Client under the Works Contract, as well as communicating mitigations measures to the Client. xvii) Provide the Client within 3 months of issuing the Completion Certificate of the works with such draft construction reports, materials as-built records, as-built plans in PDF format and all other documents normally associated with contract administration. The final reports/records shall be provided within 1 month of the issue of the Final Approval Certificate for the Works contract. xviii) Certain construction monitoring duties may be delegated to the Employer’s AgentEngineer’s representative (RE). xix) Receive the contractor’s proposed programme, analyse it, comment on it and when found acceptable write to the contractor stating that the programme is acceptable. xx) Declare structures (bridges, culverts, roads, sections of roads, etc.) safe for use in writing before it is opened for public use.

Administration and Monitoring. a) Fulfilling the functions of the Employer’s Agent Engineer The appointed Employer’s Agent Engineer for the project shall be that person listed in the tender as the Employer’s AgentContracts Engineer, who shall be authorized by the Consulting Engineer Service Provider to carry out the work intended by the specifications and the duties required by the General conditions of contract (GCC). The duties of the Employer’s Agent Engineer shall be in accordance with the Client’s standard requirements and shall, inter alia, include: i) Conduct meetings with affected communities and relevant forums, if necessary, to establish communication channels and to determine issues impacting on the construction phase. ii) Appointment of suitable, able, able and competent site staff, together with the administration of such staff (including those of any independent Consulting EngineerService Provider/s as approved). iii) Arranging and attending monthly technical and site meetings and keeping minutes of such meetings. iv) Planning Making arrangements on behalf of the Client for the provision and reproduction of such drawings and documents as may be required by the contractor and site staff for the execution of the works. v) Fulfilling all functions and obligations stated or implied for the Employer’s AgentEngineer, and delegated to the EmployerEngineer’s Agent Representative, in the Client’s Particular Conditions of Contract, Standard Specifications or Scope of Works or any other document applicable to the control and administration of a works contract. vi) Issuing instructions to the Contractor, co-coordinating and generally inspecting the execution of the Works for compliance with the contract at such intervals as appropriate for the purpose of the proper inspection of the works, directing site staff and delegating the detailed and day-to-day supervision/inspection of the works and site administration. vii) Advising the Client regarding the inspection and testing of such materials and plant as are usually inspected and tested and arranging for such inspection and testing to be carried out in accordance with current appropriate codes, manuals, manuals and guidelines. viii) Ensure regular inspections by the design specialists for all work on the project. ix) Approve all materials and ensure compliance of materials mix designs to the specifications. x) Actively manage, report, report and assist the Contractor on training, development and empowerment pro- grammes committed to by the Contractor in relation to his tendered Contract Participation Goals. Reporting and signing off on monthly basis the mentorship programme for Targeted Enterprises provided by the Contractor and ensuring that all needs of the Targeted Enterprises are recorded monthly and dealt with as the need arises. The monthly report shall be agreed with the Targeted Enterprises which shall also be signed by each Targeted Enterprise undergoing mentorship. xi) Monitor and report on conformance to all relevant Occupational Health and Safety legislation including regular internal audits to be conducted by the Consulting EngineerService Provider’s nominated specialist, arrangement for visits by the designer at identified critical phases of construction and recording/reporting of Section 24 incidents. xii) Monitor and report on conformance to all relevant Environmental legislation and requirements. xiii) Review and analyse claims and/or disputes or differences that may arise between the Client and Contractor. Present to the Client the Employer’s AgentEngineer’s review and analysis for discussion and consultation before the Employer’s AgentEngineer’s decision is made known to the Parties. All duties regarding with regard to disputes will be paid for under Additional duties. xiv) Issuing works authorisations, as agreed with, with and approved by the Client. xv) Provide the Client with progress, monthly materials and laboratory and other reports on all aspects of material importance regarding the Works. xvi) Identification of risks to the Client under the Works Contract, as well as communicating mitigations measures to the Client. xvii) Provide the Client within 3 months of issuing the Completion Certificate of the works with such draft construction reports, materials as-built records, as-built plans in PDF format and all other documents normally associated with contract administration. The final reports/records shall be provided within 1 month of the issue of the Final Approval Certificate for the Works contract. xviii) Certain construction monitoring duties may be delegated to the Employer’s AgentEngineer’s representative (RE). xix) Receive the contractor’s proposed programme, analyse it, comment on it and when found acceptable write to the contractor stating that the programme is acceptable. xx) Declare structures (bridges, culverts, roads, sections of roads, etc.) safe for use in writing writing, before it is opened for public use.

Administration and Monitoring. a) Fulfilling the functions of the Employer’s Agent Engineer The appointed Employer’s Agent Engineer for the project shall be that person listed in the tender as the Employer’s Agent, Contracts Engineer. who shall be authorized by the Consulting Engineer Service Provider to carry out the work intended by the specifications and the duties required by the General conditions of contract (GCC). The duties of the Employer’s Agent Engineer shall be in accordance with the Client’s standard requirements and shall, . inter alia, . include: i) Conduct meetings with affected communities and relevant forums, . if necessary, . to establish communication channels and to determine issues impacting on the construction phase. ii) Appointment of suitable, able, . able and competent site staff, . together with the administration of such staff (including those of any independent Consulting EngineerService Provider/s as approved). iii) Arranging and attending monthly technical and site meetings and keeping minutes of such meetings. iv) Planning Making arrangements on behalf of the Client for the provision and reproduction of such drawings and documents as may be required by the contractor and site staff for the execution of the works. v) Fulfilling all functions and obligations stated or implied for the Employer’s Agent, Engineer. and delegated to the EmployerEngineer’s Agent Representative, . in the Client’s Particular Conditions of Contract, . Standard Specifications or Scope of Works or any other document applicable to the control and administration of a works contract. vi) Issuing instructions to the Contractor, . co-coordinating and generally inspecting the execution of the Works for compliance with the contract at such intervals as appropriate for the purpose of the proper inspection of the works, . directing site staff and delegating the detailed and day-to-day supervision/inspection of the works and site administration. vii) Advising the Client regarding the inspection and testing of such materials and plant as are usually inspected and tested and arranging for such inspection and testing to be carried out in accordance with current appropriate codes, manuals, . manuals and guidelines. viii) Ensure regular inspections by the design specialists for all work on the project. ix) Approve all materials and ensure compliance of materials mix designs to the specifications. x) Actively manage, report, . report and assist the Contractor on training, . development and empowerment pro- grammes committed to by the Contractor in relation to his tendered Contract Participation Goals. Reporting and signing off on monthly basis the mentorship programme for Targeted Enterprises provided by the Contractor and ensuring that all needs of the Targeted Enterprises are recorded monthly and dealt with as the need arises. The monthly report shall be agreed with the Targeted Enterprises which shall also be signed by each Targeted Enterprise undergoing mentorship. xi) Monitor and report on conformance to all relevant Occupational Health and Safety legislation including regular internal audits to be conducted by the Consulting EngineerService Provider’s nominated specialist, . arrangement for visits by the designer at identified critical phases of construction and recording/reporting of Section 24 incidents. xii) Monitor and report on conformance to all relevant Environmental legislation and requirements. xiii) Review and analyse claims and/or disputes or differences that may arise between the Client and Contractor. Present to the Client the Employer’s AgentEngineer’s review and analysis for discussion and consultation before the Employer’s AgentEngineer’s decision is made known to the Parties. All duties regarding with regard to disputes will be paid for under Additional duties. xiv) Issuing works authorisations, . as agreed with, with and approved by the Client. xv) Provide the Client with progress, . monthly materials and laboratory and other reports on all aspects of material importance regarding the Works. xvi) Identification of risks to the Client under the Works Contract, . as well as communicating mitigations measures to the Client. xvii) Provide the Client within 3 months of issuing the Completion Certificate of the works with such draft construction reports, . materials as-built records, . as-built plans in PDF format and all other documents normally associated with contract administration. The final reports/records shall be provided within 1 month of the issue of the Final Approval Certificate for the Works contract. xviii) Certain construction monitoring duties may be delegated to the Employer’s AgentEngineer’s representative (RE). xix) Receive the contractor’s proposed programme, . analyse it, . comment on it and when found acceptable write to the contractor stating that the programme is acceptable. xx) Declare structures (bridges, . culverts, . roads, . sections of roads, . etc.) safe for use in writing writing. before it is opened for public use.