Administration of Orders Sample Clauses
The Administration of Orders clause outlines the procedures and responsibilities related to processing, managing, and fulfilling purchase or service orders under an agreement. It typically specifies how orders are to be submitted, acknowledged, modified, or cancelled, and may detail timelines, required documentation, and communication protocols between the parties. This clause ensures that both parties have a clear, standardized process for handling orders, reducing the risk of misunderstandings or disputes regarding order fulfillment.
Administration of Orders. A. Ordering
1. Master Agreement order and purchase order numbers shall be clearly shown on all acknowledgments, shipping labels, packing slips, invoices, and on all correspondence.
2. Purchasing Entities may define project-specific requirements and informally compete the requirement among companies having a Master Agreement on an “as needed” basis. This procedure may also be used when requirements are aggregated or other firm commitments may be made to achieve reductions in pricing. This procedure may be modified in Participating Addenda and adapted to
3. Each Purchasing Entity will identify and utilize its own appropriate purchasing procedure and documentation. Contractor is expected to become familiar with the Purchasing Entities’ rules, policies, and procedures regarding the ordering of supplies and/or services contemplated by this Master Agreement.
4. Contractor shall not begin work without a valid Purchase Order or other appropriate commitment document under the law of the Purchasing Entity.
5. Orders may be placed consistent with the terms of this Master Agreement during the term of the Master Agreement.
6. All Orders pursuant to this Master Agreement, at a minimum, shall include:
a. A description of the services or supplies being delivered;
b. The place and requested time of delivery;
c. A billing address;
d. The name, phone number, and address of the Purchasing Entity representative;
e. The price per hour or other pricing elements consistent with this Master Agreement and the Contractor’s proposal;
f. A ceiling amount of the order for services being ordered; and
g. The Master Agreement identifier.
7. All communications concerning administration of Orders placed shall be furnished solely to the authorized purchasing agent within the Purchasing Entity’s purchasing office, or to such other individual identified in writing in the Order.
8. Orders must be placed pursuant to this Master Agreement prior to the termination date thereof, but may have a delivery date or performance period up to 120 days past the then-current termination date of this Master Agreement. Contractor is reminded that financial obligations of Purchasing Entities payable after the current applicable fiscal year are contingent upon agency funds for that purpose being appropriated, budgeted, and otherwise made available. And all fees shall be paid, as applicable, even after the Master Agreement has been terminated or expired.
9. Notwithstanding the expiration, cancellation or terminat...
Administration of Orders. Ordering