Common use of Administration/Support Clause in Contracts

Administration/Support. The amount of administration/support the Subgrantee allowed under the Utility Contracts is 15% of the total Labor and Material expenditures when final program expenditures are compiled and submitted to the DCAA. Allowable Administration costs include: salaries and fringe benefits of Subgrantee administrative staff (executive director, HR, IT, fiscal, etc.), office support staff (receptionist, etc.), office space and utilities, telephone, publicity and outreach, travel and per diem, audit costs, rental, purchase, and/or lease of equipment, supplies, photocopies, printing and postage and indirect costs. Subgrantees may charge clothing for energy auditors, inspectors, or crew members to either Administration or Support. Clothing may not be charged for office staff. All persons for whom clothing is purchased must have direct contact with customers. Prior approval by the Grantee for the purchase, rental, or lease of equipment is required in order to be an allowable cost. Indirect costs shall be allowed at a specified rate approved by the Subgrantee's federal cognizant agency and in the amount included in the approved budget presented in this Contract. Indirect cost rates, if applicable, shall be determined according to the principles defined in 2 CFR Part 200 (Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards). Allowable support costs include: a. Salaries and fringe benefits of evaluators, final inspectors, and weatherization supervisory personnel. b. Salaries and fringe benefits of weatherization office staff. c. Office space, utilities, telephone, office supplies, office equipment, printing, photocopying, and postage related to the weatherization program. d. Insurance related to weatherization staff. e. Cost of transporting weatherization materials, tools, equipment, work crews, evaluators/ inspectors and other weatherization staff to a weatherization work site or a storage site. f. Travel cost (mileage and per diem) to attend Agency-sponsored weatherization training sessions and weatherization meetings. g. Purchase or lease, maintenance, operation, and insurance of vehicles used to transport weatherization materials or personnel. (Vehicle insurance coverage is required.) h. Purchase or lease and maintenance of tools and equipment. i. The purchase of building permits, when required. j. Purchase of health and safety supplies for use in a weatherization vehicle or on-site. This would include safety goggles, gloves, protective clothing, first aid kits, flares, fire extinguishers, HEPA vacuums, personal protective gear and clothing, signage, etc. k. Storage of weatherization materials, tools, and equipment. Costs must be pro-rated equally among weatherization programs operated by the Agency and based on percent of materials charged to each program. Inventory maintenance costs, including personnel to secure and complete inventory control, may be charged as a support cost with documentation such as employment records and time sheets. l. Payments to Subgrantee contractors for conducting evaluations and inspections of homes for the agency. m. Costs associated with pulmonary testing, pulmonary readings for the testing, and respirator fitting expenses for individuals required to wear protective gear in association with the Weatherization Program.

Administration/Support. The amount of administration/support the Subgrantee Sub-grantee allowed under the Utility Contracts is fifteen (15% ) percent of the total Labor and Material expenditures when final program expenditures are compiled and submitted to the DCAA. Allowable Administration costs include: salaries and fringe benefits of Subgrantee Sub-grantee administrative staff (executive director, HR, IT, fiscal, etc.), office support staff (receptionist, etc.), office space and utilities, telephone, publicity and outreach, travel and per diem, audit costs, rental, purchase, and/or lease of equipment, supplies, photocopies, printing and postage and indirect costs. Subgrantees Sub-grantees may charge clothing for energy auditors, inspectors, or crew members to either Administration or Support. Clothing may not be charged for office staff. All persons for whom clothing is purchased must have direct contact with customersclients. Prior approval by the Grantee for the purchase, rental, or lease of equipment is required in order to be an allowable cost. Indirect costs shall be allowed at a specified rate approved by the SubgranteeSub-grantee's federal cognizant agency and in the amount included in the approved budget presented in this Contract. Indirect cost rates, if applicable, shall be determined according to the principles defined in 2 CFR Part 200 (Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards). Allowable support costs include: a. : Salaries and fringe benefits of evaluators, final inspectors, and weatherization supervisory personnel. b. . Salaries and fringe benefits of weatherization office staff. c. . Office space, utilities, telephone, office supplies, office equipment, printing, photocopying, and postage related to the weatherization program. d. . Insurance related to weatherization staff. e. . Cost of transporting weatherization materials, tools, equipment, work crews, evaluators/ inspectors and other weatherization staff to a weatherization work site or a storage site. f. . Travel cost (mileage and per diem) to attend Agency-sponsored weatherization training sessions and weatherization meetings. g. . Purchase or lease, maintenance, operation, and insurance of vehicles used to transport weatherization materials or personnel. (Vehicle insurance coverage is required.) h. ) Purchase or lease and maintenance of tools and equipment. i. . The purchase of building permits, when required. j. . Purchase of health and safety supplies for use in a weatherization vehicle or on-site. This would include safety goggles, gloves, protective clothing, first aid kits, flares, fire extinguishers, HEPA vacuums, personal protective gear and clothing, signage, etc. k. . Storage of weatherization materials, tools, and equipment. Costs must be pro-rated equally among weatherization programs operated by the Agency and based on percent of materials charged to each program. Inventory maintenance costs, including personnel to secure and complete inventory control, may be charged as a support cost with documentation such as employment records and time sheets. l. . Payments to Subgrantee Sub-grantee contractors for conducting evaluations and inspections of homes for the agency. m. . Costs associated with pulmonary testing, pulmonary readings for the testing, and respirator fitting expenses for individuals required to wear protective gear in association with the Weatherization Program.