Common use of Audit and Records Retention Clause in Contracts

Audit and Records Retention. Vendor shall permit and cooperate in good faith in any audits by the Board, including its Department of Procurement, or its agents for compliance by the Vendor with this Agreement. Vendor shall furnish the Board with such information, supporting documentation and reports as may be requested relative to the progress, execution and costs of the Services and compliance with applicable MBE/WBE requirements. Specifically, Vendor shall tender payroll records to the Board within five (5) business days of receiving a request from the Board for such records, in order for the Board to audit and confirm that wages were properly rendered in accordance with the Agreement. Failure of the Vendor to comply in full and cooperate with the requests of the Board or its agents shall give the Board, in addition to all other rights and remedies hereunder, the right to charge the Vendor for the cost of such audit. Vendor shall maintain all records related to the Agreement. As used in this Section, “records” shall include all correspondence, receipts, vouchers, memoranda and other data, regardless of type or medium (including emails or other electronically stored data) relating to the Agreement and Vendor’s performance of Services. All records referenced above shall be retained for at least five (5) years after the termination or expiration of the Agreement and shall be subject to inspection and audit by the Board, subject to modification by the terms of the Agreement. If any audit, litigation, or other action involving the records is being conducted or has not been resolved, all applicable records must be retained until the proceeding is closed. Vendor shall require all of its subcontractors to maintain the above-described records and allow the Board the same right to inspect and audit said records as set forth herein.

Audit and Records Retention. Vendor shall permit and cooperate in good faith in any audits by the Board, including its Department of Procurement, Procurement or its agents agents, for compliance by the Vendor with this Agreementthe Contract. Vendor shall furnish the Board with such information, supporting documentation and reports as may be requested relative to the delivery of Products; progress, execution and costs of the Services and compliance with applicable MBE/WBE requirements. Specifically, Vendor shall tender payroll records to the Board within five (5) business days of receiving a request from the Board for such records, in order for the Board to audit and confirm that wages were properly rendered in accordance with the Agreement. Failure of the Vendor to comply in full and cooperate with the requests of the Board or its agents shall give the Board, in addition to all other rights and remedies hereunder, the right to charge the Vendor for the cost of such audit. Vendor shall maintain all records related to the AgreementContract. As used in this Section, “records” shall include all correspondence, receipts, vouchers, memoranda and other data, regardless of type or medium (including emails or other electronically stored data) relating to the Agreement Contract and Vendor’s performance of ServicesServices and delivery of Products. All records referenced above shall be retained for at least five (5) years after the termination or expiration of the Agreement Contract and shall be subject to inspection and audit by the Board, subject to modification by the terms of the AgreementContract. If any audit, litigation, or other action involving the records is being conducted or has not been resolved, all applicable records must be retained until the proceeding is closed. Vendor shall require all of its subcontractors to maintain the above-described records and allow the Board the same right to inspect and audit said records as set forth herein.

Audit and Records Retention. Vendor shall permit and cooperate in good faith in any audits by the Board, including its Department of Procurement, Procurement or its agents agents, for compliance by the Vendor with this the Agreement. Vendor shall furnish the Board with such information, supporting documentation and reports as may be requested relative to the delivery of the Products; progress, execution and costs of the Services and compliance with applicable MBE/WBE requirements. Specifically, Vendor shall tender payroll records to the Board within five (5) business days of receiving a request from the Board for such records, in order for the Board to audit and confirm that wages were properly rendered in accordance with the Agreement. Failure of the Vendor to comply in full and cooperate with the requests of the Board or its agents shall give the Board, in addition to all other rights and remedies hereunder, the right to charge the Vendor for the cost of such audit. Vendor shall maintain all records related to the Agreement. As used in this Section, “records” shall include all correspondence, receipts, vouchers, memoranda and other data, regardless of type or medium (including emails or other electronically stored data) relating to the Agreement and Vendor’s performance of ServicesServices and delivery of Products. All records referenced above shall be retained for at least five (5) years after the termination or expiration of the Agreement and shall be subject to inspection and audit by the Board, subject to modification by the terms of the Agreement. If any audit, litigation, or other action involving the records is being conducted or has not been resolved, all applicable records must be retained until the proceeding is closed. Vendor shall require all of its subcontractors to maintain the above-described records and allow the Board the same right to inspect and audit said records as set forth herein.

Audit and Records Retention. Vendor shall permit and cooperate in good faith in any audits by the Board, including its Department of Procurement, Procurement or its agents agents, for compliance by the Vendor with this Agreement. Vendor shall furnish the Board with such information, supporting documentation and reports as may be requested relative to the progress, execution execution, delivery, and costs of the Products and Services and compliance with applicable MBE/WBE requirements. Specifically, Vendor shall tender payroll records to the Board within five (5) business days of receiving a request from the Board for such records, in order for the Board to audit and confirm that wages were properly rendered in accordance with the Agreement. Failure of the Vendor to comply in full and cooperate with the requests of the Board or its agents shall give the Board, in addition to all other rights and remedies hereunder, the right to charge the Vendor for the cost of such audit. Vendor shall maintain all records related to the this Agreement. As used in this Section, “records” shall include all correspondence, receipts, vouchers, memoranda and other data, regardless of type or medium (including emails or other electronically stored data) relating to the this Agreement and Vendor’s delivery of Products and performance of Services). Specifically, a complete record of all communications between the Board’s students and Vendor’s employees, agents, and subcontractors, including but not limited to text messages, chat dialogue, email communications, and recorded voice communications, must be retained for three hundred sixty-five (365) days, in accordance with the Board’s E-Mail Retention Policy, adopted July 25, 2007 (07-0725-PO3), as may be amended. All records referenced above shall be retained for at least five (5) years after the termination or expiration of the this Agreement and shall be subject to inspection and audit by the Board, subject to modification by the terms of the this Agreement. If any audit, litigation, or other action involving the records is being conducted or has not been resolved, all applicable records must be retained until the proceeding is closed. Vendor shall require all of its subcontractors to maintain the above-described records and allow the Board the same right to inspect and audit said records as set forth herein.

Audit and Records Retention. Vendor shall permit and cooperate in good faith in any audits by the Board, including its Department of Procurement, Procurement or its agents agents, for compliance by the Vendor with this Agreementthe Contract. Vendor shall furnish the Board with such information, supporting documentation documentation, and reports as may be requested relative to the progress, execution execution, and costs of the Services and compliance with applicable MBE/WBE requirements. Specifically, Vendor shall tender payroll records to the Board within five (5) business days of receiving a request from the Board for such records, in order for the Board to audit and confirm that wages were properly rendered in accordance with the Agreement. Failure of the Vendor to comply in full and cooperate with the reasonable requests of the Board or its agents shall give the Board, in addition to all other rights and remedies hereunder, the right to charge the Vendor for the cost of such audit. Vendor shall maintain all records related to the AgreementContract. As used in this Section, “records” shall include all correspondence, receipts, vouchers, memoranda memoranda, and other data, regardless of type or medium (including emails or other electronically stored data) relating to the Agreement Contract and Vendor’s performance of Services. All records referenced above shall be retained for at least five (5) years after the termination or expiration of the Agreement Contract and shall be subject to inspection and audit by the Board, subject to modification by the terms of the AgreementContract. If any audit, litigation, or other action involving the records is being conducted or has not been resolved, all applicable records must be retained until the proceeding is closed. Vendor shall require all of its subcontractors to maintain the above-described records and allow the Board the same right to inspect and audit said records as set forth herein.

Audit and Records Retention. Vendor shall permit and cooperate in good faith in any audits by the Board, including its Department of Procurement, Procurement or its agents agents, for compliance by the Vendor with this Master Agreement. Vendor shall furnish the Board with such information, supporting documentation and reports as may be requested relative to the progress, execution and costs of the Services and compliance with applicable MBE/WBE requirements. Specifically, Vendor shall tender payroll records to the Board within five (5) business days of receiving a request from the Board for such records, in order for the Board to audit and confirm that wages were properly rendered in accordance with the Agreement. Failure of the Vendor to comply in full and cooperate with the requests of the Board or its agents shall give the Board, in addition to all other rights and remedies hereunder, the right to charge the Vendor for the cost of such audit. Vendor shall maintain all records related to the this Master Agreement. As used in this Section, “records” shall include all correspondence, receipts, vouchers, memoranda and other data, regardless of type or medium (including emails or other electronically stored data) relating to the this Master Agreement and Vendor’s performance of Services. Specifically, and subject to any additional obligations required under applicable laws, including SOPPA, a complete record of all communications between the Board’s students and Vendor’s employees, agents, and subcontractors, including but not limited to text messages, chat dialogue, email communications, and recorded voice communications, must be retained for three hundred sixty-five (365) days, in accordance with the Board’s E-Mail Retention Policy, adopted July 25, 2007 (07-0725-PO3), as may be amended. All records referenced above shall be retained for at least five (5) years after the termination or expiration of the this Master Agreement and shall be subject to inspection and audit by the Board, subject to modification by the terms of the this Master Agreement. If any audit, litigation, or other action involving the records is being conducted or has not been resolved, all applicable records must be retained until the proceeding is closed. Vendor shall require all of its subcontractors to maintain the above-described records and allow the Board the same right to inspect and audit said records as set forth herein.

Audit and Records Retention. Vendor shall permit and cooperate in good faith in any audits by the Board, including its Department of Procurement, Procurement or its agents agents, for compliance by the Vendor with this Agreementthe Contract. Vendor shall furnish the Board with such information, supporting documentation and reports as may be requested relative to the progress, execution execution, delivery and costs of the Services and compliance with applicable MBE/WBE requirements. Specifically, Vendor shall tender payroll records to the Board within five (5) business days of receiving a request from the Board for such records, in order for the Board to audit and confirm that wages were properly rendered in accordance with the Agreement. Failure of the Vendor to comply in full and cooperate with the requests of the Board or its agents shall give the Board, in addition to all other rights and remedies hereunder, the right to charge the Vendor for the cost of such audit. Vendor shall maintain all records related to the AgreementContract. As used in this Section, “records” shall include all correspondence, receipts, vouchers, memoranda and other data, regardless of type or medium (including emails or other electronically stored data) data relating to the Agreement Contract and Vendor’s performance of Services). All records referenced above shall be retained for at least five (5) years after the termination or expiration of the Agreement Contract and shall be subject to inspection and audit by the Board, subject to modification by the terms of the AgreementContract. If any audit, litigation, or other action involving the records is being conducted or has not been resolved, all applicable records must be retained until the proceeding is closed. Vendor shall require all of its subcontractors to maintain the above-described records and allow the Board the same right to inspect and audit said records as set forth herein.

Audit and Records Retention. Vendor shall permit and cooperate in good faith in any audits by the Board, including its Department of Procurement, Procurement or its agents agents, for compliance by the Vendor with this the Agreement. Vendor shall furnish the Board with such information, supporting documentation and reports as may be requested relative to the progress, execution execution, delivery and costs of the Services and compliance with applicable MBE/WBE requirements. Specifically, Vendor shall tender payroll records to the Board within five (5) business days of receiving a request from the Board for such records, in order for the Board to audit and confirm that wages were properly rendered in accordance with the Agreement. Failure of the Vendor to comply in full and cooperate with the requests of the Board or its agents shall give the Board, in addition to all other rights and remedies hereunder, the right to charge the Vendor for the cost of such audit. Vendor shall maintain all records related to the Agreement. As used in this Section, “records” shall include all correspondence, receipts, vouchers, memoranda and other data, regardless of type or medium (including emails or other electronically stored data) relating to the Agreement and Vendor’s performance of Services. Specifically, a complete record of all communications between the Board’s students and Vendor’s employees, agents, and subcontractors, including but not limited to text messages, chat dialogue, email communications, and recorded voice communications, must be retained. All records referenced above shall be retained for at least five (5) years after the termination or expiration life of the Agreement and through any Transition period. Vendor shall transfer all records and data to the Board generated in the course of performing services within thirty (30) calendar days of expiration or termination of the Agreement. Confidential Information shall be returned to the Board in a secured, consumable format as directed by the Board, such as .csv or SQL file. Upon return of all Confidential Information, Vendor shall provide an affidavit attesting to destruction of all copies in Vendor’s possession. All records and data generated pursuant to the Agreement shall be subject to inspection and audit by the Board, subject to modification by Board during the terms life of the Agreement. If any audit, litigation, or other action involving the records is being conducted or has not been resolved, all applicable records must be retained until the proceeding is closed. Vendor shall require all of its subcontractors to maintain the above-described records and allow the Board the same right to inspect and audit said records as set forth herein.

Audit and Records Retention. Vendor shall permit and cooperate in good faith in any audits by the Board, including its Department of Procurement, Procurement or its agents for compliance by the Vendor with this Agreement. Vendor shall furnish the Board with such information, supporting documentation and reports as may be requested relative to the progress, execution and costs of the Services Services, compliance with Service Level Requirements and compliance with applicable MBE/WBE requirements. Specifically, Vendor shall tender payroll records to the Board within five (5) business days of receiving a request from the Board for such records, in order for the Board to audit and confirm that wages were properly rendered in accordance with the Agreement. Failure of the Vendor to comply in full and cooperate with the requests of the Board or its agents shall give the Board, in addition to all other rights and remedies hereunder, the right to charge the Vendor for the cost of such audit. audit subject to the aggregate liability limitation set forth in Exhibit D. Vendor shall maintain all prepare, retain and safeguard complete and accurate records related relating to Vendor’s Services under this Agreement for a minimum of five (5) years after the termination or expiration of this Agreement, or for such other longer period as required under Applicable Laws. Such records THIS AGREEMENT WILL BE POSTED ON THE CPS WEBSITE shall be subject to inspection and audit by the Board and made available to the AgreementBoard upon request. If any audit, litigation or other action involving the records is being conducted or has not been resolved, all applicable records must be retained until the proceeding is closed. As used in this Section, “records” shall include all correspondence, receipts, vouchers, memoranda and other data, regardless of type or medium (including emails or other electronically stored data) relating to the Agreement and Vendor’s performance of Services. All records referenced above shall be retained for at least five (5) years after the termination or expiration of the Agreement and shall be subject to inspection and audit by the Board, subject to modification by the terms of the Agreement. If any audit, litigation, or other action involving the records is being conducted or has not been resolved, all applicable records must be retained until the proceeding is closed). Vendor shall require all of its subcontractors Subcontractors to maintain the above-described records and allow the Board the same right to inspect and audit said records as set forth herein.