Common use of Audit; Monitoring Clause in Contracts

Audit; Monitoring. 4.1 The MCOWD will review Subcontractor for programmatic, financial and performance integrity. Entities receiving training contracts in an aggregate of $50,000 a year, whether through one or multiple agreements, will be monitored periodically. Monitoring visits will be documented and retained. If program costs/participant costs, performance of services, program components, benchmarks, satisfactory grade achievement or performance measures are not met, the MCOWD reserves the right to require a corrective action plan, and should the Subcontractor not submit or implement the plan satisfactorily within 30 days, the County/MCOWD shall have the right to terminate the contracts in accordance with the terms of this agreement. Upon submission, review and approval, Subcontractor will continue to be monitored to ensure said deficiencies have been rectified. 4.2 At any time during the Contract term, the Subcontractor may be subject to audit by the MCOWD, by any other appropriate unit or agency of the State or Federal government, and/or by a private firm or firms retained or approved by the Federal, State and/or County for such purposes. The Subcontractor agrees to have an audit conducted which meets the requirements as applicable of the single Audit Act, the Code of Federal Regulations (CFR 2 Part 200 et al and 2 CFR 2900) Uniform Requirements, cost principles and audit requirements for Federal Awards which includes new requirements and consolidation of Office of Budget & Management circulars, of Federal OMB Circular A-133, "Audits of State and Local Governments," or the audit provisions of Federal OMB Circular A-110, "Uniform Administrative Requirements for Grants, and Other Agreements with Institutions of Higher Education, Hospitals and Other Non-profit Organizations," including any other required circulars based on our organizational structure and subsequent amendments thereto. All such audits will be performed on an organization-wide basis. 4.3 The Subcontractor acknowledges that it is subject to audit up to three (3) years after the termination of this Agreement or from date of the final expenditure report, whichever is later. If any audit is initiated but not completed or resolved before the end of the three-year period, the Subcontractor continues to be subject to such audit until it is completed and resolved. Subcontractor shall notify the MCOWD in the event it cannot store the program files beyond the program’s completion. This does not however relieve the Subcontractor of any liability with respect to any audit findings. 4.4 The Subcontractor will maintain its records and accounts in such a way as to facilitate the preparation of financial statements in accordance with Generally Accepted Accounting Principles and the audits thereof and ensure that Subcontractors also maintain records which are source document and auditable. The Subcontractor is responsible for any disallowed costs or payments resulting from any audit or identified exceptions incurred by its own organization or that of its Subcontractors. Shall comply with all provisions herein, the laws, rules and regulations include, but are not limited to the following: i. Federal Office of Management and Budget (OMB) documents: xxxx://xxx.xxxxxxxxxx.xxx/omb/circulars. ii. New Jersey Department of the Treasury, Office of Management and Budget documents: 1. Circular Letter 15-08-OMB, Single Audit Policy for Recipients of Federal Grants, State Grants and State Aid: xxxx://xxx.xxxxx.xx.xx/infobank/circular/cir1508_omb.pdf. 2. State Grant Compliance Supplement: xxxx://xxx.xxxxx.xx.xx/treasury/omb/publications/grant/index.shtml. 4.5 The Subcontractor shall permit MCOWD staff and designated agents (federal/state) to have regular, continuing personal contact and communication with participants and provider staff at service and/or other sites in a manner that minimally disrupts the services and activities at these sites.

Audit; Monitoring. 4.1 The MCOWD MCOCO will review Subcontractor for programmatic, financial and performance integrity. Entities receiving training contracts in an aggregate of $50,000 a year, whether through one or multiple agreements, will be monitored periodically. Monitoring visits will be documented and retained. If program costs/participant costs, performance of services, program components, benchmarks, satisfactory grade achievement or performance measures are not met, the MCOWD MCOCO reserves the right to require a corrective action plan, and should the Subcontractor not submit or implement the plan satisfactorily within 30 days, the County/MCOWD MCOCO shall have the right to terminate the contracts in accordance with the terms of this agreement. Upon submission, review and approval, Subcontractor will continue to be monitored to ensure said deficiencies have been rectified. 4.2 At any time during the Contract term, the Subcontractor may be subject to audit by the MCOWDMCOCO, by any other appropriate unit or agency of the State or Federal government, and/or by a private firm or firms retained or approved by the Federal, State and/or County for such purposes. The Subcontractor agrees to have an audit conducted which meets the requirements as applicable of the single Audit Act, the Code of Federal Regulations (CFR 2 Part 200 et al and 2 CFR 2900) Uniform Requirements, cost principles and audit requirements for Federal Awards which includes new requirements and consolidation of Office of Budget & Management circulars, of Federal OMB Circular A-133, "Audits of State and Local Governments," or the audit provisions of Federal OMB Circular A-110, "Uniform Administrative Requirements for Grants, and Other Agreements with Institutions of Higher Education, Hospitals and Other Non-profit Organizations," including any other required circulars based on our organizational structure and subsequent amendments thereto. All such audits will be performed on an organization-wide basis. 4.3 The Subcontractor acknowledges that it is subject to audit up to three (3) years after the termination of this Agreement or from date of the final expenditure report, whichever is later. If any audit is initiated but not completed or resolved before the end of the three-year period, the Subcontractor continues to be subject to such audit until it is completed and resolved. Subcontractor shall notify the MCOWD MCOCO in the event it cannot store the program files beyond the program’s completion. This does not however relieve the Subcontractor of any liability with respect to any audit findings. 4.4 The Subcontractor will maintain its records and accounts in such a way as to facilitate the preparation of financial statements in accordance with Generally Accepted Accounting Principles and the audits thereof and ensure that Subcontractors also maintain records which are source document and auditable. The Subcontractor is responsible for any disallowed costs or payments resulting from any audit or identified exceptions incurred by its own organization or that of its Subcontractors. Shall comply with all provisions herein, the laws, rules and regulations include, but are not limited to the following: i. Federal Office of Management and Budget (OMB) documents: xxxx://xxx.xxxxxxxxxx.xxx/omb/circulars. ii. New Jersey Department of the Treasury, Office of Management and Budget documents: 1. Circular Letter 15-08-OMB, Single Audit Policy for Recipients of Federal Grants, State Grants and State Aid: xxxx://xxx.xxxxx.xx.xx/infobank/circular/cir1508_omb.pdf. 2. State Grant Compliance Supplement: xxxx://xxx.xxxxx.xx.xx/treasury/omb/publications/grant/index.shtml. 4.5 The Subcontractor shall permit MCOWD MCOCO staff and designated agents (federal/state) to have regular, continuing personal contact and communication with participants and provider staff at service and/or other sites in a manner that minimally disrupts the services and activities at these sites.

Audit; Monitoring. 4.1 The MCOWD will review Subcontractor for programmatic, financial and performance integrity. Entities receiving training contracts in an aggregate of $50,000 a year, whether through one or multiple agreements, will be monitored periodically. Monitoring visits will be documented and retained. If program costs/participant costs, performance of services, program components, benchmarks, satisfactory grade achievement or performance measures are not met, the MCOWD reserves the right to require a corrective action plan, and should the Subcontractor not submit or implement the plan satisfactorily within 30 days, the County/MCOWD shall have the right to terminate the contracts in accordance with the terms of this agreement. Upon submission, review and approval, Subcontractor will continue continued to be monitored to ensure said deficiencies have been rectified. 4.2 At any time during the Contract term, the Subcontractor may be subject to audit by the MCOWD, by any other appropriate unit or agency of the State or Federal government, and/or by a private firm or firms retained or approved by the Federal, State and/or County for such purposes. The Subcontractor agrees to have an audit conducted which meets the requirements as applicable of the single Audit Act, the Code of Federal Regulations (CFR 2 Part 200 et al and 2 CFR 2900) Uniform Requirements, cost principles and audit requirements for Federal Awards which includes new requirements and consolidation of Office of Budget & Management circulars, of Federal OMB Circular A-133, "Audits of State and Local Governments," or the audit provisions of Federal OMB Circular A-110, "Uniform Administrative Requirements for Grants, and Other Agreements with Institutions of Higher Education, Hospitals and Other Non-profit Organizations," including any other required circulars based on our organizational structure and subsequent amendments thereto. All such audits will be performed on an organization-wide basis. 4.3 The Subcontractor acknowledges that it is subject to audit up to three (3) years after the termination of this Agreement or from date of the final expenditure report, whichever is later. If any audit is initiated but not completed or resolved before the end of the three-year period, the Subcontractor continues to be subject to such audit until it is completed and resolved. Subcontractor shall notify the MCOWD in the event it cannot store the program files beyond the program’s completion. This does not however relieve the Subcontractor of any liability with respect to any audit findings. 4.4 The Subcontractor will maintain its records and accounts in such a way as to facilitate the preparation of financial statements in accordance with Generally Accepted Accounting Principles and the audits thereof and ensure that Subcontractors also maintain records which are source document and auditable. The Subcontractor is responsible for any disallowed costs or payments resulting from any audit or identified exceptions incurred by its own organization or that of its Subcontractors. Shall comply with all provisions herein, the laws, rules and regulations include, but are not limited to the following: i. Federal Office of Management and Budget (OMB) documents: xxxx://xxx.xxxxxxxxxx.xxx/omb/circulars. ii. New Jersey Department of the Treasury, Office of Management and Budget documents: 1. Circular Letter 15-08-OMB, Single Audit Policy for Recipients of Federal Grants, State Grants and State Aid: xxxx://xxx.xxxxx.xx.xx/infobank/circular/cir1508_omb.pdf. 2. State Grant Compliance Supplement: xxxx://xxx.xxxxx.xx.xx/treasury/omb/publications/grant/index.shtml. 4.5 The Subcontractor shall permit MCOWD staff and designated agents (federal/state) to have regular, continuing personal contact and communication with participants and provider staff at service and/or other sites in a manner that minimally disrupts the services and activities at these sites.